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December 10, 1986 Regular Meeting99 A Regular Meeting of the Frederick County Board of Supervisors was held on December 10, 1986, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Parker Perkins of the Clearbrook Presbyterian Church and Chairman of the Chaplaincy Committee, Winchester- Frederick County Ministerium. ADOPTION OF AGENDA Mr. Stiles stated that he had an item under the Finance Committee. Mr. Riley stated that he had a resolution on the Regional Jail and on the Establishment of the Airport Authority for the Board's approval. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the Regular Meetings of October 22, 1986 and November 12, 1986 were approved as submitted. CANCELLATION OF BOARD MEETING OF DECEMBER 24, 1986 Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the second Board Meeting of December (24th) was cancelled due to the Christmas holidays. N D. BRIM (LOUISE) APPOINTED TO THE ROAD Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Mrs. Nolan D. Brim (Louise) was appointed to the Road Naming Committee from Back Creek Magisterial District to fill the unexpired term of William Baker who recently moved to the City of Winchester. PPOINTMENT /APPOIN CAI C - TARI Fn ) THE BOARD OF BUILDIN The reappointment /appointment to the Board of Building Appeals was tabled until the next Board meeting. 109 REAPPOINTED TO THE BOARD OF ZON Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Robert E. Hockman was reappointed to the Board of Zoning Appeals as a representative from Back Creek Magisterial District. (it was noted after the meeting that this reappointment /appointment is made by the Judge of the Circuit Court.) PRESENTATION OF GOVERNMENT FINANCE OFFICERS ASSOCIATION'S AWARD FOR DISTINGUISHED BUDGET PRESENTATION TO FINANCE DEPARTMENT Mr. Riley read the press release pertaining to this award at which time Mr. Stiles presented the plaque to Mrs. Barhara Ratcliff, Finance Director and Mrs. Brenda Drumheller, Budget Analyst, and thanked them on behalf of the Board for all their efforts, as well as the remaining staff members of the Finance Department, in winning this award on behalf of the County. PRESENTATION TO BOARD OF FINAL REPORT OF CITIZENS Mr. George Romine, Co- Chairman of the Citizens Committee, appeared before the Board presenting each member with a copy of the final report. He stated that there are certain areas that have been suggested for review. lie further stated that the Committee felt it was a distinct pleasure to undertake this project and that the Committee would recommend that this Board and future Boards consider this review process on a periodic basis utilizing the private citizen committee concept. Mr. Stiles thanked those Committee members present for all their time and efforts on behalf of this project. He requested that each Board Member review this report at which time they will be presented to the various Committees for further discussion and final recommendations. He further stated that the Board hoped to act on this report as soon as possible, but it would take a little time as the Board had not seen the report prior to tonight's meeting. At this time, Mr. Riley read the resolution which was presented to each Committee member that was present. Copies will be hand delivered to those members unable to attend the meeting. WHEREAS, the Chairman of the Frederick County Board of 10 Supervisors did on June 10, 1986 commission a group of businessmen /citizens to review the operations of Frederick County Government; WHEREAS, said committee members did pursue this assignment with diligence and perseverance; and WHEREAS, the committee collectively and individually did spend many hours researching and making effective recommendations; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express its appreciation to all committee members for their dedication to this project and for a job well done. RESOLVED this 10th day of December, 1986. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above resolution was approved. REFUND REQUEST FROM COUNTY CITIZEN REFERRED TO Mr. Stiles stated that he had received a request from Mr. David Albright, a County citizen, for a real estate tax refund, and that he was referring this to the Finance Committee for their review and recommendations. RESOLUTION FOR REGIONAL JAIL COMPLEX - APPROVED Mr. Riley read the following resolution: WHEREAS, correctional facilities serving the Regional Jail Project region have been overcrowded on a consistent basis; and WHEREAS, the Jail Needs Assessment Report for the Counties of Clarke, Frederick, Warren, Page, Shenandoah and the City of Winchester needs to be updated before new correctional facilities are con- sidered; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Frederick, Virginia, that the County is hereby instructed to work with City officials, the Joint Confinement and Correc- tions Operation, and the Virginia Department of Corrections to update the Jail Needs Assessment Report for the area indicated. BE IT FURTHER RESOLVED, that the Commonwealth of Virginia is hereby solicited to consider increasing State participation in regional jail funding from $300,000 per local government to 50o of the total cost. RESOLVED this 10th day of December, 1986. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above resolution was approved. Mrs. Maddox stated that she and Joe Walker had met with Mr. Bottley of the Department of Corrections on Monday (December 8th) concerning the building of a regional jail. Mr. Rhodes, Mrs. Maddox and Mr. Stiles will be meeting on this and hopefully after the first of the year definite plans will be forthcoming on this project. 10 TION FOR ENDORSING AND APPROVING THE ESTABLISHMENT Mr. Riley read the following resolution: BE IT RESOLVED, that the Board of Supervisors of the County of Frederick hereby expresses its approval and endorsement of the creation of the Winchester Regional Airport Authority by the Virginia General Assembly, and to that end hereby requests the General Assembly at the 1987 session thereof to consider and approve the creation of the Authority by the passage by the General Assembly of the Winchester Regional Airport Authority Act, which Act was reported favorably to the Board and to the other Counties and City enumerated in said Act by the Airport Authority Study Committee created jointly by the City of Winchester and the Counties of Clarke, Frederick, Shenandoah, and Warren. ADOPTED this 10th day of December, 1986 by the Board of Supervisors of the County of Frederick, Virginia. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. TERESA J. PRICE. STAFF MEMBER. COUNTY ADMINISTRAT Mr. Riley stated that he would like to recognize Teresa Price, a staff member from his office, for all her efforts on behalf of the Citizens Committee Report, as she had typed and assembled this report solely on her own and he felt she had done a commendable job. REQUEST FOR ROADWAY ABANDONMENT - APPROVED , Mr. Riley presented this request and stated that he had received a request from Mr. Denny Derflinger requesting that a portion of Route 611, from the entrance of Peacefull Valley Lake to Route 600, be abandoned. Upon motion made by Robert M. Rhodes, seconded by Rhoda IN. Maddox and passed unanimously, that this request be referred to the Highway Department for their approval and necessary action. PLANNING COMMISSION BUSINESS SUBDIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Tom Gilpin, Partner, appeared before the Board on behalf of this request. There was no opposition. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of Lenoir City Company of Virginia was approved. M SUBDIVISION REQUEST - KINROSS FARM- APPROVED APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Jim Ross, Owner, appeared before the Board on behalf of this request. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of Kinross Farm was approved. SUBDIVISION REQUEST - GARBER TRUST LAND - APPROVED Mr. Watkins Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the subdivision request of Garber Trust Land was approved. SUBDIVISION REQUEST - DOVE LOT - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Throckmorton questioned how this request could be done as it was a deeded right -of -way. Mr. Watkins explained how it was being handled. Mr. Bob Jewell appeared before the Board on behalf of this request and stated that each landowner involved in this request would have a 16 foot right -of -way. Mr. Carroll Bridgeforth, Owner of the adjoining property, was present and stated he had no questions or anything to add to the discussion of this request. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of the Dove lot was approved. SITE PLAN OF GORE /GAINESBORO SCHOOL PRESENTED Mr. Watkins presented this and stated that the Planning Commission recommended approval. Mr. Rhodes requested that the Highway Department post speed limit signs reducing the speed in this area. There is no action required of the Board at this time on this site plan. PUBLIC HEARING 1.04 REZONING APPLICATION #022 -86 - JAMES BOWMAN AND FRED GLAIZE - C/O GLAIZE DEVELOPMENTS - SHAWNEE MAGISTERIAL Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Chuck Maddox appeared before the Board and stated that he was there on behalf of Messers. Bowman and Glaize. A similiar request was made a few years ago but was denied by the Highway Department, their reason being that they were provided more infor- mation and in greater detail in the latter case than in the former. Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, rezoning application number 022 -86 of James Bowman and Fred Glaize, c/o Glaize Developments, P. O. Box 2598, Winchester, Virginia, to rezone 17.72 acres, located South on Route 656 (Greenwood Road) and South of the Route 656 and 657 (Senseny Road) inter- section, from A -2 (Agricultural General) to RP (Residential Performance) was approved. This property is designated as Parcel 1 on Tax Map 65 in the Shawnee Magisterial District. OTHER PLANNING ITEMS PRELIMINARY MASTER D EVELOPMENT PLAN - GREENBRIER SOUTH - APPROVE Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Orndoff asked about the fire hydrants. Mr. Watkins replied that this is not required until the master plan is submitted. Mr. Bruce Edens appeared before the Board on behalf of the applicant. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the preliminary master development plan of Greenbrier South Subdivision was approved. ROAD RESOLUTION - FOXLAIR SUBDIVISION - APPROVED Mr. Watkins presented this request. Upon motion made by C. William Orndoff, Jr., seconded by Thomas 3. Throckmorton and passed unanimously, the following resolution was approved: NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following roads to the Secondary System of Frederick County, pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: 1) Canterbury Lane, Foxlair Subdivision, East from Apple Pie Ridge Road, State Route 739, 880' East to 1 05 Gloucester Drive as described in need Book 534, Page 136, Dated March 13, 1986. 2) Gloucester Drive, Foxlair Subdivision, 2,020' as described in Deed Book 534, Page 136, dated March 13, 1986. AND BE IT FURTHER RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60 feet as described in the above Deed Book and reference page numbers with the necessary easement for cuts, fills and drainage. ROAD RESOLUTION - HARRY F. STIMPSON SUBDIVISION - •nnn Mr. Watkins presented this request. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the following resolution was approved: NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following roads to the Secondary System of Frederick County, pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: 1) Stickley [give, Harry F. Stimpson Subdivision, commencing at Route 277 East of Stephens City in a Southerly direction 1,035 feet or .2 miles, Deed Book 485, Page 449, dated June 14, 1977. AND BE IT FURTHER RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60 feet as described in the above Deed Book and reference page numbers with the necessary easement for cuts, fills and drainage. RESIDENTIAL PERFORMANCE ORDINANCE REVIEW Mr. Watkins presented this Committee report and stated that they had met several times and have identified ten primary issues concerning the residential performance zoning regulations. The Committee will continue to meet and discuss these problem causes and will seek solutions to these problems. CONDITIONAL USE PERMIT REVIEW Mr. Watkins stated that the Planning staff will begin reviewing current conditional use permits for renewal in the early part of 1987. He requested that if the Board knew of any particular problem or of any use which is not currently operating to please give the Planning staff a call. GASOLINE PUMP ISLANDS A memorandum was presented to the Board with respect to gasoline pump islands. It was noted that all gasoline pump islands operating within the County are to be checked into by the Inspections staff. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT 106 Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report: The Fire and Rescue Committee met on November 17, 1986, at 7:30 P.M., in the Round Hill Fire Company facility. The following Fire Companies were represented: Stephens City, Middletown, Clearbrook, Gore, Round Hill and Greenwood. Also present were William Orndoff and John R. Riley, Jr., County Administrator. The following items were discussed: Items Requiring Board Action Mutual Aid Agreements Mr. Riley presented to the Committee the Mutual Aid Agreement signed and executed by Berkeley County. The only item for discussion was item #3b of the contract which states that "'all services performed under this agree- ment shall be rendered without reimbursement by either party or parties ". The Committee concurs with the wording and recommends execution of same. This was referred to the Public Works Committee. Discussion of Construction Debris Accumulating on Construction Sites It was brought to the attention of the Committee by the Stephens City Fire Company that they are beginning to experience construction debris fires on construction sites. Mr. Riley advised the Association that open burning was covered under Chapter 10 of the County Code and that illegal dumps were covered under Chapter 11 of the Code. The Committee did request the Board to consider through public notification the hours for open burn- ing and that citizens should abide by same. There was no action taken. Discussion of Fire Code Greenwood Fire Company again advised the Committee of their concerns with Department Stores not keeping aisles open within the store and keeping fire exists open. They requested that consideration be given to a Fire Code or Fire Maintenance Code in order to allow these items to be con- sistently enforced. There was no action taken. Items Not Requiring Board Action Minutes The Fire and Rescue Committee minutes from the October 2nd meeting were discussed and unanimously approved. 107 Requested Allocations for 1986 -1987 Budget Mr. Riley said that the Finance Committee had reviewed the requests as submitted and generally concurred with the funding for the Fire Companies. He did advise the Committee, however, that there was a possible concern expressed with funding the rescue squad. He advised the Committee that the population formula may not he able to be implemented with rescue squads. After a lengthly discussion, it was decided to take the concern over fund- ing the rescue squad to the Fire and Rescue Association for further dis- cussion. Rural Fire Protection Ordinance Mr. Riley advised the Committee that the Rural Fire Protection Ordinance Subcommittee would be meeting in January and February to refine and develop ordinances for rural fire protection. Request for Bulk Fuel Storage at the Airport The Committee referred the attached request to Greenwood Fire Company for further review. The item will be brought up at the next meeting. Hazardous Materials Team Mr. Riley advised the Committee that the Fire Chief of the City of Winchester was continuing to research the hazardous materials response team unit and he would advise the Committee when there would be material for them to review. The next meeting will be December 15, 1986, at 7 :30 P.M., in the Round Hill Fire Company facility. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on December 3, 1986, at 11:00 A.M., in the Conference Room in the County Administrator's Office. Present were Bill Orndoff, Will Owings, Blaine Wilson, Wayne Miller, Ed Wright and John Riley. The following items were discussed: Items Requiring Action Discussion of Front -End Loader Bids The County Administrator presented the attached bids and recommended that we award the bid in the amount of $108,705 to Alban Tractor. It is also recommended that we advertise for sale the 955 loader and that $35,000 be transferred out of the Landfill Contingency Fund to purchase equipment. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. 108 Discussion of Mutual Aid Agreement The County Administrator presented the attached Mutual Aid Agreement with Berkeley County, West Virginia. The Committee recommends execution of the same. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Discussion of Funding Positions in the Planning and Buildino Deoartment Messrs. Gyurisin, Watkins and Coffelt appeared before the Committee and requested that a Building Inspector position now vacant be filled and that a part -time Receptionist working forty hours a week he transferred to full -time as a Clerk- Typist I. Funds are available for the Building Inspector position and funds would need to be transferred from the Operat- ing Contingency Fund to the appropriate line item. The Committee recommends approval. This was referred to the Personnel Committee. Items Not Requiring Action 1. An Ad Hoc Committee will be established to review permit fees and formulas for fee charges. 2. Planning and Building will investigate funding for a part -time contractual services line item in order to hire third party services during peak periods of construction. 3. The County Administrator will meet with the BOMAG manufacturing dealer to determine necessary repairs for compactor. 4. Convention Center feasibility study was tabled until the next meeting. 5. The attached request for Fire Company radios was received as information since the Finance Committee has already approved same. 6. Bulk fuel storage was tabled until Greenwood Fire Company reports on same. It was suggested that the Airport Manager be contacted to determine if the Airport could adopt same if they were an independent authority. 7. The D -8 was sent out for repairs estimated at $20,000. It will be back on the fill within 30 days. i09 ROAD NAMING COMMITTEE REPORT Mr. Steve Gyurisin, Deputy Planning and Development Director, presented the following report and stated that it was for the Board's information only: The Road Naming Committee met on December 4, 1986 and discussed the following items: 1. Elected a chairperson - Mrs. Jane Light. 2. Adopted procedures for acting on future requests and future actions. 3. Decided to name non -State maintained roads as well as State main- tained roads (VDH &T roads). 4. Discussed needs for a street name map. 5. Discussed needs for maintaining and distributing a street naming file. 6. Discussed needs for street signs and maintaining street signs. PERSONNEL COMMITTEE REPORT The only item under the Personnel Committee was evaluations. This is to be done in Executive Session. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, December 2, 1986 with all members present. The following items require Board action: Health Insurance Consulting Service Appropriation Request The County Administrator is requesting a general fund appropriation transfer in the amount of $3,500 for professional services to employ a health insurance consultant. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Appropriation Request - Parks and Recreation The Recreation Commission has reviewed the ballfield lighting bid and is requesting an additional appropriation of $59,000 (making a total of $79,000) in order to do the project. The Finance Committee recommends that only the original $20,000 (earmarked during the FY 86 -87 budget) be expend- ed on the project at this time. xTO Mr. Don Welch, from Opequon District and a representative on the Parks and Recreation Commission, appeared before the Board and stated that these funds were needed in order that all four (4) ballfields be lighted. Mr. James Pence, Coach from Sherando Park, appeared before the Board and stated that the lights for the ballfields had been requested for a number of years. Mr. Donnie Gladden, Coach, Senior League, appeared before the Board in favor of the ballfields being lighted. Mr. Junior Ritter and Mr. Jim River, Coaches of teams playing on these fields, appeared before the Board in favor of lighting these ballfields. The Board discussed this at length and Mr. Stiles asked the Finance Committee to reconsider lighting two ballfields. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, this was referred back to the Finance Committee for consideration of lighting two (2) fields. Request for Personal Property Refund The Commissioner of the Revenue is requesting a tax refund in the amount of $650.76. The Committee recommends approval. Upon motion made by VVill L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Appropriation Request - Fire Company Equipment The Fire Companies are requesting a general fund appropriation in the amount of $20,793 (earmarked during FY 86 -87 budget cycle) in order to purchase radio equipment. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Appropriation Transfer Request - Finance Department The Finance Director is requesting a general fund appropriation transfer from contingency in the amount of $750.00 to purchase capital equipment for the recently approved new position. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Appropriation Transfer Request - Finance Departmen The Finance Department is requesting a $1,300 general fund appropria- tion transfer from contingency for temporary help to transfer the budget 11 i document from the Lanier to our personal computer. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Appropriation Transfer Request - Commissioner of the Revenue The Commissioner of the Revenue is requesting a general fund appro- priation in the amount of $1,350 to upgrade the personal property informa- tion system. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. uest from Kim Henry to Abandon Conwav Street The Deputy Planning Director is requesting your guidance. Mr. Henry has suggested a purchase price of $1,000 for the right -of -way. The Committee recommends checking with the City of Winchester and the Highway Department. Mr. Riley is to check on this procedure. The following items are for your information only: 1. Additional information is attached about tax relief for the disabled. The Committee recommends additional research before a decision is made. 2. A draft on legislation pertaining to the airport authority is attached. The Committee agrees with the concept and recommends the Common- wealth's Attorney review the document. 3. Attached is a letter from the City of Winchester revising the method of allocating the cost of the receptionist at the Judicial Center. The Committee concurs with the allocation. 4. A sample budget on the proposed Shawneeland Sanitary District Budget is attached for your review. 5. A budget calendar FY 1987 -88 is attached for your information. Mr. Stiles announced the calendar for budget deliberations and stated that as figures stand at this time, there will be no tax increase on real estate and hopefully some roll -back on personal property. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board retired into Executive 2,�! Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Board reconvened into Regular Session. DEPARTMENT HEAD EVALUATIONS - APPROVED Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the evaluations of Joseph A. Walker, Division of Court Services Director and Ann K. Kelican, Personnel Director, were approved as submitted. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. � ChfiFrman, Board o pervisors Clerk oard of Super is rs