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November 12, 1986 Regular Meeting82 A Regular Meeting of the Frederick County Board of Supervisors was held on November 12, 1986, 6 :30 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Vir- ginia. PRESENT Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. Mr. Owings stated that Mr. Stiles, Chairman, would be arriving short- ly. CALL TO ORDER Mr. Owings called the meeting to order. INVOCATION Reverend Paul Gunsten, of the Grace Lutheran Church, delivered the invocation. PUBLIC HEARING VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION - Review of Priority Listing for Six Year Plan Mr. Gyurisin, Deputy Director of Planning and Development, presented the priority listing for the Six Year Plan and explained by way of a map where these routes were located in the County. There was no public input. Mr. William Bushman, Resident Engineer with the Virginia Department of Highways and Transportation, appeared before the Board to further explain and discuss with the Board the Six Year priority listing and the status of certain projects. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the Priority Listing for the Six Year Plan was approved as presented in the Transportation Committee Report at the Board of Supervisors meeting of October 22, 1986. Acceptance of Citizens Petition for Rural Addition to be Accepted into the Secondary System Mr. Bud Wyatt appeared before the Board on behalf of the citizens of Route 608 to request that a certain section be taken into the secondary system. He stated that this road had at one time been in the County system. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, to approve taking Route 608 into the secondary system. 8 ^ J ADOPTION OF AGENDA Mr. Stiles stated that the Education Association had a proclamation for the Board's approval and that he had some appointments to announce. Mr. Riley stated that he had an item dealing with acquisition of real estate for the Board's approval, the cancellation of the second Board meet- ing in November, a proclamation for National Smoke Out Day and the discus- sion of Shawneeland becoming a sanitary district. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the regular meeting of October 8, 1986 were approved as submitted. L. GLAIZE III REAPPOINTED TO THE It /l..r.T • T Al. ATV Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Fred L. Glaize, III was reappointed to the Industrial Development Authority, said term to commence on November 10, 1986 and expire on November 10, 1990. LOUISE V. LEWIS REAPPOINTED TO THE HANDLEY REGIONAL LIBRARY BOARD Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr, and passed unanimously, Louise V. Lewis was reappointed to the Handley Regional Library Board, said term to expire on November 30, 1990. TMENT FROM BAC CREEK MAGISTERIAL DISTRICT TI The appointment from Back Creek Magisterial District to the Road Names Committee was tabled until the next Board meeting. NOMINEES TO THE BOARD OF EQUALIZATION - APPROVED The following nominees to the Board of Equalization were approved: Winston D. Huffman - Opequon Magisterial District Vernon B. Unger - Gainesboro Magisterial District Gary K. Oates - Stonewall Magisterial District EDUCATION ASSOCIATION REPRESENTATIVE Mr. Mike Noel, representative of the Education Association, appeared before the Board to request that the Board proclaim the week of November 16 -20 1986 as National Education Week. DA W. MADDOX AND ROBERT M. RHODES APPOIN AS BOARD 84 Rhoda W. Maddox and Robert M. Rhodes were appointed as Board Liaison Members to the recently organized Committee know as CLEAN to help fight drugs. APPOINTMENT SARY COMMITTEE - Mr. Stiles appointed the following to serve on the Committee for the County's 250th Anniversary: Rhoda W. Maddox, Board Liaison Larry A. Mullin J. Robert Russell Glynelle Headley Rebecca Ebert Stewart Bell, Jr. Mike Foreman CANCELLATI OF SE BOARD MEETII E Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the cancellation of the second Board meeting in November (November 26) was approved. PROCLAMATION FOR NATIONAL SMOKE OUT - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the following proclamation was approved: WHEREAS, the Great American Smokeout is a community- wide. effort to encourage cigarette smokers to give up their habit for 24 hours on Thursday, November 20, and WHEREAS, for nine consecutive years, millions of smokers have participated in this event, and WHEREAS, the health benefits of not smoking are sub- stantiated and well known, and WHEREAS, there are additional civic benefits such as a reduction of the risks of accidential fire and illnessess related to "passive smoking," NOW, THEREFORE, 1, /s/ Kenneth Y. Stiles Chairman of the Board of Supervisors of Frederick County, do hereby proclaim Thursday, November 20th, 1956 as the day of the Great American Smoke Out in Frederick County, and in so doing urge all cigarette smokers in the community to demonstrate to themselves and their friends that they can quit if they wish. In witness, whereof, etc. OLD BUSINESS REQUEST TO P OF ROUTE 522 TO "PA Mrs. Teresa Jenkins Bowers, Chairperson of the Committee to rename a section of 522 South, appeared before the Board to once again ask that they approve renaming 522 South from the Winchester City line to the Clarke County line the "Patsy Cline Memorial Highway ". 8J Upon motion made by Rhoda W. Maddox and seconded by Robert M. Rhodes to approve the above request. This request was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Nay - Will L. Owings and Thomas B. Throckmorton. UPDATE ON DISTRESS WARRANTS Mr. Riley presented this information. Following discussion by the Board, it was their consensus to wait and see how effective the State is in collecting these amounts and at that time decide what further steps can be taken by the Board. PURCHASE OF J. C. PENNEY'S BUILDING - APPROVED Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, to offer to the owners of the J. C. Penney's building on Loudoun Street, $275,000 for the sale of the building. BOARD TO REQUEST THAT THE COURTS D ESIGNATE SHAWNEEL Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, that the Board request the Courts to designate Shawneeland as a Sanitary District. Robert M. Rhodes abstained from voting. PUBLIC HEARING PERMIT OF ASH HOLLOW RESTAURANT AND LOUNGE AND SHARON W. WARNER Mr. Riley presented the background information on this permit. Mr. Ambrogi stated that this permit should never have been issued by the Office of the Commissioner of the Revenue.' Mr. Eugene Gunter, Attorney, appeared before the Board on behalf of Ms. Warner and stated that his client had answered all the questions on the form given to her by the Commissioner of the Revenue's Office and the question that was asked as to whether or not this was for a non profit organization was answered No by Ms. Warner. Mr. Ambrogi stated that Ms. Warner had done everything according to the law and that the permit should never have been issued by the Commis- sioner of the Revenue. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, to revoke the permit issued to Sharon W. Warner on the basis that Ash Hollow Restaurant and Lounge is not a qual- 86 ified organization permitted to conduct bingo games and /or raffles under Virginia law. PLANNING COMMISSION BUSINESS PUBLIC HEARING T Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended denial. Mr. Stiles stated there was a possibility that if he entered into dis- cussion on this matter that a possible conflict of interest could exist due to the fact that this site may be used to build a High's Store, and the fact that he belonged to the Maryland Milk Producers Association which has business dealings with Southland Corporation which may be purchasing the High's Corporation. Mr. Owings, Vice - Chairman, chaired the meeting for discussion of this rezoning request. Mr. Ben Butler, Attorney, appeared before the Board on behalf of Frail Developers and stated that he had requested that this be tabled until they could get an engineer to look at the traffic flow and safety in this area. Mr. Owings stated that a number of citizens were present to express their opposition to this request and he felt it would only be fair to them to be heard. Mr. Butler stated that if that is the case then he would just withdraw his request. REZONING APPLICATION #019 -86 OF JOHN S. SCULLY, IV - Mr. Watkins presented this request and stated that the Planning Com- mission recommended approval. Mr. Ben Butler, Attorney, appeared before the Board on behalf of this request. Mr. Mark Helsley, resident of the subdivision, appeared before the Board to inquire about easements and how the drainage would be addressed. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, rezoning application number 019 -86 of John S. Scully, IV, 112 North Cameron Street, Winchester, Virginia, to re- zone 131 acres from A -2 (Agricultural Limited) to RP (Residential Perform- ance) was approved. This property is identified as Parcel 261 on Tax Map 42 in the Stonewall Magisterial District. am REZONING APPLICATION #020 -86 OF ATHEY TRUCKING COMPANY - TABLED The rezoning application request of Athey Trucking Company was tabled. REZONING APPLICATION #021 -86 OF RODNEY COWLEY - Mr. Watkins presented this request and stated that the Planning Com- mission recommended approval. Mr. Cowley appeared before the Board on behalf of his request. There was no opposition. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, rezoning application request number 021 -86 of Rodney Cowley, Route 5, Box 590, Winchester, Virginia, to rezone 49,708 square feet from A -2 (Agricultural General) to B -2 (Business General) was approv- ed. This property is identified as Parcel 253 on Tax Map 42 in the Gaines - boro Magisterial District.. THE POTOMAC EDISON COMPANY FO APPROVAL TO T - Mr. Watkins presented this request and stated that the Planning Com- mission recommended approval. Mr. Stiles stated that the Board's position in this request was only that Potomac Edison was complying with the County's Comprehensive Plan. Mr. Jay Wetzel, Attorney for Potomac Edison, appeared before the Board on behalf of the petitioner and explained why and where this line was to be located. Ms. Lois White, County resident and one of the land owners over which this line is to go, appeared before the Board to strongly oppose this re- quest. She stated that four surveyors had been on her property and Potomac Edison did not notify her or seek permission for them to be on there. She requested that the Board study this request in a more indepth manner and that they not just "rubberstamp" this project. Mr. Stiles requested that Potomac Edison send updated material on this project to all property owners in order that everyone involved might have the same information. Mr. Wayne White, property owner, appeared before the Board opposing this request as these lines are scheduled to go over both of his farms and 88 he _was also concerned how close these power poles would be to the existing houses. Mr. Orville Hilton, County resident, appeared before the Board to oppose this request and stated that it concerned him as to how much forest land would be lost to this project. Mrs. Emily Comer, County resident, appeared before the Board to oppose this project and stated that there were a lot of questions that had not been answered to the satisfaction of the property owners. She stated that she did not feel that the other two possible routes for these lines discussed at earlier meetings had been fully explored and that it concerned her very much that all citizens were not provided updated information by Potomac Edison. Mr. Wayne White appeared before the Board a second time to inquire about the footage planned for right -of -ways and also trimming rights. Mr. Owings stated that he felt everyone present at tonight's meeting realized that the power line would be built and he asked Mr. White where he felt this line should be built. Mr. White stated that he felt the other two routes should be examined. Mr. Owings replied that they had and for various reasons they could not be used. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the request by Potomac Edison Company for approval to construct the Meadow Brook - Double Tollgate 138 kv transmission line in the Opequon Magisterial District was approved. The Board recessed at this time. OTHER PLANNING ITEMS SUBDIVISION REQUEST - SNAPP LAND - APPROVED Mr. Watkins presented this request and stated that the Planning Com- mission recommended approval. Betty Snapp appeared before the Board on behalf of this request. There was no opposition. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of the Snapp land was approved. SUBDIVISION REQUEST - WAKELAND MANOR, SECTION F - APPROVED Y r mr. watkins presented this request and stated that the Planning Com- mission recommended approval. Mr. Rex Wakeman, owner, appeared before the Board on behalf of this request. There was no opposition. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the subdivision request of Wakeland Manor, Section F was approved. PRELIMINARY M ASTER DEVELOPMENT PLAN - LONGERBEAM Mr. Watkins presented this request and stated that the Planning Com- mission recommended approval. Mr. Bruce Edens appeared before the Board on behalf of this request. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the preliminary master development plan of Longer- beam Subdivision (Carlisle Estates) was approved. ROAD RESOLUTION - GLENMONT SUBDIVISION - APPROVED Mr. Watkins presented this request. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings li and passed unanimously, the following resolution was approved: NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following roads to the Secondary System of Frederick County, pursuant to Section 33.1 -72.1 of the Code of Virginia, 1950, as amended: 1. Oakmont Circle, Glenmont Village Subdivision, Section 2; Fast from Virginia State Route 736, 452 feet East to its termini, as described in Deed Book 599, Page 192. 2. Edgewood Drive, Glenmont Village Subdivision, Section 3; East from Virginia State Route 736 to 229 feet East, as described in Deed Book 581, Page 40. 3. Twinbrook Drive, Glenmont Village Subdivision, Section 4; South from Virginia State Route 657 to 516 feet, as described in Deed Book 601, Page 124. 4. Gienridge Drive, Glenmont Village Subdivision, Section 5; East from Twinbrook Circle to 466 feet East, as described in Deed Book 614, Page 790. AND BE IT FURTHER RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of either 40 feet or 50 feet as described in the above Deed Book and reference page numbers with the necessary easement for cuts, fills and drainage. ST FROM V DEPARTMENT OF HIGHWAYS Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the following was approved: NOW, THEREFORE, BE IT RESOLVED, In order to provide route numbering continuity in this area, the Department of Highways and Transportation requests and the Frederick County Board of Supervisors doe hereby agree to renumber a section of Route 622, 0.17 miles in length as Route 628, in accordance with policy set forth by the State Highway Board. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report and stated that it was for the Board's information only and no action was necessary: The Fire and Rescue Committee met on October 20, 1986, at 7 :30 p.m., in the Round Hill Fire Company facility. All Fire Companies were represented. Also attending the meeting were William Orndoff and John R. Riley, Jr., County Administrator. The following items were discussed: Budget Requests Mr. Riley, County Administrator, provided the Fire Companies with the annual financial reporting form for the coming budget review cycle. He advised the companies to have the information in no later than the first of November. Discussion of ISO Rating Letter Mr. Riley provided the companies with the ISO rating letter and the requirements to obtain the respective ratings. There was no further com- ment as the result of this subject. Discussion of Fire Insurance Refund and Proposed Use of Refund Mr. Riley provided the attached information as the result of the amount of money they could expect to receive from the Fire Programs Fund allocation. The amount to be received is $14,374.05, which includes the period from July 1 to December 1, 1985. It is anticipated that the annual appropriation for this amount will be approximately $27,000. The Fire and Rescue Association is also proposing that the funds allocated from this amount be used for radio communication equipment. This information will be forwarded to the Finance Committee when the appropriate documentation has been received. Board Acceptance of Last Month's Report Mr. Riley presented the report to the Association that was accepted by the Board of Supervisors at their October 8th meeting. The primary area of discussion was that of State contract. Mr. Riley advised that any company requesting purchase should request same to the County Administrator. Purchase would be made out of the Emergency Services budget and the County would be reimbursed by the respective Fire Company. Distribution of Information Mr. Riley provided two reports, one from the Division of Emergency Services on defective Ford Motor Company equipment, and the other on pro- posed standards for fire inspectors. The Association received both pieces of information and would discuss same at their Fire Chiefs' meeting. Other Business Mr. Riley advised that the Fire Code Ordinance Committee would be meeting shortly to discuss the rural portion of the ordinance. He also advised them of the plans to extend water down Route 277. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on November 5, 1986, at 11:00 a.m., in the Conference Room in the County Administrator's Office. Present were Bill Orndoff, Will Owings, Blaine Wilson, Wayne Miller, and John Riley. 11 The following items were discussed: Items Requiring Action Discussion of Compactor Attendant Compensation Contracts The County Administrator requested that the contracts for the opera- tors of the Middletown, Albin, and Clearbrook compactors be amended to allow for a $100 (one hundred dollar) a month increase in compensation. Currently the activity at these sites is so heavy that it is requiring more frequent or continuous maintenance. Committee recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Discussion of Animal Control Officers' Shift Schedule The Committee reviewed the attached schedule of work submitted by the Animal Control Officer and recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Replacement of Vehicle for Assistant Animal Control Officer The County Administrator advised the Committee that the Assistant Animal Control Officer's truck is in need of replacement. The vehicle 92 currently has 160,000 miles and is frequently in the shop for repairs. The Committee recommends that $9,500 be transferred from Capital Contingency to the appropriate line item in the Animal Control budget. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Discussion of Camp 7 Contract The County Administrator presented the attached contract and invoices 11 _ for payment by the Committee. The Committee recommends payment and the transfer of $5,385 from the Landfill contingency account to the appropriate line item in the Landfill budget. Upon motion made by C. William Orndoff, Jr., seconded by Will L.. Owings and passed unanimously, the above recommendation was approved. Items Not Requiring Action County Response to Joint Senate Resolution 47 The County Administrator submitted the attached statement to the Joint Subcommittee at a public hearing held in Richmond on November 7, 1986. ROAD NAMING COMMITTEE REPORT Mr. Steve Gyurisin, Deputy Director of Planning and Development, pre- sented the following report: The Frederick County Road Naming Committee met November 6, 1986, to begin discussions of road naming projects and to act on the request by Teresa Jenkins Bowers (see the attached letters) to rename Route 522 the "Patsy Cline Memorial Highway ". The Committee will be meeting monthly to continue road naming needs for Frederick County. The Committee discussed and modified the request of Miss Bowers for Route 522 and recommends the following: Route 522 South from the Clarke County line to the Winchester City limits be named the "Patsy Cline Memorial Highway ".a It is the understanding of the Committee that this recommendation will not affect mailing addresses along Route 522 South. This was acted upon by the Board earlier in the meeting. GYPSY MOTH COMMITTEE REPORT Mrs. Jennifer Bean, Gypsy Moth Coordinator, presented the following report A meeting of the Frederick County Gypsy Moth Advisory Committee was held on October 28, 1986 in the County Administration Office Conference Room. Present at the meeting were Mr. John Riley, Jr., Mrs. Rhoda Maddox, 93 Mr. Frank Sherwood, Mr. Gerald Crowell, Dr. Gary DeOms, Mrs. Al Smith, Mrs. Carolyn Lewis, Mr. Wilbur Johnston, Mr. Chet Litten, Mr. Gary Oates and Mr. Bob Dressel. Topics discussed at the meeting included changes in the 1987 Gypsy Moth Suppression Program Guidelines, the development of a program for County residents whose properties do not qualify for treatment through the cost sharing suppression program and the formulation of a County policy regarding treatment area priorities. In addition, maps of proposed 1987 treatment areas were reviewed and acreage and cost figures were discussed. Based on these discussions, the Frederick County Gypsy Moth Advisory Committee recommends the following: 1. That 545,000.00 be appropriated for cost sharing on aerial appli- cation of gypsy moth suppressing pesticides to 15,984 acres in Frederick County, and for the purchase of gypsy moth parasites to be released throughout the County. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above was approved. 2. That the Virginia Department of Agriculture and Consumer Services' category system for prioritiziing gyspy moth treatment areas be adopted as 11 County policy. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above was approved. 3. That a significant portion of the Gypsy Moth Program Coordinator's time should be devoted to developing a suppression program for County residents whose properties do not qualify for treatment through the cost sharing program. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above was approved. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, November 6, 1986, 10:00 A.M. , Conference Room in the County Administrator's Office. Present were Robert M. Rhodes, Chairman of the Committee; Rhoda W. Maddox; Larry P. Coverstone; Charles R. Mcllwee; Roscoe L. Bruce, Sheriff; John E. Liggett, Administrative Assistant, Sheriffs Department; Michele F. DeBari, 94 Chief Jailor and John R. Riley, Jr., County Administrator. The Committee submits the following: Discussion of County CD I Resolution The Committee again discussed the attached resolution and agrees that item number 4 in said resolution should cover all extenuating circumstances as to interpretation of eligibility. Upon motion made by Robert M. Rhodes, seconded by Rhoda 1V. Maddox and passed unanimously, the above was approved. Mr. Stiles requested that all participating jurisdictions be made aware of the Board's action on this matter. D I Officers at the The Committee reviewed the attached information with reference to in- mate population at the Jail. The Committee recommends that four additional Correctional Officers be added at the Jail at approximately $20,000 each for a total of $80,000. In all probability the positions would not be filled until January 1, 1987 which would necessitate only appropriating $40,000 for the remainder of this fiscal year. The City of Winchester would participate in 50% of the $40,000 expenditure. It is requested that $40,000 be transferred from Fund Balance. The Compensation Board will be requested to pick up all of the portion in the 87/88 Budget. Captain John Liggett, of the Sheriffs Department, was present to address this request. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above was approved. Discussion of Part -time Nurse at the Frederick - Winchester Jail The Committee reviewed the attached request from the Sheriff with reference to employing a part -time Nurse. The Nurse would fill in tempo- rarily when other medically qualified personnel are off duty. The amount requested for this position is $18,720 in the part -time salary line item and should be transferred from Fund Balance. The Compensation Board will be requested to fund same. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed uanimously, the above request for a part -time Nurse was approved at a salary of $9,360.00. Discussion of Allocation for Funding of Vehicle for Sheriffs Department 95 i he Committee reviewed the attached request to fund an additional vehicle in the Sheriff's Department. The Committee recommends approval. This was referred back to the Committee. Discussion of Upgrading Sheriff's Department Radio System The Committee reviewed the attached request and recommends that bids be sought to determine cost feasibility. The Board agreed that a cost feasibility is to be done and then report back to them. Discussion of Jail Overcrowding The Chief Jailor informed the Committee that currently we are holding 76 inmates in a facility rated for 48 inmates. Several alternatives are being pursued to move these inmates out. All inmates contemplated being moved will be transported to facilities that are considered as a State reimbursed facility. It is hoped that a report will be available at the meeting. This is being referred to the Capital Improvements Plan Committee along with the Regional Jail Coordinator, Court Services Director and the Law Enforcement and Courts Committee for their input to include updated facts and figures. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on November 4, 1986, at 4:30 P.M., in the County Administrator's Office. In attendance were Thomas B. Throckmorton, Will L. Owings, James L. Longerbeam, Clarence L. Hunter, John R. Riley, Jr. and Ann K. Kelican. The Committee submits the following report and recom- mendations to the Board of Supervisors for consideration: Salary Survey Information The Committee reviewed the attached report from Mr. Bob Brown regard- ing the current salary scales and the proposed update of same in accordance with the recently completed salary survey. The Committee agreed to send all the information to the Citizens Study Committee for considera- tion. This is for information only. New Position in Finance Department The Committee reviewed the attached request for a new position in the Finance Department and recommends approval of same at a Range 24 (17,808 - $25,056). Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Christmas Closing for County Offices The Committee discussed the holiday closing of County offices for Christmas and recommends that the County adhere to the holiday schedule established by the Governor for State offices. The County will follow same schedule as the State. Additional Positions in Sheriffs Department The County Administrator advised the Committee that the Sheriff had requested two additional positions, a fulltime Correctional Officer and a part -time Nurse. Following a brief discussion, the Committee forwarded the request to the Law Enforcement and Courts Committee with a recommendation for approval with the stipulation that the Sheriff request funding from the State Compensation Board for fiscal year 1987 -88 for these two positions. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee,, presented the following report The Finance Committee met on Monday, November 3, 1986. All members were present. The following agenda items require Board action: General Fund Appropriation Request from Social Services The Department of Social Services is requesting a supplemental appro- priation in the amount of $3,594. No local funds are required. They are also requesting an appropriation transfer in the amount of $14,909. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Funding the Airport CIP The Finance Committee recommends that Frederick County make a finan- cial committment and reserve approximately $500,000 (to be paid over a five or six year period) towards the Airport Capital Improvements Plan. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and 97 passed unanimously, the above was approved provided that the Airport Authority becomes a reality. Request for Pool Appropriation and Grant Application The Director of Parks and Recreation is requesting funding for the two proposed pools. He is also requesting that the County formally apply for a State grant for one of the pools. The Committee recommends that the County apply for the grant for the most expensive pool immediately. The Committee also recommends that the County reserve from Fund Balance an additional $400,000 to assist with the cost of the two proposed pools with the under- standing that no money will be released until a contract to build both pools is signed. Approximately $635,000 is currently reserved for this project. The pool fund would continue to earn interest on these funds. The above recommendation was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C. William Orndoff, Jr., Nay - Rhoda W. Maddox. for Appropriation from Division of Court Court Services is requesting appropriation transfers in the amount of $72,131. They also are requesting a supplemental appropriation in the amount of $35,928. No additional local funds are required. The transfers are needed to make program changes that were not known when the original budget was prepared. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Budget FY 1987 -88 Will Begin at Present Level The Finance Committee has directed the County Departments to begin preparing, their FY 1987 -88 budgets at present level. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Disposing of the Old IBM System /3 Attached is a memo from the Director of Information Services request- ing authorization to dispose of the old IBM System /3. We could advertise It for bid as surplus equipment, however, after further discussion with Mr. Tyson it may be more economical to destroy the item. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. MX*1 Requesting for Courthouse Complex Fund Appropriation The Courthouse Complex Fund has a fund balance of $53,617.97 at this time. I am requesting an appropriation of $8,718.20 in order to pay the attached bills plus $5,000 held in Contingency. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Parks and Recreation Fees and Charges Changes The Parks and Recreation Commission is requesting a reduction in fees and charges for trips and excursions and sports and athletics. These re- ductions will result in a $2,855.00 decrease in revenue. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. The following items are for your information only: 1. Attached is a letter from Richard A. Sharp & Associates. The Committee is not in favor of accepting his proposal. 2. We now have requested information from F & M Bank to proceed with our cash management bid. W IRGINIA HEALTH SYS Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, to approve the request of Northwestern Virginia Health Systems Agency, Inc. for $2,160, needed by the Agency due to budget cuts, for the remainder of the year in order to balance their budget. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, - - - - - -- - - -" - - - ARD OF SUPERVISORS ADJOURN. Q6Wz1'1L" CI , Board of Super sors