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HomeMy WebLinkAboutSeptember 23, 1987 Regular Meeting315 A Regular Meeting of the Frederick County Board of Supervisors was held on September 23, 1987, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, 11 Vice - Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend David C. Farabee of the Gainesboro United Methodist Church. ADOPTION OF AGENDA Mr. Riley stated that he had a request from the School Board and a request from the Director of Information Services. Mr. Orndoff stated that he had a report from the Fire and Rescue Committee. Mrs. Maddox stated that she had a question pertaining to 11 the local Health Department. COMMITTEE APPOINTMENTS Mrs. Maddox and Mr. Stiles stated that they had discussed these appointments with a few County residents but had no firm committments at this time. RESOLUTION RATIFYING THE COUNTY ADMINISTRATOR'S ACTION IN AWARDING THE SCHOOL BONDS TO VPSA - APPROVED Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the following resolution was approved: WHEREAS, by resolution adopted on August 26, 1987 (the Prior Resolution), the Board of Supervisors of Frederick County, Virginia (the County), provided for the issuance of $390,000 School Bonds, Series of 1987B (the Bonds); WHEREAS, such resolution authorized the County Administrator to award the Bonds to the Virginia Public School Authority (the Authority) at such interest rate or rates as would produce a differential in each year of not more than one - tenth of one percent (1 /10 of 1 %) over the annual rate to be paid by the Authority on the Bonds it will sell to provide funds to purchase the County's Bonds, provided that the net interest cost to the County should not exceed 9% per year; and WHEREAS, on September 23, 1987, the County Administrator on behalf of the County awarded the Bonds, bearing interest at the annual rates shown on Exhibit A hereto, to the Authority; 316 BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREDERICK COUNTY, VIRGINIA, that the action of the County Administrator on September 23, 1987, awarding the Bonds to the Authority, is hereby ratified, approved and confirmed and that the Bonds shall bear interest at the annual rates shown on Exhibit A. The undersigned Clerk of the Board of Supervisors of Frederick County, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a regular meeting of the Board of Supervisors held the 23rd day of September, 1987, and of the whole thereof so far as applicable to the matters referred to in such extract. WITNESS my signature and the seal of the Board of Supervisors of Frederick County, Virginia, this 23rd day of September, 1987. /s/ John R. Riley, Jr. Clerk, Board of Supervisors of Frederick County, Virginia (SEAL) FROM VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANS - N - APPROVED Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the request from the Virginia Department of Highways and Transportation to close a portion of Route 621 for approximately one week was approved. BOARD MAKES REQUEST TO THE STATE HEALTH DEPARTMENT FOR MORE SANITARIANS Mrs. Maddox stated that she had been made aware of a situation with the Health Department wherein a couple had to forfeit their $1,000 deposit they only had a verbal agreement with the Health Department. She stated that this had to do with land being perked. She further stated that there were only two Sanitarians on staff for this area and she would like for the Board to make a request to the State for additional Sanitarians. Mr. Stiles stated that this is handled by the State and he understood there was a three to six month backlog. He requested that Mr. Riley contact Dr. Pedersen, local Health Department Director, and request that he attend a Board meeting in the very near future. Mr. Riley stated that Delegate Alson Smith had been trying to get Sanitarians from nearby areas to assist the County but apparently had not been too successful. PLANNING COMMISSION BUSINESS PUBLIC HEARING r VACATION OF A 50 FOOT RIGHT -OF -WAY IN THE A. MELVIN LEWIS SUBDIVISION BY MR. AND MRS. BOZIDAR JANARTEV - APPROVED 317 Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission had recommended approval. Mr. William Mote, Attorney, appeared before the Board on behalf of the Petitioner. Mrs. James Casey appeared before the Board and stated that she owns lot 13, which is on the other side of the parcel in question, and that she would like to purchase this parcel or at least half of it depending on how the County plans to disposee of it. Mr. Riley stated that the title is with the County and the method of disposal would be through sealed bids according to the State Code. Mr. Bart Tizio appeared before the Board and stated that he owns property on both sides, 3.6 acres in one parcel and 3 acres in the other and he wanted to know how this would affect him. Mr. Stiles replied that he would not be affected in any way. Mrs. Maddox and Mr. Throckmorton stated that this brought up the question on how abandonments are handled as far as notifying adjoining property owners. Mr. Stiles requested that Mr. Gyurisin and the Transportation Committee come up with a plan for notification on abandon- ments. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the vacation of a 50 foot right -of -way in the A. Melvin Lewis Subdivision was approved to be advertised "For Sale ". VACATION OF A 60 FOOT RIGHT -OF -WAY IN THE SENSENY HEIGHTS SUBDIVISION BY MR. LESTER "BUD" ELLIOTT - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Elliott appeared before the Board on behalf of his request. There was no opposition. 318 Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the vacation of a 60 foot right -of -way in the Senseny Heights Subdivision by Mr. Lester "Bud" Elliott was approved. ADOPTION OF THE 1988 -1989 SIX YEAR SECONDARY ROAD IMPROVEMENT PLAN FOR FREDERICK COUNTY - APPROVED Mr. Bill Bushman, Resident Engineer; Mr. Copp and Jeff Kessler of the Virginia Department of Highways and Transportation, appeared before the Board to explain and discuss with the Board the Six Year Secondary Road Improvement Plan. Mr. Steve Grant, resident of Route 600, appeared before the Board and requested that Route 600 be left as number 3 on the major projects list as there was a lot of increased traffic on this road and due to the fact the School bus has to travel this Route, he felt it imperative that this road be scheduled for work as soon as possible. Mrs. Maddox asked if the Highway Department automatically put up 25 mile per hour flashers in a School zone. Mr. Bushman replied no, the School Board has to request that this be done and they pay for it. Mr. Roger Crosen, area resident, appeared before the Board and stated that he would like to reiterate what Mr. Grant had said earlier with reference to Route 600. Mrs. Barbara Jackson, resident of Route 600, appeared before the Board to ask if the Highway Department would be taking any or all of her property for this road construction. It was explained to Mrs. Jackson that this was not known at this time and that Route 600 had been added only because of construction of the new School. Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the Major Projects list for the 1988 -1989 Six Year Secondary Road Improvement Plan was approved as amended in the presentation. Upon motion made by Rhoda W. Maddox, seconded by C. William Orndoff, Jr. and passed unanimously, the New Hardsurface listing in the 1988 -1989 Six Year Secondary Road Improvement Plan was approved. 3?9 MAJOR PROJECTS Major projects are projects where reconstruction of hard surfaced (paved) roads is needed for safety reasons. Road width, alignment, strength and gradient improvements are considered for major projects. RECOMMENDED SIX -YEAR MAJOR PROJECT ROAD IMPROVEMENT PLAN Current Rank Notes Route From To ADT District under construction 672 749 667 1339 Stonewall under construction 628 622 638 999 Back Creek under construction 628 638 631 1211 Back Creek ---------------------------------------------------------------- 1. 3.* 672 661 I -81 648 Stonewall 2. new project 645 Access im- 1054 Shawnee proved btwn Rt. 522 & Airport 3. new project 600 Widen & im- 516 Gainesboro prove btwn Rt. 679 & 1 mi. North 4. 5.* 661 672 663 808 Stonewall 5. 6.* 628 631 732 1545 Back Creek _.- 6. 7.* 656 ** 657 659 1042 Shawnee (Incl. inter- sect.) 7. 8.* 621 * ** 622 Approx. 1122 Back Creek .6 mi. S 622 incl. "S" turn 8. new project 647 Widen & im- 2939+ Opequon improve btwn Rt. 277 & 642 9. 9.* 608 50 Approx. 1122 Back Creek 3 mi. S. 10. new project 659 Widen & im- 193 Shawnee prove btwn bridge & Rt. 7 11. new project 656 Widen & im- 1300 Shawnee prove btwn Rt. 655 & 657 12. new projects towns curb & gutter Stephens improvements City 13. new projects towns curb & gutter Middletown improvements 14. new project 642 Lake- 522 S. 1028+ Shawnee side Dr. 320 15. new project 664 761 660 1000 Stonewall 16. new project 660 664 7 1133 Stonewall * * ** 17. new project 622 WCL 37 6620 Back Creek Notes *Prior Year Rank. * *Route 656, Greenwood Road, is to include the intersection of Route 656 and Route 659, Valley Mill Road, (including "S" curve leg of 659 from 656). ** *Route 621 is to include drainage improvements South of Route 622 and realignment of "S" turn. * ** *ADT - Average Daily Traffic 1985. * ** *Coordinate with City of Winchester Transportation Plans. RECOMMENDED SIX -YEAR NEW HARDSURFACE ROAD IMPROVEMENT PLAN New hardsurface projects are road projects where reconstruction of non - hardsurface roads is considered primarily with relation to the amount of traffic served. Current Rank Notes Route From To ADT District under construction 671 740 681 .139 Gainesboro under construction 619 622 608 224 Back Creek under construction 654 .5 mi. 1.5 mi. 142 Back Creek S. 803 S. 803 under construction 820 659 end 133 Shawnee 1. 6.* 676 671 677 124 Gainesboro 2. 7.* 668 11 671 103 Stonewall 3. new project 681 end .2 mi. 85 Gainesboro of H. W. Bk. S. Crk. 4. new project 673 739 663 76 Stonewall 5. 8.* 661 660 659 103 Stonewall 6. 9.* 635 634 637 79 Opequon 7. 10.* 809 817 end 273 Back Creek 8. ll.* 666 664 761 42 Stonewall 9. 12.* 695 522 N. 1 mi. 54 Gainesboro N. 522 10. 13.* 734 522 N. 1 mi. 74 Gainesboro S. 522 11. 14.* 649 648 625 64 Back Creek 12. 15.* 636 640 641 32 Opequon 13. 16.* 636 641 641 N. 18 Opequon 321 14. new project 706 11 end 144 Back Creek 15. new project 702 703 W. VA. 99 Gainesboro 16. new project 701 703 W. VA. 82 Gainesboro 17. new project 695 522 W. VA. 65 Gainesboro 18. new project 692 600 W. VA. 105 Gainesboro 19. new project 625 624 635 155 Opequon 20. new project 699 5.694 .5 mi. 105 Gainesboro S . 21. new project 633 11 625 101 Opequon 22. ** 5.* 696 522 694 72 Gainesboro 23. ** 17.* 638 759 625 66 Opequon 24. ** 18.* 629 622 608 96 Back Creek Notes *Prior Year Rank. * *Right -of -way not available. ** *ADT - 1985 Average Daily Traffic Count BRIDGE AND OTHER SECONDARY ROAD PROJECT RECOMMENDATIONS Bridges 1. Routes 622 and 620 - widen bridge (at Opequon); ADT -845 (Back Creek). 2. Route 659 - widen bridge (near Route 7), see major project #5; ADT -193 (Shawnee). Other 3. Routes 608 and 681, unpaved sections, need special attention for maintenance, spot widened and tree removal for improved site distance (Gainesboro). 4. Route 627, West of Middletown, requires special attention for maintenance to improve site distances at curves ( Opequon). 5. Route 644 - provide improved maintenance and improve ford signage (Shawnee). 6. Route 522 North - improve intersection at Route 693 (Gainesboro). 7. Baker Lane - improve road alignments. 8. Sign improvement on Route 620 and 621. SUBDIVISION REQUEST - BOWMAN - GLAIZE LAND - APPROVED Mr. Watkins presented this request and stated that there were two separate requests, one for sewer extension and one for the subdivision. 32 Mr. B. J. Tisinger, Attorney, appeared before the Board on behalf of this request. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the utility service extension to serve a lot along 50 East near the K -Mart property was approved. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the subdividing of two lots was approved. MEMORANDUM RE: LAKESIDE MASTER DEVELOPMENT PLAN REVISIONS - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Chuck Maddox, of Clifford Associates, appeared before the Board on behalf of this request. There was no opposition to this request. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the revisions for the Lakeside Master Development Plan were approved. REVISED PRELIMINARY MASTER DEVE - LOCKHART SUBDI - TABLED PLAN - KERNS LOTS Mr. Watkins presented this request and stated that the Planning Commission had recommended denial on July 1, 1987. It was noted at this time that the adjoining property owners had not been notified which is a requirement, therefore this request was tabled. REVISED PRELIMINARY MASTER DEVELOPMENT PLAN - DOMINION KNOLLS - TABLED Mr. Watkins presented this request and stated that the Planning Commission had recommended approval. Mr. Tom Davis, representative of Dove Associates, appeared before the Board on behalf of this request. Ms. Jean Calloway, of Dominion Associates, also appeared before the Board on behalf of this request. Mr. Stiles asked about the maintenance of the streets. Mr. Davis replied that the streets would be maintained by the Homeowners Association. 323 Mr. Orndoff asked about the requirement of sidewalks. Mr. Davis stated that this would be addressed on the final plan. Mr. Watkins stated that sidewalks and curbs would be required on the final master plan. Mr. Owings asked how many entrances there would be to the property. Mr. Davis replied two. Ms. Jean Calloway stated that construction was slated for early Spring and this project will be done most likely in two phases. Mr. Stiles asked if the County would require a buffer along Baker Lane. Mr. Watkins replied no. Mr. Orndoff asked where overflow of traffic would go. Mr. Davis replied that some thirty extra spaces will be provided to handle this. Mr. Orndoff asked if these units will be rental or will they be sold. Ms. Calaway replied sold, $75,000 - $85,000. Mr. Orndoff stated that he had a problem with only two parking spaces being provided per unit. Upon motion made by C. William Orndoff, Jr. and seconded by Robert M. Rhodes to deny this request. The above motion had the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes and C. William Orndoff, Jr. Nay - Will L. Owings, Rhoda W. Maddox and Thomas B. Throckmorton, thus leaving this request on the table. PRELIMINARY MASTER DEVELOPMENT PLAN - MILL RACE ESTATES - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. It was noted that the map presented in the Agenda was incorrect inasmuch as the lots were not the required size. Mr. Doug Legge, of Greenway Engineering, appeared before the Board on behalf of this request. 324 Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes, to approve the preliminary master development plan of Mill Race Estates. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Will L. Owings, Robert M. Rhodes and Thomas B. Throckmorton. Nay - Rhoda W. Maddox and C. William Orndoff, Jr. PRELIMINARY MASTER DEVELOPMENT PLAN - BEDFORD VILLAGE - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Doug Legge, of Greenway Engineering, appeared before the Board on behalf of this request. Mr. Stiles stated that these lot sizes are not correct either, they have to be a minimum of 10,000 square feet. Mr. Throckmorton asked about the buffer. Upon motion made by Thomas B. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, to keep the 100 foot buffer and waive the open space requirement. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the preliminary master development plan, as amended, of Bedford Village was approved. PRELIMINARY MASTER DEVEOPMENT PLAN - UPPER VALLEY BUSINESS PARK - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Bob Mitchell, Attorney representing the Petitioner,appeared before the Board on behalf of this request. Upon motion made by Thomas B. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the preliminary master development plan of Upper Valley Business Park was approved. REQUEST OF THE FREDERICK - WINCHESTER SERVICE AUTHORITY TO USE THE LANDFILL FOR CO- DISPOSAL OF SEWAGE SLUDGE - APPROVED Upon motion made by Robert M. Rhodes, seconded by Will L. Owings and passed unanimously, the request of the Frederick- 325 Winchester Service Authority to use the County Landfill for co- disposal of sewage sludge from the Opequon Regional Wastewater Treatment Plant was approved. REGIONAL JAIL ARCHITECTURAL FIRM RECOMMENDATION - APPROVED Mr. Riley presented this recommendation as stated below: The Ad Hoc Regional Jail Committee members have completed their individual evaluations of architectural firm proposals and on Friday, September 18, 1987, held a meeting with the top ranked firm, Sheretz, Franklin, Crawford, Shaffner (SFCS). Among other projects, SFCS designed the Augusta, Pittsylvania and Brunswick County Jails; the Rappahannock Regional Security Center in Fredericksburg; and, closer to home, the Westminster - Canterbury Retirement Community. SFCS has proposed a two part design schedule as follows: PART 1 - PROGRAM DEVELOPMENT Needs Assessment Site Assessment - Boundary Survey - Topgraphic Survey - Subsurface Investigations - Utilities - Land Acquisition - zoning Cost Consulting PART 2 - DESIGN Schematic Design Design Development Construction Documents Construction Bidding Construction Administration Because of the indeterminate nature of some of the Part 1 tasks, SFCS proposes to perform these services on an hourly basis, for an estimated cost of $25,000. Once SFCS completes Part I they will be able to determine the total estimated cost of the jail and their Part 2 design fees- -which will be handled through a fixed fee contract. SFCS has suggested that the Part 1 Program Development tasks can be finished by December I 1987. Allowing up to one 326 month for the County's review and comments on Part 1 conclusions, the architects could then proceed with Part 2 on Jaunary 1, 1988. Construction bids could be let in June and construction could get underway in July. Board approval is requested to retain SFCS to design the jail. Also, the Ad Hoc Committee requests that the Board authorize advertisment for the Jail Administrator position. Both the Committee and SFCS want the Jail Administrator to assist with some of the design decisions and overall project programming. I will continue to chair the Ad Hoc Committee, however, at the Board's October 14th meeting, the Committee hopes to be in a position to recommend adoption of the Regional Jail Agreement and have the Board appoint new Regional Jail Board members. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Regional Jail Architectural Firm recommendation and authorization for the advertisement for the Jail Administrator position was approved. REQUEST FROM THE SCHOOL BOARD OF AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $295,O00 - APPROVED Mr. Riley stated that correspondence had been received from the School Board wherein they are requesting an additional appropriation in the amount of $295,000 with $260,000 for additional personnel and $35,000 for renovations to the old Stephens City Elementary School. This is to increase State basic aid to the 1987 -88 School budget. Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, the above request was approved. COMMITTEE REPORTS WINCHESTER REGIONAL AIRPORT AUTHORITY REPORT It was noted that this was for the Board's information only: The Winchester Regional Airport Authority met on September 3, 1987, with the following members and staff in attendance: 327 Paul G. Anderson, Jr.; Ronald J. Brown; B. Ben Dutton, Jr.; Arthur H. Fulton; Philip E. Groves; Raleigh H. Watson, Jr.; Airport Manager Ken Wiegand and Assistant County Administrator Stephen F. Owen. The following items were discussed: 1. The Authority's meeting time was changed to the second Thursday of each month. 2. Planning for the Airport's Golden Anniversary is underway, more details will be forthcoming. 3. A new computer system has been installed at the Airport which includes an excellent management software package. 4. At the last Virginia Aviation Conference, the Aviation Board approved the Authority's request for a commercial airport license. The Board also tentatively approved the Authority's request to use promotional money for an air service feasibility study. 5. Newly revised Airport minimum standards were reviewed and scheduled for a September 17th public hearing. The new standards better protect the Authority's financial and safety interests by upgrading fueling and fire prevention regulations, as well as hangar and pavement standards. 6. The Authority's engineers, Delta Associates, are reviewing Arthur Fulton's site and building plans for his new hangar. 7. The Authority recently purchased a used fuel truck for av -gas and completely overhauled an old fuel truck which provides jet fuel. 8. The Airport's 5 year capital improvement plan has been forwarded to the FAA for comment. It includes a new terminal apron, land reimbursement, taxi strip and a tee hangar project in 1988 and a runway extension in 1989. 9. Arthur T. Clinton will be Shenandoah County's representative on the Authority. 10. An air feasibility study proposal was tabled until more information can be obtained. The study would provide the Authority with a marketing report on the feasibility of 328 attracting a commercial air service firm to the Airport. 11. Ken Wiegand was promoted from Airport Manager to Executive Director. T FROM DIRECTOR OF INFORMATION SERVICES FOR UN- UPTABLE POWER SUPPLY - APPROVED Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the expenditure of $41,385.75 for uninterruptable power supply in the Data Processing Department was approved. This will protect the County's mainframe computer and I/O Devices from lighting. FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report: The Fire and Rescue Committee met on Monday, September 21, 1987, at 7:30 P.M., in the Greenwood Fire Company facility. All Fire Companies were present. Also in attendance was County Administrator John R. Riley, Jr. Board member C. William Orndoff, Jr. was absent. The following items were discussed, however, none require Board action at this time: Approval of Frederick County's Emergency Operations Plan The Companies have reviewed the Emergency Operations Plan for Frederick County and concur with same. yment of F sociation Allocation to Fire and Rescue The Fire and Rescue Association has requested release of funds for payment ($31,419.65) for bills incurred. The County Administrator will research procedures and report back to the Committee. Emergency Services Coordinator The County Administrator advised the Committee he had been in touch with Mr. Homer Sanders about the feasibility of serving in a part -time contractual capacity as the Emergency Services Coordinator for Frederick County. Mr. Sanders has indicated a willingness to serve and the Committee recommends same. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above was approved. 329 UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAW/0RDERED THAT THE BOARD OF SUPERVISORS ADJOURN. l 22 � o e visors C1 rk, Board of Su ervisors