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April 08, 1987 Regular Meeting182 A Regular Meeting of the Frederick County Board of Supervisors held on April 8, 1987, 7 :15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice - Chairma Robert M. Rhodes; Rhoda W. Maddox and C. William Orndoff, Jr. Thomas B. Throckmorton was absent. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend James R. Driscoll of Burnt Factory United Methodist Church. ADOPTION OF AGENDA Mr. Riley stated that he had a request from the Highway Department for a temporary road closing. Mr. Orndoff stated that he had a memorandum dealing with the issu of building permits. Mr. Owings stated that Mr. Malcolm, Assistant Superintendent Schools, was present to present the Board with the revised figures for M: construction of the Gore /Gainesboro School. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the Agenda was adopted as amended. TOM PERINTENDENT OF SCHOOLS CTION Mr. Malcolm appeared before the Board presenting a revised copy of the figures submitted earlier for the construction of the Gore /Gainesb School in the amount of $139,737 less than what was presented earlier. H stated that there had been increases in the amount of $7,064. Mr. Stiles noted that the building permit fee would not be waived. stated that, with the concurrence of the Board, he would refer this matter back to the Finance Committee for their review and recommendation. LOSE MAY 1, 1987 IN OBSER' ..I Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W. Maddox and passed unanimously, to close County offices on May 1, 1987 in observance of the Apple Blossom Festival. CHRISTOPHER A. MOLDEN APPOINTED TO THE SANITATION 185 Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, Christopher A. Molden was appointed to the Sanitation Authority from Back Creek District, said term to commence on April 15, 1987 and expire on April 15, 1991. YNEZ HE THE GOP COMMITTEE_ ADDRES Mrs. Ynez Hetland, Chairman of the GOP Committee, appeared before the Board to oppose the recent firing of the County Registrar Marjorie Jenkins and the hiring of Peter Mowitt for this position. Mrs. Hetland read a prepared statement concerning the policies of the Electoral Board and cited various areas where she did not feel they were in compliance with the State Code in the operation of this office. Mrs. Hetland noted that the Vice - Chairman of the Electoral Board and the Chairman of the Democratic Committee were in business together and she felt this was a definite con- flict of interest. She further stated that there were two very qualified females that had applied for this job, one being a former Registrar and she was not interviewed. Mr. Stiles asked Mr. Good, Vice - Chairman of the Electoral Board, who was present, if he had anything to say in response to the statement Mrs. Hetland had made. Mr. Good replied no, that he was not prepared to respond at this time. Mr. Stiles requested that Mr. Good be present at the Board meeting on April 22 to respond to these allegations. Mr. Good replied that he would be present. ANITA FARMER, PRESIDENT. BLUE RIDGE REALTORS: RE Mrs. Anita Farmer and Mr. Rex Wakeman appeared before the Board and read the following statement: Dear Mr. Chairman: On behalf of the Blue Ridge Board of Realtors and the Top of Virginia Builder's Association, we would like to express our concern for the alleged sewer problem in Fredericktowne and nearby subdivisions. According to an article which appeared in the Winchester Star on February 10, 1987, captioned "Sewage Amok in Fredericktowne", the public was lead to believe, and unfortunately did believe, that a catastrophic problem exists in these areas. Immediately a number of real estate negotiations were halted leaving sellers with seemingly unsalable property and builders who have on going projects saw interest drop sharply. Through meetings with County Administrator, John Riley, it appears that the County is making an aggressive effort to reach a solution to this 184 problem. With this in mind, our groups feel that the public should be made aware of the true conditions that exist and just what steps are being taken so they won't panic or overeact to inflammatory and misleading news articles which present an overblown view of the situation. Both our groups commend the timely reactions by the County Administra- tor's Office and the Sanitation Authority and hope that our questions can be answered and entered in the formal record of this evening's meeting. /s/ Anita Farmer Anita P. Farmer, President Blue Ridge Board of Realtors, Inc. /s/ Rex L. Wakeman Rex L. Wakeman, President Top of Virginia Building Assoc. Mr. Stiles stated that this article appeared in the Winchester Evening Star on February 10, 1987 and he felt that the headline was what caused everything to be blown out of proportion. Mr. Wellington Jones, Engineer/ Director of the Sanitation Authority, appeared before the Board and stated that in the Stephens Run area, the infiltration problem had caused sewage to back up in three homes. Of these three homes, one did not have an appropriate building permit and to his knowledge these were the only three homes that had had any problems. Mr. Orndoff referred to a memo dated this date from Steve Gyurisin addressing the issue of Parkins Mill Service Area, Updated Sewage Facilities Plan and the staff's opinion that the Parkins Mill Plant can be justified in terms of needed capacity to serve the existing Stephens Run Lakeside areas. RESOLUTION IN FA ED TO TO THE WINC Mr. Riley presented the following resolution: WHEREAS, the Board of Supervisors for the County of Frederick, Virginia, as a member of the Winchester Regional Airport, is desirous of improving access to the Winchester Regional Airport in accordance with Section 33.1 -221 of the Code of Virginia for access roads to publicly owned airports; WHEREAS, said facility is located in the County of Frederick, Virginia; WHEREAS, there is a section of secondary roadway, designated State Route 645, which must be relocated to improve access and relocate the main terminal; and WHEREAS, it is the desire of the Board to expend these funds in fiscal year 1987 -88; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does hereby formally request funding from the Virginia Department of Transportation Commission for Airport access funding in the amount of $250,000 to relocate State Route 645 to provide access to a new terminal complex. BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors guarantees the right -of -way for the proposed impr ment and relocation and the adjustment of utilities as required for these projects from funds other than Airport Access Funds. 1s Mr. Paul Anderson, Chairman of the Authority, appeared before the Board to explain the expenditure of funds. 1987 -1988 BUDGET APPROVED AS SUBMITTED Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the 1987 -1988 County Budget was approved. The follow- ing resolution was read: WHEREAS, a notice of public hearing and a budget synopsis has been published and a public hearing held on March 25, 1987, in accord- ance with Title 15.1, Chapter 4, Section 15.1 -162, of the Code of Virginia, 1950 as amended, THEREFORE BE IT RESOLVED, by the Board of Supervisors of the County of Frederick, Virginia, that the budget for the 1987 -88 fiscal year as advertised in the Winchester Evening Star on March 14, 1987, as amended be hereby approved in the amount of $50,598,049.00 and that appropriations in the amount of $50,598,049.00 be hereby authorized for the 1987 -88 fiscal year and, BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, does herein adopt the tax rate for the 1987 assessment year at a rate of 55� to be applied to real estate, the rate of $4.25 to be applied to personal property, the rate of $4.00 to be applied to merchants capital and the rate of $4.35 to be applied to machinery and tools and, BE IT FURTHER RESOLVED, that appropriations are hereby authorized for the central stores fund, special welfare fund, and unemploy- ment compensation fund equal to the total cash balance on hand at July 1, 1987, plus the total amount of receipts for the fiscal year 1987 -88. Mr. Stiles noted that there had been a ten cent decrease in personal property and no tax increase. RESOLUTION REQUESTING ASSISTANCE FROM THE VIRGINIA Mr. Riley read the following resolution: E WHEREAS, fruit growers and other employers in the Winchester area cannot locate an adequate number of local workers for seasonal and fulltime employment, and rely on the Job Service Division, Virginia Employment Commission, for referrals; WHEREAS, new immigration regulations require all workers to be verified as eligible for employment; WHEREAS, employers are to be held responsible for the employment of undocumented employees but do not have the resources needed to verify an applicant's employment eligibility; and WHEREAS, it is in the public interest to have potential workers verified as to employment eligibility by the Virginia Employment Commission and the equivalent departments from other States when they are referred to employers for work. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Frederick, Virginia, that the Virginia Employ- ment Commission is hereby requested to verify the employment eligibility status of all potential workers when they are referred for employment; BE IT ALSO RESOLVED, that the United States Department of Labor is requested to coordinate employment eligibility verification programs with the employment services of other States; BE IT FURTHER RESOLVED, that Federal and State legislative representatives are hereby requested to introduce legislation authorizing and encouraging this service for employees, employers and the public. RESOLVED, this 8th day of April, 1987. /s/ Kenneth Y. Stiles Kenneth Y. Stiles, Chairman /s/ Will L. Owings Will L. Owings, Vice - Chairman /s/ Robert M. Rhodes Robert M. Rhodes ATTEST: /s/ John R. Riley, Jr. John R. Riley, Jr., Clerk Board of Supervisors s/ Rhoda W. Maddox ;hoda W. Maddox /s/ Thomas B. Throckm Thomas B. Throckmorton /s/ C. William Orndoff Jr. C. William Orndoff, Jr. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the above resolution was approved. Mr. C. B. Ashby, Chairman of the Frederick County Fruit Growers Association, endorsed this resolution on behalf of the Association. EMPLOYMENT COMMISSION JOB Mr. Gene Schultz, Manager of the local Employment Office, appeared before the Board to explain the new labor law that goes into effect on June 1 and that all employers in the United States will be affected. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the Job Service Plan of Service for Program Year 1987 was approved as presented. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE_ Mr. Riley presented this ordinance amendment. Mr. William Still, President of the Homeowners Association of Shawnee- land, appeared before the Board and stated that the citizens have done as much as the law allows and that nothing further can be done without a Law Officer and if assistance is not forthcoming in the very near future he was afraid that someone would be hurt. No one appeared in opposition to this ordinance amendment. Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff, Jr. and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTE 15, ARTICLE I, BY THE ADDITION OF SECTION 1 -9, SHAWNEELAND SUBDIVISION, LAW ENFORCEMENT OF PRIVATE 187 ROADS AND STREETS TO READ AS FOLLOWS: 1 -9 The private roads and streets in the subdivision known as Shawneeland shall be designated as highways for law enforcement purposes only. Mr. Stiles stated that this has been a problem for some time and that this ordinance amendment is long overdue. REZO APPLICATION 0004 -87 OF KIM HENRY - STONE Rezoning'Application Number 004 -87 of Kim Henry was tabled by the Planning Commission. APPLICATION #009 -87 OF WALTER L. PUGH - Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended denial. Mr. Pugh appeared before the Board on behalf of his request to explain what his plans were for this property. Mr. John Goodwin, Vice - President, Board of Trustees of Westminster- Canterbury, appeared before the Board and stated that his Board was con- cerned about the density of this property but otherwise had no concerns and did unanimously approve this request. Mr. Thomas, adjoining property owner, appeared before the Board and stated that he preferred to leave the property zoned as it is. Mrs. Maddox asked how many townhouses were scheduled to be built. Mr. Watkins replied about eighty, he was not sure without checking. Upon motion made by Rhoda W. Maddox and seconded by C. William Orndoff, Jr., to approve rezoning application number 009 -87 of Walter L. Pugh, 354 Wood Circle, Winchester, Virginia, to rezone 3.8792 acres from B -2 (Business General) to RP (Residential Performance) for residential garden apartments and /or townhouses. This property is located on West- minster- Canterbury Drive, off Route 522 North and is identified as Parcels G, H and I on Tax Map 53 in the Gainesboro Magisterial District. The above motion was approved by the following recorded vote: Aye - Will L. Owings, Robert M. Rhodes, Rhoda W. Maddox and C. William Orndoff, Jr. Nay - Kenneth Y. Stiles. Mr. Stiles stated that he felt this was a County problem not satisfied with a County Ordinance as it does not state what can be built on small lots. •. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, to request that the Planning Commission revise the R -P zoning as it impacts on small pieces of property. REZON TION #010 -87 AND SUE C. YOST - Rezoning Application Number 010 -87 of Douglas and Sue C. Yost was tabled. USE PERMIT NIS DERFLINGER - oR VIN Conditional Use Permit Number 005 -87 of Dennis Derflinger was tabled. CONDITIONAL USE PERMIT #006 -87 OF R. THOMAS AND_C Mr. Watkins presented this request and stated that the Planning Commission recommended approval with conditions. Mrs. Carolyn Malcolm appeared before the Board on behalf of her re- quest. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, conditional use permit number 006 -87 of R. Thomas and Carolyn G. Malcolm, 73 Wilkins Drive, Winchester, Virginia, for a Beauty Shop was approved. This property is located on 1108 Senseny Road, Route 657, and is identified a Parcel 3 on Tax Map 54C in the Shawnee Magisterial District. REVIEW OF P ERVICE AREA SEW Mr. Watkins presented this request. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the request of the Frederick County Sanitation Authority to review the proposal to locate a new wastewater treatment plant at Parkins Mill was approved as presented. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE CHAPTE I. �,..nui- AMA 11 2 r vni u_i 1 ICu imn11CTDlAl 1 r11CTDIr� R — Mr. Watkins presented this ordinance amendment. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE XIV, M -1 (LIGHT INDUSTRIAL) DISTRICT, SECTION 14 -4, HEIGHT, AREA AND BULK REGULATIONS TO READ AS FOLLOWS: 14 -4 HEIGHT, AREA AND BULK REGULATIONS 189 14 -4 -2.2 Distance buffers, as defined by 5 -7 -7.1 of this Chapter, shall be required on lots which abut land in any Residential District or land areas in other zoning districts which are predominantly residential in nature. On such lots an active buffer, as defined by 5 -7 -7.2 of this Chapter, of two hundred (200) feet shall be provided, and an inactive buffer, as defined by 5 -7 -7.3 of this Chapter, of one hundred and fifty (150) feet shall be provided. The above buffers may be decreased up to 60% if total screening is provided and up to 30% if partial screening is provided. 14 -4 -2.2.1 In such cases screen buffers, as defined by 5 -7 -7.4 of this Chapter, may be required in addition to the distance buffers. Existing features and vegetation shall be used wherever possible and practical for screening. Additional screening may be required where necessitated by the nature of the industrial use or the topography of the site or adjacent land in order to meet the intent of this section. It may be required that existing vegetation be maintained within the inactive buffer. 14 -4 -2.2.2 In order to meet the intentions of this article, woodland, as defined by this Chapter, shall not be disturbed on land for which a master plan has not been approved according to the requirements of Article VI of this Chapter. No land disturbance permit shall be issued on land for which a master plan has not been approved according to Article VI of this Chapter. The above shall not apply to land for which the master plan requirements have been waived. The administrator may allow the disturbance of small areas where the disturbance will alleviate potential health or safety problems or will not significantly violate the intent of this article. 14 -4 -2.4 MAXIMUM LOT COVERAGE A minimum of twenty -five percent (250) of the area of any lot shall contain a combination of landscaped areas or woodlands, as defined. OTHER PLANNING ITEMS SUBDIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Upon motion made by C. William Orndoff, Jr., seconded by Robert M. Rhodes and passed unanimously, the subdivision request of Lenoir City Company of Virginia was approved. PARTMENT OF HIGHWAYS AND TRANS - Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the request by the Virginia Department of Highways and Transportation for temporary closing of Routes 622 and 624 for repairs was approved. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT i90 Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the following report: The Fire and Rescue Committee met on March 16, 1987, at 7 :30 P.M., in the Clearbrook Fire Company facility. All Fire Companies were represented. Also represented was the State Division of Forestry. The following items were discussed: Items Requiring Board Action Discussion of Funding for Training Center The Committee reviewed with the County Administrator the results of a meeting held with the City Public Safety Committee. As a result of that meeting, the following recommendations are forthcoming: 1. The foam used at the training center by City and County Fire Companies be paid for by the City and the County. 2. Any proposed expansion of the training center be paid for from City and County funds. 3. An air- cascade system to refill air bottles be purchased in the 88 -89 budget year with City and County funds. Said system would be shared equally by the City and the County. 4. The City and the County seriously pursue the formation of a hazardous materials response team and consider the funding of same. All the above mentioned items do not have expenditure totals. It is anticipated that the City will provide the County with an estimated cost for the above named items and will be submitted to the Finance Committee for approval. It is also anticipated that the majority of the funding will come from the Emergency Services budget. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Discussion of Mutual Aid Agreement with Hampshire County WVA The Committee reviewed the attached mutual aid agreement and recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Discussion of Installation Dry Hydrant on Route 608 The Committee reviewed the attached permission slip executed by the landowner to install a dry hydrant on Route 608. The Committee reviewed same and recommends approval. This is for Board information only and no action is necessary., Items Not Requiring Action 191 1. It was reported to the Committee that Rescue Squad funding would be at $20,000 per rescue squad unit. 2. It was reported that the legislative action concerning the re- quirement of volunteer fire and rescue members to register as professional fund raisers and to obtain State permits to conduct same was exempted from the proposed legislation. 3. The Committee was advised of the proposed maintenance code and the desire of the County to implement a code associated with public building access and safety. 4. The State Division of Forestry attended the meeting and provided the Fire Companies with information as to the amendment on open burning laws. 5. The County Administrator advised the Committee that the Emergency Preparedness Operation Plan was near completion and that once the report had been completed, draft copies would be furnished to Fire Companies. It is anticipated that a trial testing of the plan would take place sometime in May. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on April 2, 1987, at 11:00 A.M., in the Conference Room in the County Administrator's Office. Present were Bill Orndoff, Will Owings, Wayne Miller and John Riley. The following items were discussed: Items Requiring Action Discussion of Spring Clean Up The County Administrator presented the attached schedule of events for a Spring Clean Up project sponsored by BFI and the County for April 17 and 18. The Committee recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Discussion of Motor Equipment Operator The County Administrator is requesting that a vacant Motor Equipment Operator position be filled through promotion of a Laborer at the Landfill. The Committee recommends approval. This will be acted upon under the Finance Committee Report. Discussion of Increased Tipping Fees 19� The County Administrator is requesting that the tipping fee rates of $7 and $8 be increased to $8 and $10 respectfully. The increased fees are associated with new landfill development. The Committee recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Discussion of Adjusted Fee Schedule for Building Permits The Committee reviewed the attached fee schedule and recommends the following be approved: Fees be reduced as indicated if third party inspections service is to be utilized RFP's be issued for 3rd party electrical service Increase Professional Fees line item by $5,000 (Transfer from Reserve for Contingency) All fees be reviewed and evaluated in six months Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Discussion of Inspection Agency Requirements The Committee reviewed the attached request and recommends approval. Upon motion made by C. William Orndoff, Jr., seconded by Will L. Owings and passed unanimously, the above was approved. Waiver of Building Permit Fee Gore /Gainesboro The Committee reviewed the request from the Superintendent of Schools to waive the building permit fee for Gore /Gainesboro School (approximately $5,900). The Committee recommends denial. No action by the Board was necessary. Items Not Requiring Action Relocation of Firing Range The County Administrator is working with the Sheriffs Department to relocate the existing firing range at the pound to the landfill. Water and Sewer Extension Agreement The City is requesting the County's input on amending the attached agreement. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee, pre- rented the following report: The Law Enforcement and Courts Committee met on Thursday, April 2, 1987, 10 :00 A.M., in the Conference Room, County Administrator's Office. M Present were Robert M. Rhodes, Chairman of the Committee; Rhoda W. Maddox; Charles R. Mcllwee; Larry P. Coverstone; Sheriff Roscoe L. Bruce; John E. Liggett, Administrative Assistant, Sheriffs Department; Lawrence R. Ambrogi, Commonwealth's Attorney and John R. Riley, Jr., County Admini- strator. The Committee submits the following: Discussion of Request for Proposals for A The County Administrator presented the attached RFP and is recommend- ing we advertise same. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and passed unanimously, the above was approved. Discussion of Regional Jail Project Board By Laws Intermu nicipal Agreement and Jail Administrative Job The Committee reviewed the attached and recommends that the Ad -Hoc Planning Committee review same and draft recommendations. No action by the Board was necessary. Discussion of Gun Control Ordinance The Committee reviewed the attached ordinance for gun control in Clarke County and recommends denial due to the fact that existing laws are already in place that prohibit shooting from a vehicle and shooting within 300' of a public roadway. No action by the Board was necessary. Discussion of Jail Overcrowding The Committee reviewed the attached and recommends that a plan of action be forwarded to the City Manager and County Administrator as soon as possible. No action by the Board was necessary. PERSONNEL COMMITTEE REPORT Mr. Owings presented the following report in absence of Mr. Throck- morton : The Personnel Committee met on April 7, 1987, in the County Admini- strator's Conference Room and submits the following report and recommenda- tions to the Board of Supervisors for consideration: VSRS Early Retirement Legislation The Committee reviewed the attached memorandum regarding legislation permitting early retirement for employees 55 years of age with 30 years of service. This proposal will not cost the County additional funding nor 194 increase the County's contribution rate. The Committee recommends approval of this proposal for County employees. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Department Head Evaluation The Committee reviewed the attached evaluation of the Finance Director and recommends certification of same. This was tabled until the next regular Board meeting. FINANCE COMMITTEE REPORT Mr. Owings, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, April 7, 1987. All members were present. The following items require Board action: Parks and Recreation - Request for Gene mental Appropriation for Spring Biathlon The estimated revenue of $1,135.00 requires appropriation. The Committee recommends approval. They are also requesting to carry forward excess revenues. The Committee recommends Parks and Recreation prepare a financial statement after the event is held. The Finance Committee will review the statement and make a recommendation at that time. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request for Appropriation for Furniture and Equipment from the County Administrator A Landfill supplemental appropriation of $12,628 and a general fund appropriation transfer of $4,454 is requested. The Committee recommends approval of a $7,814 supplemental appropriation in Landfill for furniture and computer equipment and a $5,000 general fund appropriation transfer for the purchase of computer equipment. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved and to go with the Lanier word processing equipment. Request for Landfill Appropriation Transfer in the Amount of $3,314 The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Commissioner of the Revenue - Request for General Fund Appropriation Transfer from Contingency in the Amount of 195 $9,000 The funds are needed for part -time help and postage. The Committee recommends denial since there appears to be sufficient money currently left in the budget but will reconsider the request at a later time if necessary. No action was taken. Gypsy Moth Suppression Project - Request for Expenditure of Funds No additional funds are requested. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr, and passed unanimously, the above was approved. Board of Zoning Appeals_- _Request for Approval of Increase r ry No additional funds are needed in the current budget. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Sheriffs Department - Request for General Fund Appro- priation Transfers_ in th e A mount of $29,600 This request is necessary because of the increase in the jail popula- tion. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. School Board - Request for a School Operating Supple- Attached are two memos requesting the budget adjustments in the amount of $2,212.48. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Planning and Building Department - Request for a General Fund Appropriation Transfer from Contingency Request for a general fund appropriation transfer from contingency for professional services in the amount of $5,000. Attached is a letter from George Romine. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Winchester - Frederick Chamber of Commerce - Request for a General Fund Aoorooriation Transfer from Contingency of 196 See the attached letter from the Director of the Chamber of Commerce. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr. and passed unanimously, the above was approved. Northwestern Community Services - Request for Additional FY 87 -88 Funds Also attached is a letter from Howard Cullum addressing the issue of Frederick County as fiscal agent of the Chapter 10 entity and a request for an additional $16,962 over what is currently in the 1987 -88 budget. The Committee recommends denial of the request for additional funds and also recommends the County resign as fiscal agent for Northwestern Community Services as of June 30, 1987. No action was taken. thwest Regional Jail Project - The Classification Supervisor is requesting an additional $159 for the FY 1987 -88 budget. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request for General Fund Appropriation Transfer Request for general fund appropriation transfer in the amount of $10,000 for professional services in the 'other" budget. This is to cover unexpected professional service expenditures FY 86 -87. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. t from the Finance Director for a General I Appropriation ncreases in the 255.51 These increases are Comp Board funded and require no local funds. The Committee recommends approval. Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request for Additional Appropriations in the School Construction Fund NREP Project - $110,218. This is an appropriation for the expenditure of bond proceeds in the amount of $45,440 and the transfer of cash and appropriation of $64,778. (General fund approval last year.) James Wood Project - $232,520. This is an appropriation and transfer of general fund money previously approved FY 85 -86, but not expended until 86 -87 for this project. 1_97 The Committee recommends approval... Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. n from the Law Librarian for a B This represents funds collected in fees during the past two years. The Committee recommends approval. 11 Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Request from the County Administrator for a $300 General Fund Appropriation Transfer from Contingency to Pu rchase Bunting This is to be used during Apple Blossom. Upon motion made by Will L. Owings, seconded by C. William Orndoff, Jr, and passed unanimously, the above was approved. The following is for information only: 1. Request for general fund appropriation transfer within Inspections - Purchase of mobile radios. A bid was received in the amount of $4,462.50 for two radios. Funds need to be transferred in order to make the pur- chase. The Committee recommended this request be tabled until more information is received. 2. Sheriff's Department - Request for reconsideration of supplemental budget request FY 87 -88. The Committee tabled the request concerning CLEAN and DARE until budgets for the programs are submitted and reviewed. The Committee denied additional funds for vehicles. It was felt that the number of vehicles currently on reserve, the number on order and the number approved in next year's budget are sufficient. If the Sheriffs Department finds they do not have enough vehicles next year they are to come back to the Committee at that time. 3. Commissioner of the Revenue - Tax Relief for the Elderly and Handicapped. Attached is correspondence from the Commissioner. Additional information will be forthcoming from Finance next month. DEPARTMENTAL 1987 -1988 ANNUAL WORK PROGRAMS - APPROVED Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and passed unanimously, the Departmental 1987 -1988 Annual Work Programs were approved as submitted. 198 UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, ,D OF SUPERVISORS ADJOURN. C erk, Board of Super s