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HomeMy WebLinkAboutJanuary 15, 1986 Regular Meeting241 A Regular Meeting of the Frederick County Board of Supervisors was held on January 15, 1986, at 7:30 P.M., in the Frederick County Courthouse, Winchester, Virginia. P RESENT : Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Jeff Cannon of the Youth for Christ Program. ADOPTION OF AGENDA Mr. Riley stated that a request had been received from Mr. Victor Kennedy on behalf of Subud Shenandoah, Inc. to discuss the sale, rent, etc. of the cafeteria of the Middletown School property. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Agenda was adopted as amended. ORGANIZATION OF THE BOARD OF SUPERVISORS FOR 1986 Elec tion of Vice- Chairman Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, Will L. Owings was reappointed as Vice - Chairman of the Board of Supervisors for 1986. Adoption of Rules of Order Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Robert's Rules of Order was adopted as the Rules j of Order for the Board of Supervisors for 1986. Appointment of Parliamentarian Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, John R. Riley, Jr. was appointed as the Parliamentarian for the Board of Supervisors for 1986. Selection of Time and Place of Meeting Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, 7:15 P.M. on the second and fourth Wednesdays of each month, in the Frederick County Courthouse, Winchester, Virginia, with the exception of the first meeting of each quarter, which will begin at 7:30 O.M., was selected as the time and place for Board meetings for 1986. Committee Appointments t. i 242 tir. Stiles read the following list designating which Committees each Board Member would serve on: Will L. Owin s: Chairman of Finance Committee, Personnel, Public Works, Social Services, School Board and Economic Development Commission. Robert M. Rhodes Chairman of Law Enforcement and Courts, Finance, Information Services and Regional Jail Board. Rhoda W. Maddox Chairman of Information Services, Law Enforcement and Courts, Stream Standards Ad -Hoc, Gypsy Moth, Parks and Recreation and the Braddock House. Thomas B. Throckmorton Chairman of Code and Ordinance, Chairman of Personnel, Airport, Animal Care Ad -Hoc, Industrial Development Authority, Sanitation Authority and the Handley Regional Library Board. C. William Orndoff, Jr.: Chairman of Public Works Committee, Code and Ordinance, Agricultural District Advisory Board, A.S.C., Extension Advisory and Fire and Rescue. Kenneth Y. Stiles: Fred -Winc Service Authority, Transportation Safety and the Planning Commission. The above appointments were unanimously approved. Reappointment /Appointment of Citizens to Various County Committees, Commissions, Boards, Etc. The following appointments were unanimously approved: Code and Ordinance: Stephen G. Butler and Robin H. Eddy. Finance Committee Richard C. Shickle, Sr. and Carl F. Fryling, Jr. Information Services H. Donald Anderson, Jr. and Donald P. Johnson. Law Enforcement and Courts Larry P. Coverstone and Charles R. Mcllwee. Personnel Committee Lt. Col. (Ret.) James L. Longerbeam and Clarence L. Hunter. Public Works Committee Col. (Ret.) W. Wayne Miller and S. Blaine Wilson. Agricultural District Advisory Committee: Carl C. Ay John "Tommy" Watt, Jr. James M. Douglas Gregory W. Hewitt James F. Garrett Winston D. Huffman 243 Walter G. Baker Jack K. Jenkins, Jr. John R. Marker An imal Care Ad -Hoc Committee Edward P. Saville, Stonewall District Gary VanMeter, Shawnee District Dr. Max Mandel, Back Creek District Dorothy Vargo, Gainesboro District Sandra Rrown, Opequon District Extension Advisory Committee: Irene Rrown, Gainesboro District Ike Phillips, Back Creek District Gwen H. Lunsford, Shawnee District Janet Stiles, Stonewall District Harold G. Nichols, Opequon District Carolyn L. Marker C. Joseph Lizer Margaret B. Douglas Transportation Committee Malcolm T. Brumback, Opequon District Jacques E. Rillmyer, Back Creek District James M. Racey, 11, Shawnee District Elmer H. Lauck, Gainesboro District Franklin D. Taylor, Stonewall District Gypsy Moth Committee Dr. John E. McAllister Robert F. Dresel Gerald R. Crowell Gary K. Oates Chester Litten, Jr. Frank V. Sherwood St ream Standards Ad -Hoc Committee Gary K. Oates, Stonewall District Harman M. Brumback, Rack Creek District Lee W. Lizer, Gainesboro District Ynez Hetland, Shawnee District Douglas C. Legge, Opequon District KATHY J. GEIMAN REAPPOINTED TO THE CHAPTER 10 BOARD Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, Kathy J. Geiman was reappointed to the Chapter 10 Board, said term to commence January 31, 1986 and terminate on January 31, 1989. RICHARD G. DICK REAPPOINTED TO THE ECONOMIC DEVELOPMENT COMMISSION Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, Richard G. Dick was reappointed to the Economic Develop- ment Commission, said term to commence January 31, 1986 and terminate on January 31, 1990. REAPPOINTMENT OF WILLIAM K. BAKER TO THE NORTHWESTERN VIRGINIA HEALTH SYSTEMS AGENCY, INC. - TABLED The reappointment of William K. Raker to the Northwestern Virginia Health Systems Agency, Inc. was tabled. 244 ROBERT E. AYLOR REAPPOINTED TO THE NORTHWESTERN VIRGINIA HEALTH SYSTEMS AGENCY, INC. Upon motion made by.Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, Robert E. Aylor was reappointed to the Northwestern Virginia Health Systems Agency, Inc., said term to commence January 15, 1986 and terminate on January 15, 1989. RESOLUTION IN HONOR OF JUDY LYNN WHIPP Mr. Riley read the following resolution: WHEREAS, Judy Whipp was named Miss Frederick County Fair in July, 1985 earning her the opportunity to represent Frederick County at the State level in Charlottesville in January, 1986, and WHEREAS, Judy was named Miss Virginia State Fair 1986 and will reign during the State Fair in Richmond in September, 1986, and WHEREAS, this achievement has brought honor and credit to her, her parents and to her community. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does hereby express their congratulations to Judy Whipp for her outstanding achievement and to wish her all the best in her reign as Miss Virginia State Fair. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Whipp. RESOLVED this 15th day of January, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Miss Whipp was present to accept her resolution. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above resolution was approved. GYPSY MOTH COORDINATOR, JENNIFER WHITLOCK, INTRODUCED TO THE BOARD Dr. Gary DeOms appeared before the Roard to introduce Jennifer Whitlock, Gypsy P4oth Coordinator. Miss Whitlock stated that she was pleased to have this position and looked forward to working with the Roard and the Gypsy Moth Committee. REQUEST FROM PROPERTY OWNERS OF HUNTING RIDGE MANOR - APPROVED 245 Mr. Riley stated that the property owners of Hunting Ridge Manor had submitted a petition requesting the Board of Supervisors to consider 1.2 miles of road located four (4) miles West of Winchester on the North side of Route 50 to be taken into the Secondary System. Mr. Ray Schemering, resident of Hunting Ridge Manor, appeared before the Board on behalf of this request. Mr. Throckmorton questioned the right -of -ways that would have to be obtained in order to have this work done and if this would he a problem with any of the property owners. Mr. Schemering replied that he felt the property owners were aware of this requirement and that they had no problems with it. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, for the request of the property owners of Hunting Ridge Manor to be submitted to the Highway Department for their consideration of this road as a rual addition. This request will also go to the Transporta- tion Committee for their review and recommendation. RESOLUTION ABANDONING SECTION OF ROUTE 604, A TOTAL DISTANCE OF 0.07 MILES - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: WHEREAS, Secondary Route 604 from 1.16 miles Southeast of Route 600 to 1.3 miles Southeast of Route 600, a distance of 0.19 miles, has been altered and a new road has been constructed and approved by the State Highway and Transportation Commission which new road serves the same citizens as the road so altered, and WHEREAS, This new road follows the same location as existing route and being shown on the attached sketch titled, "Relocation of Route 604, Frederick County B.I. 5605 ". NOW, THEREFORE, BE IT RESOLVED, That the portion of Secondary Route 604, i.e., shown as Section #1 in red on the attached sketch dated January 7, 1986, a total distance of 0.05 miles be officially added to the Secondary System pertinent to Section 33.1 -229 of the Code of Virginia of 1950 as amended. A fifty foot (509 unrestricted right -of -way is guaranteed. The right -of -way is recorded in Deed Book 575, Page 312 and 316, dated May 2, 1984. NOW, THEREFORE, BE IT RESOLVED, The section of old road located, i.e. Section #2 shown in blue on the aforementioned sketch, from 1.27 miles Southeast of Route 604 to 1.34 miles Southeast of Route 604, a total distance of 0.07 miles being the same hereby is abandoned as a public road pertinent to Section 33.1 -155 of the Code of Virginia of 1950 as amended. AN ORDINANCE TO RECOGNIZE THE VOLUNTEER FIRE DEPARTMENTS IN FREDERICK COUNTY, VIRGINIA - A PPROVED Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the following Ordinance was approved: BE IT HEREBY ordained by the Board of Supervisors of Frederick County, Virginia, as follows: 246 In accordance with Section 27 -8.1 of the Code of Virginia of 1950 (as amendecil, the following Volunteer Fire Departments are hereby recognized by the Board of Supervisors of Frederick County Virginia: Established 1939 1942 1946 1950 1953 1958 1971 1970 1973 1978 Mr. Stiles requested that this be brought before the Fire and Rescue Committee and Firemen's Association for their information as it relates to future funding of the various Fire Companies. PLANNING COMMISSION BUSINESS PUBLIC HEARING REZONING APPLICATION #013 -85 OF DORSET T. RUSSELL - SHAWNEE MAGISTERIAL DISTRICT - TABLED The rezoning application number 013 =85 of Dorset T. Russell was tabled. REZONING APPLICATION #014 -85 OF RYLAND S. AND REBECCA L. CARPER - STONEWALL MAGISTERIAL DISTRICT - WITHDRAWN The rezoning application number 014 -85 of Ryland S. and Rebecca L. Carper was withdrawn. CUP #011 -85 OF DAVID E. DOVELL - OPEQUON MAGISTERIAL DISTRICT - DENIED Mr. Riley presented this request and stated that the Planning Commis- sion unanimously recommended approval with conditions. Mr. Dovell appeared before the Board on behalf of his request stating that he was a native of this area and even though he is currently residing in Maryland, he wanted to move back to Frederick County and start his own business and he had correspondence from two residents of Maryland that he would like to present to the Board. He further stated that these letters were from citizens knowledgeable of his business operation in Maryland. Mr. Riley read the letters at this time: January 15, 1986 Mr. John R. Riley 9 Court Square Winchester, VA 22601 Dear Mr. Riley: This is to certify that I have known Dave Dovell for approximately 10 years. During this time I have observed him at his place of business on New Frederick County Fire Companies Company 11 Stephens City Volunteer Fire Company Company 12 Middletown Volunteer Fire Company Company 13 Clearbrook Volunteer Fire Company Company 14 Gore Volunteer Fire Company Company 15 Round Hill Volunteer Fire Company Company 16 Gainesboro Volunteer Fire Company Company 17 Star Tannery Volunteer Fire Company Company 18 Greenwood Volunteer Fire Company Company 19 North Mountain Volunteer Fire Company Company 7.0 Reynolds Store Volunteer Fire Company Established 1939 1942 1946 1950 1953 1958 1971 1970 1973 1978 Mr. Stiles requested that this be brought before the Fire and Rescue Committee and Firemen's Association for their information as it relates to future funding of the various Fire Companies. PLANNING COMMISSION BUSINESS PUBLIC HEARING REZONING APPLICATION #013 -85 OF DORSET T. RUSSELL - SHAWNEE MAGISTERIAL DISTRICT - TABLED The rezoning application number 013 =85 of Dorset T. Russell was tabled. REZONING APPLICATION #014 -85 OF RYLAND S. AND REBECCA L. CARPER - STONEWALL MAGISTERIAL DISTRICT - WITHDRAWN The rezoning application number 014 -85 of Ryland S. and Rebecca L. Carper was withdrawn. CUP #011 -85 OF DAVID E. DOVELL - OPEQUON MAGISTERIAL DISTRICT - DENIED Mr. Riley presented this request and stated that the Planning Commis- sion unanimously recommended approval with conditions. Mr. Dovell appeared before the Board on behalf of his request stating that he was a native of this area and even though he is currently residing in Maryland, he wanted to move back to Frederick County and start his own business and he had correspondence from two residents of Maryland that he would like to present to the Board. He further stated that these letters were from citizens knowledgeable of his business operation in Maryland. Mr. Riley read the letters at this time: January 15, 1986 Mr. John R. Riley 9 Court Square Winchester, VA 22601 Dear Mr. Riley: This is to certify that I have known Dave Dovell for approximately 10 years. During this time I have observed him at his place of business on New 247 Hampshire Avenue in Silver Spring, Maryland, as well as the area that he has been renting from me since April of 1985. have found Dave to he very careful of our property, especially protecting it from any "junk" that could be left lying around. He is quiet and conducts his business in a business -like manner, he does not drink or smoke and does not allow any loitering at any time. We will be very sorry to lose Dave as our tenant. Sincerely, /s/ Victor R. Olds Victor R. Olds VRO:jj cc: Dave Dovell January 15, 1986 Mr. John R. Riley County Administrator 9 Court Square Winchester, VA 22601 Dear Mr. Riley: Please accept this as a letter of recommendation for David Dovell. Mr. Dovell rented property from me for business purposes for approximately four years. His business was always quite, neat and well organized. Mr. Dovell is well liked and respected by those who know him. I personally have known David for about 10 years and he is highly thought of as a person and a business man. Sincerely, /s/ Philip C. Haines, Sr. Philip C. Haines, Sr., Owner Mr. Owings asked Mr. Dovell if he was presently operating his car repair business in Gaithersburg, Maryland. Mr. Dovell replied that the exact location was in Olney Springs, Maryland. He further stated that he bought the land in Frederick County in 1979 and cleared it in 1981 and that he had built a garage where he planned to repair these vehicles. He stated that a lot of his business would be brought in on trailers from the Maryland area. Mr. Owings asked Mr. Dovell if he were aware of the condition of no outside storage of vehicles. Mr. Dovell stated that he did not plan on storing the vehicles. Mr. Throckmorton asked that if this conditional use permit request were approved, could Mr. Dovell build another building at this site. Mr. Riley replied no, that this permit request would have to be amended. Mr. Orndoff asked Mr. Dovell what his plans were to dispose of the old fenders, etc. from these vehicles. Mr. Dovell replied that he planned to store them behind fencing until the supply was large enough to be hauled away. Mr. Dick Campbell, neighboring resident, appeared before the Board to oppose this request stating that he did not feel this was the area for a repair garage and further that this was only a one lane road, not built to handle the additional traffic that this type of business would create. Mr. Michael Welsh, adjoining property owner, appeared before the Board to oppose this request stating that he did not feel this type of property is suited for this type of business. Mr. Bob Gibson, County resident living across the road from the site of the proposed business, appeared before the Roard to oppose this request. Mr. Owings stated that he had traveled this road quite a few times before and since this request had been submitted, and that he had discussed this matter with a number of the residents in this area. He further stated that he felt that the road which would be traveled by everyone using this garage was in fact only a one lane highway and that this buisness was not suited for this area, therefore he would recommend denial of this request. Upon motion made by Will L. Owings, seconded by Thomas R. Throckmorton and passed unanimously, conditional use permit number 011 -85 of David E. Dovell, 8321 Shady Spring Drive, Gaithersburg, Maryland, for a public garage on Route 636 was denied. This property is identified on Tax Map Number 86 as Parcel Number 272 -A in the Opequon Magisterial District. Mrs. Maddox stated that the road was a concern but she felt this is not a condition for a conditional use permit. She further stated that the fact there is no residence at the site concerned her and if the Board approved this conditional use permit request, they would he setting a precedent. Mr. Stiles stated that if it is the intent of the Board not to approve a conditional use permit based on there being no existing residence when this is not spelled out in the County Ordinance, then the staff needs to draw up such an amendment for approval by the Board. REZONING APPLICATION #015 -85 - WINCHESTER RENDERING COMPANY - GAINESBORO MAGISTERIAL DISTRICT - APPROVED Mr. Kirby Brown, Vice President of Finance of Valley Protein, Inc., appeared before the Roard on behalf of this request. No one appeared in opposition to this request. Upon motion made by Rhoda W. Maddox and seconded by Thomas B. Throck- morton, to approve rezoning application number 015 -8ES of Winchester Render- 249 ing Company, Route 2, Box 156, Winchester, Virginia to rezone 5.207 acres from A -1 (Agricultural Limited) to M -2 (industrial General) for an addition to the current office building, separate truck maintenance facility, and a light manufacturing facility. This property is identified as Parcel Number 18 on Tax Map Number 41 and located off Route 679, adjacent to property occupied by the office of Winchester Rendering Company, in the Gainesboro Magisterial District. The above was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and Thomas B. Throckmorton. C. William Orndoff, Jr. abstained from voting as his wife is an employee of Winchester Rendering Company. PRELIMINARY MASTER DEVELOPMENT PLAN - ESTATES -APPROVED NCY LAKE Mr. Chuck Maddox of G. W. Clifford Associates appeared before the Board to answer any questions the Board might have. He explained by way of a map where certain areas would be located on the plat and he stated all utilities would be located underground. Mr. Riley stated that the collector roads for this development would be constructed to State specifications and would be State maintained. Mr. Maddox explained where the screening would go along Interstate 81. Mr. George G. Russell, area resident, appeared before the hoard to inquire as to exactly what type of mobile home would be used and who would own the mobile home as well as the lot. Mr. Don Fowler explained the type of trailer that would be used and { that the lot would be rented by the owners of Regency Lake Estates. Mr. Orndoff requested that the Planning Office look into having a traffic slow down in the area of the lights on Route 7. Mr. Stiles stated that this request would be discussed with the Highway Department. upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Preliminary Master Development Plan of Regency Lake Estates was approved. SUBUD SHENANDOAH, INC. INTERESTED IN BUYING CAFETERIA RUII DING OF MIDDLETOWN SCHOOL PROPERTY Mr. Victor M. Kennedy appeared before the Board on behalf of Subud Shenandoah, Inc. to discuss with the Board the possibilities of his Corpora- tion purchasing or renting the Middletown School Cafeteria building. 250 The consensus of the Board was that this would be discussed in Executive Session at the end of this meeting and Mr. Riley would be in touch with Mr. Kennedy with the Board's reply. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report and stated that it was for the Board's information and no action was necessary: The Public Works Committee met on January 3, 1996, at 11:00 A.M., in the Conference Room, at 9 Court Square. All members were present. Also present were John Riley, Wendell Seldon and Gary Lofton. The following items were discussed: I. Items Requirinq Action None. II. Items Not Requirinq Action A. Discussed alternative Landfill proposal. B. Discussed position of pole light at Bus Yard. Mr. Sine was contacted and he reported that the shield had been adjusted so as to eliminate glare out onto Route 522 North. C. Fire Administrator's position was discussed. Point paper and data collected from a trip to Loudoun County were presented. Committee is forming a subcommittee composed of Will Owings (Chairman), Wayne Miller, two representatives from Fire Companies and Homer Sanders to study proposed Fire Administrator concept. D. Feasibility of licensing local contractors was discussed and tabled for the February meeting. E. Distribution of Fireman's Fund monies was addressed and the Committee decided to approach the Fire and Rescue Committee for their input. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT The Law Enforcement and Courts Committee met on Thursday, January 2, 1996, at 10:00 A.M., however there was no written report to be presented. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report and stated that the report would be discussed in Executive Session: 251 The Personnel Committee met on Tuesday, January 7, 1986, with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: 1. The Committee reviewed the attached correspondence from the Office of the Attorney General regarding salaries of Law Enforcement personnel and will be studying the impact this will have on the County. 2. The Committee reviewed two personnel matters which should he discussed in Executive Session. (Attached under separate cover.) FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, January 7, 1986. The following items require Board action: Request from Parks and Recreation for General Fund Appropriation in the Amount of $21,535 Parks and Recreation is requesting a General Fund Appropriation in the amount of $21,535 for fund raising activities for the pool project. The Committee recommends approval provided the funds are transferred from the reserve for pools. (See Attached) Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from WTRNi -FAA for Tax Exempt Status WTRM -FAA is requesting tax exempt status. The Committee reviewed the request and requested additional information. (See Attached) The above was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Thomas R. Throckmorton abstained. Request from the Commissioner of the Revenue for Refunds of Personal Property Tax in the Amount of $5,483.29 The Commissioner of the Revenue is requesting refunds of Personal Property Tax in the amount of $5,483.29. The Committee recommends approval. (See Attached) Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Letter Received from Auditors Re: Treasurer's Account- ability FY 1985 Attached is a letter from the Auditors, Robinson, Farmer, Cox Associates. You are being requested to authorize publication of the State- 252 ment of the Treasurer's Accountability FY 1985. Also, enclosed is a copy of the recently released FY 1985 audit report. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. Landfill Appropriation Transfer in the Amount of $116,601.81 The Committee recommends approval for a Landfill appropriation transfer in the amount of $116,601.81 in order to properly classify the expenditure for equipment. The purchase of the equipment was approved at a prior Board meeting. No local funds are involved. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. General Fund Appropriation Transfer in the Amount of $5,635 for Personnel The Committee recommends approval of a General Fund appropriation transfer from Contingency of $5,635 in Personnel for word processing equipment. Upon motion made by Will L. Owings, seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved with the understanding that this be reviewed by the Information Services Committee prior to any purchase being made. General Fund Appropriation Transfer in the Amount of $2,500 for Animal Control The Committee recommends a General Fund appropriation transfer from Contingency of $2,500 to supplement funds already budgeted for the purchase of a vehicle for Animal Control. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Budget Presentation In restating the position of the Committee for budget presentation, Departments and the School are reminded to submit budgets at present level. The present level dollar amount for the School Operating budget is $7,137,871. ($7,528,602 less carry- forward funds FY 1985 of $390,731). The Committee recommends the Board reaffirm this directive also. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Appropriation Transfer for the Treasurer's Office in the Amount of $2,259.90 253 The Committee recommends approval of an appropriation transfer for the Treasurer's Office in the amount of $2,259.90 for payment of professional services. No additional local funds are required. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. The following items do not require action at this time. 1. Attached is a letter from the Auditor explaining the recent ruling on the taxation of fringe benefits of employees. 2. The Committee reviewed a proposal for a Central Services Cost Allocation Plan for Frederick County. Additional information is being obtained at this time. (See Attached) MISCELLANEOUS CORRESPONDENCE The miscellaneous correspondence was accepted as presented. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters and to also discuss Acquisition of Land. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr. seconded by Thomas B. Throckmorton and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE ROARD OF SUPERVISORS ADJOURN. CI k, Board of Su erv' isors h 4irman, Board Supervisors