HomeMy WebLinkAboutMarch 31, 2003 Work Session
512
A budget worksession ofthe Frederick County Board of Supervisors was held on March 31,
2003, at 5:30 P.M., in the Board of Supervisors' Meeting Room, County Administration Building,
107 North Kent Street, Winchester, Virginia.
PRESENT
Chairman Richard C. Shickle; Vice Chairman W. Harrington Smith, Jr.; Robert M. Sager;
Margaret B. Douglas; Sidney A. Reyes; Gina A. Forrester; and Lynda J. Tyler.
FINANCE COMMITTEE
Richie Wilkins.
STAFF
Administrator John R. Riley, Jr.; Assistant Kris C. Tierney; Deputy Clerk Carol T. Bayliss;
Finance Director Cheryl Shiffler; and Budget Analyst Jennifer Place.
Administrator Riley advised Board members where we are with the budget and that a final
decision and vote will be taken at the Board meeting on April 9. He further explained that the
budget has been advertised at 18 cents with an actual increase of 15 cents once proffers, incentives
and contingencies are considered.
Supervisor Forrester addressed the request of $29,000 by Commissioner of the Revenue
Murphy for an additional staff person whom she is calling a data collector. Supervisor Forrester
feels this position will be bringing in revenue to the County, therefore, making this a wash.
Remaining Board members appeared to agree with Supervisor Forrester's position on this request.
Administrator Riley advised the Capital Request of the Public Safety Communications
Department in the amount of$56,700 has been added back into the budget.
Supervisor Forrester asked if any additional funding would be available in the area of
proffers.
Supervisor Sager addressed the additional positions in Fire and Rescue, and the reduction
of vehicles in the Sheriffs Department. He asked when the next reassessment was scheduled?
Administrator Riley advised next year.
Supervisor Forrester referred to pages five and six, bottom half, she feels travel is high. She
would hope the Board would look at this closely. She further addressed the area of Operating
Contingency.
Chairman Shickle asked Board members to look at the vanous scenanos and gIve
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Board of Supervisors Budget Worksession of 03/31/03
513
Administrator Riley some guidance as to their thoughts.
Supervisor Tyler advised she has a preference toward the schools and is most comfortable
with the 18 cents and would therefore favor Scenario #4.
Chairman Shickle advised he favored Scenario #3.
Supervisor Sager asked about the trailers belonging to the schools, how many and the cost
involved in the moving of these trailers.
Superintendent Bill Dean advised it cost $175,000 to move these trailers.
Supervisor Forrester advised she would pass for now on her Scenario choice.
Supervisor Smith selected Scenario #3.
Supervisor Douglas selected Scenario #3.
Supervisor Reyes selected Scenario #2 advising that he did not feel the figures submitted by
the schools for this year would be coming in for a lesser amount next year.
Administrator Riley spoke on behalf of county employees. He advised the Board that all
county offices had reduced their budgets as instructed by the Board at the beginning of the budget
process. He feels the employees did as they were asked to do, and if the School Board is going to
be given a 2.5 COLA increase, then he feels county employees should receive the same.
Supervisor Douglas advised that she feels travel and dues are there for a reason, and feels
they should be allowed to remain.
Supervisor Reyes advised in selecting Scenario #2 he takes his hat offto Administrator Riley
as he feels he has to do what he feels is right, given many situations. He further stated that he knows
travel, dues etc. can be cut some, and he knows that may hurt, but there are times when these types
of choices have to be made. He knows too, that this scenario does not fully fund the opening of
Millbrook High School.
Finance Director Shiffler advised the current Fund Balance is $13.2 million.
Supervisor Smith advised he could go with 15 cents.
Supervisor Sager advised he is looking at 12 cents.
Supervisor Forrester advised she is going with 12 cents, but does not feel good about this.
She further advised that she feels there are some areas that can still be cut. She realizes this is a
tough year. She does feel county employees should be treated the same as school employees.
Supervisor Sager addressed the area of County contributions. He asked, given the figure for
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Board of Supervisors Budget Worksession of 03/31/03
514
these contributions, ifthere is any way this could be reduced? After he reviewed the budget further,
due to the shortfall, he felt perhaps this was a possibility.
Director Shiffler advised that many of these are broken down into quarterly payments of
$10,000 as they cannot wait for the full amount once ayear.
Chairman Shickle asked if some of these contributions are commitments on the part of the
county?
Administrator Riley replied yes.
Administrator Riley advised Supervisor Forrester that he would take another look at the
figures and determine if any additional cuts could be made. He did want everyone to understand that
in saying what he said earlier about a possible increase for county employees, he was just looking
to give them the credit they deserve.
Supervisor Sager asked if through the veto process there is any possibility that additional
funds might be coming from Richmond?
Administrator Riley said no.
The six scenarios are included for the record.
SCENARIO 1
10 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Revenue Shortfall carryover
3,100,000
4.500.000
1,400,000
Local Funding for Millbrook
Local increase in School Debt
Additional Firefighters
Adjusted Projected Revenue Shortfall
3,700,000 (1)
936,000
275.000
6.311.000
Funding:
10 cent real estate tax increase
Fund balance funding ( windfall)
Fund balance funding
3,750,000
1,875,000
686.000
6.311.000
Notes:
General Fund budgeted at present level as directed by BOS.
All revenue growth applied to FY 03 deficit funding.
Includes increase in local funding of School Debt of $936,000.
Includes funding for new firefighters approved by BOS lan, 2003.
(1) Funding level for Millbrook High at $3,700,000, not the requested amount of$5,427,642.
Minute Book Number 28
Board of Supervisors Budget Worksession of 03/31103
515
(1) Non-restricted state and federal additional funds of$1.7 million could be applied to opening
Costs of Millbrook High. This would require other school operating costs to be maintained
at present level.
Does not fund increase in School Operating costs requested by the School Board.
School funding includes:
School Operating:
SCENARIO 2
12 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Revenue Shortfall carryover
Local Funding for Millbrook
Local increase in School Debt
Additional Firefighters
Funding:
12 cent real estate tax increase
Fund balance funding ( tax windfall)
NOTES:
3,700,000 Local Operating
2.747,477 Additional State/Federal Funds
6,447,4 77 Represents 7.8% School Operating Increase
3,100,000
4.500.000
1,400,000
4,139,000 (I)
936,000
275.000
6.750.000
4,500,000
2.250.000
6.750.000
General Fund budgeted at Present level as directed by BaS.
All revenue growth applied to FY 03 deficit funding.
Includes increase in local funding of School Debt of $936,000.
Includes funding for new firefighters approved by BaS Jan., 2003.
(1) Funding level for Millbrook High at $4,139,000, not the requested amount of$5,427,642.
(I) Non-restricted state and federal additional funds of $1. 7 million could be shared between costs
associated with Millbrook High and increased school operating costs for the school system.
Does not fund increase in school operating costs requested by School Board.
School funding includes:
School Operating:
SCENARIO 3
15 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Minute Book Number 28
Board of Supervisors Budget Worksession of 03/31/03
4,139,000 Local Operating
2.747,477 Additional State/Federal Funds
6,886,4 77 Represents 7.8% School Operating Increase
3, I 00,000
4.500.000
516
Revenue Shortfall carryover
Local Funding for Millbrook
Local Increase in School Debt
Additional Firefighters
Increase in School Operating Funding
Funding:
15 cent real estate tax increase
Fund Balance Funding ( windfall)
Notes:
1,400,000
5,427,642 (1)
936,000
275,000
398.858
8.437.500
5,625,000
2,812.500
8.437.500
General Fund budgeted at Present level as directed by the BOS.
All revenue growth applied to FY 03 deficit funding.
Includes increase in local funding of School Debt of $936,000.
Includes funding for new firefighters approved by BOS Jan., 2003.
(1) Includes full funding requested in the amount of $5,427,642 to open Millbrook High.
Non-restricted state and federal additional funds of$1.7 million could be used to fund increased
school operating cost (other than Millbrook and debt), in addition to the $398,858 provided by the
county.
School funding includes:
School Operating:
SCENARIO 4
18 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Revenue Shortfall carryover
Local Funding for Millbrook
Local increase in School Debt
Additional Firefighters
Increase in School Operating funding
Funding:
18 cent real estate tax increase
Fund Balance ( windfall)
Notes:
5,826,000 Local Operating
2.747.477 Additional StateIFederal Funds
8,573,977 Represents 10.3% School Operating Increase
3,100,000
4.500,000
1,400,000
5,427,642 (1)
936,000
275,000
2.086.358 (2)
10.125.000
6,750,000
3.375.000
10.125.000
General Fund budgeted at Present level as directed by the BOS.
Minute Book Number 28
Board of Supervisors Budget W orksession of 03/31/03
517
All revenue growth applied to FY 03 deficit funding.
Includes increase in local funding of School Debt of $936,000.
Includes funding for new firefighters approved by BOS Jan., 2003.
(1) Includes full funding requested in the amount of $5,424,642 to open Millbrook High.
(2) Non-restricted state and federal additional funds of$l. 7 million could be used to fund increased
school operating costs (other than Millbrook and debt), in addition to nearly full funding requested
by locality for increased school operating costs in excess of$2 million.
School funding includes:
School Operating: 7,514,000 Local Operating
2.747,477 Additional State/Federal Funds
10,261,477 Represents 12.4% School Operating
Increase
SCENARIO 5 As Requested by Supervisor Forrester
7 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Revenue Shortfall Carryover
3,100,000
4,500,000
1,400,000
Local Funding for Increase School Operating Costs
Local Increase in School Debt
Additional Firefighters
Data Collector - Commissioner of Revenue
3,700,000
936,000
275,000
29.000
6.340,000
Funding:
7 cent tax increase
Fund balance funding (tax windfall)
Fund balance funding (non-tax windfall)
Proffer allocation - Schools
Proffer allocation - Parks
Additional Assessment Revenue
Reduction in EDC Incentive Funds
2,625,000
1,312,500
1,657,500
507,000
59,000
29,000
150,000
6.340.000
Notes:
Funding from unreserved fund balance equals $2,970,000.
Funding from proffered funds equals $566,000.
Additional position in Commissioner of Revenue's Office offset by additional budgeted revenue.
Includes increase in local funding of school debt of $936,000.
Local funding increase to schools of $3,700,000 includes proffer funds of$507,000 to be allocated
to School Capital Fund.
Non-restricted state and federal funds for $1.7 million would be used for increased operating costs
or to assist in opening Millbrook.
Minute Book Number 28
Board of Supervisors Budget Worksession of 03/31/03
518
School funding (not including debt service) includes:
Total local school operating increase
School proffers transferred
Additional State and Federal Funds
(Represents 7.1 to 7.8 percent increase in school funding)
SCENARIO 6 As Reauested by Supervisor Forrester
7 Cent Real Estate Tax Increase
General Fund Revenue Growth
FY 03 Budgeted Revenue Shortfall
Revenue Shortfall Carryover
Local Funding for Increase School Operating Costs
Local Increase in School Debt
Additional Firefighters
Data Collector - Commissioner of Revenue
Funding:
7 cent tax increase
Fund balance funding (tax windfall)
Fund balance funding (non-tax windfall)
Proffer allocation - Schools
Proffer allocation - Parks
Additional Assessment Revenue
General Fund Reductions:
EDC Incentive Funds
Cuts in Contributions to outside agencies
Cuts in Books and Subscriptions
Cuts in Memberships / Dues
Cuts in Travel
Cuts in Professional Services
Notes:
Funding from unreserved fund balance equals $2,595,000.
Funding from proffered funds equals $566,000.
3,193,000
507,000
2.747,477
6,447,477
3, I 00,000
4.500.000
1,400,000
3,700,000
936,000
275,000
29.000
6.340.000
2,625,000
1,312,500
1,282,500
507,000
59,000
29,000
150,000
25,000
25,000
25,000
100,000
200,000
6.340,000
Additional position in Commissioner of Revenue's Office offset by additional budgeted revenue.
Includes increase in local funding of school debt of$936,000.
Local funding increase to schools of$3,700,000 includes proffer funds of$507,000 to be allocated
to School Capital Fund.
Non-restricted state and federal funds for $1.7 million would be used for increased operating costs
or to assist in opening Millbrook.
School funding (not including debt service) includes:
Total local school operating increase
School proffers transferred
Additional State and Federal Funds
Minute Book Number 28
Board of Supervisors Budget Worksession of 03/31/03
3,193,000
507,000
2,747.477
6,447,477
519
(Represents 7.1 to 7.8 percent increase in school funding)
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD,
THIS MEETING IS HEREBY ADJOURNED. (TIME: 6:30 P.M.)
~Q.~
Richard C. Shickle
Chairman, Board of Supervisors
~
Jo . Riley, J .
Clerk, Board 0 Supervisors
Minutes Prepared By:
d~~ ~ ~
Carol T. BaYliS~
Deputy Clerk, Board of Supervisors
Minute Book Number 28
Board of Supervisors Budget Worksession of 03/31/03