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May 13, 2003 Work Session 604 A Worksession of the Frederick County Board of Supervisors and Stephens City Town Council was held on May 13,2003, at 5:30 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice Chairman W. Harrington Smith, Jr.; Robert M. Sager; Margaret B. Douglas; Sidney A. Reyes; Gina A. Forrester; and Lynda J. Tyler. Stephens City Town Council- Mayor Ray Ewing; Butch Fravel; Bill Ewing; Mike Grim and Town Manager Mike Kehoe. Staff-County Administrator Riley, Assistant Tierney; Planning Director Eric Lawrence; and Deputy Clerk Carol T. Bayliss. CALL TO ORDER Chairman Shickle called the worksession to order. Administrator Riley asked Assistant County Administrator Kris Tierney and Town Manager Mike Kehoe to walk everyone through the plan that is currently in draft form, and hopefully following this discussion, a public hearing on this matter can be scheduled. Assistant Tierney referred to a revised land use map for the proposed annexation area around Stephens City, along with a brief text description. He advised that the land use map has been amended slightly to reflect the Board's stated desire to have a collector road serving the Chadwell Property. Approximate acreages have also been added to the legend at the Board's request. Assistant Tierney referred to the map on display advising it was developed by county staff working with the Stephens City Town Manager. The foundation of the map is both the County's Route 11 Corridor Plan contained within the County's Comprehensive Policy Plan and the Town's 2001-2021 Comprehensive Plan. He further advised the proposed annexation area is made up oftwo phases. Phase I consist of a northern and southern portion comprising of a total of approximately 360 acres. Both Phase I areas are shown in green hatching on the map. The northern area of Phase I is adjacent to the Town's northern boundary and extends west from 1-81, across the railroad. The southern portion of this phase is situated at the Town's southwestern boundary, surrounding the Lime Kiln. Phase II ofthe proposed annexation area is also located south of the town. It comprises an area of roughly 350 acres lying between 1-81 and the railroad and extending south to Family Minute Book Number 28 Board of Supervisors Worksession with the Town of Stephens City (Boundary Line Adjustment Issue) 05/13/03 605 Drive. The Phase II is bounded by a black dashed line on the map. Overall, the general concept of the land use plan is to allow for growth around the existing town which is compatible with the existing scale and style of Stephens City. Industrial areas are sited to make use ofthe rail lines while being buffered from view of Route 11 and existing or proposed residential areas. Assistant Tierney further advised that a major collector road is shown running west oftown that would function as a bypass, drawing through traffic from Route 11, and thereby out of the center of town. The "bypass" is intended to assist in reducing congestion at the Route 11 Fairfax Pike intersection. The collector road ties in with a relocated Route 277/Interstate 81 interchange, to the south ofthe present location, and to a new overpass ofl-81 at an extended Tasker Road to the north. This major collector road would be fed by other new, minor collector roads as well as the existing street system. Manager Kehoe referred back to 1995 and the endorsement of Stephens City at that time of the plan. He further advised that the Town has suffered frorn the quarry operations for many years. The Council has felt, for the future ofthe Town, moving to the north would be in their best interest. The Town is currently out of residential growth areas. Supervisor Reyes referred to the Chadwell property and asked Manager Kehoe ifhe would expand on this. Manager Kehoe advised that his feelings are that there has been a misunderstanding about this particular property. He further advised that the feelings of some that Stephen City wanted "no growth" has been misunderstood. Councilman Fravel advised that the City feels some industrial would also be good. Supervisor Reyes asked about water to the Chadwell property, he understood the promise was rnade. Manager Kehoe advised that water is available, but it was not promised, that he is aware of; however, water and sewer can be provided. Phoebe Kilby addressed those present advising of her involvement with the Town of Stephens City and her assistance to them with their Comprehensive Plan. Assistant Tierney advised that staff did not try and get involved with the Land Use Plan for the Town. Minute Book Number 28 Board of Supervisors Worksession with the Town of Stephens City (Boundary Line Adjustment Issue) 05/13/03 606 Councilman Fravel advised that he felt the bypass was good, and that the 2020 Plan is showing this bypass. Supervisor Sager stated that this process started a long time ago, some eleven or twelve years ago. He feels this is a good plan, and he would like to hear what the public has to say about it. Supervisor Douglas advised that she too believes it is time, and that the plan is good. Chairman Shickle referred to the W A TS Plan, and whether it is shown on the map. Administrator Riley addressed this question. Chairman Shickle asked for the definition of Well Head Protection Plan. Manager Kehoe advised that it is pretty much the drainage area based on geology and distance. Chairman Shickle asked about the water and sewer service area, and how this would get established. Manager Kehoe advised this would be done by working with Director Jones ofthe Sanitation Authority. Councilman Fravel advised that some additional housing is needed, but they do not want all houses. Chairman Shickle advised that he feels Chadwell and Costello are willing to work with Stephens City and the County on this issue. He feels the effort needs to be made. Administrator Riley suggested that Assistant Tierney and Manager Kehoe work together on information that has been shared tonight and get any pertinent questions and answers back to both bodies prior to the public hearing. He suggested an evening meeting, perhaps at one of the churches in Stephens City. Supervisor Reyes asked how this could affect revenues for the County? Administrator Riley advised it could be a win, win situation for both localities. Assistant Tierney advised the Commissioner ofthe Revenue explained it would be minimal. Councilman Fravel advised what Beverly Shoemaker has done in the area ofthe quarry, all being very positive, has done a great job of cleaning up and it is a good sign. Mayor Ewing stated that he would like for this to go through the process as soon as possible, given the amount of time already spent on it, and the fact that there could be four new members on Minute Book Number 28 Board of Supervisors Worksession with the Town of Stephens City (Boundary Line Adjustment Issue) 05/13/03 607 the Board of Supervisors come January I, 2004. He would like to see this completed as soon as possible. Administrator Riley advised that once the public hearings are held and the directive is given from the two bodies, staff will take it from there, and the final legal papers will be processed as quickly as possible. THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS WORKSESSION IS HEREBY ADJOURNED. (TIME:6:30 P.M.) , \2 OQ~.... Richard C. Shickle Chairman, Board of Supervisors Minutes Prepared By: ~~ T. ~ ~ Carol T. Bayliss Deputy Clerk, Board of Supervisors Minute Book Number 28 Board of Supervisors Worksession with the Town of Stephens City (Boundary Line Adjustment Issue) 05/13/03