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May 13, 1987 Regular Meeting207 A Regular Meeting of the Frederick County Roard of Supervisors was held on May 13, 1987, 7 :15 P.M., in the Izoard of Supervisor's Meeting Room, Frederick county Courthouse, Loudoun Street RAail, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. ()wings, Vice - Chairman; Robert M. Rhodes; Rhoda IV. Maddox; Thomas R. Throckmorton and C. William Orndoff, Jr. CALL TO ORnER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Michael Lyle of the Rraddock Street United Methodist Church. AnOPTION OF AGENDA Mr. Stiles stated that he had an announcement dealing with the 750th Anniversary. Mr. Orndoff stated that he had a nomination for the Roard of Zoning Appeals from his nistrict. Mr. Riley stated that he had a progress report on Chapter 10 and a request for street signs. Mrs. Maddox stated that she had a request for the six year plan for roaris and she would like to request an update from the rypsy Moth Cnnrrrna- for at the next Roard meeting if possible. Upon motion made by C. William Orndoff, Jr., seconded by Robert N4. Rhodes and passed unanimously, the Agenda was adopted as amended. RESOLUTION IN HONOR OF ROGER L. MILBURN - APPROVED Mr. Riley read the following resolution: WHEREAS, Roger L. Milburn served as a member of the Frederick County Parks and Recreation Commission for six years and as Chairman for two years; and WHEREAS, he devoted many hours to this Commission in an effort to see that the citizens of the County have a Parks and Recreation program that everyone, regardless of age, can enjoy. NOW, THEREFORE, BE IT RESOLVEn, that the Roard of Supervisors of the County of Frederick, Virginia, does hereby express their appreciation to Roger L. Milburn for his years of service on the Parks and Recreation Commission. BE IT FURTHER RESOLVED, that a true copy of this resolution he delivered to Mr. Milburn. RESOLVED, this 13th day of NAay, 1987. /s/ Kenneth Y. Stiles /s/ Rhoda IV. Maddox Kenneth Y. Stiles, Chairman Rhoria IV. RAaddox /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Thomas R. Throckmorton Thomas R. Throckmorton 208 /s/ Robert AA. Rhodes Robert AA. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ C. William Orndoff, Jr. C. William Orndoff, Jr. upon motion made by Robert AA. Rhodes, seconded hY C. William Orndoff, Jr. and passed unanimously, the above resolution was approved. RESOLUTION HONORING NICHOLAS NERANGIS - APP . ROVED Mr. Riley read the following resolution: WHEREAS, Nicholas Nerangis served as a member of the County Sanitation Authority from April, 1983 to April, 1987; and WHEREAS, he gave many hours to this Authority, serving not only the residents of his nistrict, but the entire County. NOW, THEREFORE, BE IT RESOLVEn, that the Board of Supervisors of the County of Frederick, Virginia, does hereby express their appreciation to Nicholas Nerangis for his years of service on the Sanita- tion Authority. BE IT FURTHER RESOLVEn, that a true copy of this resolution be delivered to A.Ar. Nerangis. RESOLVED, this 13th day of AAav, 1987. /s/ Kenneth Y. Stiles /s/ Rhoda W. Maddox Kenneth Y. Stiles, Chairman Rhoda W. AAaddox /s/ Will L. swings Will L. nwings, Vice - Chairman /s/ Robert A.A. Rhodes Robert AA. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors /s/ Thomas B. Throckmorton Thomas R. Throckmorton /s/ C. William nrndoff, Jr. C. William Orndoff, Jr. Upon motion made by C. William nrndoff, Jr., seconded by Thomas B. Throckmorton and passed unanimously, the above resolution was approved. Mr. Nerangis was present to accept his resolution. NOMINATION TO SCHOOL ROARn FROM GAINESBORO DISTRICT AArs. Maddox stated that she was pleased to place in nomination for the C;aineshoro nistrict seat on the Frederick County School Board the name of an individual who is a well known, life time resident of Frederick County. He has demonstrated his interest and dedication to Frederick County through his service on various committees and commissions. He is a parent and a successful businessman and will bring sound and fair judgement in making decisions that will affect the quality of education in our schools. I am proud to nominate Joe Headley as the C:ainesboro nistrict member. 209 There will he a public hearing on Mr. Headley's nomination at the June in Roard meeting. REQUEST FROM LOCAL HEALTH nEPARTMENT FOR A LOCAL HEALTH SERVICES AnVISORY BOARn nr. Paul Pedersen, nirector of the Lord Fairfax Health nistrict, appeared before the Roard and stated that an amendment enacted by the 1987 general Assembly to Section 32.1 -31 of the Code of Virginia gives localities the option of appointing a local health services advisory boar d. Mr. Stiles asked if any of the other localities within the district had acted on this. nr. Pedersen replied no. Mr. Stiles stated that it concerned him that the Health nepartment would use this as a lobbying committee and whether or not there was a procedure to dispose of this If It shows it is not working. It was the consensus of the Roard following discussion that the County Administrator contact the other localities to get their input on this request and report hack to the Roard. SHENANnOAH AREA AGENCY ON AGING'S ANNUAL REPORT Upon motion made by Thomas R. Throckmorton, seconded by r. William Orndoff, Jr. and passed unanimously, the Shenandoah` Area Agency on Aging's Annual Report was approved as presented. HAIRMAN FOR THE COUNTY'S 250TH ANNIVERSARY COMMITTEE Mr, Stiles stated that Mr. non Ratcliff had accepted the Chairmanship of the 250th Anniversary committee. RAr. Ratcliff appeared before the Roard and stated that plans are currently underway for this celebration and that Recky Ebert will he serv- ing as Vice - chairman. ALPH R. ROBINSON NOMINATEn TO FILL UNEXPIRED TERM , PATRICK RUSSELL ON THE' ROARn OF ZONING APPEALS - Upon motion made by r. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the name of Ralph R. Robinson was placed in nomination to fill the unexpired term of J. Patrick Russell on the Roard of Zoning Appeals. UPnATE GIVEN ON CURRENT STATUS OF NORTHWESTERN COMMUNITY SERVICES ANn FREDERICK COUNTY BECOMING 21_ Q RAr. Riley outlined as he saw it the three choices the County has in regard to becoming fiscal agent for Northwestern Community Services. Mr. Throckmorton asked if any other locality indicated any interest in becoming fiscal agent. Mr. Riley replied no. NAr. Randy Jones, Auditor with Robinson, Farmer and Cox Associates, appeared before the Roard and stated that the County would he limited in how much control they would have over Northwestern Community Services due to the liability involved. RAr. Stiles stated that the State Code states that they have to have a fiscal agent in order to operate. Following discussion, it was the consensus of the Roard that W. Jones meet with the Finance Committee and those individuals from Northwestern Community Services in order that the final details might he worked out concerning this agreement. LETTER RECEIVEn FROM FFA CHAPTER RE: COUNTY nONATION Mr. Stiles stated that he had received correspondence from the local FFA Chapter wherein they were expressing their thanks for the Roarrfs annual donation to the State FFA. PLANNING COMMISSION BUSINESS SUBniVISION REQUEST - BATTLEFIELn PARTNERSHIP - APPROVEn Mr. Watkins, nirector of Planning and nevelopment, presented this request and stated that the Planning Commission recommended approval. RAr. nick rregory appeared before the Roard on behalf of his request. There was no opposition. ipon motion made by Robert AA. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the subdivision request of Rattlefield Partnership was approved. SUBnIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - AAr. Watkins presented this request and stated that the Planning Commission recommended approval. Upon motion made by C. William dlrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the subdivision request of Lenoir City Company of Virginia was approved. Mr. Stiles stated that the Planning Commission was getting hogged down with routine matters. He further stated that he had discussed this with 211 the Chairman of the Planning Commission and they both agreed that some streamlining needed to he done and that there would he some changes in procedures from what they currently are. AN ORnINANCE TO AMEND THE FREDERICK COUNTY CODE CHAPTER 21 ZONING ARTICLE III A -1 (AGRICULTURAL- LIMITEn) DISTRICT SECTION 3 -2 USE REGULATIONS - APPROVED AAr. Watkins presented this and stated that the Planning Commission recommended approval. Mr. Rob Mitchell, Attorney representing Mr. and Mrs. Yost, appeared before the Roard on behalf of the petitioner. There was no opposition. 11pon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the following ordinance amendment was approved: AN ORnINANCF TO AAAFNn THE FRFnFRICK MINTY rOnF, rHAPTFR 21, 7.ONINr, ARTICLE III, (AGRICULTURAL LIMITED) nISTRICT, A -1, SECTION 3 -2 -25, PFRAAITTEn FXrFPTIONS ONLY WITH A CONnITIONAL IISF PERMIT TO RFAn AS FOLLOWS: 3 -2 -25,12 Restaurants REZONING APPLICATION #004 -87 OF KIM HENRY - STONEWALL MAGISTERIAL DISTRICT - TABLED Mr. Watkins presented this request and stated that the Planning II Commission recommended denial. R4r. Henry appeared before the Roard and requested that this he tabled until the first meeting, in June. The Roard concurred. REZONING APPLICATION #010 -87 OF nnu VnC - CAIA1GCDnDn RAAr:ICTCDIAI T%ICT It was noted that rezoning application number 010 -87 of Douglas and Sue r. Yost was withdrawn, REZONING APPLICATION #011 -87 OF nOM Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mr. Graham Nelson, Sr., local realtor, appeared before the Roard on 11 behalf of this request. There was no opposition. upon motion made by Thomas R. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, rezoning application number 011 -87 of nominion Associates rroup II, Inc., 8433 Euclid Avenue, Manassas Park, 2�c Virginia, to rezone 40 acres from A -2 (Agricultural General) to RP (Residential Performance) to Single Family Residential Ilse was approved. This property is located on the North side of Senseny Road (Route 657), approximately three miles West of Highway 81 and 314 miles !Vest of Opequon Creek and is identified as Parcel 41 on Tax Map 65 in the Shawnee Magis- terial nistrict. T S DERFLINGER - Conditional Use Permit Number 005 -87 of nennis nerflinger was tabled. ONDITIONAL USE PERMIT #007 -87 OF REGENCY LAKES Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Mrs. Charlotte Anderson appeared before the Roard on behalf of Regency Lakes Associates. Upon motion made by C. William nrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, conditional use permit number 007 -87 of Regency. Lakes Associates, 730 Wollaston nrive, Winchester, Virginia for an off - premise sign for Regency Lakes was approved. This sign is proposed to be placed on property located at the Southeastern border of Clarke Motors, off Route 7 'lest, which is identified as Parcel 1n6 on Tax Map 54 in the Stonewall Magisterial ')istrict. — APPROVEn Mr. Watkins presented this request and stated-that the, Planning Commission recommended approval. Mrs. Charlotte Anderson appeared before the Rnard on behalf of Regency Lakes Associates. Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, conditional use permit number 008 -87 of Regency Lakes Associates, 730 Wollaston nrive, Winchester, Virginia, for an off - premise sign for Regency Lakes was approved. This sign is proposed to he placed on property located at the Southeastern corner of James Wilkins', Jr. property, which is identified as Parcel 31 on Tax Map 55 in the Stonewall Magisterial nistrict. CONDITIONAL USE PERMIT #010 -87 OF C. JOE LIZER - GAINESRORO MAGISTERIAL DISTRICT - APPROVEn Mr. Watkins presented this request and stated that the Planning Commission recommended approval. 213 Upon motion made by Rhoda W. Maddox, seconded by Robert ti4. Rhodes and passed unanimously, conditional use permit number 010 -87 of C. Joe Lizer, HC -1, Rox 232, Cross Junction, Virginia, for an off - premise sign for the Virginia Farm Market was approved. This sign is proposed to be placed on property located at the Intersection of Route 522 and Route 789, which is identified as Parcel 252 on Tax Map 42 in the Gainesboro Magisterial District. CONDITIONAL USE PERMIT #009 -87 OF LLOYn R. RENNER - Mr. Watkins presented this request and stated that the Planning Commission recommended approval with conditions. Upon motion made by Rhoda W. Maddox, seconded by Robert AA. Rhodes and passed unanimously, conditional use permit number 009 -87 of Lloyd R. Renner, Route 5, Rox 864, #13, Winchester, Virginia, for an off- premise sign for The Factory nutlet and Surphis Sales was approved. This sign is proposed to be placed on property located along Route 522 at Albin which is identified as Parcel 242 on Tax Map 42 in the Gaineshoro Magisterial District. NAL USE PERMIT #011 -87 OF ANN MARIE BEACH - MAGISTERIAL DISTRICT - APPROVEn 11 Mr. Watkins presented this request and stated that the Planning Commission recommended approval with conditions. Mrs. Reach was present on behalf of her request. Ilpon motion made by Robert M. Rhodes, seconded by Thomas R. Throck- morton and passed unanimously, conditional use permit number 011 -87 of Ann RAarie Reach, 438 Fairmont Avenue, Winchester, Virginia, for a cottage occu- pation/heauty salon was approved. This property is located on the North- east side of Route 652, near Kernstown, and is identified as Parcel 5 on Tax AAap 63A (1) in the Shawnee Magisterial DlStrict. ANNUAL REVIEW RENEWAL ANn CANCELLATION OF CONDITIONAL USE PERMITS - APPROVEn 11pon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the following conditional use permits requiring 11 renewal were approved: ACTIVE CONDITIONAL 11SF PERMITS I. Refore Advertising Was Required - No advertising required for renewal. A. No Time Limits 007 -74 - Orrick Cemetery 02 /13/74 Shawnee 214 040 -75 - Royd J. linger, Jr. 05/14/75 067 -76 - Theodore H. & RAargaret P. Sisk 07 /14/76 010 -74 - Fred. Co. Fruit Growers 04 /10/74 001 -79 - Robert F. neHaven 02 /14/79 019 -74 - Leslie RAOgle 03/13/74 n34 -75 - National Trust for Historic 12/13/78 n09 -77 Preservation 02/12/75 005 -77 - Rattle of Cedar Creek Campground 07 /20/77 050 -75 - howling Company, Inc: (sign) 11/12/75 052 -76 - reorge Kelchner (signs) 01/28176 022 -78 - Round Hill Ruritan Club (sign) 01 /10/79 055 -76 - National Advertising Co.(sign) 03/72/76 026 -74 - Stanford & Inge Co. (sign) 07/24/74 R. RAohile Homes (For Information Only) 01/24/79 004 -74 - Russell Swimlev 01 /09/74 008 -74 - rlenn Russell 02/13/7u 018 -74 - Forrest Lake Estates RAHP 03/25/76 033 -74 - Earl L. Armel 12/11174 C. One Year Time Li -mit 002 -78 - Lake Holiday Country Club (sign) n5/10/78 006 -78 - Edward T. & Carol R. Place 07/12/78 009 -78 - Joesph A. Helsley nR/23/78 010 -78 - Jack Rlack 09 /13/78 068 -76 - Betty J. Peacemaker 08 /25/76 004 -77 - D. Emory Wilson 04/25/77 n18 -78 - Francis & Helen Kowalski 12/13/78 n09 -77 - RAargaret A. Carter 10/26/77 014 -78 - RAarcus IV. Reid 01/10/79 017 -78 - Fred. Co. Fair Ass. 01/10/79 019 -78 - Linwood Heironimus 01/10/79 003 -79 - Hnion Hall 02/28/79 004 -79 - Eston L. Keeler (sign) 02 128/79 005 -79 - Eston L. Keeler 04/12/79 023 -78 - Charles 19. Rush 01/24/79 008 -77 - Rigman's Restaurant (sign) n8/17/77 11. After Advertising was Required A. No Time Limits - No Advertising Required for Renewal Shawnee Shaw nee raineshoro raineshoro Openuon npequon npequon Ruck Creek Rack Creek Rack Creek Stonewall Stonewall Stonewall Stonewall Opequon Rack Creek raineshoro raineshoro raineshoro raineshoro Rack Creek Rack Creek Rack Creek Stonewall Stonewall Stonewall Stonewall Stonewall Stonewall Sto newa I I Shaw nee Shaw nee 215 009 -79 - Richard & Merle Kerns 06/20/79 Caineshoro 015 -79 - Loring R. Nail 07/11/79 Rack Creek 024 -79 - r)r. Robert Kapp 02/13180 Shawnee 025 -79 - Powlen Equipment Company 02/27/80 Shawnee S. One Year Time Limit - Advertising Required for Renewal 010 -79 - rlavid 6. trim 07/11/79 Stonewall 003 -80 - Albert & Sandra Poore 06/11/80 Rack Creek 005 -80 - Robert & Retty Kerns 06 /11/80 raineshoro 014 -80 - John M. & Shirley Klein 12/10180 Rack Creek 011 -80 - Ralph Poe (sign) 11/12/80 raineshoro 012 -80 - C. John & Linda A. Martin 11/12/80 rainesboro 019 -80 - Richard J. Scherzinger 12/1n/8n Opequon C. Annually Renew And Review - Advertising Required for Renewal 011 -79 - Frvin & Margie Nates 07 /11/79 Shawnee 008 -80 - Melvin F. Nail 09 /10/80 Rack Creek 021 -79 - Ralph 1N. Poe 11/14179 Rack Creek 001 -81 - rary A. Wygal 04/08/81 Shawnee 002 -81 - Robert F. Zeigler (sign) 04/08/81 Shawnee 004 -81 - Granville R. McCauley 06 /11/81 raineshoro 005 -81 - Charles A. Strother, Sr. 06/11/81 raineshoro 008 -81 - Wesley L. Spangler 06 /11/81 Shawnee 009 -81 - Margaret (-,. Rrown 06 /11/81 Rack Creek 013 -81 - Patricia A. Abbott 10/14/81 Rack Creek 014 -81 - William r). Payne 10/14/81 Opequon 016 -81 - Bernard & Sally McClung 11/10/81 Stonewall 018 -81 - Elmer H. Lauck 01/20/82 rainesboro 019 -81 - Craig & Seri Kern 01/2n/82 raineshoro 003 -82 - Mr. & Mrs. Jerry Harris 04/14/82 Stonewall 005 -82 - Lloyd L. & Carolyn J. Roberts 04/28/82 Stonewall 007 -82 - Stephen & Sue Culbert 05 126/82 Shawnee 008 -82 - rilbert C. Mills 05/26/82 Opequon 009 -82 - Cohoka Corporation 05/2n/82 Rack Creek 010 -82 - Joseph S., Jr. & Lynda H. nuRose08 /11/82 raineshoro 015 -82 - Peter G. f, Crystal M. nassler 11124/82 Gaineshoro 016 -82 - John H. Wert 11/12/83 Opequon 017 -82 - Charles H. & Nancy J. Thompson 11/12/83 Gaineshoro 018 -82 - Jacob Puffenberger 12/23/83 Gaineshoro 216 020 -82 - Joseph C. Smith (sign) 11/26/83 Stonewall 002 -83 - Glenwood Nicholson (sign) 14/27/83 Stonewall 003 -83 - Chester S. Webber 14/27/83 Stonewall 004 -83 - AAarvin n. Hoffman 15/25/83 Stonewall 005 -83 - AAichael nwayne & "Aartha I-lockman 15/25183 Shawnee 008 -83 - P. n. Brown (sign) 18/24/83 Stonewall 009 -83 - Cary Ray Hunt 18/24183 Rack Creek 010 -83 - Talbert F. neHaven 11/19/83 Gainesboro 002 -84 - Raymond R. Leckliter, Sr. 15/09/84 Rack Creek 004 -84 - Mayne AA. Brandt, III 07/11/84 Stonewall 006 -84 - Philip F. & Mary V. Wine 08/22/84 Gainesboro 007 -84 - Shenandoah Valley nil Corp. 09/12/84 Gaineshoro 008 -84 - Nerangis Ent. (sign) 10/03/84 Stonewall 001 -85 - John IV. H. & Cloria AA. Collins n2/13/85 Shawnee 002 -85 - Charles !9. & Adrienne[ Schnahle 03/13/85 Stonewall 004 -85 - Glenn C. Whitacre 05/nR/85 Gaineshoro 005 -85 - navid F. & Nancy AA. Ritter 05 /08/85 Shawnee 006 -85 - Iva 14. Petre (Tabled) 05 /08/85 npequon 007 -85 - Timber Ridge AAinistries O6 /11/85 Shawnee 008 -85 - Charles F. Cochran 07 /10/85 Gainesboro 009-85 - Hansford Houston neWeese 08 /28/85 Stonewall 012 -85 - Raymond navis, Jr. 11/13/85 C1pequon 002 -86 - Kenneth Reed, Jr. 03/19/86 Gainesboro 003 -86 - Richard S. Russell 03 /19/86 npequon 004 -86 - Maynard F. AAowhray 06/04/86 Shawnee 005 -86 - nrville A. Comer 06/04/86 Shawnee 006 -86 - Rodney L. Cowley 07/02/86 Gainesboro 007 -86 - Ronald J. neHaven 07 /02/86 Gaineshoro On8 -86 - Robert F. & Jeanine ';paid 07 /02/86 rainesboro 009 -86 - Charles A. AAercer 08 /06186 Shawnee 011 -86 - Beulah R. Lind 02 /04187 Gainesboro 012 -86 - John 0, Hahn 02 /04187 Rack Creek - -- 013-86 - Joseph C. Smith 02 /04/87 Stonewall 002 -87 - Janet Bissell 02/04/87 Gainesboro n. Three Year Time Limit - Staff Review Only 010 -80 - Ralph & Veronica AAachotka 10/08/80 Rack Creek 025 -80 - Robert S. Hawkins 02 /11/81 Back Creek 21; F. Five Year Time Limit - Staff Review Only 020 -80 - M. Lucy Luttrell & Ruth A. whetzel 02/10/80 Opequon 024 -80 - Lawrence Johnson 02/11/81 Opequon F. No Time Limit - Staff Review Only 022 -80 - Thomas & Barbara Conrad 12/10/80 Opequon G. 120 -nay Time Limit 010 -86 - Charles & Faye Grady 10/22/85 Opequon The following conditional use permits will he advertised for cancella- tion for public hearing at the June meeting: 015 -78 - Anton R. Papierniak 003 -81 - Joseph Geraci 007 -81 - John & Brenda Owings 011 -82 - Michael J. & Mary C. Tilock 006 -83 - Craig n. & Seri K. Kern 003 -85 - Zulfigar Ahmed 013 -85 - Roger Fitzwater 001 -86 - Cheryl L. Anderson COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report: The Fire and Rescue Committee met on April 20, 1987, at 7 :30 P.M., in the gore Fire Company facility. All Fire Companies were represented. The following items were discussed. Items Requiring Board Action None Items Not Requiring Action niscussion of Fnhanced 911 The County Administrator advised the Committee that there was a dis- tinct possibility that the system as presented to the Frederick County Board of Supervisors could not he implemented. It was also explained that, if this was the case, the County would he put in a position of not imple- menting the system. The County Administration will he meeting with repre- sentatives of the telephone company to determine the future of this pro- posal. Mr. Riley explained how this came about. 21_� Requests Made 1. Hydrant installation at Jiffy Mart on Route 11 North and Red Bud Roa d. 2. Forward current subdivision plats and road names to Central nis- patch. 3. Request for dry hydrant in kit. Falls Park. Perry Silva Honored The Fire and Rescue r:ommittee and Association honored Perry Silva for his efforts as President of the Association and his ability to bring the Association together. The next meeting will be held RAay 18 at the Star Tannery Fire Company facility. PUBLIC WORKS COMJITTEE REPORT kAr. nrndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on Riay 6, 1987, at 11 :00 A.M., in the Conference Room in the Old Courthouse. Present were Rill nrndoff, Will Owings, Wayne t4iller, Keith Tuhandt, John Riley, Steve Owen, Fd Wright, Harold Whitacre, Fsther Royd and representatives of the SPCA, including Paul Hibier and Sandra Rrown. The following items were discussed: Items Requiring Action niscussion of Request from John cordon The Committee discussed the attached request from Mr. cordon to rent some pasture land from the County on Route 655. The Committee recommended approval and suggested that an agreement be prepared by the County Attorney to include a "hold- harmless" clause. Ilpon motion made by C. William Orndoff, Jr., seconded by will L. Owings and passed unanimously, the above recommendation was approved. discussion of Request for Replacement Vehicles The Committee discussed and recommended approval of the °tanning and Ruilding nepartment's request for three replacement vehicles and one additional vehicle for the new Inspector. Upon motion made by C. William nrndoff, Jr., seconded by Will L. Owings and passed unanimously, the above recommendation was approved and will be paid for out of Fund Ralance. niscussion of Computerized kAaintenance System for the om a icia en ei^ 219 The Committee discussed a proposed computerized maintenance system to be purchased jointly by the City and the County to provide energy savings through maintenance system trouble- shooting and control. The Committee recommended that $25,000 be included in the FY 87 -88 budget for the County's 50° share of this system. The City of Winchester's proposed budget for the Joint Judicial Center is attached, which shows full funding of the system. Upon motion made by C. William Orndoff, Jr., seconded by INIII L. Owings and passed unanimously, the above recommendation was approved. Items Not Requiring Action niscussion of Landfill Rate Amendment for Construction rs The Committee discussed a request from BFI to charge by the cubic yard rather than by the ton. Recause of projected revenue losses, the Committee rejected the request. niscussion of Rack Creek Container Request The Committee recommended that staff research the cost of locating two or three dumpsters on Route 671. niscussion of Request to Cut Hay at Old Landfill Site The Committee recommended that this he competitively bid. Review of Landfill Correspondence The Committee approved a draft letter to property owners located adja- cent to the new Landfill site advising them of the County's plans for a new Landfill, as required by State law. The Committee also reviewed a memoran- dum regarding the most recent Landfill progress meeting with Foundation Fngineering, copy attached. AAr. Throckmorton requested that the issue of roads needed to he addressed in this letter as he had numerous inquiries concerning this. Review of April Report from Animal Control Officer Copy attached. niscussion of County Kennel Renovation The Committee instructed staff to continue to gather information on various building plans and discussed improvement options with representa- tives of the SPCA. PAr. Stiles stated that he did not feel this situation was critical and he did not feel the County needed to huild a kennel at this time as correc- tive construction he done at the present kennel. 220 niscussion of Request for Additional Policies for Third arty nspec ions Several additional policies for Third Party Inspections, copy attached, were approved by the Committee. niscussion of Warehouse Inspection Fees The Committee approved the Planning and Ruilding nepartment's request to set inspection fees for all warehouses at $.06 per square foot in order to rectify a problem with the fee administration for different types of warehouses. niscussion of Fngineer/nirector of Code Administration The Committee's recommendation on this position was suggested as a discussion item in Fxecutive Session at the next Roard of Supervisor's meeting. TRANSPORTATION COMMITTEE REPORT kir. Watkins presented the following report: The Frederick County Transportation Committee met on April 21, 1987 and discussed the following items for approval: Rural Addition Request (.16 miles !Test of Route 608 and .97 miles South of Route 522 North, r,aineshoro AAagisterial nistrict.) Transportation Safety Request (Town of Middletown) Upon motion made by Will L. Owings, seconded by Thomas R. Throckmorton and passed unanimously, to support this request. Rufflick Road Improvements /Winchester Airport and n us r a , ccess Resolution supporting industrial access fund. Llpon motion made by Thomas R. Throckmorton, seconded by Robert �A. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, the Transportation Committee for the County of Frederick, Virginia wishes to improve access to the Winchester Regional Airport and surrounding industrially zoned land; and, WHEREAS, said facility is located in the County of Frederick, Virginia; and, WHEREAS, the Southern access must be upgraded to improve regional industrial location access; facilitate traffic loop patterns around the regional facility; improve and encourage compatible airport 221. NOW, THEREFORE, BE IT RESOLVEn, that the Transpor- tation Committee does hereby recommend to the Planning Commission and the Board of Supervisors of the County of Frederick, Virginia that they support industrial access funding from the Virginia nepartment of Transportation provided that land, right -of -ways, easements, etc. he acquired by the Air- port Commission consistent with their fiscal plans. BE IT FURTHER RESOLVEn, that the Transportation Committee recommends that the Frederick County Roard of Supervisors guaran- tee the right -of -way for the proposed improvement for industrial access funds. Resolution supporting airport access funds. Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the following resolution was approved: WHFREAS, the Transportation Committee for the County of Frederick, Virginia wishes to improve access to the Winchester Regional Airport in accordance with Section 33.1 -221 of the Code of Virginia for access roads to publicly owned airports; and, WHEREAS, said facility is located in the County of Frederick, Virginia; and, WHEREAS, the Southern access must he upgraded to improve regional location access; facilitate traffic loop patterns around the regional facility; improve and encourage compatible airport growth patterns; enhance use by industrial users located in the Southern portion of the Winchester- Frederick County region; remove mixed residential and airport traffic; promote and facilitate airport access from all areas with- in the region; and complete the plans for total facility access from Route 50 and Route 522; NOW, THEREFORE, BE IT RESOLVED, that the Transpor- tation Committee does hereby recommend to the Planning Commission and the Roard of Supervisors of the County of Frederick, Virginia that funding he requested from the Virginia department of Transportation for airport access provided that land, right -of -ways, easements, etc., he acquired by the Air- port Commission consistent with their fiscal plans. BE IT FURTHER RESOLVEn, that the Transportation Committee recommends that the Frederick County Roard of Supervisors guarantee the right -of -way for the proposed improvement for airport access funds. Recommendation of projects to be placed on the Six Year Plan. Upon motion made by Thomas R. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, the following resolution was approved: The Frederick County Transportation Committee recommends support of placing the Rufflick Road /Winchester Airport Industrial Access Road Improvement Project on the 1988 -89 Six Year Secondary Road Improvement RAajor Project List. The project will incorporate Industrial, Airport and Secondary Road funds for the proposed new access road connecting with Route 522 South and for proposed improvements to the existing Rufflick Road. The Transportation Committee further recommends that the existing connec- tion of Rufflick Road and Route 522 South be realigned to improve site distance; and that upon the construction of the new airport/ industrial access road, Rufflick Road be improved with a cul -de -sac or a limited residential access land to provide improved safety and residential traffic separation from airport and industrial uses and that the replaced portion of the existing Rufflick Road right -of -way he abandoned when necessary and made part of the Winchester Airport. The Frederick County Transportation Committee recommends support of this project with a combination of Airport and Industrial Access funds as 222 well as considering Secondary Road Improvement Funds during the 1988 -89 Road Improvement Planning process. At their meeting of May 6, 1987, the Frederick County Planning Commis- sion voted to approve the following resolutions and recommendation: Rufflick Road Improvements /Winchester Airport and T 715 " 97 - 17a ccess Resolution supporting industrial access fund. Resolution supporting airport access funds. Recommendation of projects to he placed on the Six Year Plan. The vote on the above resolutions and recommendation was: Yes: Mrs. ropenhaver and RAessrs. RAcnonald, Stiles, Rrumhack, roIIa�, neHaven, Wilson, Romine. No: Col AAyers. The Planning Commission approved the Rural Addition Request. This item will come to the Roard at a later date after the "Teed is prepared. The final item, the transportation safety request from Middletown, was tabled. KArs. RAaddox stated that she had received three pieces of correspond- ence from the Leary School concerning Route 699. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, pre- sented the following report and stated that it was for the Roard's informa- tion and that no action was necessary: The Law Enforcement and Courts Committee met on Thursday, RAay 7, 1987, 10 :00 A.M., in the Conference Room, Personnel Office. Present were Robert M. Rhodes, Chairman of the Committee; Charles R. Mcllwee; Larry P. rover - stone; John F. Liggett, Administrative Assistant, Sheriff's nepartment; Lt. Rob Williamson, Sheriffs nepartment; John R. Riley, Jr., County Admini- strator and Stephen F. nwen, Assistant County Administrator. Rhoda IV. Maddox was absent. The Committee submits the following: niscussion of Radio Equipment Upgrade lip W11 No The Committee reviewed the attached recommendation from the State Office of Emergency Services for comprehensive radio upgrade of the Frederick County Sheriffs nepartment. It was felt that we should proceed but that the upgrade should be County wide. This proposal would enable the County to respond to emergencies that involve more than one agency. This point is essential when one considers the potential for transportation and weather related disasters in Frederick County. 223 The estimated cost of $232,352 is attached. This cost estimate is for Frederick County Sheriffs department personnel, Animal Warden and County Administrator's Office. In order to include the Commonwealth's Attorney, Public Works, Parks and Recreation and Sanitation Authority to the system it would cost an additional $64,000. The Committee recommends that we proceed with the proposal as amended. Purchase of the system should be through lease /purchase. This purchase proposal would enable the County to keep pace with technology and upgrade the system without having to purchase new technology. It is further recommended that the purchase of this system he coordi- nated by the Sheriffs department. This will enable the department to mon- itor what units have multi channel capability. The department will also assign unit numbers and train operators. This process will complete the last and vital link in the County's overall emergency preparedness plan. This plan, if adopted, would require approximately $30,000 appropriat- ed for down payment and $4,500 appropriated per month for 60 months under lease /purchase. The following items were discussed but do not require action: Regional Jail Project The County Administrator advised the Committee that request for quali- fications for architectural services have been advertised. The proposals are to be submitted no later than June 2. Final selection for interview will follow shortly thereafter. Regional Jail Roard Formation The County Administrator advised that the Regional Jail Roard should he formed prior to construction. This Roard should employ a regional jail- or as soon as possible after formation of the Roard. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, hay 5, 1987. All members were present. The following items require Roard action: Request from the School for School pproprlat on Fans ers eratinq Fund The director of Finance is requesting appropriation transfers in the amount of $667.22. The Committee recommends approval. 224 lJpon motion made by Will L. Owings, seconded by Robert NA. Rhodes and passed unanimously, the above recommendation was approved. Request from Division of Court Services for a Supple- The Court Services Director is requesting an appropriation of $19,802 (FY 86 -87) for the Department of Criminal Justice Services Work Release Grant. No additional local funds are required. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert RA. Rhodes and passed unanimously, the above recommendation was approved. Donation Request from Handley Library A $14,000 general fund appropriation is requested to help with the purchase of computer equipment at Handley Library. The Committee recommends approval. Ilpon motion made by INIII L. Owings, seconded by Robert HA. Rhodes and passed unanimously, the above recommendation was approved. Request for Petty Cash Increase from the Inspections The Planning Director is requesting the Inspections nepartment he allocated a $15.00 increase in their petty cash fund. The Committee recommends approval and also recommends the Department establish a routine for keeping appropriate change on hand. Upon motion made by Will L. Owings, seconded by Robert AA. Rhodes and passed unanimously, the above recommendation was approved. Request for general Fund Donation to Operation C- L -F -A -N F7 97-99 James Longerheam met with the Finance Committee and requested we participate in Operation C- L- F -A -N. The Committee recommends we donate up to $54,000 in the area of education. Upon motion made by Robert A4. Rhodes, seconded by Will L. Owings and passed unanimously, the above recommendation was approved with the County being committed to grant until fiscal agent or controlling agent is decided upon. The Roard will decide later where it is to be spent. Request for general Fund Appropriation Transfer Request for general fund appropriation transfer in the amount of $1,344.25 for the microphone system in the Roard room. The Committee recommends approval. I Ipon motion made by Will L. Owings, seconded by Robert AA. Rhodes and passed unanimously, the above recommendation was approved. Request for General Fund Appropriation Transfer MWOMMOMW IJpon motion made by Due to the requests from nepartments not assigned a vehicle, the County Administrator is requesting 57,500 to purchase a vehicle to he assigned to his office. The Committee recommends approval. 11 Upon motion made by Will L. Owings, seconded by Robert AA. Rhodes and passed unanimously, the above recommendation was approved. Refund of Workers Compensation Premium Attached is a letter from J. V. Arthur referencing a workers compensa- tion refund in the amount of $13,709. The Committee recommends appropria- tion of this money in the general fund contingency line item. IJpon motion made by Will L. Owings, seconded by Robert AA. Rhodes and passed unanimously, the above recommendation was approved. REnUEST - STREET SIGN, VASSAR nRIVE, COLLEGE PARK MWOMMOMW IJpon motion made by Mr. Riley presented this request for an appropriation of $100.00 for a street sign, pole and installation in College Park Subdivision. Pending additional information, this request was tabled. BOARn RETIREn INTO EXECUTIVE SESSION Upon motion made by C. William Orndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Roard retired into Fxecutive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARn WITHnREW FROM EXECUTIVE SESSION Upon motion made by C. William nrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Roard withdrew from Executive Session. BOARn RECONVENEn INTO REGULAR SESSION Upon motion made by C. William nrndoff, Jr., seconded by Thomas R. Throckmorton and passed unanimously, the Roard reconvened into Regular Session. KENNETH COFFELT APPOINTER AS nIRECTOR OF COnE ENFORCE- MIEN I MWOMMOMW IJpon motion made by Thomas R. Throckmorton, seconded by C. William Orndoff, Jr. and passed unanimously, Kenneth Coffelt was appointed as Director of Code Fnforcement at an annual salary of $27,500. 226 UPON MOTION MILY MAnE, SECONnEn ANn PASSEn UNANIMOUSLY, IT WAq ORnFRFr1 THAT THE ROARn OF SIIPFRVISnRS AnJOtIRid. ar o upe visors