HomeMy WebLinkAboutJuly 09, 1986 Regular Meeting1
A Regular Meeting of the Frederick County Board of Supervisors was held
on July 9, 1986, at 7 :30 P.M., in the Board of Supervisor's Meeting Room,
Frederick County Courthouse, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman;
Robert M. Rhodes; Thomas B. Throckmorton and C. William Orndoff, Jr. Rhoda
W. Maddox was absent.
CALL TO ORDER
Mr. Owings, Vice- Chairman, called the meeting to order as Chairman
Stiles was unable to be present at the start of the meeting.
INVOCATION
The invocation was delivered by the Reverend David Knight of the Christ
Episcopal Church.
ADOPTION OF AGENDA
Mr. Riley stated that he had an item for information at the end of the
Committee Reports.
APPROVAL OF MINUTES
Upon motion made by Thomas B. Throckmorton, seconded by C. William
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Orndoff, Jr., and passed unanimously, the minutes of the Regular Meeting of
April 9 1986 were approved as submitted.
Upon motion made by C. William Orndoff, Jr, seconded by Thomas B.
Throckmorton and passed unanimously, the minutes of the Regular Meeting of
April 23, 1986 were approved as submitted.
It was noted that in the minutes of the Regular Meeting of May 14,
1986, Page 3, the second paragraph, it should read "Mr. Roger Crosen, Past
President ".
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the minutes of the Regular Meeting of
May 14, 1986 were approved as amended.
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the minutes of the Regular Meeting of
May 28, 1986 were approved as submitted.
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, the minutes of the Regular Meeting of
June 10, 1986 and the Special Meeting of June 25,, 1986 were approved as
submitted.
NANCY WALSH NOMINATED TO SERVE ON THE SCHO,
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Mr. Throckmorton placed the name of Nancy Walsh in nomination as the
School Board representative from Shawnee District.
This will be voted on at the second Board Meeting in August.
DR. JAMES
REAPPOINTED TO THE
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr, and passed unanimously, Dr. James S. Wiedower was reappointed to the
Lord Fairfax Emergency Medical Services Council, said term to expire June,
1989.
APPOINTMENT TO SHENANDOAH AREA AGENCY ON AGING TABLED
Mrs. Maddox had indicated earlier that she has someone interested in
serving on this Committee.
JR. APPOINTED TO
NAMES COMMITTEE
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, F. W. Welsh, Jr. was appointed to the Road Names
Committee as a representative from Opequon District.
R. MARY SPENCER APPEARED BEFORE THE BOARD _RE:
Dr. Spencer appeared before the Board to answer any questions the Board
might have on the Agency's Plan for Service. She stated that the Plan had
not been increased nor had it been decreased inasmuch as the amount that had
been deleted by the Federal Government had been picked up by the State
Government.
Upon motion made by Thomas B. Throckmorton, seconded by Robert M.
Rhodes and passed unanimously, the Area Agency's Plan for Service was
approved as presented.
CA N OF JULY 23 AND AUGUST 27 BOARD MEETING
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Following Board discussion, it was decided that the second Board Meet-
ing in July (23rd) and the second Board Meeting in August (27th) would be
cancelled.
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, the second Board Meeting in July (23rd) and the
second Board Meeting in August (27th) was cancelled.
GYPSY MOTH COORDINATOR ADDRESSED THE BOARD
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Mrs. Jennifer Bean, Gypsy Moth Coordinator, appeared before the Board
to bring them up to date on the Gypsy Moth Program in the County explaining
what had taken place in the last few months in various sections of the
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County, mostly the Western portion, and what she felt the Board needed to do
to prepare for next year, and that the total cost for the overall program
this year was $38,000.
The Chairman arrived at this time.
AIRPORT RESOLUTION - APPROVED AS AMENDED
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Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, to create a Committee to pursue the formation of an
Airport Authority with the understanding that the County intends to exercise
its ninety day (90) notice provision for withdrawal if substantial progress
is not made toward the formation of an Authority.
Mr. Stiles stated that appointments to this Committee will be made at
the next Board meeting.
WHEREAS, the Board of Supervisors of Frederick County,
Virginia, the Board of Supervisors of Clarke County, Virginia, and the
Common Council of the City of Winchester, Virginia currently intend to
re- establish the Winchester Regional Airport Commission under a new agree-
ment; and
WHEREAS, the localities are interested in exploring the
creation of an Airport Authority to operate the Regional Airport as a
successor to the Regional Airport Commission;
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of the County of Frederick, Virginia that the County agrees to
participate in the creation of a study committee for the following purposes,
under the following terms:
1. The committee shall be composed of two members from the City of
Winchester; two members from Frederick County; one member from Clarke
County; one member from Shenandoah County; and one member from Warren
County; provided that Shenandoah and Warren Counties shall be represented
only upon either or both Counties' Board of Supervisors agreeing to partici-
pation in the study committee by adoption of resolutions consistent here-
with.
2. The committee shall file a report to the participating jurisdic-
tions on or before February 1, 1987.
3. Said report shall review and make recommendations concerning the
following:
a. The manner of the creation of such Authority:
b. The proposed composition of the directing
board of such Authority:
c. The manner of acquisition of property of the
participating jurisdictions, especially the
City of Winchester, upon the creation of the
Authority:
d. The financial relationship of the Authority
with the participating jurisdictions during
the existence of the Authority;
e. The disposition of funds upon a dissolution
of the Authority, and the financial obliga-
tions of the jurisdictions upon such dissolu-
tion;
f. The powers and duties of the Authority;
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g. A proposal for the financial management of
the Airport by such an Authority; and
h. Other matters agreed to be reported on by the
members of the study committee.
4. The Board does hereby direct the departments of the County to
cooperate with and assist the committee in the preparation of the report and
recommendations to be made by the committee.
Done this 9th day of July, 1986.
Mr. Throckmorton questioned the wording in the last paragraph and
whether or not the word "maximum" needed to be added as the City could raise
the amount and with this being worded as it is the County would have to fund
the same amount.
Upon motion made by C. William Orndoff, Jr., seconded by Thomas B.
Throckmorton and passed unanimously, to insert the word "maximum" amount of
$27,950 as County's contribution for the year.
VIRGINIA
AYS AND TRANSPORTAT
Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, the request of the Virginia Department of Highways
and Transportation to temporarily close Route 669 between Route 11 and Route
671 to through traffic was approved.
EST FROM COUNTY OF WASHINGTON BOARD OF SUPERVISORS -
The Board of Supervisors of the County of Washington, Abingdon,
Virginia, requested the Frederick County Board of Supervisors to pass a
resolution allowing members of governing bodies of localities to vote upon
School budgets and appointments to School Boards.
This was acted upon by this Board at an earlier meeting and they do
feel there is a conflict of interest.
The Washington County Board of Supervisors will be notified of the
Board's decision on this matter.
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12-86 OF ROY A. CATHER - B
Mr. Watkins, Planning and Development Director, presented this request
and stated that the Planning Commission recommended approval.
Mr. Henry Brumback appeared before the Board on behalf of this
request.
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, rezoning application number 012 -86 of Roy A.
Cather, P. O. Box 393, Winchester, Virginia, to rezone 9.710 acres from B -2
(Business General) to B -3 (Industrial Transition) was approved. This
property is identified as Parcel 2 on Tax Map 75 and is located on the West
side of Route 11 in the Back Creek Magisterial District.
COND
E PERMIT
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Mr. Watkins presented this request and stated that the Planning
Commission recommended approval with conditions.
Mr. Orndoff raised the question as to whether this should have been
handled as a conditional use permit or a rezoning request.
The Board discussed
this
at length and felt the
Board and Planning
Commission needed to meet
and
discuss the guidelines
as currently spelled
out for conditional use permits and those for rezoning.
Mr. Riley stated that with all the conditional use permits that the
County is approving, they will need one staff member to do nothing but
review conditional use permits.
Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr.
and passed unanimously, to amend the conditions to be renewed annually and
reviewed in five (5) years.
Upon motion made by Robert M. Rhodes, seconded by Will L. Owings and
passed unanimously, conditional use permit number 006 -86 of Rodney Cowley,
Route 5, Box 590, Winchester, Virginia, for a grocery store /wayside
stand /service station was approved as amended. This property is identified
as Parcel 253 on Tax Map 42 and is located on Route 522 North in the
Gainesboro Magisterial District.
CONDITIONA
T #007 -86
J. DEHAVEN -
Mr. Watkins presented this request and stated that the Planning
Commission recommended approval with conditions.
Mr. DeHaven appeared before the Board on behalf of his request.
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, conditional use permit number 007 -86 of Ronald
J. DeHaven, Bloomery Route, Box 92, Winchester, Virginia, for a public
garage was approved. This property is identified as Parcel 28 on Tax Map 30
and is located on Route 522 North in the Gainesboro Magisterial District.
CONDITIONAL USE PERMIT #008 -86 OF ROBERT E. AND JEANNE 11 - -
Mr. Watkins presented this request and stated that the Planning
Commission recommended approval with conditions.
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Mrs. Spaid and her son Steve appeared before the Board on behalf of her
request and to answer any questions the Board might have.
Upon motion made by Robert M. Rhodes, seconded by Thomas B. Throck-
morton and passed unanimously, conditional use permit number 008 -86 of
Robert E. and Jeanne A. Spaid, Route 9, Box 30, Winchester, Virginia, for an
Antique Shop was approved. This property is identified as Parcel 51A on Tax
Map 52 and is located on the North side of Route 50 West in the Gainesboro
Magisterial District.
SITE PLAN OF REGENCY LAKE ESTATES
Mr. Watkins stated that this was being presented for the Board's
information and action was not necessary.
PRELIMINARY MASTER DEVELOPMENT PLAN OF BRENTWOOD TERRACE
Mr. Watkins presented this request and stated that the Planning
Commission recommended approval. He explained by way of a map what was
planned for this development.
Mr. Ronnie Ward, Partner, appeared before the Board to answer any
questions the Board might have and stated that they hoped to start building
in the Fall.
Mr. Orndoff referred to the open space area in this plan and the fact
that a lot of the new subdivisions were showing these open space areas.
Mr. Owings inquired as to who was responsible for weed control in these
areas.
Mr. Riley responded that this is the responsibility of the Homeowners
Association of the particular subdivision.
Mr. Owings asked if this could be enforced.
Mr. Ambrogi replied that it was questionable.
Upon motion made by Thomas B. Throckmorton, seconded by Robert M.
Rhodes and passed unanimously, the Preliminary Master Development Plan of
Brentwood Terrace was approved.
STER DEVELOPMENT PLAN OF VALLEY VIEW
This request was tabled as there was no representative present,
however, Mr. Holliday arrived just as the vote was taken to table and the
Board agreed to act upon this request.
Mr. Watkins presented this request and stated that the Planning
Commission recommended approval with the required open space which would
consist of approximately one third (1/3) acres.
Mr. Holliday appeared before the Board to request that the Board waive
the open space as he did not want to set up a Homeowners Association for
eight (8) people and this would be required if the open space were not
waived.
Mr. Riley stated that he felt the Parks and Recreation Department
should be reviewing these site plans and advising as to whether the subdivi-
i
sions should have recreation areas.
Mr. Orndoff stated that he felt the Board needed to meet with the
Planning Commission on this in order that some consistency could be planned
in the area of open space.
Mr. Owings stated that he felt he had no choice in this because of how
the residential performance zoning was and that this should be addressed as
the County would soon have so many Homeowners Associations that they would
not be able to keep up with them.
Upon motion made by Will L Owings and seconded by Thomas B. Throck-
morton, to waive the open space requirement.
eeeee The above was passed by the following recorded vote: Aye - Kenneth Y.
Stiles, Will L. Owings, Robert M. Rhodes and Thomas B. Throckmorton. Nay -
C. William Orndoff, Jr.
Mr. Stiles stated that the Planning Commission realizes that something
needs to be done with the residential performance zoning. He asked if it
was the consensus of the Board to request the Planning Commission to meet on
this matter and report back to the Board in the next few months.
The Board was in agreement with this request.
REQUEST FOR PUBLIC USE DEDICATION - LAKESIDE ESTATES
The request for public use dedication for Lakeside Estates Subdivision
was tabled by the Planning Commission.
CITY MAIN EXTENSIONS TO SERVE COUNTRY CLUB
Mr. Watkins presented this request.
Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owl
-- II and passed unanimously, the extension of City sewer and water mains to serve
Country Club Pines Apartments was approved.
PLACEMENT OF NEW ELEMENTARY SCHOOL ON THE
Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings
and passed unanimously, the placement of the Middletown /Stephens City
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Elementary School on the Capital Improvements Plan from number 20 to item 3A
was approved.
PERSONNEL COMMITTEE REPORT
Mr. Thomas B. Throckmorton, Chairman of the Personnel Committee,
presented the following report:
The Personnel Committee met on July 1, 1986, at 5:00 P.M., in the
County Administrator's Office. In attendance were Thomas B. Throckmorton,
Chairman; Will L. Owings; Clarence L. Hunter; John R. Riley, Jr., County
Administrator and Ann K. Kelican, Personnel Director and submits the
following report and recommendations to the Board of Supervisors for
consideration:
Division of Court Services Request for Reclassification
The Committee reviewed the attached request from the Division of Court
Services to reclassify the Facilities Supervisor, Range 18 to a Facilities
Coordinator, Range 22 and the Administrative Assistant, Range 16 to an
Office Manager, Range 19. Funding in the amount of $2,045 is available in
the Division of Court Services' budget to fund the reclassification of the
Facilities Coordinator. No funds are required for the Office Manager
reclassification as this is just a range change. The Committee recommends
approval of this request.
The above recommendation was approved by the following recorded vote:
Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes and Thomas B.
Throckmorton. Nay - C. William Orndoff, Jr.
Evaluation of Planning and Development Director
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The Committee reviewed the evaluation of the Planning and Development
Director and recommends approval of same as submitted.
This is to be discussed in Executive Session.
Permit 11 -- Job Job Descriptions and Organizational Chart
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The Committee reviewed the attached organizational chart and revised
job descriptions for Permit Center staff and recommends approval of same.
The Committee discussed the attached letter regarding the Gypsy Moth
Coordinator but took no action.
This is to be discussed in Executive Session.
FINANCE COMMITTEE REPORT
Mr. Owings, Chairman of the Finance Committee, presented the following
report:
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The Finance Committee met on Tuesday, July 1, 1986 with all members
present. The following items require Board action:
1. Parks and Recreation is requesting a $100.00 increase in their
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petty cash fund. This increase is necessary in order to provide adequate
change for the concession stands at both parks. This increase would give
each park $125.00. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
2. Parks and Recreation is requesting a general fund appropriation in
the amount of $2,000 from carry forward funds for paving of a driveway at
Clearbrook Park. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
3. The Division of Court Services is requesting a supplemental
appropriation of $10,874.77 for the purchase of a car for agency use. This
request is to be funded from excess Federal funds at June 30, 1986. No
local funds are needed. The Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passed unanimously, the above recommendation was approved.
4. The County Administrator is requesting $262.42 for payment of a
bill from the Lord Fairfax Planning District Commission. The Committee
recommends the bill be paid out of Planning and Community Development
Professional Services (8101- 3002 -00).
The above recommendation was approved by the following recorded vote:
Aye - Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C.
William Orndoff, Jr. Nay - Kenneth Y. Stiles.
5. A general fund appropriation in the amount of $4,275.00 is request-
ed for membership in the Virginia Municipal League. The Committee
recommends that Frederick County join the VML for one year.
Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton
and passsed unanimously, the above recommendation was approved.
Mr. Orndoff questioned the necessity of this membership.
Mr. Riley explained why he felt it would be good for the County to join
the Virginia Municipal League.
The following items are for information only:
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1. Planning and Building is requesting $1,586.00 in carry forward
funds for a personal computer. The Committee recommends this request be put
on hold until the Deputy Director of Planning and Building is hired.
2. Attached is a letter from Wendell Seldon with a first draft of the
Hollingsworth Mill House Agreement. The Committee endorses the agreement
with the exception that 10 A be amended to read: This agreement may be
terminated without cause by the City, County, or by the Chamber. A final
agreement will be forthcoming at a later time for action by the Board.
3. Judge Simpson is requesting a supplemental appropriation in the
amount of $1,850 for the purchase of an IBM terminal. in return he plans to
give his two Sperry terminals to 1) the School Board, 2) the Sheriff's
Department. The Committee recommends this request be put on hold until the
Director of Information Services is hired.
4. The Committee recommends that Frederick County consider a $2,500
donation (along with an equal donation from the City of Winchester) as a
fund raising kickoff to preserve the Millbank House.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the Board retired into Executive
Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344,
Subsection A (1) and (6) to discuss Personnel and Legal matters.
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the Board withdrew from Executive
Session.
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, the Board reconvened into Regular
Session.
SALARIES FOR DEPARTMENT HEADS TO BE DECIDED AT EVALUATION
Upon motion made by Thomas B. Throckmorton, seconded by Robert M.
Rhodes and passed unanimously, the minimum starting salary for Department
Heads will be $25,000 and the maximum will be $45,000. The salaries will be
determined when the Department Head is evaluated.
RANGE FOR GYPSY MOTH COORDINATOR UPGRADED
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Upon motion made by Thomas B. Throckmorton, seconded by Robert M.
Rhodes and passed unanimously, the range for the Gypsy Moth Coordinator was
changed from 16 to 21 effective July 1, 1986.
EVALUATION OF PLANNING DIRECTOR - APPROVED
Upon motion made by Thomas B. Throckmorton, seconded by Robert M.
Rhodes and passed unanimously, the evaluation of the Planning Director,
Robert W. Watkins, was approved as presented.
DEPUTY DIRECTOR OF PLANNING TO BE HIRED AT A RANGE 27
Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings
and passed unanimously, the Deputy Director of Planning is to be hired at a
Range 27.
CHARLES TYSON HIRED AS INFORMATION SERVICES DIRECTOR
Upon motion made by Thomas B. Throckmorton, seconded by C. William
Orndoff, Jr. and passed unanimously, Charles Tyson was hired as the new
Information Services Director at a starting salary of $37,000. Mr. Tyson
will report to work on August 4.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
hairman, Board Supervisors
Cle oard of Supervi s