Loading...
July 08, 1987 Regular MeetingX51 A Regular Meeting of the Frederick County Roard of Supervisors was held on July 8, 1987, 7 :15 P.AA., in the Roard of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street - AAail, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert AA. Rhodes; Rhoda lv. R4acidox; Thomas R. Throckmorton and C. Pulliam firnrioff, Jr. Will L. ()wings, Vice - Chairman was absent due to a death in his family. CALL TO OR PER The Chairman callers the meeting to order. INVOCATION AAr. Stiles asked that everyone observe a moment of silence in absence of a PAinister. Reverend Parker Perkins arrived late. ADOPTION OF AGENDA AAr. Stiles stated that he had appointments to a newly formed committee. RAr. Riley stated that AAichael Rrvan had offered his services as Attorney for the County's 250th Anniversary. He further stated that Rill Rushman from the Highway Department had requested time on the Agenda. AAr. Orndoff stated that he had an announcement dealing with the Fire Program. AArs. Maddox stated that she had an invitation to the noard from the Extension Office and an innuiry regarding the fencing of large animals. AAr. Riley stated that there would also he a final report from the Rnard of Frlualization. Upon motion made by C. Pulliam Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINIITES Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the minutes of the Special AAeeting of April 1, 1987 were approved as submitted. 11pon motion made by Thomas R. Throckmorton, seconded by C. William ()rndoff, Jr. and passed unanimously, the minutes of the Regular Meeting of April 8, 1987 were approved as submitted. 11pon motion made by C. William ()rndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the minutes of the Regular AAeeting of April 22, 1987 were approved as submitted. RESOLUTION TO INCREASE COMMERCIAL AND MUNICIPAL LANDFILL USER RATES - APPROVEP 25� Upon motion made by C. William Prndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Landfill use rate for commercial refuse is hereby increased from eight dollars (0) per ton to ten dollars (S10) per tone and the rate of municipal refuse is hereby increased from seven dollars (S7) per ton to eight dollars (0) per ton. This resolution shall he retroactive to July 1, 1987. JOSEPH L. HEA DLEY APPO GA INESB DISTRICT D T O THE SCHOOL BOAR D FROI Mr. Headley was not present. nAr. Stiles stater] that he was somewhat disappointed in NAr. Headley's remarks at the previous School Roard meeting concerning the James Wood High School FFA program, especially after he had spoken in favor of this very same program at the Roard meeting on June 10, 1987. Upon motion made by Rhoda IV. Maddox, seconded by r. William Orndoff, Jr. and passed unanimously, Joseph L. Headley was appointed to the School Roard as a representative from raineshoro district, said term to commence July 8, 1987 and expire on June 30, 1991. RUMEST FROM WINCHESTER NAFDICAL CENTER - APPROVED Upon motion made by Thomas R. Throckmorton, seconded by r. William Orndoff, Jr. and passed unanimously, the renuest from Winchester NAedical renter for a letter endorsing Fxtracorporeal Shock Wave Lithotripsy services was approved. SCHOLARSHIP rOMM ITTEF SF_LECTE P AAr. Stiles stated that the following individuals have been selected to serve on the Scholarship Committee for Shenandoah College: earl Frviing, Donna Dick, Henry Rrumhack, Mary Jane Rowman, r'on Shockey, Jeff Hester, Alan Revers and Rusty Stewart. MICHAEL BRYAN TO SERVE AS THE ATTORNEY FOR FREDERICK upon motion made by r. William nrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, Michael Rrvan is to serve as the Attorney for Frederick rounty's 250th Anniversary committee; Rebecca Fhert, Donald F. Ratcliff and David P. Lewis to serve as Directors was approved. WILLIAM BUSHMAN, VIR WAY DEPARTMENT'S PH -WAYS FOR PROJECTS ARTMENT OF HicHWAYS AND =OPF THE BOARD TO ADDRESS Mr. Rushman stated that the Highway Department was exploring the possibilities of amending the present policy on obtaining right -nf -ways for 253 Highway Department projects. He further stated that the policy has always been that all right -nf -ways had to he donated, and in an effort not to lose a project due to the fact that the landowner would not donate it, the High- way Department was considering paying for a right -of -way if this would he the case. He further stated that this would be strictly for unpaved roads, not rural additions. Mr. Stiles stated that he felt the current policy should prevail. Mrs. Maddox stated that she did not feel the Roard could go hack and start paying for. these right -of -ways. It was the consensus of the Roard that the present policy on right- of -ways for Highway ^apartment projects would remain as it is. REFUND FROM STATE TO LOCAL FIRE COMPANIES ANNOIINCED RAr. nrndoff stated that the County had been notified by the State that the rnunty would he receiving a refund in the amount of 531,1119.65 which represents the dollar per insurance policy as established by the State. He further stated that this amount would he going hack to the County Fire Departments. BOARD MERARERS INVITED TO ANNUAL PICNIC AT 4 -H CENTER IN FRONT ROYAL Mrs. Maddox stated that on behalf of the 4 -H Center staff and Fxten- sion, she would like to issue an invitation to all Board members and their spouses to attend a picnic at the renter on August 13 in Front Royal. REPORT FROM THE CHAIRMAN OF THE BOARD OF EnUALIZATION RAr. Harrington Smith, chairman of the Roard of FrIualization, appeared before the Roard to report on the recent meetings and findings of the Roard of Fryualization. He thanked Mr. Jennings from the Commissioner of the Revenue's Office for his outstanding service to the taxpayers of Frederick County and his assistance to the Roard of Fryualization. PUBLIC HEARINr, AMEND THE ARTICLES OF INCORPORATION COUNTY SANITATION AUTHORITY ADOPTE ALLOW FOR THE APPOINTMENT RY THE FR D llpon motion made by Robert kA. Rhodes, seconded by C. William nrndoff, Jr. and passed unanimously, the Articles of Incorporation of the Frederick County Sanitation Authority were amended to approve the addition of an At -Large Memher to the Sanitation Authority. JAMES H. DIEHL APPOINTED TO THE SANITATION AUTHORITY 254 I1pon motion made by Robert M14. Rhodes, seconded by Rhoda W. hAaddox and passer] unanimously, James Diehl was appointed to the Frederick county Sani- tation Authority, said term to commence July 8, 1987 and expire on July 8, 1991. PURSUANT TO SECTION 15.1 -261.1 OF THE CODE OF VIRGIN 1950 AS AMENDED, THE BOARD WILL LEASE APPROX IMATFL SIX ACRES OF COUNTY OWNED PASTIME LAND ON ROUTE 6 (SHLPHIIR SPRING ROAD) TO JOHN CORDON There was no action taken. AN ORDINANCE TO AMEND SECTION 8 A SECTION 9 OF T APPROVED W. Steve nwen, Assistant rounty Administrator, presenter] this amend- ment: Ilpon motion made by Thomas R. Throckmorton, seconder] by c. William nrndoff, Jr. and passer] unanimously, the following amendment was approved: BE IT ORDAINED by the Board of Supervisors of the county of Frederick, State of Virginia, that Section 8 "Filing with county" he amender] to include the following: (d) An applicant for a grant hereunder shall include in its application information on: (1) The extent of installation of facilities and equipment of existing cable operators detailing the par - strand -mile density of areas served, unnerved areas and the per - strand -mile density of such and the location of the facilities and equipment of the existing operators. (2) The extent to which existing cable television operators are meeting the cable- related community needs and interests. (3) The .extent to which applicant intends to overbuild existing grantees. (4) The detailed economic and financial information and assumptions of the applicant. (5) The technical or physical limitations of rights -of -way, the frequency and extent of disruption of rights -of -way, and the potential conflicts with other rights -of -way users (including vehicular traffic). (6) The costs of the applicant's proposed facilities and equipment, services, personnel, etc., and the potential for loss of or degradation of cable service to existing or potential subscribers. (7) How the proposed system will enable the County to readily locate and determine the owner of facilities and equipment and resolve conflicts of utility and cable installations. (8) The applicant's experience in providing cable television services and corresponding references for each local government and/or area in which the applicant has provided such services. (9) Any other evidence pertinent to the County's evaluation of an application for cable television franchise. (e) If applicant proposes to serve an area then served or planned to he served by another grantee, the application shall he 255 submitted with proof of service of a copy of its application upon the licensed grantee. (f) The County shall provide all existing grantees with an opportunity to submit objections or request for clarification on an application which affects such existing grantees and with an opportunity to he heard and to make presentations pertaining to such application. (g) In evaluating an application, the County may consider the applicant's legal, financial, technical and other qualifications, the adequacy of its proposed system and may balance the competitive benefit, if any, of additional franchisees; the continued ability of residents to obtain high quality cable services at the lowest economic price; and the possible increased diversity of information with the (1) disruption of public and private property by multiple cable operators, (2) economic viability of cable operators so as to make available high quality cable service to the greatest number of County residents at the lowest economically feasible price. 11pon motion made by Thomas R. Throckmorton, seconded by C. William nrndoff, Jr. and passed unanimously, the following was approved: RE IT ORDAINED by the Roard of Supervisors of the County of Frederick, State of Virginia, that Section 9 "Construction and Installation of the System" he amended to delete the last paragraph of subsection (d) . PLANNING COMMISSION BUSINESS SIIRDIVISION REOIIEST - C. DOUGLAS AND FERN L. ADAMS - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Doug Adams appeared before the Roard at this time on behalf of his request. Mr. Stiles stated that the lot that is being subdivided will not he a part of the Industrial Park, that it is strictly for the Airport. 11pon motion made by Thomas R. Throckmorton, seconded by Robert M. Rhodes and passed unanimously, the subdivision request of C. Douglas and Fern L. Adams was approved. TER DEVELOPMENT PLAN - WINCHESTER- ON - Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Rruce Fdens, Surveyor, appeared before the hoard on behalf of the applicant. Upon motion made by Robert H. Rhodes, seconded by Thomas R, Th rock - motton and passed unanimously, the preliminary master development plan of Winchester- Frederick County Industrial Development Corporation was approved. 256 SUBDIVISION REnUEST - INMSTR1AL DEVELOPMEI - FREDERICK COt1NTY RAr. Watkins presented this request. Mr. Stiles stated that his wife is a member of the Board of Nrectors of the n. N C. A4r. Throckmorton stated that he would abstain also as he will he representing O.I.C. in their financing. Mr. Bruce Fdens appeared before the Board on behalf of the applicant. ilpon motion made by Rohert �A. Rhodes, and seconded by C. William Orndoff, Jr. to approve the subdivision request of Winchester- Frederick County Industrial hevelopment Corporation. The above motion was approved by the following recorded vote: Aye - Robert IIA. Rhodes, Rhoda W. RAaddox and C. William nrndoff, Jr. Abstaining - Kenneth Y. Stiles and Thomas R. Throckmorton. PRELIMINARY MASTER DEVELOPMENT PLAN - APPLE PIE RIME SUBDIVISION - APPROVED AAr. Watkins presented this request and stated that the Planning commission recommended approval with buffer reduction for the Senseny collector Road. Mr. Throckmorton questioned the buffer reduction and exactly what was to he the buffer. AAr. Watkins replied plantings. RArs. AAaddox asked about the grade on some of the lots. Mr. Throckmorton asked if all the lots could he built on. &Ar. Watkins replied no. Mr. Bruce Fdens appeared before the Roard on behalf of this request. No one spoke in opposition. Ilpon motion made by Thomas R. Throckmorton, seconded by Rohert RA. Rhodes and passed unanimously, the preliminary master development plan of Apple Pie Ridge Subdivision was approved. Mr. Stiles stated that the Planning commission would he recommending that in the future all parties involved in a development plan would he identified. RArs. I<Aaddox stated that she felt when a final master plan was approved that the School Board should he notified due to the possible increase in school population. PUBLIC HEARING CONDITIONAL USE PERMIT #014 -87 OF ROGER L. MOGLE - 257 OPEMION MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Planning commission recommended approval with conditions. Mr. Mogle appeared before the Board on behalf of this request. There was no opposition. Ilpon motion made by C. 1 4 I111iam Orndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, conditional use permit number 014 -87 of Roger L. Mogle, Route 2, Box 16 -A, Stephens City, Virginia for a cottage occupation /small engine repair on Route 277 was approved. This property is identified as Parcel 49 on Tax Map 75 in the Opequon Magisterial District. REZONINr, APPLICATION #012 -87 OF GEORGE S. WHITACRE - .+.•urer.�r.� uAL.rTr.f.A1 f�CTn/T _ T Ant Cn Mr. Watkins presented this request and stated that the Planning Commission denied this request and the staff recommended denial. Mr. reorge Whitacre appeared before the Roard on behalf of his request and explained to the Board where he would like to erect the sign. Mr. Bill Bushman of the Highway Department appeared before the Board and explained why this sign could not he erected and if the County bent this ruling in any way they could jeopardize their highway funding. He further stated that this ruling was for all Interstate Highways. Mrs. Maddox asked about signs on wheels. Mr. Bushman replied that they were in violation and they will all eventually he removed. The Board discussed with Mr. Bushman various areas of the County zoning ordinances in an effort to see if there was any workable solution to this request. Mr. Carl Simms, President of the Property Owners Association of the Summit, appeared before the Board and stated that he appreciated the new highway but it had ruined the property at the Summit. He stated that because of the relocation of Route 522 Morth a lot of people are in West Virginia before they realize that they have passed the Summit, due to the fact that there is no sign to make them aware of where they need to turn in order to reach the Summit. Mrs. Maddox requested that a sign he erected to note the change for Route 701 for the people in the area, as well as those passing through. 258 AArs. Reverly Sherwood, resident of r.aineshoro District, appeared before the Roard to oppose this request. She stated that she felt it would he spot zoning and would he setting a precedent. Mr. Roger rrosen, County resident, appeared before the Roard to oppose this request and stated that he did not feel that an area of this size should he rezoned just to accommodate one sign. He further stated that he felt if the Roard approved this request that they would he throwing the zoning laws right out the window. Following considerable discussion, it was the consensus of the Roard to table this request as they felt it was indeed a unique situation and that more information was needed. Upon motion made by Phoda W. AAaddnx, seconded by Robert AA. Rhodes and passed unanimously, to table rezoning application numher n12-87 of reorge R. Whitacre. Mrs. Maddox did request that a safety sign he erected on the hill in this particular area and AAr. Bushman stated that this would he taken care of. N ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 1. ZONING. ARTICLE XI1, INDUSTRI TRANSITION DISTRICT, MIA Mr. Watkins presented this ordinance amendment and stated that the Planning commission recommended approval. AAr. Ralph Gregory appeared before the Roard on behalf of this request. Ilpon motion made by Robert AA. Rhodes, seconded by r. William Orndoff, Jr. and passed unanimously, the following ordinance amendment was approved: AN ORPIMANC'F. TO AMFND THF. FRFDFRlrK rfnlINTY COPE, rHAPTFR 21, ZOPIMC, ARTIrLF X11, INNISTRIAI_ TPANSITION DISTPICT, SFr.TInN 12 -2, I1SF RFrAILATIOMS, TO RFAD AS FOLLCnI "IS: 12 -2 -5 Office Ruildings. G APPLICATION #014 -87 OF BATTLEFIELD PARTNERSHIP - 1 AAAGISTFR IAI_ MSTR IC_T - WITH DRAWN The rezoning application number 014-87 of Battlefield Partnership, in the npequon AAagisterial District, was withdrawn. REZONING APPLICATION #015 -87 OF BATTLEFIELD PARTNERSHIP - AAr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Richard Hardison and AAr. Ralph Gregory were present on behalf of their request. 259 Ilpon motion marle by Robert M. Rhodes, seconded by C. William nrnrioff, Jr. and passed unanimously, rezoning application number 015-87 of Rattle - field Partnership, c/o Richard r. Hardison, P. n. Rox 2834, Winchester, Virginia, to rezone 6.79 acres from R -3 (industrial Transition) to R -2 (Business neneral) for the State Farm Insurance Adjuster's Office and other business uses was approved. This property is located on Route 11 South of Winchester, across from the Npartment of RAotor Vehicles, and is identified as Parcel 11 on Tax Map 75 in the npequon R4agisterial Pistrict. CONnITIONAL USE P APPROVED -86 OF CHERYL L. ANDERSON - Mr. Watkins stated that the Planning Commission, at their meeting on July 1, 1987, approved this conditional use permit renewal with conditions. �Ar. Tom Louthan, Attorney, appeared before the Roard on behalf of Mrs. Anderson. Mr. Stiles stated that if any complaints are received from the neigh- hors, there would be no guarantee that this permit would he renewed. 11pon motion made by C. William Orndoff, Jr., seconded by Robert NA. Rhodes and passed unanimously, the renewal of conditional use permit number 001 -86 of Cheryl L. Anderson was approved. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT W. Orndoff, Chairman of the Fire and Rescue committee, presented the following report and stated that it was for the Roard's information only and no action was necessary: The Fire and Rescue Committee met on FAnnday, June 15, 1987, at 7 :30 P.KA., in the North NAountain Fire Company facility. All l=ire Companies, except Company 17 from Star Tannery, were represented. Also attending were C, William Orndoff, Roard Member and Stephen F. Owen, Assistant County Administrator. The following items were discussed: Draft Fmergency Operations Plan Mr. Owen provided each Fire Company with a draft Fmergency Operations Plan. He asked that each company review the draft plan and he prepared to discuss problem areas at the next meeting. Maintenance Code Mr. Owen advised that a maintenance code for residential and commer- cial buildings had been recommended by the Public Works Committee and would 260 probably he scheduled for a public hearing by the Roard of Supervisors at their August meeting. Enhanced 911 System AAr. Orndoff and Mr. Owen advised that County Administrator John R. Riley, Jr. had been working with a couple of people interested in trying to write a computer program that will enable the Fnhanced 911 System to func- tion. There was some concern from the Association members as to how this might be accomplished without street names and addresses. other Rusiness Mr. Owen advised that a short section of Route 624, Southwest of AAiddletown, is closed for at least six weeks for bridge repairs. Mr. Perry Silva noted that the Association's annual picnic would he held on August 17 at the Summit. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public works committee met on Wednesday, July 1, 1987, 11 :00 A.M., in the Personnel Conference Room. Present were C. William Orndoff, Jr., Chairman of the Committee; W. Wayne AAiller, Citizen AAemher; John R. Riley, Jr., County Administrator; and Stephen F. Owen, Assistant County Admini- strator. Also present were Stephen AA, ryurisin, 1 Nrector of Plann- ing and hevelopment; Kenneth roffelt, Fngineer/ hirector of Corle Fnforce- ment; Harold P. Whitacre, Animal Control officer; r Fdward Wright, Land- fill Superintendent; and Rusty Stewart, AAanager for Rrowning- Ferris indus- tries. committee members will L. ()wings and Keith A. Tubandt were absent. The following items were discussed: Items Requiring Action Rural Addition Off Route 608 The Committee discussed this request to add a short section of Route 608 to the State system and recommended that (a) the attached resolution ( Attachment 1) be arlopted by the Roard of Supervisors and (h) a general fund appropriation transfer from contingency of 52,486 he approved to move a fence out of the newly widened right of way. Staff will attempt to have the adjacent land owners pay for the fence relocation before proceeding with contracting for this work. 261 Ilpon motion made by C. William Orndoff, Jr., seconder! by Thomas R. fhrockmorton and passed unanimously, the above recommendation was approved ind the landowners are to pay for the fence. Fquipment Leasing Staff reported that the 816 Catapillar compactor at the Landfill has over 21,000 hours on it, is 11 years old, and needs a $10,000 transmission replacement. The committee reviewed the monthly tonnage report (see Attachment 2) and in light of increasing tonnage and soaring erluipment maintenance costs, recommended that hills he advertised for a new compactor under lease- purchase, lease- purchase with full maintenance included, and straight purchase options. Also, the Committee recommended that the 816 Compactor he traded in if possible. Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. Vehicle Appropriation Carry -Over and Increase Rids received in June for two pickups (one for the Landfill and one `or Animal Control) were rejected because they exceeded appropriations. The Committee discussed various options and recommended that the $10,000 in :he FY 1986 -1987 Rudget (Landfill Fund) he carried over to FY 1987 -1988 and in additional Landfill supplemental appropriation he approved in the amount )f $3,000 to replace the four wheel drive pickup at the Landfill. An additional general fund appropriation of $9,500 (for a small pickup for 4nimal (7ontrol) is rerduested to he carried from FY 1986 -1987 to 1987 -1988. loth trucks are to he readvertised for hid. 11pon motion made by C. William Orndoff, Jr., seconded by Thomas R. fhrockmorton and passed unanimously, the above was approved. Art Sine Fmployment Status The Committee recommended that Arthur Sine he made a full time �mpioyee and that a general fund appropriation of $3,640 he approved to ;over fringe benefits and an hourly wage increase from $4.5n to $+x.98. Ilpon motion made by C. William nrndoff, Jr., seconded by Thomas R. fhrockmorton and passed unanimously, the above recommendation was approved. Litter Control grant Resolution The Committee noted that the State Litter Control grant of $4,845 does iot completely cover the cost of the County's litter collection program and 26� recommended that the Board of Supervisors adopt the attached resolution (Attachment 3) required to apply for this grant. Upon motion made by r:. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. Lord Fairfax Health Services Advisory Roard The Committee discussed and recommended the establishment of a Health Services Advisory Roard as favored by the Shenandoah County Roard of Super- visors in the attached letter (Attachment 4). Upon motion made by r. William Orn d off, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. Mildred Grove Stone House Mnation The Committee discussed Mildred Lee Grove's offer to donate a stone house in Stephens City to the County to he used as a museum. The Committee recommended that the Roard of Supervisors turn this project over to the 250th Anniversary Committee to he incorporated into their activities. llpon motion made by r. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. Abandoned Vehicle Program The Committee discussed implementing a Virginia Pivision of Motor Vehicles program which provides a W "bounty" on abandoned vehicles that are picked up and sold for scrap. The Committee recommended that this he pursued by putting a contract out for hid that would allow a private individual to collect the vehicles and the bounty, minus an administrative fee to the County. Upon motion made by C. William 'Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above recommendation was approved. �Aaintenance Code The Committee again discussed the adoption of a maintenance code and recommended that such a code apply to both residential and commercial buildings, that violation complaints must be received in writing and that the Roard of Supervisors advertise the attached short title ordinance (Attachment 5) adopting the code for a public hearing on August 26, 1987. This was referred to the Code and Ordinance Committee. 263 Third Party Flectrical Inspections Mr. Coffelt reported on two bids received for third party electrical nspections. After some discussion, the Committee recommended that because e bids were high, the r`irector of Code Fnforcement contract with the owest hidder (Bove & Associates) only if and when the Inspections Npart- cannot handle electrical inspections on their own. An initial appro- riation of $5,0(10 is requested to fund third party electrical inspections needed. Upon motion made by Robert NA. Rhodes and seconded by Thomas R. rockmorton, to approve the above recommendation. The above motion was approved by the following recorded vote: Ave - nneth Y. Stiles, Robert KA. Rhodes, Rhoda IV. AAaddox and Thomas R. Throck- rton. Abstaining - C. William Orndoff, Jr. Items Not Requiring Action RFI Load Mixing Rusty Stewart, representing RFI, addressed recent allegations that or to November of 1986, RFI regularly mixed loads of commercial trash h County trash. He stated that RFI has always mixed loads, both nmercial into County and County into commercial loads. To have sent trucks out would have resulted in increased collection costs to County. He also advised that in the past some commercial trash had ieen brought in on Sundays and Holidays, contrary to County law, but he had salted that practice. After further discussions with Mr. Stewart, the :ommittee instructed staff to send Jim Wilson a letter advising of their nvestigation into the matter and general satisfaction with RFI's past :ollection practices. Health Npartment Report on Animal Shelter The Committee reviewed a recent Health Npartment Inspection Report on he Animal Shelter and instructed staff to put a new sanitary seal over the I head and a load of dirt over the drainfield as suggested. Pine r.rove Container Request _ 11 The Committee again discussed a request for trash containers in the ne move area and decided to continue studying this situation by looking other options. Registrar Office heficiencies The Committee reviewed and took under advisement correspondence from Registrar relative to his office's physical deficiencies. It was noted that these problems will he corrected when the administrative offices are renovated. Justice Whiting's Office The Committee was advised by County Administrator John R. Riley, Jr. that an office was being prepared for Justice Whiting in the Joint Judicial Center, to he paid for by the rommonwealth. Landfill Inspection Report The monthly State Landfill Inspection Report was reviewed and dis- cussed briefly. Open Space for Taxation Purposes The committee was advised by Mr. Riley that the Commonwealth's Attorney had been asked for an opinion on this matter (see Attachment 6). INFORMATION SERVICES COMMITTEE RFPORT Mrs. Maddox, chairman of the Information Services Committee, presented the following report: The Information Services rommitteee met on Thursday, July 2, 1987, 11:00 A.M., in the Conference Room, Personnel Office. Present were Rhoda IN. Maddox, Chairman of the committee; Robert AA. Rhodes; William O, Rauser- man; James L. Reukema; Charles R. Tyson, Jr., Information Services Director and John R. Riley, Jr., county Administrator. The Committee submits the following: Request for Information from F & nA Rank F & AA Rank has requested mailing address labels for all real estate property owners in Frederick county. The committee maintains their original position on this matter. There was no action taken. Discussion of Part -Time Position in the Personnel Office The committee discussed the request from the Personnel Committee of a part -time position /temporary position in the Personnel Office. The Committee recommends that this position he authorized and that $3,500 he appropriated from Fund Ralance. It is further recommended that the part - time /temporary position he utilized for routine job objectives while the full -time Clerk Typist he trained and utilized for data entry functions. i )pon motion made by Rhoda W. AAaddox and seconded by Thomas R. Throck- motton, to approve the above recommendation. 265 The above motion was passed by the following recorded vote: Ave - Robert AA. Rhodes, Rhoda W. Maddox, Thomas R. Throckmorton and C. William nrndoff, Jr. May - Kenneth Y. Stiles. once the $3,500 is used, this part -time position will he eliminated. niscussion of Fnhanced 911 The Committee reviewed proposals from vendors to implement C E P's enhanced 911 system. The Committee has established a working committee to review these proposals and to work with C & P to implement a workable system. The Committee will consist of one Roard and City Council member, government Administrators, City /county police officials and officials from C f P and rata Processing. There was no action taken. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT AAr. Rhodes, Chairman of the Law Fnforcement and Courts Committee, presented the following report and stated that it was for the Roard's information only and no action was necessary: The Law Fnforcement and Courts Committee met on Thursday, July 2, 1987, 10 :n0 A.AA., in the conference Room, Personnel Office. Present were Robert AA. Rhodes, Chairman of the Committee; Rhoda tq. AAaddox; Larry P. Coverstone; Roscoe L. Rruce, Sheriff, John F. Liggett, Administrative Assistant, Sheriffs Department; Charles R. Tyson, Jr., Information Services Director; Patty Johnson, Information Services Department; John R. Riley, Jr., County Administrator and Stephen F. ()wen, Assistant County Administrator. Charles AAcliwee was absent. The Committee submits the following items, however none require Roard action at this time: Fnhanced 911 Two proposals were discussed which could he used to supplement the 911 emergency system. The Committee agreed to form an Ad Hoc Committee from its own membership, members from Information Services Committee, and appropriate emergency services personnel and staff to study this matter further. (See Attached) Regional Jail John R. Riley, Jr. reported that the Ad Hoc Regional Jail Committee will meet on July 9 to discuss the "shortlist" and ranking of architectural firms as prepared by himself, Winchester City AAanager Fd Daley and Clarke County Administrator Rob Lee. Twelve architectural firm's qualifications 266 statements were received and ranked and the Ad Hoc Committee will decide which ones to interview and then hire. (See Attached) Mobile Radios Captain John Liggett reported that a AAotorola representative will test for frequency interference on both low and high hand frequencies next week on North Mountain. Convoy to the wall The Committee agreed that law enforcement and emergency services personnel should he disengaged from their preparedness for the Convoy now that so few Veterans have arrived. Mr. Riley commended Captain Liggett on his excellent research and convoy progress reports. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: A regular meeting of the Personnel Committee was held on Tuesday, July 7, 1987 at 4 :30 P.M. Consideration of Eval I'evelor)ment tion of Pirector of and This will be done in Executive Session. Update on New Hospitalization Program There was no action necessary. FINANCE COMMITTEE REPORT The following Finance Committee report was presented: The Finance Committee met on Tuesday, July 7, 1987. All members were present. The following items require Roard action: Treasurer's Turnover Audit Anr. Randy Jones, of Robinson, Farmer, Cox Associates, was present to discuss the Treasurer's turnover audit for the period ended Ncemher 31, 1987. (See attached memo.) A general fund appropriation transfer of up to $8,000 is needed to cover the cost of the audit. The Committee recommends approval. The cost could exceed the 58,000 if major problems occur. Upon motion made by Robert AA. Rhodes, seconded by Thomas R. Throck- morton and passed unanimously, the above recommendation was approved. menta from Social Sery for general Fund 6,9.61 The Pepartment of Social Services is requesting a general fund supple- mental appropriation of $11,969.61. This amount represents family focus money that was left over at June 3n, 1987. This program is 100° State 267 funded. No additional local funds are required. ( See attached memo.) The Committee recommends approval. Upon motion made by Robert AA. Rhodes, seconded by r,. William Orndoff, Jr. and passed unanimously, the above recommendation was approved. Request from School Roard for School (Operating Fund Appropriation Transfers in the Amount of $1n,656.20 and a Supplemental Appropriation in the Amount of The School Roard is requesting school operating fund appropriation transfers of FY 1986 -1987 funds in the amount of $10,656.20 for the handi- capped program and temporary interest and a supplemental appropriation in the amount of $822.00 for FY 1986 -1987. No additional local funds are required. (See attached memos.) The Committee recommends approval. Upon motion made by Robert AA. Rhodes, seconded by Thomas R. Throck- morton and passed unanimously, the above recommendation was approved. Request for School Roard for School Operating Fund Supplemental Appropriation in the Amount of $54,000 operation rLFArI The School Roard is regiiesting a school operating fund supplemental appropriation in the amount of $54,000 for ()peration rLFAN. The Roard approved funding this money at a prior Roard meeting. The School is requesting the $54,000 he used in education. (See attached memo.) The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Thomas R. Throck- morton and passed unanimously, the above recommendation was approved. Mr. nrndoff stated that he was concerned about the administrative cost of this program. Lt. Col. James Longerheam, citizen serving on the rLFAN Roard, appeared before the Roard to address how these funds would he used. Mr. Throckmorton asked if the rLFAN Committee would report hack to the Roard on their findings and Lt. Col. Longerheam stated that they would. Mr. Stiles stated that it concerned him that there was a lot of dupli- ation with this program. AArs. Maddox stated that it was her understanding that this would he a rogram of enforcement rather than education and she felt it had moved away ^om the original presentation as to what this program would he doing. Request from Kathy Nerangis for a renerai Fund Supplemental Appropriation in the Amount of $1,500 for "First Night Winchester" 268 Mrs. Kathy Nerangis is requesting a general fund supplemental appro- priation in the amount of $1,500 for "First Plight Winchester ". (See attached memo.) The Committee has no recommendation and has referred this to the Roard. 11pon motion made by Robert nA. Rhodes and seconded by r. William nrndoff, Jr., to approve the above request. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert RA. Rhodes, Rhoda IV. AAaddox and r. William 'Orndoff, Jr. May - Thomas R. Throckmorton. This is for one year only. from County Administrator for General Fund ation Transfer in t Amount of $330 The County Administrator is requesting a general fund appropriation transfer from operating contingency in the amount of $33(1.0n for an increase in the Virginia Municipal League rues. free attached hill.) The Committee recommends approval. Ilpon motion made by Robert M. Rhodes, seconded by C. William'tirndoff, Jr. and passed unanimously, the above recommendation was approved. Request from Assistant County Administrator for FY 87-88 general Fund Supplemental Appropriati in the Amount The Assistant rounty Administrator is requesting a FY 87-88 general fund supplemental appropriation of 58,700. Seven thousand five hundred dollars was budgeted for the County pool car in FY 1986 -87. The $1,2nn was received as a rebate on the four sedans recently purchased. The Committee recommends approval. Upon motion made by Robert NA. Rhodes, seconded by r. William'nrndoff, Jr. and passed unanimously, the above recommendation was approved. Request from Finance Nrector to Establish Health Insurance Fund and Special Rank_ Account The Finance rirector is requesting approval to establish a health insurance fund and a special hank account at F&�A Rank to deposit health insurance premium dollars. These funds will be accounted for by the Treasurer and the r'irector of Finance. The funds will be money managed by F&RA Rank and will earn interest. The funds will he forwarded by wire transfer to nA'OMY to pay claims. (A resolution is attached.) The committee recommends approval. Funds budgeted FY 1986 -1987 will need to he carried forward at a later date to pay final Rlue r'ross /Blue Shield payments. The exact dollar amount is not known at this time. 269 Iipon motion made by Robert tit. Rhodes, seconded by Thomas R. Throck- morton and passed unanimously, the above recommendation was approved. The following is for information only: 1. At your desk you will find your copy of the 1987 -1988 Fiscal Plan. 2. Attached is a letter from Mr. F. rixon Whitworth, Jr. in reference to the Convention Site Study Committee. 3, We have renewed our general liability, workers comp. and automo- bile insurance with the Virginia Municipal League for FY 1987 -1988. Premiums have increased 2.6%. ( See attached hill.) BOARD RETIRED INTO EXECUTIVE SESSION Iipon motion made by Thomas R. Throckmorton, seconded by C. William nrndoff, Jr. and passed unanimously, the Roard retired into Fxecutive Session in accordance with Virginia Corse, 195n, as amended, Section 2.1-344, Suhsection A (1) to disci.iss Personnel matters. BOARD WITHDREW FROM EXECUTIVE SESSION Iipon motion made by Thomas R. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the Roard withdrew from Fxecutive I Session. BOARD RECONVENED INTO REGULAR SESSION Iipon motion made by Thomas R. Throckmorton, seconded by C. William nrndoff, Jr. and passed unanimously, the Roard reconvened into Regular Session. DEPARTMENT HEAD EVALUATION APPROVED Iipon motion made by Thomas R. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the evaluation of Robert Iu. Watkins, I Planning and Nvelopment Director, was approved as presenters. SHERIFF'S DEPARTMENT'S APPEAL TO THE COMPENSATION BOARD - BOARD ENDORSES The Roard of Supervisors, under 14.1 -51 of the Code of Virginia, 195n, I as amended, unanimously endorsed the Sheriffs Department's appeal to the Compensation hoard with the priorities as follows: 1. Administrative Assistant 2. Criminal Investigators (2) 3. ('Overtime - 515,000 rather than $5,000 (From July, 1986 to June, 1987 the Sheriffs Department used in excess of 512,000) 4. Reclassification - Laverne L. Allen 270 S. Clerk Typist Position (1 ) 6. Road heputV Positions (4) 7. Pispatcher Positions (3) BOARD WILL HOLD THEIR OPTION FOR THE AREA IN FRONT OF THE __���.�..... .......... �.... -mow ... e..w ... wr urrn Mr. Stiles stated that it was the Roard's decision to hold on to the County's option for the area in front of the Frederick - Winchester Judicial Center and not hiaild at this time. UPON MOTION DIJLY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. Clerk, Roard of Su ry s s