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November 11, 1987 Regular Meeting371 A Regular Meeting of the Frederick County Board of Supervisors was held on November 11, 1987, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Old Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION Everyone observed a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley stated that there was a Certificate of Appreciation for the James Wood Varsity Basketball Girls Team to be presented. He further stated that the 250th Anniversary Committee had a draft of the logo for the Board members to review. Mr. Stiles noted that rezoning application number 034 -87 of Granville M. Kerns had been withdrawn. Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the Agenda was adopted as amended. CERTIFICATE OF APPRECIATION PRESENTED TO THE JAMES WOOD HIGH SCHOOL VARSITY BASKETBALL GIRLS TEAM Mr. Riley read the Certificate of Appreciation. Coaches Hoover and Maphis, along with members of the team, were present to accept this Certificate. SCHEDULE FOR HOLIDAY SEASON FOR COUNTY ADMINISTRATIVE OFFICES - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the following schedule was set for County Administrative offices: Offices Closed Half Day - Thursday, December 24, 1987 Offices Closed All Day - Friday, December 25, 1987 Offices Closed Half Day - Thursday, December 31, 1987 Offices Closed All Day - Friday, January 1, 1987 STEPHEN F. OWEN, ASSISTANT COUNTY ADMINISTRATOR, APPOINTED TO THE LORD FAIRFAX HEALTH DISTRICT ADVISORY BOARD 372 Mr. Stiles appointed Assistant County Administrator, Stephen F. Owen, to the Lord Fairfax Health District Advisory Board. DONALD PACKARD REAPPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, Donald Packard was re- appointed to the Industrial Development Authority, said term to commence November 11, 1987 and expire on November 11, 1991. MARY PUTNAM APPOINTED TO THE HANDLEY REGIONAL LIBRARY BOARD Mr. Stiles appointed, and the vote was unanimous, Mary Putnam to the Handley Regional Library Board, said term to ex- pire on November 30, 1991. SUSAN M. CLAYTOR APPOINTED TO THE HANDLEY REGIONAL LIBRARY BOARD Mr. Stiles appointed, and the vote was unanimous, Susan M. Claytor was appointed to the Handley Regional Library Board to fill the unexpired term of Louise V. Lewis, said term to expire on November 30, 1990. HENRY SHILEY APPOINTED TO THE ROAD NAMING COMMITTEE FROM OPEQUON DISTRICT Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, Henry Shiley was appointed to the Road Naming Committee from Opequon District. DAVID E. ZIEGLER, DIRECTOR, NORTHWESTERN COMMUNITY SERVICES, ADDRESSED THE BOARD Mr. Ziegler appeared before the Board and gave a summary of the various programs that the department is involved with and explained how the citizens of the community were benefiting these programs. Mr. Stiles thanked Mr. Ziegler for his input and further stated that he felt the working relationship between North- western Community Services, the Treasurer and the County had improved a great deal. HERB SLUDER, CHIEF SANITARIAN, HEALTH DEPARTMENT, ADDRESSED THE BOARD Mr. Sluder, Chief Sanitarian with the Health Department, appeared before the Board as he had been requested to do in 373 light of all the negative reports that the County Administrator, along with Board members, had been receiving. Mr. Sluder stated that as of November 7 three new Sanitarians had been hired and he hoped to have them trained by the middle of January. He further stated that the Health Department was requesting that all property owners have a backhoe available at the site as this would save the inspectors time when making their test and that it was his understanding that Frederick County had been placed at the top of the list for getting these perk tests done on time. Mr. Stiles stated that there had been a dramatic increase in the amount of complaints being received by the Board members and the County Administrator's Office and one of the hardest things to explain is why lots that were approved in the past are now being denied. Mr. Sluder stated that there is one such case that he is familiar with and it had been referred to the Attorney General's Office. This particular request was originally approved in 1986. Mr. Throckmorton asked if the rules had changed recently. Mr. Sluder replied not since 1982. He stated that he felt the turnover of staff is part of the problem. Mr. Stiles asked what the current backlog is at this time. Mr. Sluder replied approximately two months as they are currently 40 -50 applications behind. Mr. Stiles asked Mr. Sluder what the department plans to do about the turnover. Mr. Sluder stated that he was not sure what was behind the turnover, but based on the debriefing that takes place before staff members leave, he did not feel it was due to salaries. Mr. Stiles asked what the percentage was now of citizens that were having private consultants do the perk tests. Mr. Sluder stated that the soil scientists were doing some of the work, which the Health Department does not have to change. Mr. Stiles asked who monitors sand filters. 374 Mr. Sluder replied the Health Department but that he was not doing this personally. Mrs. Maddox asked what was the role of a technician in the Health Department. Mr. Sluder replied basically everything but the inspection of a septic system. Mr. William Webster appeared before the Board and stated that he had applied for a sand filter and at this point he was not sure what the Health Department wanted him to do based on a notice he had received from them. Mr. Riley and Mr. Owen is to work with Mr. Webster on this matter. Mr. Albert Nicholson appeared before the Board and stated that he had been trying to get twelve acres perked but had been unable to do so. He further stated that the same acreage had passed the perk approval for Mr. Darlington but the Health De- partment would not approve it for him. Mr. Sluder stated that this was being looked into and he did not feel he should elaborate any further on it at this time Mrs. Joseph Helsley, of Wesley Chapel area, appeared befor� — the Board to say that she had two five acre tracts and the Health Department said that neither would perk, however acreage fifty feet down the road did pass. Mr. Ted Lyons from Gore stated that he had been trying since 1986 to resolve a drainfield situation with the Health Department and had not been successful in doing so. Mr. Stiles asked Mr. Sluder to work with Mr. Lyons on his problem. A local contractor appeared before the Board to address the length of time involved in digging a drainfield. Mr. Roger Crosen appeared before the Board to address a statement that was made by Mr. Sluder wherein he said that eighty percent of the land in Frederick County would not perk and he disagreed with this statement. 375 Mr. Stiles stated that he new there were areas within the County that would not perk but he felt eighty percent was not an accurate percentage. BOARD REQUESTED SOME CHANGES TO THE 250TH ANNIVERSARY LOGO Mrs. Maddox requested that the Board review the three logo drafts that had been given out prior to the meeting. Messrs. Rhodes and Throckmorton felt they were a little busy and that the 250th numbers needed to be scaled down in size. It was the consensus of the Board that the apple blossoms remain as well as the shaded background. The consenus of the Board was that "Celebrating 250 Years of Frederick County Heritage" would be the slogan for the 250th Anniversary. PLANNING COMMISSION BUSINESS SUBDIVISION REQUEST - BATTLEFIELD PARTNERSHIP - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Ralph Gregory appeared before the Board on behalf of this request. There was no opposition. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the subdivision request of Battlefield Partnership was approved. REVISED PRELIMINARY MASTER DEVELOPMENT PLAN - GROVE HEIGHTS - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Mr. George Johnston, Attorney, appeared before the Board on behalf of this request. Mr. Stiles asked if the Highway Department had approved what was needed off Routes 50 and 81. Mr. Watkins replied yes. Mr. Throckmorton asked if Mr. Carroll was in agreement with the stub roads. Mr. Johnston replied yes, that the contract is binding. 376 Mrs. Maddox asked about the forty -nine percent of open space. M r. Stiles replied that is slopes. Mr. Barry Bryant, of Yale Drive, appeared before the Board representing the Homeowners of College Park and stated that the two areas of concern are: 1. Has the City of Winchester been approached about their sewer needs? 2. Will the current system handle new houses? Mr. Stiles stated that Board approval of this plan in no way means that the Board is approving any additional hook ups. Mr. Wayne Nicholson, of Princeton Drive, appeared before the Board and stated that he felt the people in College Park Subdivision needed some definite answers as to who is going to be responsible for the sewage. Mr. Stiles stated that this was just at the preliminary stage and this answer would be known before the first house is built. Mr. Leonard Newcome, of Yale Drive, appeared before the Board and asked about the land that belongs to Shenandoah College and who owns the right -of -way. Mr. Bruce Edens stated that this right -of -way belongs to the College. Mr. Albert Nicholson appeared before the Board and asked the Board not to pass this until such time as the Health Department problems are resolved. Mr. Stiles explained to Mr. Nicholson that Mr. Sluder has nothing to do with this. Mr. Gary Pugh, of Vassar Circle, appeared before the Board to express his concerns about annexation and the woodlands in this area. Mr. Watkins stated that thirty -six acres was shown to be open space. Mr. Pugh asked how you could build on a 1/4 acre lot and not disturb the trees. Mr. Stiles replied that it could be done. Mr. Bruce Edens stated that the wooded area adjacent to Carroll property is being included in the open space. 377 Mr. Orndoff asked if certain sections would be built first. Mr. Stiles stated that he felt sections 5 and 5A should be the first ones built. Upon motion made by Thomas B. Throckmorton and seconded by Robert M. Rhodes to approve this request with sections 5 and 5A being the first sections developed and the collector road being put in accordingly at the same time. The above was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes and Thomas B. Throckmorton. Nay - Rhoda W. Maddox and C. William Orndoff, Jr. Mr. Stiles stated that the requested changes had been made and that it would be monitored. Mrs. Maddox stated that she did not feel all questions had been answered. PRELIMINARY MASTER DEVELOPMENT PLAN - ASBURY TERRACE - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission had recommended approval with two changes. Mr. Bruce Edens appeared before the Board on behalf of this request. There was no opposition. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the preliminary master development plan of Asbury Terrace was approved. RE: REZONING APPLICATION #025 -87 OF M. LEWIS It was noted that the rezoning application request number 025 -87 of M. Lewis McDonald had been withdrawn. PUBLIC HEARING REZONING APPLICATION #004 -87 OF KIM HENRY - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this rezoning request. Mr. Earl Cline, one of the owners, appeared before the Board on behalf of this request. There was no opposition. Mr. Orndoff asked if only certain size buildings could be permitted by the Board. 378 Mr. Stiles replied no. Mr. Orndoff moved to deny this request. This motion died for the lack of a second. Upon motion made by Thomas B. Throckmorton and seconded by Robert M. Rhodes, to approve rezoning application number 004 -87 of Kim Henry (now owned by 5A Limited Partnership, 6 Pidgeon Hill Drive, Suite 290, Sterling, Virginia), to rezone approxi- mately 3.4 acres from RP (Residential Performance) to B -3 (Indus -- trial Transition) for Mini Warehouses. This property is locate on the North side of Route 7, adjacent to and to the East of Regency Lake Estates and is identified as Parcel 31 on Tax Map 55 in the Stonewall Magisterial District. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and Thomas B. Throckmorton. Nay - C. William Orndoff, Jr. REZONING APPLICATION #030 -87 OF B. K. HAYNES - BACK CREEK MAGISTERIAL DISTRICT - APPROVED ION Mr. Watkins presented this request and stated that the P ning Commission had recommended approval. Mr. Racey appeared before the Board on behalf of this re- quest. There was no opposition. Mrs. Maddox asked if these lots could be divided into five acre lots without anyone coming before the Board. Mr. Stiles replied that they could. Mr. Rhodes stated that he had had quite a few calls conce ing the road that goes into this property as it is very narrow, not more than a path. Mr. Racey stated that there would be nothing smaller than twenty acres and only then because of certain circumstances. Mr. Rhodes stated that the concerns of the residents on Route 607 needed to be addressed. Upon motion made by Robert M. Rhodes and seconded by C. William Orndoff, Jr., to approve the rezoning application number 030 -87 of B. K. Haynes Corporation, 501 South Royal Avenue, Front Royal, Virginia, to rezone 392.597 acres from R -5 (Resider 379 tial Recreational) to A -1 (Agricultural Limited) for subdivision of land. This property is located between Routes 55 and 50, Southwest of Winchester and is identified as Parcel 49 -0 on Tax Map 48(A) in the Back Creek Magisterial District. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes, Thomas B. Throckmorton and C. William Orndoff, Jr. Nay - Rhoda W. Maddox. REZONING APPLICATION #034 -87 OF GRANVILLE M. KERNS - OPE QUON MAGISTERIAL DISTRICT - WITHDRAWN As noted earlier in the meeting, rezoning application request number 034 -87 of Granville M. Kerns was withdrawn. REZONING APPLICATION #035 -87 OF BOWMAN TRUCKING COMPANY, INC. - OPEQUON MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plan- ping Commission recommended approval. Mr. B. J. Tisinger, Attorney, appeared before the Board on behalf of this request. Mr. Wayne Stainback, representative of the company building the mall, appeared before the Board on behalf of this request. There was no opposition. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, rezoning application number 035 -87 of Bowman Trucking Company, Inc., c/o Billy J. Tisinger, Esq., P. O. Box 809, Winchester, Virginia, to rezone 20.537 acres from B -1 (Business Limited) to B -4 (Business, Shopping Center) for a shopping center was approved. This property is located on the Southwest intersection of State Route 277 and State Route 641 and is identified as Parcel 18 on Tax Map 86 in the Opequon Magisterial District. CONDITIONAL USE PERMIT #018 -87 OF THEODORE P. HOOVER - GAINESBORO MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval with conditions. Ms. Pauline Hoover appeared before the Board on behalf of this request. There was no opposition. M Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, conditional use permit number 018 -87 of Theodore P. Hoover, Route 5, Box 47, Winchester, Vir- ginia, for a public garage and body shop was approved. This property is located on the West side of Route 654, approximate) .02 miles North of Route 522 North and is identified as Parcel 305 on Tax Map 42 in the Gainesboro Magisterial District. Mr. Throckmorton was not in the room for this vote. CONDITIONAL USE PERMIT #018 -87 OF JANE G. SULLIVAN - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plar ning Commission had recommended approval. Mr. Dino Morgoglione appeared before the Board representi Mrs. Sullivan due to her being ill. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, conditional use permit number 019 -87 of Jane G. Sullivan, Route 2, Box 248A, Winchester, Virginia, for a public garage was approved. This property is located on the South side of Route 645, approximate- ly 3/8 mile from Route 50 East, and is identified as Parcel 137E on Tax Map 76A in the Shawnee Magisterial District. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, pre- sented the following report: The Public Works Committee met on Wednesday, November 4, 1987 11:00 A.M., in the Personnel Conference Room. Present were Board members C. William Orndoff, Jr. and Will L. Owings; Committee member Col. (Ret.) W. Wayne Miller; County Administra- tor John R. Riley, Jr.; Assistant County Administrator Stephen F. Owen; Animal Control Officer Harold D. Whitacre; and Landfill Superintendent G. Edward Wright. Committee member Keith A. Tubandt was absent. The following items were discussed: Items Requiring Action Refuse Collection Contract Bids 38,1 The Committee reviewed the refuse collection bids submitted on October 22, 1987 by Browning - Ferris, Industries (BFI) and Industrial Refuse Service, Inc. Rusty Stewart of BFI answered questions related to his firm's services and their low bid of $394,962.12. The Committee recommends that a five year contract with BFI be approved by the Board. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Vassar Drive The Committee reviewed a plat of this road section in College Park Subdivision and again recommends that the Board transfer $3,146 from capital contingency to the appropriate line item to cover the cost of bringing the road up to State stand- ards. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. HVAC System for Old Courthouse The Committee discussed three heating, air conditioning and ventilation proposals for both floors of the Old Courthouse which were received on October 15, 1987. It now appears that the project will cost between $44,000 and $70,900, plus power wiring and painting costs. Therefore, the Committee requests the Board's approval of the project in concept before they pro- ceed to further refine project costs and scope. Mr. Throckmorton asked if the Sanitation Authority paid rent for their office space. Mr. Riley replied no. It was the consensus of the Board not to do this project at this time. Local Emergency Planning Committee Staff explained how Title III of the Superfund Amendments and Reauthorization Act of 1986 mandated that the County appoint a Local Emergency Planning Committee. The Committee's first task is to prepare an air toxic annex to the Emergency Opera- 382 tions Plan by October, 1988. The Committee recommends that the Board: a) establish a joint local emergency planning committee with the City of Winchester, and b) appoint the chairman of the Public Works Committee, the Sheriff, Perry Silva, Homer Sanders and local industry representatives from G.E., Capital Records and Amoco Foam to serve thereon. Winchester's list of potential appointees is attached. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Refuse Collection and Landfill Supplemental Appropriations The Committee recommends that the Finance Committee and Board approve the attached list of appropriations. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Items Not Requiring Action Kennel Bids Staff reminded the Committee that the new kennel bids will be opened on November 9, 1987. A review committee will meet to evaluate the bids the following week. Landfill Boundary Survey The Committee discussed the need for a boundary survey for the Landfill and instructed staff to solicit bids for survey services if the existing contract with Foundation Engineering does not include a survey. Landfill Appraisal Update Staff advised that the appraisal of eight parcels at the Landfill should be completed by the next Committee meeting. New Compactor Sites Update Staff advised that lease agreements had been prepared for the Greenwood Fire Company and Gainesboro sites, and with approval already obtained, site design and electrical upgrade planning is now underway. Animal Control Monthly Report (See Attachment 4). Landfill Monthly Tonnage Report 383 (See Attachment 5). LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, November 5, 1987, 10:00 A.M., in the Conference Room, Personnel Office. Present were Robert M. Rhodes, Chairman of the Commit- tee; Rhoda W. Maddox; Larry P. Coverstone; Captain John E. Liggett with the Sheriff's Department; Sheriff -Elect Charles Sturdivant; John R. Riley, Jr., County Administrator and Stephen F. Owen, Assistant County Administrator. Charles R. McIlwee was absent. The Committee discussed the following items, however, only the first item requires Board action at this time: Sheriff's Department Radio Equipment The Committee discussed the pros and cons of hi -band vs. low -band frequencies. Motorola has advised that an intermodula- tion study is needed, regardless of which system is installed, to rule out potential interference from or to existing transmit- ters and receivers at Great North Mountain. Board authorization for staff to proceed with ascertaining the cost of such a study is requested. Staff will also check with the State to see if they can provide any technical assistance on this matter. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Regional Jail Planning Update Staff advised that a meeting with the jail architects was scheduled for November 17 to discuss their site analysis data. It was requested that the meeting be moved to November 19. Also, the need to hire a Jail Administrator was discussed and agreed upon by the Committee. No action was necessary. E911 Update Mr. Rhodes reported on the City of Richmond's computer aided dispatch system, which includes fire, police, rescue and 384 public works functions. John Riley reported on a C &P sponsored trip to Wisconsin that Perry Silva, Lynn Miller and a Clarke County Board Member when on in October to see a system C &P has in a rural jurisdiction. Mr. Riley also noted that Henrico County utilizes a Sperry 80 mainframe and that Howard County, Maryland utilizes an IBM System 36 computer. No action was necessary. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Thursday, November 5, 1987. All members were present. The following items require Board action: Request from School Board for School Operating Fund Supplemental Appropriation in the Amount of $3,600 Request from the School Board for a school operating fund supplemental appropriation in the amount of $3,600 for cultural activities. This request is a result of a grant received from the Virginia Commission for the Arts. No local funds are re- quired. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. st from County Administrator for Central Stores nriatinn in the amnnn* nF _A_1on Request from the County Administrator for a central stores appropriation in the amount of $8,190.00 to replace the current copier with a new copier. This request is being made due to the fact that he current copier is requiring more and frequent service. Also, the cost of the copier will possibly change the cost of copies to the various departments. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from the Director of Division of Court Services fox a Division of Court Services Su lemental A ro riaton in t e Amount of $5,597 385 Request from the Director of the Division of Court Services for a Division of Court Services supplemental appropriation in the amount of $5,597.00 for the purchase of a copy machine. The Committee recommends approval of the purchase of two copiers and authorizes the County Administrator to try to nego- tiate a better price by combining the two purchases. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request from the Commissioner of the Revenue for a General Fund Appropriation Transfer from Operating Contingency in the Amount of $7.000 Request from the Commissioner of the Revenue for a general fund appropriation transfer from operating contingency in the amount of $7,000.00 for contractual services to assist in appraising properties for which building permits have been issued. This service would have to be bid in order to comply with the County's purchasing procedures. The Committee recom- mends approval of $5,000.00. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved and was referred to the Code and Ordinance Committee. Request from the Winchester- Frederick County Historical Society for a General Fund Appropriaton Transfer in the Amount of $12,000 Request from the Rural Preservation Committee of the Win- chester - Frederick County Historical Society for a general fund appropriation transfer in the amount of $12,000.00 to be used as matching funds with a grant from the Virginia Division of Land- marks. When the matching grant is approved it will have to be appropriated as well. They are also requesting that the County act as fiscal agent for money allocated for a reconnaissance level survey of structures and sites within the boundaries of Frederick County. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. q uest from the Commonwealth's Attorney's Office for a neral Fund Appropriation Transfer of $6,000 from eratinq Contingencv We Request for a general fund appropriation transfer of $6,000.00 from operating contingency to 2201 - 5506 -06 (travel) by the Commonwealth's Attorney's Office. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from the Finance Director_ for an Increase in Petty Cash The Finance Director is requesting an increase in petty cash from $1,500.00 to $3,000.00. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from the Commissioner of the Revenue for a Refund of Personal Property Taxes - Jean K. Witt and Anna-du-mire in the Amount of $632.93 Request from the Commissioner of the Revenue for a refund of personal property taxes to Ms. Jean K. Witt and Ms. Anna Dumire in the amount of $632.93. The Committee recommends re- funding $696.22 (both tax and penalty). Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from Director of Code Administration for a General Fund Supplemental Appropriation in the Amount of $2,000 and a General Fund Appropriation Transfer from Operatin' — g Contingencv in the Amount of $3.000 Request from the Director of Code Administration for a general fund supplemental appropriation in the amount of $2,000.00 and a general fund appropriation transfer from operat- ing contingency in the amount of $3,000.00 for the purchase of code books. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. st from the Assistant County Administrator for a al Fund Supplemental Appropriation in the Amount of 200 and a Landfill Fund Appropriation Transfer in t t of 522.500 387 Request from the Assistant County Administrator for a general fund supplemental appropriation from fund balance in the amount of $207,200.00 for refuse collection, electrical services and compactor sites. A landfill fund appropriation transfer from reserve for contingencies is also being requested in the amount of $22,500.00 for other contractual services and repair and maintenance - equipment. The Committee recommends approval. This was acted upon earlier in the meeting. Re uest from the Finance Director to Change the Rate for Reimbursement for Ri eage The Finance Director is requesting the rate for reimburse- ment of mileage be changed from 20.5 to 21 cents per mile. The State Code allows reimbursement at 21 cents per mile and the Compensation Board reimbursement rate for mileage is 21 cents per mile. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. st from Gypsy Moth Technician for a General Fund oriation Transfer from Operatinq Continqencv in the N A The Gypsy Moth Technician is requesting a general fund appropriation transfer from operating contingency in the amount of $10,000 for the gypsy moth program. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. The following is for your information only: 1. Attached is a copy of all interdepartmental transfers approved by the Board of Supervisors and County Administrator for the first quarter of FY 1987 -1988. 2. Attached is a letter from the Winchester- Frederick 11 County Chamber of Commerce and Visitor Center. The Committee approves the marketing plan concept, however they have author- ized the County Administrator to notify the Visitors Center that the County will not participate in the funding of the project. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr, and passed unanimously, the Board recon- vened into Regular Session. BOARD AUTHORIZED THE FILLING OF THE PLANNER I POSITION Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the Board authorized the filling of the Planner I position within the Permit Center. BOARD AUTHORIZED APPROPRIATION FOR THE ONER OF Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, an appropriation in amount of $1900 for the Deputy Commissioner III position in the Commissioner of the Revenue's Office was approved. OF ASSISTANT COUNTY ADMINISTRATOR STEPHEN F. Upon motion made by Thomas B. Throckmorton, seconded by Will L. Owings and passed unanimously, the evaluation of the Assistant County Administrator, Stephen F. Owen, was approved. EVALUATION OF COUNTY ADMINISTRATOR JOHN R. RILEY, JR. - APPROVED Upon motion made by Thomas B. Throckmorton, seconded by WIll L. Owings and passed unanimously, the evaluation of the County Administrator, John R. Riley, Jr., was approved with a yearly salary of $56,500. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 389 aiYman, Boar S pervisors Cler Board of Supe isors