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October 22, 1986 Regular Meeting65 A Regular Meeting of the Frederick County Board of Supervisors was held on October 22, 1986, 7 :15 P.M., Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by J. William Hough, retired Minister with the United Methodist Church. MRS. MADDOX RECEIVES WOMAN OF THE YEAR AWARD FROM Mr. Stiles stated that he would like to offer the Board's congratula- tions to Board Member Mrs. Rhoda W. Maddox who had been selected by the Winchester Business and Professional Womens Club to receive the Club's award as Woman of the Year. ADOPTION OF AGENDA Mr. Stiles noted that the Grady conditional use permit that had been tabled from the previous Board ,meeting would be number 5 under "Planning Commission Business ". Mr. Riley stated that he had an amended resolution dealing with Fredericktowne, Section III, and certain streets being taken into the secondary system. Mrs. Maddox stated that she had a few questions concerning the latest work being done at the Rhinehart property dealing with the Tire Fire and the Environmental Protection Agency (EPA). Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the minutes of the regular meeting of August 13, 1986 and the special meeting of September 8, 1986 were approved as submitted. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the regular meeting of September 10, 1986 were approved as submitted. rKNO •s Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the minutes of the regular meeting of September 24, 1986 were approved as submitted. APPROVAL OF RESOLUTIONS Mr. Riley read the following resolution: WHEREAS, Adam Phelps is a member of the Frederick County Middle School FFA; WHEREAS, he participated in the Junior Stockman Contest, Junior Division at the Virginia State Fair in Richmond on September 19, 1986 where he won first place; and WHEREAS, dedication and hard work have resulted in outstanding achievement bringing honor to him, the FFA, his School and his community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express 'their congratulations to Adam Phelps on his achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Phelps. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda 1N. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above resolution was approved. Mr. Phelps was present to accept his resolution. Mr. Riley read the following resolution: WHEREAS, Trent Passmore is a Senior at Shenandoah Valley Christian Academy and a member of the Varsity Basketball Team; WHEREAS, he was selected to the National Association of Christian Athletes All American High School Basketball Team in September, 1986; and WHEREAS, this achievement is the result of dedication and determination and has brought honor and credit to him, his School and his community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Trent Passmore on his achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Passmore. RESOLVED this 22nd day of October, 1986. 67 /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s / Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. Mr. Passmore was present to accept his resolution. The following 4 -H Resolutions were read and will be presented at the Annual 4 -H Banquet on November 8, 1986: WHEREAS, Melanie A. Papierniak is a County 4 -H member; WHEREAS, she was elected Secretary for the 1987 Virginia State 4 -H Congress at Virginia Technical Institute and State University in Blacksburg, Virginia in June, 1986; and WHEREAS, this achievement is the result of hard work and dedication and has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Melanie A. Papierniak on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Papierniak. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Darla L. Frye is a County 4 -H member; WHEREAS, she was elected Northern Virginia District Cabinet Officer for the 1987 State 4 -H Congress at Virginia Technical Institute and State University in Blacksburg, Virginia in June, 1986; and WHEREAS, this achievement is the result of hard work and dedication and has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Darla L. Frye on her achievement. 69 BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Frye. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice _Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Kelli A. Carpenter is a County 4 -H member and placed first in Virginia in the 4 -H Top Pork Producer Awards Program and w one of two Virginia 4 -H'ers to attend West Virginia's "Older Club Members Conference "; WHEREAS, she was selected to attend this conference due to her outstanding accomplishments in Achievement Records; and WHEREAS, this achievement is the result of hard work and dedication and has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Kelli A. Carpenter on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Carpenter. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owinas Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. John R. Riley, Jr., Clerk Board of Supervisors WHEREAS, Lynn W. Painter, a member of the County 4 -H Egg Grading Team, placed first at the State 4 -H Congress in June, in Blacks- burg, Virginia; WHEREAS, training and hard work have resulted in this achievement earning Lynn the opportunity to attend the Southern Poultry Festival in Atlanta, Georgia in January, 1987; and WHEREAS, this achievement has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Lynn W. Painter on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Painter. 69 RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Autumn R. Pence, Coach of the County 4 -H Egg Grading Team which placed first at the State 4 -H Congress in June, in Blacksburg, Virginia; WHEREAS, training and hard work have resulted in this achievement earning her the opportunity to attend the Southern Poultry Festival in Atlanta, Georgia in January, 1987; and WHEREAS, this achievement has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Autumn R. Pence on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Pence. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owinqs Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. John R. Riley, Jr., Clerk Board of Supervisors WHEREAS, Betty J. Strosnider, a member of the County 4 -H Egg Grading Team, placed first at the State 4 -H Congress in June, in Blacks- burg, Virginia; WHEREAS, training and hard work have resulted in this achievement earning Betty the opportunity to attend the Southern Poultry Festival in Atlanta, Georgia in January, 1987; and WHEREAS, this achievement has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Betty J. Strosnider on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Miss Strosnider. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox WC Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors Rhoda W. Maddox /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. WHEREAS, Janet Stiles has been a 4 -H leader in Frederick County for six years; WHEREAS, she was recognized as an Outstanding 4 -H Dairy Leader for 1986 in Virginia, at the State 4 -H /FFA Dairy Youth Field Day in Harrisonburg, Virginia on August 1, 1986; and WHEREAS, this achievement is the result of training, preparation and dedication and has brought honor and credit to her, her Club and to her community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Janet Stiles on her achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mrs. Stiles. RESOLVED this 22nd day of October, `1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s / Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. John R. Riley, Jr., Clerk Board of Supervisors WHEREAS, Tracy Stiles has been a 4 -H leader in Frederick County for eight years; WHEREAS, he was recognized as an Outstanding 4 -H Dairy Leader for 1986 in Virginia, at the State 4 -H /FFA Dairy Youth Field Day in Harrisonburg, Virginia on August 1, 1986; and WHEREAS, this achievement is the result of training, preparation and dedication and has brought honor and credit to him, his Club and to his community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Tracy Stiles on his achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mr. Stiles. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings /s/ Thomas B. Throckmorton 71 Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. Thomas B. Throckmorton /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. John R. Riley, Jr., Clerk Board of Supervisors WHEREAS, Elva W. Combs has been a County 4 -H leader for 23 years; WHEREAS, she was recognized with the State 4 -H Alumni Award at Blacksburg, Virginia in June 1986; WHEREAS, she has made outstanding contributions, not only to the youth of our County, but the entire community; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby express their congratulations to Elva W. Combs on her outstanding achievement. BE IT FURTHER RESOLVED, that a true copy of this resolution be delivered to Mrs. Combs. RESOLVED this 22nd day of October, 1986. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Thomas B. Throckmorton Thomas B. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the above resolution were approved. MRS. MADDOX MAKES INQUIRY CONCERN Mrs. Maddox stated that she understood that EPA was having some diffi- culty in getting some lab work done at the Tire Fire site and she had discussed this with different Officials at Virginia Tech and they had informed her that they had staff that would be willing to assist in this testing if the County so desired. This information will be passed on to the EPA Officials in charge of this project. APPROPRIATIONAL REQUEST F NEW Mr. William Zirkle, Vice Chairman of the School Board, appeared before the Board in Mr. Hott's absence to request that the Board of Supervisors 72 appropriate $135,000 for the employment of an architect to do the plans for a new elementary school in the Middletown area. He further stated that working drawings must be completed and approved before the County can get on the mailing list for a literary fund loan and that this waiting list is approximately twenty seven months. He further stated that the School Board wanted to begin construction of this school by Spring of 1988 and have the building ready for occupancy by August, 1989. Mr. Tom Malcolm, Assistant Superintendent, appeared before the Board, along with Mr. Sam Lehman, citizen, to explain, by way of a map which had been prepared by Mr. Lehman, the current school census and where the heavy school population is in the County. The Board discussed this information at great length with Mr. Malcolm and there was doubt among some of the Board members as to whether this new elementary school should be built in the Middletown area based on where the present, as well as the future, growth in the County seems to be going. Some Board members questioned whether the figures were there to warrant the building of a new school at this time. Mr. Malcolm referred to the large increase in enrollment of handicapped children. In 1976, there were 401 and as of October 20, 1986 there are 880. He further stated that due to State and Federal regulations you can only have 9 to 10 students per room and this has had a great impact on all the schools, especially Apple Pie Ridge. Mr. Robinson, County citizen, appeared before the Board to question why the Middletown School was closed when it was and if the County really needed to build another elementary school at this time. Mr. Orndoff stated that he did not feel the location was right and that he did not feel the figures were there to support building the school in Middletown. Mr. Owings stated that a lot of the students currently going to Robin- son are from the Southern end of the County. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, to approve the appropriation in the amount of $135,000 from Fund Balance. This amount is to be repaid once literary funds are received and that an annual update be given to the Board on the school enrollment, and further that the building site will be decided on at a later date. 73 Mr. Stiles asked Dr. Walker if any progress had been made on the merit pay plan for teachers. Dr. Walker replied that the staff was working on this and he felt the report would be ready in the next few months. UPDATE ON DISTRESS WARRANTS Mr. Owings asked if each Board member could have a list of these individuals names. Mr. Riley replied that would be no problem. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, to send this list to the State for their assistance. Mr. Stiles requested that the Treasurer's Office supply the Board with a total on what has been collected to date. PLANNING COMMISSION BUSINESS SUBDIVISION REQUEST - TEXACO INC. LAND - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Bruce Edens appeared before the Board on behalf of this request. There was no opposition. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the subdivision request of Texaco, Inc. Land was approved. SUBDIVISION REQUEST - JAMES M. HORTON - APPROVED Mr. Watkins presented this request and stated that the Planning Commis- sion recommended approval. There was no opposition. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the subdivision request of James M. Horton was approved. DEVELOPMENT PLAN FOR SHENANDOj Mr. Watkins presented this request and stated that the Planning Commis- sion recommended approval. Mr. Bruce Edens appeared before the Board on behalf of this request. Mr. Orndoff stated that drainage problems and the type of housing were concerns that had been expressed to him. 74 Ms. Sherry Wells, area resident, appeared before the Board to inquire about the current drainage and if speed bumps could be installed on this additional roadway. Mr. Stiles stated that the drainage could not be any greater than it currently is and that the Highway Department will not allow speed bumps on public highways. Mr. Keith Rutherford, area resident, appeared before the Board to ask if the original owners in Shenandoah Hills would be responsible for this area as homeowners. Mr. Stiles replied no, that cannot be done. Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, the preliminary master development plan for Shenandoah Hills, Section 3 was approved. REVISED FINAL MASTER DEVELOPMENT PLAN OF LAKESIDE ESTATES- APPROVED Mr. Watkins presented this request and stated that the Planning Commis- sion recommended approval. Mr. Dave Holliday appeared before the Board on behalf of his request. The area of the lake, some sixteen acres, was discussed with Mr. Holliday. He stated that this was scheduled to be given to the School Board. Mr. Owings asked who was responsible for this sixteen acres until such time as it would be deeded to the School Board. Mr. Holliday replied the current owners are responsible. Mr. Orndoff stated that the current situation of the Sanitation Authority in Lakeside concerned him. Mr. Stiles stated that the Sanitation Authority and the County have initiated some procedures to help remedy this situation. lie stated that building permits are not being issued if the capacity is not there. He further stated that the County was told that the full capacity was there when in fact it was not. Mr. Stiles further stated that this is not a problem with Mr. Holliday but with the Sanitation Authority. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the revised final master development plan of Lake- side Estates was approved. PERMIT #010 -86 - CHARLES AND FAYE 75 mr. vvatkins stated that a Memorandum of Understanding had been signed by all concerned parties. Mr. Randy Bryant, Attorney for Mr. and Mrs. Grady, appeared before the Board and stated that all concerned parties were in agreement with the Memo- randum of Understanding. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, conditional use permit number 010 -86 of Charles and Faye Grady, Route 1, Box 905, Middletown, Virginia, for a Kennel was approved with the understanding that Mr. Thompson and Mr. Clark were willing to try and work this out with the agreement that had been signed by all concerned parties. This property is designated as Parcels 13 and 13A on Tax Map 84 in the Opequon Magisterial District. RESOLUTION - FREDERICKTOWNE - APPROVED Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the following resolution was approved: NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Highways and Transportation is hereby requested to add the following in the Fredericktowne Subdivision, Section I and Section 11, to the Secondary System of Frederick County, pursuant to Section 33.1 -72.1 of the Code of Virginia, 1950, as amended: 1. Accomack Avenue from the end of the State maintenance to Westmoreland Drive, a distance of 710 fee or 0.13 miles, and; from Westmoreland Drive to its intersection with Frederick Road, a distance of 600 feet or 0.11 miles. Section I, to and including Lots 217 and 175, Section III. 2. Amelia Avenue, from its intersection with Frederick - towne Drive in Section I, to its intersection with Westmoreland Drive in Section III, a distance of 348 feet or 0.07 miles. 3. Westmoreland Drive from its intersection with Essex Court, Section III, a distance of 1,789 feet or 0.34 miles, beginning at and including Lots 164 and 18 to its intersection with Virginia State Route 647. 4. Omni Court, from Westmoreland Drive to dead end, Section 111, a distance of 515 feet or 0.10 miles. 5. Craig Court, from Westmoreland Drive to dead end, Section ill, a distance of 432 feet or .08 miles. AND BE IT FURTHER RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right -of -way of 60 feet with necessary easements for cuts, fills and drainage, as described in Deed Book 443, Page 296, on April 29, 1975, and; Deed Book 603, Page 472, on May 23, 1985. NEW BUSINESS DISCUSSION OF 1985 -1986 F T FOR Mr. Stiles stated that this was for the Board's information only. REQUEST TO RENAME A SECTION OF ROUTE 522 SOUTH 76 rvirs. Teresa Jenkins Bowers, Mr. Eugene Gunter, Mr. Jack Fretwell and Mr. Bob Carter appeared before the Board to request that the Board consider changing the name of 522 North and South to the West Virginia line and the Warren County line to read "Patsy Cline Memorial Highway ". Mrs. Bowers asked the Board to pass a resolution approving this request at this Board meeting. Mr. Owings and Mr. Throckmorton stated that they felt this should be advertised to give all the citizens of 522 an opportunity to express their opinion on this request. This request was referred to the Road Names Committee and will be advertised to be heard by the Board at their meeting on November 12, 1986. COMMITTEE REPORTS TRANSPORTATION COMMITTEE REPORT Mr. Steve Gyurisin, Deputy Director of Planning and Development, pre- sented this report. Primary Allocations Upon motion made by Rhoda W. Maddox, seconded by Will L. Owings and passed unanimously, the following resolution for primary road allocations for FY 1987 -88 was approved: WHEREAS, the Virginia Department of Highways and Transportation is conducting the 1987 -88 Annual Preallocation Public Hearing for interstate, primary, urban systems and public transportation on October 29, 1986; and, WHEREAS, the Frederick County Transportation Committee recommends that the Route 522 North project, presently listed in the Six - Year Road Improvement Program for 1.8 miles in Frederick County, be updated and accelerated with the revised scope of the project to include a new four - lane divided highway on the new right -of -way for all sections of the planned Route 522 North project, complete to the West Virginia line; and, that project funding be accelerated for all planning, engineering and construction phases, thereby reducing the time span for completion of this project; and, WHEREAS, the Frederick County Transportation Committee recognizes that the segment of Route 522 North from the end of the existing divided four -lane road surface to the West Virginia line is a very dangerous section of the road, serving as a shortcut for interstate traffic that mixes with local traffic, causing existing highway safety problems and increasing future traffic hazard potentials; and, WHEREAS, the Frederick County Transportation Committee recognizes that the updated and accelerated Route 522 North project is the County's highest priority primary road improvement project; and, WHEREAS, the Frederick County Transportation Committee recommends that, as a second priority, Route 522 South from the intersection of Routes 50/17 at the City of Winchester line and 1 -81 intersection South to Double Tollgate or the Route 277 interchange be placed on the primary road improvement project list for Frederick County; and, WHEREAS, the Frederick County Transportation Committee 77 recommends that funding be provided for railroad crossing improvements on Route 11 North and Route 11 South, just outside of the City of Winchester lines; and, WHEREAS, the Frederick County Transportation Committee recommends that funding be provided for intersection studies as identified in the Frederick County Comprehensive Plan, and that such studies be for- warded to the Frederick County Transportation Committee for review and dis- cussion on the most congested intersections of Frederick County; and, THEREFORE, BE IT RESOLVED, that the Frederick County Transportation Committee does very strongly urge that the Virginia Depart- ment of Highways and Transportation place the updated and accelerated Route 522 North project, the County's highest priority project, on the primary allocation funding schedule as its highest priority and that the Route 522 South project be placed as Frederick County's second priority, with funding for railroad crossing improvements on Route 11 North and South and additional funding be allocated for intersection studies as identified by the Frederick County Comprehensive Plan. Revised Secondary Road Construction Budget Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throck motton and passed unanimously, the 1986 -1987 Revised Secondary Road Construction Budget was approved. Six Year Plan Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following Six Year Plan was approved: RECOMMENDED SIX -YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN Rank Route From To ADT * * ** District Notes 1. 672 2. 628 3. 672 4. 628 5. 661* 6. 628 7. 656 ** 8. 621 * ** 9. 608 NOTES: 749 667 622 638 661 1 -81 638 631 672 663 631 732 657 622 50 659(incl. intersect.) 1461/1339 Stonewall 953/999 Back Creek 679/648 Stonewall 1131/1211 962/888 1319/1545 1047/1042 Start const. in early 1987 Start const. in early 1987 1987 approx. const. start Back Creek 1987 approx. const. start Stonewall 1990 start Back Creek Shawnee Approx. 1132/1112 Back Creek .6 mi. 5622 incl. "S" turn Approx. 2 1308/1122 Back Creek miles So. New Project Added 1986. *Route 661, Welitown Pike, (Project #7 above) replaced former Project #7, Route 672 from Route 661 to Route 739. The Committee recommended that mi improvements be made on Route 672 from Route 661 to Route 739 on poor cur since this project was dropped from the major project list. r: * *Route 656, Greenwood Road, is to include the intersection of Route 656 and Route 659, Valley Mill Road (including "S" curve leg of 659 from 656). ** *Route 621 is to include drainage improvements South of Route 622 and realignment of "S" turn. * ** * ADT - Average Daily Traffic 1983/1985 Route 645, Bufflick Road, should be considered for addition to the 1988 -89 Six Year Road Improvement Plan. RECOMMENDED SIX -YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN New hardsurface projects are road projects where reconstruction of non - hardsurface roads is considered primarily with relation to the amount of traffic served. 87 -88 86 -87 Rank Route From To ADT District Rank Notes Opequon 738 758 end 187/139 Complete 673 739 739E 145/263 4. 655 719 Opeq.Crk. 106/127 Gainesboro 669 11 671 114/118 17. 638 759 625 109/66 1. 671 740 681 121/139 2. 619 622 608 - -/224 18. 629 622 608 82/96 5. 696 522 694 77/72 6. 676 671 677 63/124 15. 636 640 641 68/32 7. 668 11 671 111/103 Opequon 1. Complete Stonewall 2. Complete Shawnee 3. Complete Stonewall 4. Complete Opequon 5. R /O /W Not Avail Gainesboro 6. Start Early 1987 Back Creek 7. R /O /W Available Back Creek 8. Much as possible Gainesboro 9. 641 Gainesboro 10. Opequon Opequon 11. 10. Stonewall 12. Prev. 6 Yr. 153/273 Back Creek Proj. 8 8. 661 660 659 60/103 Stonewall 13. 14. 649 648 625 64/46 Back Creek 14. 9. 635 634 627 61/79 Opequon 15. 16. 636 641 641N 50/18 Opequon 16. 10. 809 817 end 153/273 Back Creek 17. 3. 654 .5 mi. 1.5 mi. 182/142 Back Creek 18. R /O /W Complete S 803 S 803 11. 666 664 761 83/42 Stonewall 19. 736 Ent. to Glenmont 96/432 Shawnee 20. Complete 12. 695 522N 1 mi. 104/54 Gainesboro 21. N522 13. 734 522N 1 mi. 78/74 Gainesboro 22. 5522 4. 820 659 end 106/133 Shawnee 23. *ADT - Average Daily Traffic 198311985 Route 702 from 703 to W.VA. line, Route 696 from 522 to 127, and Route 673 from 739E to 663 should be considered for addition to the 1988 -89 Six Year Plan. "F 9 BRIDGE AND OTHER SECONDARY ROAD PROJECT RECOMMENDATIONS 1. Bridge improvements were recommended by the Committee to be left up to the discretion of the Virginia Department of Highways and Transporta- tion. 2. Routes 608 and 681, unpaved sections, need special attention for maintenance, spot widened, and tree removal for improved site distance. 3. Route 627, West of Middletown, requires special attention for maintenance to improve site distances at curves. UNPAVED ROADS WITH 100 OR MORE VEHICLES PER DAY Rate Group From To ADT Length *0736 2 # Rt 657 0.15 M S Rt 657 0432 0.15 0809 2 2 Rt 817 0.45 MI S of Rt 817 0273 0.45 *0673 3 3 Rt 739 Rt 722 0263 0.25 *0680 2 4 0.50 MI N of Rt 50 DEAD END 0255 0.30 0619 3 5 Rt 608 1.0 MI W Rt 622 0244 3.30 *0660 1 6 Rt 664 S INT CLARKE CL 0185 0.80 0663 1 7 Rt 672 Rt 1335 0158 0.60 0625 2 8 Rt 624 Rt 635 0155 0.50 0640 2 9 WARREN CL Rt 639 0151 0.70 0706 2 10 Rt 11 DEAD END 0144 0.35 0654 2 11 0.5 MI S of Rt 803 1.5 MI S of Rt 803 0142 1.00 *0739 2 12 Rt 758 0.78 MI W of Rt 758 0139 0.78 0671 2 13 0.67 MI W of Rt 740 Rt 681 0139 0.93 0820 2 14 Rt 659 0.45 MI S of Rt 659 0133 0.45 *0655 2 15 0.38 MI E of Rt 719 CLARKE CL 0127 0.40 0676 3 16 Rt 671 Rt 677 0124 1.70 *0669 2 17 Rt 671 E INT Rt 11 S INT 0118 0.80 0675 2 18 Rt 639 WARREN CL 0112 0.17 0671 2 19 Rt 668 N INT Rt 668 S INT 0107 0.10 0699 2 20 Rt 522 Rt 694 0105 3.20 0692 2 21 Rt 600 Rt 671 0105 2.60 0709 2 22 1.40 MI N of Rt 636 Rt 735 0104 1.30 0668 2 23 Rt 11 Rt 671 N INT 0103 0.50 0661 3 24 Rt 660 N INT Rt 659 0103 0.77 0663 2 25 Rt 625 Rt 11 0101 1.40 The number of records printed is 25 - -- 18 (adjusted) Summations for field length is 23.5 - -- 20.02 (adjusted) *Paved or under construction s4 Mr. Jeff Kessler, with the Virginia Department of Highways and Trans- portation, was present and requested that a Public Hearing be held on the Secondary Systems request at the Board Meeting on November 12, 1986 and that it be scheduled for 6 :30 P.M. The Board concurred. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee held a special meeting on October 14, 1986, at 11 :00 A.M., in the Conference Room in the County Administrator's Office. All members were present. The following issues were discussed: Discussion of Third Party Inspections The Committee discussed the attached Joint Senate Resolution 47 with respect to utilization of private engineering firms for inspections of residential subdivision facilities. They also discussed the position taken by public entities (attached) which infers that the inspection process would also apply to residential construction. Code Section 15.1 -466 (1) and 54 -17.1 (attached) refer respectively to subdivision requirements and professional engineers as defined. There would appear to be conflicts with VDH &T requirements for final approval and inspection. Local lending institutions may be concerned about final approvals that do not include review and approval by local governments. It was felt by the Committee that general appreciation of the resolu- tion may have merit. To mandate that localities accept third party inspec- tions and certification may go too far in the other direction. It may be more feasible to let localities have the option if they so choose. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. Request for Transfer of Funds The County Administrator is requesting that funds be transferred in the amount of $10,000 from Landfill Contingency to Landfill Professional Services. The Landfill will be conducting some testing during the month of November. The Committee recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above recommendation was approved. TESTING FOR POSSIBLE COUNTY LANDFILL SITE AWARDED m Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the testing for a possible County Landfill site was awarded to Foundation Engineering in the amount of $7,700. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. hai man, Boar Supervisors