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HomeMy WebLinkAboutJune 10, 1987 Regular Meeting227 A Regular Meeting of the Frederick County Board of Supervisors was held on June 1n, 1987, 7 :15 P.M., in the Roard of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; 1'Vill L. Owings, Vice- Chairman; Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William Orndoff, Jr. CALL TO ORnER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend James R. Jackson of the First Presbyterian Church. ADOPTION OF AGENDA AAr. Stiles noted that there was some confusion about Tab IV being a public hearing and he wanted to state at this point that it is not scheduled as a public hearing. Upon motion made by r.. William ()rndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Agenda was adopted as presented. SUMMER SCHEDULE FOR BOARn MEETINGS Upon motion made by Thomas R. Throckmorton, seconded by C. William nrndoff, Jr. and passed unanimously, the following was approved as the Summer schedule for Roard of Supervisor's meetings: June 10, 1987 - Regular Meeting June 24, 1987 - Cancel, Two Road members will be out of town. July 8, 1987 - Regular Meeting July 22, 1987 - Cancel August 12, 1987 - Cancel August 26, 1987 - Regular Fleeting RESOLUTION HONORING CHARLES WENGER - APPROVEn Alr. Riley read the following resolution: WHEREAS, Charles Wenger has been an outstanding member of the Round Hill 4 -H Club for eight years; WHEREAS, Charles has been selected by the National 4 -H Council to visit Thailand as an International 4 -H Youth Exchange (IFYF) Ambassador where he will he visiting from June 15 to August 1, 1987; and WHEREAS, this program will provide an educational cross cultural experience and help to increase international understanding. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does hereby express their congratulations to Charles Wenger for his outstanding achievements in 4 -H and on being selected as an IFYF. BE IT FURTHER RESOLVEn, that a true copy of this resolution he delivered to Mr. Wenger. 228 RESOLVED, this 10th day of June, 1987. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Rhoda W. Maddox Rhoda W. Maddox /s/ Thomas R. Throckmorton Thomas R. Throckmorton /s/ C. William Orndoff, Jr. r. William Orndoff, Jr. Mr. Wenger was present to accept his resolution. Upon motion made by r. William nrndoff, Jr., seconders by Rhoda IV. Maddox and passed unanimously, the above resolution was approved. ESOLUTION IN HONOR OF JAMES WOOD HIGH SCHOOL SOFTB C A &A Mr. Riley read the following resolution: WHEREAS, the James Wood High School Softball Team has won the Ristrict Softball Tournament; and WHEREAS, the Softhall Team advanced to this position in their win over Garfield, 1 -0, on May 26, 1987, at Sherando Park in Stephens City, Virginia; and WHEREAS, these young athletes and their coaching staff have represented the County of Frederick in a manner that their School, families and community can he proud of. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Roard of Supervisors does hereby express their congratulations to the members and coaching staff of the James Wood High School Softball Team for their outstanding achievement; and, BE IT FURTHER RESOLVER, that a true copy of this resolution be delivered to Carrie Stanovick, Coach. RESOLVED this 10th day of June, 1987. /s/ Kenneth Y. Stiles /s/ Rhoda IV. Maddox Kenneth Y. Stiles, Chairman Rhoda W. Maddox /s/ Will L. Owings Will L. Owings, Vice- Chairman /s/ Thomas R. Throckmorton Thomas R. Throckmorton /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. Coach Stanovick and some of the team members were present to accept this resolution. Upon motion made by r. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the above resolution was approved. CLARK E- FRERERICK- WINCHESTER BICENTENNIAL OF THE 229 CONSTITUTION COMMISSION RESOLUTION - APPROVED Mr. Riley read the following resolution: WHEREAS, 1987 marks the two - hundredth year of the United States Constitution, and WHEREAS, the Bicentennial of the Constitution is an occasion for celebrating the establishment of our Country as the United States of America under the social and political experiment of a Free Republic, and WHEREAS, the Chief Justice of the United States has called upon the states, cities, counties and towns to join the celebration of the Bicentennial of the United States Constitution, and WHEREAS, it is appropriate that state and local governments create a framework within which such a celebration may occur, RESOLVED, we the Board of Supervisors of Frederick County, Virginia hereby endorse the establishment of the l)nited States Constitution bicentennial Commission of Clarke- Frederick- Winchester. The Commission shall consist of a Chairman, Vice - Chairman and various members. Membership is open to representatives of any civic organization wishing to participate. The Commission shall prepare an overall plan for commemorating the Bicentennial of the United States Constitution in 1987 and 1988, and shall encourage, develop, and coordinate observances and activities among its member organizations that commemorate the historic events that preceded and are associated with the Ignited States Constitution. Mrs. Paul Thomson was present on behalf of this resolution. 11pon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. JANET CARBAUGH REAPPOINTED TO THE LORn FAIRFAX EMERGENCY MEnICAL SERVICES COUNCIL Upon motion made by Will L. Owings, seconded by Thomas B. Throckmorton and passed unanimously, Janet Carbaugh was reappointed to the Lord Fairfax Fmergencv Services Medical Council, said term to expire June 30, 1990. nR. RAYMOND L. FISH REAPPOINTEn TO THE LORD FAIRFAX COMMUNITY COLLEGE BOARn Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Dr. Raymond L. Fish was reappointed to the Lord Fairfax Community College Board, said term to commence July 1, 1987 and terminate June 30, 1991. MARTHA RITCHIE REAPPOINTED TO THE SOCIAL SERVICES BOARD Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, Martha Ritchie was reappointed to the Social Services Board as a representative from Opequon nistrict, said term to commence June 30, 1987 and expire on June 30, 1991. AL REPORTING ACHIEVEMENT AWARn RECEIVED BY THE 230 Mr. Riley noted that this award was being presented to the County Finance nepartment for the second year. Mr. Stiles stated that on behalf of the Roard he would like to commend Barbara Ratcliff, Director, and her staff on receiving this award for the second year and for a job well done. ENDMENT OF ARTICLES OF INCOR NO RESOLUTION Mr. Riley presented this amendment and stated that the terms would be for one, two and three years. This will he advertised for public hearing. JENNIFER BEAN, GYPSY MOTH COORniNATOR, AnDRESSED THE BOARn Mrs. Jennifer Bean, gypsy Moth Coordinator, appeared before the Board to give them an update on the rypsy Rioth Program and the spraying operation that was conducted in May. She stated that the cost to the County was $31,036.42 at approximately $11.00 per acre and that eighteen volunteers had assisted with the spraying operation. She further stated that air photos of this area will he done in July. She further stated that in the beginning the hulk of the problem with Gypsy Moth had been in the Western portion of the county but they have been moving Eastward. Mr. Stiles stated that it was his understanding that some five to eight thousand acres would he defoliated this year. He further stated that he felt this had been a good program and very successful. CATHY LINEBURG PRESIDENT OF THE JAMES WOOn HIGH SCHOOL FFA CHAPTER. ANn MARTIN AUVILLE SPONSOR. ADnRESSED THE Ms. Cathy Lineburg, President of the James !Hood High School FFA Chapter, appeared before the Roard to express her thanks on behalf of the FFA Foundation for all the support provided by the Roard of Supervisors in the past. Mr. Martin Auville, State FFA Sponsor, appeared before the Roard to also express his thanks for all the Roard's support on behalf of all FFA members in the State. COUNTY HT FOR NORTHWESTER Mr. Throckmorton asked if the County had anything to do with the Agent's budget. Mr. Riley replied that it would he reviewer! by County staff as the County's only interaction will he through the Treasurer's office. 231 NAr. Stiles stater] that this agreement had been the result of many hours of meetings and hard work by a number of individuals. 11pon motion made by Thomas R. Throckmorton, seconder! by Robert M. Rhodes and passed unanimously, to approve the following accounting policies and procedures for Northwestern community Services as of July 1, 1987: 1. Northwestern Community Services will deposit all funds with the county Treasurer in a designated hank account. (Can remain the same as current account.) It should he understood there may he fee accounts that will not he under the custody of the fiscal agent. only checks transferring amounts to the operating account will he made from the fee accounts. 2, rash investment decisions will remain with Northwestern rommunity Services with the Treasurer of Frederick County having joint signature authority over the accounts. 3. The Treasurer will keep cash accounting records of all Northwestern funds flowing through her office. 4. The Northwestern community Services' hank statement, cancelled checks and other related bank records will he sent directly to the Treasurer's Office by the hank. S. A reconciliation of the hank account should be forwarded to the Treasurer's Office and the Finance nepartment by Northwestern and reconciled to the Treasurer's and County's accounting records monthly. A copy of this reconciliation will remain on file in the Treasurer's Office. 6. Northwestern community Services will he responsible for the preparation of all checks, receipt records, and all other related accounting records. The Treasurer of Frederick rounty will he responsible for co- signing all checks dishursed. The County of Frederick will not he responsible for monitoring or reviewing Northwestern's records and will not assume any fiscal management responsibility for the entity. 7. The Treasurer will not co -sign and release checks unless there are sufficient Northwestern rommunity Services' funds available. In fact, the first six procedures are recommended in order to provide evidence to the Treasurer that funds are available for expenditures. REQUEST FOR FUNn BALANCE TRANSFER - APPROVEn Upon motion made by Will L. Owings, seconded by Robert NA. Rhodes and passed unanimously, the transfer of S4n,nnn from Fund Balance was approved to purchase two nodge Aries K or Ford Tempo size cars and two small trucks at approximately Stn,nnn each. WINCHESTER REGIONAL AIRPORT ANn AGREEMENT - APPROVEn Upon motion made by r. William nrndoff, Jr., seconded by Robert AA. Rhodes and passed unanimously, the following Winchester Regional Airport Authority Resolution was approved: WHEREAS, the general Assembly, at its 1987 Session, did approve the Winchester Regional Airport Authority Act, authorizing the governing bodies of the Counties of rlarke, Frederick, Shenandoah, and Warren, and the City of Winchester to create a Winchester Regional Airport Authority; and 2:32 WHEREAS, the Counties of Clarke, Frederick, Shenandoah, and Warren, and the City of Winchester, by their representatives on the Regional Airport Authority Study Committee have approved an agreement in the form attached hereto for the creation of the Authority pursuant to said act; NOW THEREFORE BE IT RESOLVEn, that the Roard of Supervisors of Frederick County does hereby declare that the need exists for the creation of the Winchester Regional Airport Authority, and does further agree that the County of Frederick shall fully participate in the Authority, and to that end that the County Administrator he and hereby is authooized to execute the agreement, a copy of which is attached, for the creation and operation of the Authority. Upon motion made by C. William Orndoff, Jr., seconded by Robert RA. Rhodes and passed unanimously, the following Winchester Regional Airport Agreement was approved: THIS AGREEMENT made and enterers into this day of 1987, by and between the CITY OF WINCHFSTFR, a municipal corporation of the commonwealth of Virginia, hereinafter referred to as WINCHFSTFR or CITY, party of the first part; THE rO11NTY OF r LARKF, a political subdivision of the Commonwealth of Virginia, party of the second part, hereinafter referred to as CLARKF; THE rOlINTY OF FRFI)FRIrK, a political subdivision of the Commonwealth of Virginia, party of the third part, hereinafter referred to as FRFnFRIrK; THE Cn(INTY OF SHFNANnOAH, a political subdivision of the Commonwealth of Virginia, party of the fourth part, hereinafter referred to as SHFNANr)OAH; THE CO11NTY r)F WARRFN, a political subdivision of the Commonwealth of Virginia, party of the fifth part, hereinafter referred to as WARREN, said parties of the second, third, fourth, and fifth part, sometimes hereinafter referred to as rOUNTIES, and the WINCHFSTFR RFrinNAL AIRPt1RT AIITHO RITY, a body corporate, party of the sixth part, hereinafter referrers to as A11THnRITY; W I T N E S S E T H WHEREAS, the General Assembly has enacted the Winchester Regional Airport Authority Act, authorizing the creation of the Authority, and providing for its functions, authorities, and duties, and WHEREAS, the Council of the rity of Winchester by resolution number adopted 1987, declared that the need exists for the creation and the establishment of the Winchester Regional Airport Authority as authorized in said Act of the general Assembly; and WHEREAS, the Roard of Supervisors of the County of Clarke adopted a resolution on , 1987, which declared a need for the creation of said Winchester Regional Airport Authority as authoriz- ed in said Act of the r:eneral Assembly; and WHEREAS, the Roard of Supervisors of the County of Frederick adopted a resolution on , 1987, which declared a need for the creation of said Winchester Regional Airport Authority as authoriz- ed in said Act of the general Assembly; and WHEREAS, the Roard of Supervisors of the County of Shenandoah adopted a resolution on , 1987, which declared a need for the creation of said Winchester Regional Airport Authority as authorized in said Act of the r-eneral Assembly; and WHEREAS, the Roard of Supervisors of the County of Warren adopted a resolution on 1987, which declared a need for the creation of said Winchester Regional Airport Authority as authorized in said Act of the general Assembly; and WHEREAS, the parties, by this contract intents to implement and effectuate the purposes of the Act; 233 NOW, THEREFORE, that for and in consideration of the mutual undertakings of the parties to this agreement, Winchester, Clarke, Frederick, Shenandoah, Warren, and the Authority hereby covenant and agree each with the others as follows: 1. DEFINITIONS For the purposes of this agreement the definitions contained in section three of the Winchester Regional Air- port Authority Act, hereinafter, Act, shall apply to the terms used in this contract. 2. DEED The city A4anager, for and on behalf of the City of Winchester is hereby authorized and directed to execute and deliver a deed of quitclaim, discharge, transfer, and release to the Winchester Regional Airport Authority, all right, title, and interest of the city of Winchester in and to its several parcels of land owned by the city of Winchester and situate in Frederick county, Virginia, known as the Winchester Regional Airport, together with all improvements thereon and appurtenances thereunto appertaining. The form of such deed shall he as set forth in Exhibit A, attached hereto and made a part hereof. The City Manager is further authorized and directed to assign all of the right, title, and interest of the City in and to all franchises, leases, or other rights of whatsoever nature in connection therewith by agreement. The form of such agreement shall he as set forth in Exhibit R, attached hereto and made a part hereof. The City Clerk is authorized and directed to affix the corporate seal of the City to such deed and agreement and to attest the same. There is excepted from the conveyances addressed in this section the property leased by Powlen Equipment Company. 3. PERSONAL PROPERTY The City shall convey to the Authority all of its right, title, and interest in and to such personal property situated on the airport as is shown on an inventory set forth as Fxhibit r, attached hereto and made a part hereof. 4. PURPOSE OF AUTHORITY The Winchester Regional Airport Authority shall own, operate, maintain, manage, regulate, promote, plan for, and finance the airport to promote and to further the public convenience, health, safety, welfare, and economic development of the northern Shenandoah Valley. To accomplish this purpose, the Authority shall have all of the powers, authorities, rights, responsibilities, and obligations bestowed upon it by the Act except as may he restricted or amended by this agreement. 5. LIMITATION ON RECONVEYANCE It is expressly understood and agreed to by the parties to this agreement that the Authority shall not convey, sell, encumber, or otherwise dispose of or transfer the rights in any of the real estate conveyed to the Authority by the city without the prior written consent of the City. 6. ASSUMPTION OF FAA AND STATE nEPARTMENT OF AVIATION GRANT OBLIGATIONS The Authority shall assume, keep and perform all covenants, assurances, conditions, commitments and obligations of the City according to the terms and provisions recited in any grant agreements between the City and the Federal Aviation Administration, here- inafter FAA, or the State department of Aviation as though the Authority were the party in privity with the FAA or the State department of Aviation. The Authority shall execute such assumption agreements as are required by the federal and state agencies for assumption purposes. 7. OUALIFICATInN OF AUTHORITY AS ELIGIBLE SPONSOR AND STATE LICENSURE The Authority shall take such action and execute such agreements and documents as are required by the FAA for the Authority to he recognized as an eligible sponsor under the Airport and Airway Improvement Act or similiar federal programs of assistance to airports and air trans- portation. The Authority shall also take such action as is required by the State nepartment of Aviation to participate in any State programs of assistance to airports and air transportation, and the Authority shall secure from the State department of Aviation the license required by §5.1 -7. Code of Virginia (1950), as amended, for operation of an airport. 8. COMPLIANCE WITH CIVIL RIGHTS ACCT The Authority 234 covenants and agrees to comply with all the terms, provisions and condi- tions of Title VI and VII of the civil Rights Act of 1964, as amended. 9. EMPLOYEE TRANSFER The current employees of the Winchester Regional Airport shall become employees of the Authority as of the effective date of the City's conveyance of real and personal property of the Airport to the Authority. Such employees shall he supervised by and subject to management by the airport manager and the Roard of Directors of the Authority. However, such employees and the airport manager, shall remain subject to the Personnel Management System of the City, for such time as the City shall remain the fiscal agent for the Authority. 13y,way of illustration, but without limitation such employees shall he subject to the employee classification schedules, compensation and benefit schedules, grievance procedure, and leave /holiday schedules adopted by the City pur- suant to the Personnel Management System. In the Personnel Management System Handbook, the term City Manager shall mean Airport Manager, and th term City Council shall mean Authority Roard. The Authority's annual employee compensation and benefits guidelines as adopted by the Authority in its budget shall conform to the same guidelines as adopted by the City in its annual budget process. 10. SERVICES PROVInEn BY THE CITY OF WINCHESTER Pursuant to 67.12 of the Act, the City shall provide the following services: accounting; payroll, including management of benefits and other entitle- ments; personnel services; financial; legal; general repair and maintenance services, except those services which may he carried out by the Authority; and procurement services. Such services shall he charged to the Authority on a reimbursement basis. 11. ALLOCATION OF nEFICITS (A) Pursuant to sections 24 and 25 of the Act, for fiscal year 1988, Clarke shall contribute $5,000; Shenandoah $5,000; Warren $5,0n0; Frederick County $400,000; City $400,000; said amounts to he used for deficits and capital expenditures. (R) For fiscal years 1989, 1990 1991, and 1992, the Counties and the City hereby covenant and agree that, pursuant to §§ 24 and 25 of the Act, they shall pay to the Authority their pro rata share of the amount by which capital expenditures and operating expenses of the Authority exceed revenues, in accordance with budgets approved by the participating political subdivisions, and to the extent that appropriations have been authorized by said subdivisions. (C) Through fiscal year '1992, the Counties of Clarke, Shenandoah, and warren agree to contribute for the purposes of this section a minimum annual amount of $5,000, and a maximum annual amount of $1n,n00 each. 12. JURISnICTIONS SUBJECT TO ACT The Counties and the City agree to he subject to the terms of the Winchester Regional Authority Act except as the terms thereof may he restricted or amended by this agree- ment.... . 13. WITHnRAWAL FROM AUTHORITY Any participating political subdivision may withdraw from membership in the Authority, with- out cause, upon written notice to the remaining participating political subdivisions and the Authority delivered at least ninety (90) days prior to the end of the then - current fiscal year of the Authority. 14. ASSETS - niSTRIBIJTION UPON nISSOLUTION It is the intent of the parties to this agreement and is accordingly hereby agreed artici atin that in the event the _ p p g political subdivisions shall have con - trihuted funds to the Authority pursuant to the Act and this agreement, and the Authority shall have begun or completed one or more capital projects, then upon dissolution of the Authority, the participating political sub- division to which any property improved by such capital projects will be returned shall pay to the other subdivisions, upon a mutually agreed schedule, the prorated equity share of the other participating political subdivisions, the original project cost depreciated to the value at the time of dissolution to be utilized as the amount to he so prorated for such distribution. 15. INnEMNIFICATION The Authority shall indemnify and 235 hold harmless the counties and City and their officers, employees or agents from any and all liability, actions, causes of actions, claims, judgements, and demands of any kind and nature whatsoever and for expenses the Counti and City may incur In this regard, arising out of acts or omissions, of any nature whatsoever with regard to the Airport, occurring on or after the date of execution of this Agreement, including without limitation, acts or omissions in the course of ownership, acquisition of real or personal property, operation, maintenance, management, regulation, promotion, plann- ing for or financing of the Airport and federal or state grant applications or agreements. 16. SEVERABILITY If any part or parts, section or subsection, sentence, clause, or phrase of this agreement is for any reason declared to he unconstitutional or invalid by any court of competent juris- diction, such decision shall not affect the validity of the remaining portions of this agreement. 17. COMPLETENESS OF CONTRACT This agreement and the Exhibits hereto which are incorporated by reference, constitute the entire contract between the City, Counties, and Authority and supersede all prior negotiations, representations or agreements, either oral or written. 18. AMENDMENT This agreement may be amended upon mutual agreement of the parties by a written amendment or modification hereto authorized by resolutions of the city Council of the City, Roards of Supervisors of said Counties and the Roard of the Authority. WITNESS the following signatures and seals: CITY OF WINCHESTER: Ry: (SFAL) City "Aanager ATTEST: CLARKE Cn11NTY By: (SFAL) ATTEST: FRFnFRICK COUNTY Ry: (SFAL) ATTEST: SHENANnOAH COUNTY Ry: (SFAL) ATTEST: WARREN COUNTY Ry: (SFAL) ATTEST: WINCHF_STF.R REGIONAL AIRPORT AUTHORITY (SFAL) PAUL G. ANDERSON, JR. APPOINTEn TO THE WINCHESTER REGIONAL AIRPORT AUTHORITY Upon motion made by Robert M, Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Paul r. Anderson, Jr. was appointed to the Winchester Regional Airport Authority, said term to commence June 10, 1987 and expire on June 10, 1989. B. _BEN DUTTON, JR. APPOINTEn TO THE WINCHESTER REGIO AIRPORT AUTHORITY Upon motion made by C. William nrndoff, Jr, seconded by Robert hA. Rhodes and passed unanimously, R. Ren nutton, Jr. was appointed to the Winchester Regional Airport Authority, said term to commence June In, 1987 and expire on June 10, 1990. RESOLUTION REOUEST FROM WASHINGTON COUNTY, VIRGINIA BOARn OF SUPERVISORS - NO ACTION TAKEN 236 Following Board discussion it was their consensus to take no action on the resolution request from Washington County, Virginia hoard of Super- visors with regard to volunteerism by State citizens and the possibility of these citizens receiving a deduction or tax incentive on their Virginia Income Tax for this service. RECEIVES AWARnS FROM NATIONAL ASSOCIATION OF RAr. Riley stated that the County had been notified by the National Association of Counties that the rounty had receivers an award for the Board's submittal of the following: 1. County Administrator's Office - Evaluation Study of Local government Administration. 2. Parks and Recreation - rreat American. Smokeout. 3. Personnel - Merit System. UEST FROM THE VIRrIN1A nFPARTMENT OF HIGHWAYS ANn Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the request from the Virginia nepartment of Highways and Transportation to temporarily close Route 624, located between Route 727 and Route 7,57 Southwest of AAiddletown, to construct a bridge over Meadowhrook Run, was approvers. REQUEST FOR A CITY OF WINCHESTER WATER MAIN EXTENSION - THOMAS C. BAKER. WINnY HILL BUSINESS PARK - APPROVEn Upon motion made by Will L. Owings, seconded by r. William Orndoff, Jr. and passers unanimously, the request of Thomas C. Raker for a City of Winchester water main extension as shown on the site plan for the Windy Hill Business Park was approvers. REQUEST FOR WATER ANn SEWER CONNECT SURniVISION - JAMES R. WILKINS. SR. - A W Upon motion made by Thomas R. Throckmorton, seconded by r,. William Orndoff, Jr. and passed unanimously, the request of James R. Wilkins, Sr. for water and sewer connections in green Acres Subdivision was approved. KATHY J. GEIMAN TO LEAVE CHAPTER 10L BOARn RAr. Stiles announced that Kathy reiman, County representative on the Chapter 10 Roam, would he moving from the area thus creating a vacancy on the Chapter 10 Board. This appointment will he acted upon at the next Board meeting. PUBLIC HEARINGS AN nRniNANCF TO AMENn THE FREnERICK COUNTY CnnE CHAPTER 7_ ELECTIONS_ ARTICLE 11_ SECTION 2 -2 -5_ RACK CRFFK 237 MAGISTERIAL nISTRiCT, RUSSELLS PRECINCT PALLING; PLACE - APPRnVEn Mr. Riley presenter) this ordinance amendment request. AAr. William Fraula, Chairman of the Electoral Roard, appeared before the Roard on behalf of this request. Upon motion mane by Robert AA. Rhodes, seconders by r„ William Orndoff, Jr. and passed unanimously, the following ordinance amendment was approved: AN OROINANCF TO AAAFNn THE FRFnFRICK COIJNTY GOOF, CHAPTER 7, ELECTIONS, ARTICLE II, SECTION 2 -2 -5, BACK CREEK MAG:ISTFRIAL nISTRICT, RUSSFLLS PRECINCT POLLING PLACE TO MOVE THE POLLING PLACE FROM MOUNTAIN FALLS COMMUNITY CENTER TO THE NORTH MGIIINTAIN VOLIINTFFR FIRE HALL. This change will provide increased access for the handicapped to the polling place in this precinct, permanent rather than temporary telephone communications at the polling place and modern restroom facilities to the voting public. PROPOSEn RATE STRl1CTURE FOR THE FREDERICK -WINCH LANnFILL - NO ACTION TAKEN Mr. Riley presented the background information on the proposed Land- fill rate increase stating that the municipal rate would increase from $7 to 58 per ton and the commercial rate would increase from S8 to $10 per ton. He further stated that should current tonnage hold steady, the pro- posed Landfill rate increases would yield an additional 5142,713 for an annual total of $820,557 if expenditures are held close to current levels. AAr. Riley further stated that these funds would assist in the cost of the closeout cost of the old Landfill and the opening of the new one. Mr. Marshall Williams, of Williams Waste Service, appeared before the Board asking if this increase applied to his business. Mr. Riley replied yes, it was for all haulers. Mr. Williams stated that he could not continue to operate his business at this rate. At this time Mr. Williams presented petitions to the Roard from County citizens requesting that the County assist Mr. Williams as he was assisting them by taking their trash to the Landfill. h4r. Jim Wilson, County citizen and owner of Industrial Refuse Service, appeared before the Roard to question why this increase was necessary and to bring to the Board's attention what he thinks are some serious problems at the Landfill. Mr. Riley stated that Mr. 'Allison's concerns have been addressed and hopefully the Public Works Committee will have this information by their next meeting. HEAnLEY, NOMINEE TO THE SCHOOL ROARn FROM GAINESBORO 'RIOT_ AnnRESSEn THE BOARn �3s Mr. Joe Headley appeared before the Board at this time. Mr. Rhodes asked Mr. Headley what his feelings were on keeping the FFA Chapter and courses related to this field in the School system. Mr. Headley replied that he felt it was very important and that he would he in favor of it remaining within the School curiculum. Mr. Orndoff asked Mr. Headley what he felt was the most important item facing the School system. Mr. Headley replied planning and building would he the two top priori- ties and further that he would like to see the School Board and Roard of Supervisors have a better working relationship and that more interaction would help to solve this problem. Mr. Stiles asked Mr. Headley what his opinion was of School Teachers being able to have collective bargaining. Mr. Headley replied that he would be opposed to it. This appointment will more than likely he voted on at the July 8th Roard meeting unless a Special Meeting is scheduled before this. PLANNING COMMISSION BUSINESS PUBLIC HEARING NnIT1ONAL IISE PERMIT #005 -87 OF nENNIS nERFLINGER - IAL nISTRICT - It was noted that conditional use permit number no5 -87 of r)ennis nerflinger was withdrawn. NnITIONAL USE PERMIT #012 -87 OF Anc. INC. - GAINESBORO Mr. Watkins, Planning and nevelopment Director, presented this request and stated that the Planning Commission recommended approval with condi- tions. Mr. Stephen Schrader, Executive Vice - President, appeared before the Board on behalf of this request. There was no opposition. It was noted that on number 6 of the conditions, it should read "seasons" rather than "season ". Upon motion made by Rhoda 14 1. Maddox, seconded by Rnhert M. Rhodes and passed unanimously, conditional use permit number 012 -87 of An(, Inc., 8 West Cork Street, Winchester, Virginia, for a commercial /outdoor recreation center, "AKA- -The Survival came" was approved. This property is located on Route 694 and is identified as Parcel 12 on Tax Map 6 in the raineshoro Magisterial nistrict. 239 CONDITIONAL IISE PERMIT #013 -87 OF HOLIDAY MOTEL - OPEO_IJON Mr. Watkins presented this request and staters that the Planning Commission recommended approval with conditions. Mr. Paul Maddox, owner, appeared before the Roard on behalf of this request. There was no opposition. Ilpon motion made by Will L. Owings, seconded by Thomas R. Throckmorton and passers unanimously, conditional use permit number 013 -87 of Holiday Motel, Route 1, Rox 615, Middletown, Virginia, for a motel sign was approved. This sign is proposed to he placed on property located at the Northeast Intersection of US 11 and Route 627, North of Middletown. This property is identified as Parcel 1n2 on Tax Map 91 in the Opequon Magisterial r)istrict. on6 -83 -- Craig I1. and Seri K. Kern (( CANCELLATION OF CONDITIONAL [ISE PERMITS - APPROVED The following conditional use permits were recommended for cancella- tion: on7 -87 -- John and Rrenda Owings (Opequon) n13 -85 -- Roger Fitzwater (Stonewall) on3 -85 -- Zulfigar Ahmed (Rack Creek) n02 -81 -- Robert F. Zeigler ( Shawnee) 015 -78 -- Anton R. Papiernack ( Rack Creek) 011 -82 -- Michael J. and Mary C. Tilock (Opequon) on6 -83 -- Craig I1. and Seri K. Kern (( Ilpon motion made by Thomas R. Throckmorton, seconders by C. William Orndoff, Jr. and passed unanimously, the above conditional use permits were cancelled with the exception of number n02 -81 of Robert F. Zeigler. OF COND MIT #002 -81 - ROBERT F. (STRICT - APPROVED Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, renewal of conditional use permit number 002 -81 of Robert F. Zeigler, conditional use permit for a sign, was renewed. AN ORnINANCE TO AMENn THE FREnFRICK COUNTY COnE. CHAPTER 21, ZONING, ARTICLE V, (RESIDENTIAL - PERFORMANCE) DISTRICT, RP, SECTION 5 -2 -10, USES PERMITTEn WITH A CONDITIONAL USE PERMIT. TO DELETE SECTION 5 -2 -10.4 - APPROVED Mr. Watkins presented this request and stated that the Planning Commission had recommended approval. Mr. Roh Stieg, member of the Roard of nisabled Persons, appeared before the Roard on behalf of this request. 240 Mr. Stiles noted that Mr. Stieg is also Headmaster of rrafton School and that his (Stiles) wife Patricia is employed by rrafton. Mr. navid Ziegler, Executive Director of Northwestern community Services, appeared before the Roard to endorse this ordinance amendment and stated that he felt it was a very positive step. Upon motion made by Thomas R. Throckmorton, seconded by Rhoda 1 4 1. Maddox and passed unanimously, the following ordinance amendment was approved: AN ORnINANCF TO AMFNn THE FRFOERIrK COUNTY COnE, CHAPTER 21, ZONINr, ARTIrLF, V. (RESInFNTIAL- PFRFORMAN( nISTRICT, RP, SFCTION 5 -2 -10, lJSFS PFRMITTFn WITH A rnPInITIONAL 11SF PERMIT, TO nFLFTF THE FOLU)WING: 5 -2 -10.4 Group Homes, as defined. The intent of this use is not to detract from the residential character- istics of the neighborhood or district. And to add the same provision to Section S -2, Ilse Regulations, as Section 5 -2 -4. OTHER PLANNING ITEMS SUBDIVISION REQUEST - GEORGE ANn JOHN MILLER PARTNERSHIP - APPROVEn Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Upon motion made by Robert M. Rhodes, seconded by r. William Orndoff, Jr. and passed unanimously, the subdivision request of reorge and John Miller was approved. ROAD RESOLUTION - BATTLEFIELD PARTNERSHIP SUBDIVISION - APPROVEn Mr. Watkins presented this request. Ilpon motion made by Robert M. Rhodes, seconded by r„ William Orndoff, Jr. and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Virginia nepartment of Transportation is hereby requested to add the following roads to the Secondary System of Frederick County, pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: Musket nrive, Rattlefield Partnership Subdivision, located on the Fast side of State Route 11 South of Winchester, with a length of 443.27 feet or 0.08 miles from State Route 11 South, to dead end at Parcel 1 -13, as described in need Rook 628, Page 157, dated September 3A, 1986. ANn BE IT FURTHER RESOLVEn, that the Roard does guarantee the commonwealth of Virginia an unrestricted right -of -way of 50 feet as described in the above deed hook and reference page numbers with the necessary easement for cuts, fills and drainage. MEMORANDUM RE: SIX YEAR SECONDARY ROAn IMPROVEMENT PLAN Mr. Watkins stated that the county Transportation Committee will hear public comments then rank road needs in order of priority and make a formal 241 recommendation to the Planning Commission and Roard of Supervisors by early Fall. RESOLUTION ON SHENANnOAH WATER SUPPLY PLAN - APPROVE() RAr. Watkins presented this resolution. 1Ipon motion made by Will L. swings, seconded by Robert AA. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, the Virginia Water Control Roard is developing water supply plans for each river basin in the State; and WHEREAS, the Virginia Water Control Roard has developed a draft of the Shenandoah "later Supply Plan; and WHEREAS, the County of Frederick has had the opportunity to provide input and comments into the planning process through a local representative on an advisory committee; THEREFORE, BE IT RFSOLVFn, that the County of Frederick commends the Virginia Water Control Roard on its water supply planning efforts and endorses continuing a planning process, as a coopera- tive effort between local governments and the Water Control Roard, to meet the future water needs of the Shenandoah Valley; and BE IT FURTHER RFSOLVEO, that planning for water supply must he a part of local comprehensive planning and that planning at the State level must not limit local options; and BE IT FURTHER RESOLVEn, that the County continues to he concerned about the capacity of existing water sources in relation to growing local needs, and about the potential for the transfer of water to users outside the Shenandoah Valley; and RE IT FURTHER RESOLVEn, that the County emphasizes the need to examine all potential sources of water supply and to develop plans for alternative sources. POTOMAC EnISON APPLICATION TO RECONSTRIICT A 1.3 MILE AAr. ryurisin presented this request and stated that no action was renuired by the Board and it was for information only. COMMITTEE REPORTS PUBLIC_ WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on AAonday, June 1, 1987, 11:00 A.AA., in the Conference Room, Personnel Office. Present were C. William nrndoff, Jr., Chairman of the Committee; Will L. ()wings; W. Wayne NAiller; Keith A. Tuhandt; John R. Riley, Jr., County Administrator; and Stephen F. Owen, Assistant County Administrator. Also present were Kenneth Coffelt, nirector of Code Fnforcement; Harold Whitacre, Animal Control Officer and County resident Cyreal Wilson. The following items were discussed: Items Rertuiring Action 242 niscussion of FWSA Request for npequon Regional Sewer Plant Sludge nisposal at Landfill - Approved The Committee discussed the attached letter from John Whitacre re- questing that the County permit sludge disposal at the Landfill from the new regional sewer plant. The Committee recommended approval. Upon motion made by r, William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved. niscussion of Rland Contract Amendment - Approved The Committee reviewed the expired contract with Lloyd and Sheila Bland for dog kennel services and recommended the changes suggested by staff. The only significant changes involved increasing the contract hours (and minimum pay) to correspond with current hours of operation. The new contract is attached for the Roard's consideration. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Items Not Requiring Action niscussion of Rack Creek Container Request The Committee again discussed this request and decided to table it until the staff could contact the current landowners. There was also some concern about the actual need for containers at this site and the site's proximity to West Virginia. Mscusslon of Clearhrook and Albin Compactor Site Refuse Collection ` The Committee discussed the frequency of •pulls on the compactor hins at Clearhrook and Albin and instructed the staff to arrange for increased weekend pulls at these sites. niscussion of Landfill Rate Increase The Committee reviewed the short staff report sent to the Roard several weeks ago on increased tonnage at the Landfill. Recause of in- creasing equipment maintenance costs and anticipated conversion costs, the Committee still recommends approval of the proposed rate increase. niscussion of Proposed maintenance Code The Committee discussed and recommended the adoption by reference of "Volume II - The Ruilding maintenance Code" of the Virginia Uniform Statewide Ruilding Code. Several short title ordinances were reviewed and the Committee recommended one with enforcement actions commencing only after written complaints are received. The Committee also recommended that 243 both commercial and residential structures he subject to the ordinance and that the ordinance he scheduled for a public hearing in August. Discussion of Division of Motor Vehicle's (r)NAV for Abandoned Vehicles The committee received materials on the r)MV's program for the removal of abandoned vehicles, which can he accomplished by contract with private individuals utilizing "bounty" fees provided by DMV. The Committee asked that this he placed on their agenda for discussion at their next meeting. COnF ANn ORnINANCF rOMMITTEE REPORT Mr. Throckmorton, chairman of the rode and Ordinance Committee, pre- sented the following report and stated that it was for information only: The rode and Ordinance committee met on Monday, May 19, 1987, 8 :30 A.M., in the County Administrator's Office. Present were Thomas R. Throckmorton, Chairman of the committee; r. William Orndoff, Jr.; Stephen c;. Rutler; John R. Riley, Jr., county Administrator and Stephen F. Owen, Assistant county Administrator. Also present were John Lewis, Larry White- head and Fri King of Winchester T.V. rahle. Citizen member Robin H. Eddy was absent. The committee submits the following: Discussion of Proposed Amendments to rahle Television Ordinance The committee reviewed two proposed franchise ordinance amendments that were proposed by Winchester TV Cable. The first ordinance would amend Section 8 of the franchise ordinance to provide for review standards for new cable system franchise applications. After some discussion regarding the staffs review and suggested changes to this amendment, the committee recommended that this he approved by the Roard, with the changes suggested by the staff, following the required public hearing. The public hearing will he scheduled for the June 10, 1987 Roard meeting. The rommittee's recommended version of this ordinance is attached. The other cable television franchise ordinance amendment would expand Winchester TV rahle's franchise area to cover all of Frederick County. Heretofore, some areas in the Northern part of the county have not been included in the franchise area because of a previous prohibition within a thirty -five mile radius of Hagerstown, Maryland. The thirty- five mile restriction was pursuant to FCC and copyright laws that have since been repealed. This ordinance amendment (copy attached) will also require a public hearing, set for the same time as the other, and was recommended by 244 the Committee. A copy of the ordinance paragraph to he deleted is also attached. This is to he advertised for public hearing for the first Roard meeting in July. niscussion of Fxistinq Regulations Pertaining to Illegal Connections to the Sanitary Sewer System The Committee reviewed the existing language in the County rode re- garding illegal connections to the sewer system in terms of preventing and /or eliminating sump pump connections. It was the Committee's recommendation to fl) notify problem area homeowners of the County's illegal connection statutes, (2) place a public notice in the newspaper and (3) discuss the problem at the next Roard meeting. LAW ENFORCEMENT ANn COURTS COMMITTEE REPORT AAr. Rhodes, Chairman of the Law Fnforcement and Courts Committee, pre- sented the following report and stated that it was for information only: The Law Fnforcement and Courts Committee met on Thursday, June u, 1987, 10:OQ A.RA,, in the Conference Room, Personnel (Wice. Present were Robert RA. Rhodes, Chairman of the Committee; Charles R. RAcilwee; Larry P. roverstone; Roscoe L. Rruce, Sheriff, John F. Liggett, Administrative Assistant, Sheriffs nepartment; John R. Riley, Jr., County Administrator and Stephen F. ()wen, Assistant County Administrator. Rhoda IV. AAaddox was absent. The Committee submits the following items, however none require Board action at this time: niscussion of NAohile offices for Temporary Jail Facilities The Committee reviewed information on modular buildings that could he used for temporary jail facilities to help alleviate overcrowding. The Committee agreed to explore the concept more fully and directed the staff to obtain more information on sizes and specifications, as well as utility connection points and City trailer permit regulations. Continued niscussion of Radio Equipment Ilpgrade The Committee reviewed the attached materials and discussed ways to possibly reduce the cost of the upgrade. rapt. Liggett will check on the feasibility of breaking down the proposed upgrade into a two year project in order to spread out the cost. niscussion of Regional Jail Project The Committee reviewed the attached letter from Patricia Flegal advis- ing that Page County will not participate in the Regional Jail Project. 245 The Assistant County Administrator advised that qualification packages had been received from 13 architectural firms interested in providing de- sign services on the Regional Jail. John Riley, Fri naley, Winchester City "anager and Rob Lee, Clarke County Administrator will review the submittals and rank the top five firms by the end of the month. PERSONNEL COMMITTEE REPORT Mr. Throckmorton, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, June 2, 1987, with all members present and si.ahmits the following report and recommendations to the Roard of Supervisors for consideration: Request from the Town of Stephens City to Participate in the County's Life Insurance Program - Approved The Committee reviewed a request from the Town of Stephens City to permit the Town Sergeant, the Town Police officer, the Town Clerk - Treasurer, and the Town Administrator to participate in the County's Life Insurance Program. The Committee recommends approval of this request. I Ipon motion made by Thomas R. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Request for Clerical Position in the Personnel Office - nenied The Committee discussed a request for an additional clerical position in the Personnel office and recommends that a temporary position he approved for a period of three months at which time the workload in the nepartment will he reviewed. Funds in the amount of $2,600 would he transferred July 1, 1987 from contingencies to line item 1203 - 1005 -00 to fund this position. The above request was denied and referred to the Information Services Committee. Recommendation for Longevity Increase for FY 1987 -88 - Approved Following a brief discussion the Committee recommends that employees in longevity he awarded the $400 cost -of- living adjustment July 1, 1987 and an average merit of 1 1/2% on their merit anniversary annually. I Ipon motion made by Thomas R. Throckmorton, seconded by Will L. Owings and passed unanimously, the above recommendation was approved. Amendments to County grievance Procedure - Approved 246 The Committee reviewer] the attached amendments to the County grievance Procedure as mandated by the Virginia reneral Assembly and recommends approval of same. Upon motion made by Thomas R. Throckmorton, seconder] by 1 L. Owings and passer] unanimously, the above recommendation was approved. Department Head Evaluations The Committee reviewed the evaluations of the director of the division of Court Services and the director of Personnel and forwards them to the Roard of Supervisors for consideration. This is to he done in Fxecutive Session. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presenter] the following report The Finance Committee met on Tuesday, June 2, 1987. All members were present. The following items require Roard action. Request from david Ziegler for a general Fund Supple- mental Appropriation for Additional Local Funding for Northwestern Community Services FY 87 -88 - Approved The Committee recommends the FY 87 -88 contribution he increased from $62,872 to $68,845. The Committee also recommends releasing the remaining $5,973 for FY 86 -87. The total of 568,845 was budgeted, however, only $62,872 has been disbursers at the direction of the Roam. Upon motion made by Will L. Owings, seconded by Robert RA. Rhodes and passed unanimously, the above recommendation was approved. Request from the Assistant County Administrator for a reneral Fund Supplemental Appropriation in the Amount of $1,800.38 and a Landfill Fund Supplemental of $13,213.17 - Approved The Committee recommends approval. Upon motion made by will L. Owings, seconded by Robert A4. Rhodes and passed unanimously, the above recommendation was approved. Request from the School Roard for a School Fund Appropriation Transfer - Approved Request from the School Roard for a School Fund appropriation transfer from the Other Instructional Costs - Supplies, guidance - James Wood (6207 - 5423 -01 ) to Capital Outlay - Furniture and Equipment - James Wood in the amount of 5115.00. The Committee recommends approval. Upon motion made by WIII L. Owings, seconders by Robert AA. Rhodes and passer] unanimously, the above recommendation was approved. Request from the deputy director of Planning for a general 247 Fund Appropriation Transfer within Inspections and Planning for the Purchase of R4ohile Radios - Approved A hid was received in the amount of $4,462.5n for two radios. Funds need to he transferred in order to make the purchase. The Committee recommends approval. Upon motion made by will L. swings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request from the Northwest Regional Jail Project for Additional Funds FY 87 -88 - Approved A total of $17,99n is currently budgeted, therefore an additional general fund contribution of $999 needs to he appropriated. This request is necessary due to the fact that Page County has decided not to partici- pate in the Regional Jail Project effective 7/1/87. The Committee recom- mends approval. The above was passed by the following recorded vote: Ave - will L. Owings, Robert RA. Rhodes, Rhoda W. RAaddox, Thomas R. Throckmorton and C. William Orndoff, Jr. Nay - Kenneth Y. Stiles. Request from the Finance r Appropriation Transfer_ - A ment for a General Fund This transfer is needed to cover the cost of printing the 1987 -88 Fiscal Plan. The Committee recommends approval. Ilpon motion made by will L. Owings, seconded by Robert RA, Rhodes and passed unanimously, the above recommendation was approved. Request from the Division of Court Services for a Supple- mental Aonrooriation in the Amount of $261.00 - Approved This request will he paid for by ASAP fees and requires no local funds. The Committee recommends approval. 11pon motion made by Will L. Owings, seconded by Robert RA. Rhodes and passed unanimously, the above recommendation was approved. Request for a general Fund Supplemental Appropriation Request for a general Fund Supplemental Appropriation in the amount of $4n,nnn to fund the four vehicles for Inspections that were approved at the May Roard meeting. The Committee recommends approval. This was acted upon earlier in the meeting. Att the County's Position as The Committee recommends the County remain fiscal agent and that the accounting policies and procedures outlined in the memo he adopted effec- tive July 1, 1987. 248 This was acted upon earlier in the meeting. Request from Steve ryurisin for a general Fund Su mental Appropriation of $533.28 and an Approoriatic A total of $533.28 was received as an insurance recovery. The Committee recommends approval. 11pon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. Request for a General Fund Supplemental Appropriation for PV RA—R7 of C7 10R �. A f.... cv 07_00 ,.c to nn-) Request for a general Fund Supplemental Appropriation for FY 86 -87 of $2,198 and for FY 87 -88 of $3,402 for the Fxtension budgets. This repre- sents the salary increases (local position) not known at the time of the original budget. The Committee recommends approval. Ilpon motion made by Will L. Owings, seconded by Rohert KA. Rhodes and passed unanimously, the above recommendation was approved. Request for a general Fund Transfer of Funds to the School Construction Fund in the Amount of $500.375 - Annrnved Request for a general Fund Transfer of funds to the School Construc- tion Fund in the amount of $500, 375 for payment of estimated Gaineshoro- Core School construction costs incurred through 6- 3n -87. The funds will he reimbursed with VPSA hond proceeds and returned to the general Fund. Upon motion made by Will L. Owings, seconded by Rohert AA. Rhodes and passed unanimously, the above recommendation was approved. The following is for your information only: 1. You will find attached the Financial Indicators FY 1985 -86 pre- pared by the Rudget Analyst. 2. Attached for your information is a letter from the Winchester - Frederick County Chamher of Commerce concerning the Visitors Center. No action is necessary since the money was previously appropriated. 3. Attached is a memo from the Northwest Regional Jail Classification Supervisor. This memo is in response to a request made by John Rilev and Ed naley to investigate emergency measures to alleviate overcrowding at the jail. 4. The Finance Committee was interested in knowing the number of Frederick County citizens that have received their ( since the inception of the education program in the Northwest Regional Jail. The Classification Supervisor at the !ail provided the following statistics. 249 Since July, 1986 the following number of individuals have received their (;Fn: Frederick County 1 city of Winchester 4 The following number of Individuals were participating in the program, but either were released before they completed the program or did not finish the program: Frederick County 1 rity of Winchester 3 ()ne Frederick rounty citizen is currently enrolled in the program. S. The rounty has been notified that it has been awarded the rertifi- cate of Achievement for Excellence in Financial Reporting, FY 1986, ROARn RETIREn INTO EXECUTIVE SESSION Upon motion made by (7, William ()rndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Roard retired into Executive Session in accordance with Virginia rode, 1950, as amended, Section 2.1 -344, Suhsection A (1) to discuss Personnel matters. ROARn WITHnRFW FROM EXErl)TIVE SESSION 11pon motion made by (7. William nrndoff, Jr., seconded by Robert NA. Rhodes and passed unanimously, the Roard withdrew from Executive Session. BOAR() RECONVENED INTO REGULAR SESSION Upon motion made by r. William nrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Roard reconvened into Regular Session. nEPARTMENT HEAn EVALUATIONS - APPROVEn Upon motion made by Thomas R. Throckmortnn, seconded by r. William nrndoff, Jr. and passed unanimously, the evaluation of Joseph walker, nirector of nivision of court Services was approved. Upon motion made by Thomas R. Throckmorton, seconded by r. William nrndoff, Jr. and passed unanimously, the evaluation of Ann K. Kelican, Personnel nirectnr, was approved as amended. SUPPLEMENTAL APPROPRIATION FOR EXTENSION nEPARTRAFNT IN THE AMOUNT OF $3,562 - APPROVFn Upon motion made by Will L. ()wings, seconded by r. William nrndoff, Jr. and passed unanimously, $3,562 was approved as a supplemental appropri- ation for the Extension nepartment. 250 'ONPF-gr ArIgT PASSFgr Ur IANIAAnIISLY OF SIIPFRVISnRS AiminURm. r rk, Roarti of Sup isors