HomeMy WebLinkAboutJanuary 14, 1987 Regular Meetingits
A Regular Meeting of the Frederick County Board of Supervisors was
held on January 14, 1987, 7:15 P.M., in the Frederick County Board of
Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street
Mall, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Will L. Owings, Vice- Chairman;
Robert M. Rhodes; Rhoda W. Maddox; Thomas B. Throckmorton and C. William
Orndoff, Jr. Mr. Throckmorton was late in arriving and was only present
for ten (10) minutes due to illness.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by Reverend Clarence Davis of the First
Assembly of God Church.
ADOPTION OF AGENDA
Mr. Orndoff stated that he had two items of request from the City of
Winchester.
Mr. Riley requested an Executive Session for personnel and legal
matters.
Mrs. Maddox stated that she had a request to make of the School
Board.
Mr. Stiles stated that he had an item under "County Officials ".
Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W.
Maddox and passed unanimously, the Agenda was adopted as amended.
COUNTY OFFICIALS
ORGANIZATION OF THE BOARD OF SUPERVISORS FOR 1987
Election of Vice- Chairman
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, Will L. Owings was reappointed as Vice- Chairman
of the Board of Supervisors for 1987.
Adoption of Rules of Order
Upon motion made by C. William Orndoff, Jr., seconded by Rhoda W.
Maddox and passed unanimously, Robert's Rules of Order was adopted as the
Rules of Order for the Board of Supervisors for 1987.
Appointment of Parliamentarian
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, John R. Riley, Jr. was appointed as the
Parliamentarian for the Board of Supervisors for 1987.
116
Selection of Time and Place of Meeting
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, 7:15 P.M. on the second and fourth
Wednesdays of each month, in the Frederick County Courthouse, Loudoun
Street Mall, Winchester, Virginia, was selected as the time and place for
Board meetings for 1987.
Committee Appointments
Mr. Stiles read the following list designating which Committees each
Board Member would serve on:
Will L. Owings Chairman of Finance Committee, Personnel, Public
Works, Social Services, School Board and Economic Development Commission.
Robert M. Rhodes Chairman of Law Enforcement and Courts, Finance,
Information Services and Regional Jail Board.
Rhoda W. Maddox Chairman of Information Services, Law Enforcement
and Courts, Stream Standards Ad -Hoc, Gypsy Moth, Parks and Recreation and
the Braddock House.
Thomas B. Throckmorton Chairman of Code and Ordinance, Chairman of
Personnel, Airport, Animal Care Ad -Hoc, Industrial Development Authority,
Sanitation Authority and the Handley Regional Library Board.
C. William Orndoff, Jr. Chairman of Public Works Committee, Code and
Ordinance, Agricultural District Advisory Board, A.S.C., Extension Advisory
and Fire and Rescue.
Kenneth Y. Stiles Fred -Wine Service Authority, Transportation Safety
and the Planning Commission.
The above appointments were unanimously approved.
Reappointment /Appointment of Citizens to Various County
Committees, Commissions, Boards, Etc.
The following appointments were unanimously approved:
Code and Ordinance
Stephen G. Butler and Robin H. Eddy.
Finance Committee
Richard C. Shickle, Sr. and Carl F. Fryling, Jr.
Information Services
William O. Bauserman and James L. Beukema.
Law Enforcement and Courts
Larry P. Coverstone and Charles R. Mcllwee.
Personnel Committee
117
Lt. Col. (Ret.) James L. Longerbeam and Clarence L. Hunter.
Public Works Committee
Col. (Ret.) W. Wayne Miller and Keith A. Tubandt.
Aciricultural District Advisory Committee:
Carl C. Ay
John "Tommy" Watt, Jr.
James M. Douglas
Gregory W. Hewitt
James F. Garrett
Winston D. Huffman
Walter G. Baker
Jack K. Jenkins, Jr.
John R. Marker
Animal Care Ad -Hoc Committee:
Edward P. Saville, Stonewall District
Gary VanMeter, Shawnee District
Dr. Max Mandel, Back Creek District
Dorothy Vargo, Gainesboro District
Sandra Brown, Opequon District ?
Extension Advisory Committee:
Irene Brown, Gainesboro District
Ike Phillips, Back Creek District
Gwen H. Lunsford, Shawnee District
Janet Stiles, Stonewall District
Harold G. Nichols, Opequon District
Carolyn L. Marker
C. Joseph Lizer
Margaret B. Douglas
Transportation Committee:
Jacques E. Bilimyer, Back Creek District
James M. Racey, II, Shawnee District
Elmer H. Lauck, Gainesboro District
Franklin D. Taylor, Stonewall District
GVDsv Moth Committee:
Dr. John E. McAllister
Robert F. Dresel
Gerald R. Crowell
Gary K. Oates
Chester Litten, Jr.
Frank V. Sherwood
Stream Standards Ad -Hoc Committee:
Gary K. Oates, Stonewall District
Harman M. Brumback, Back Creek District
Lee W. Lizer, Gainesboro District
Ynez Hetland, Shawnee District
APPOINTMENT TO THE SHENANDOAH AREA AGENCY ON AGING -
TABLED
The appointment to the Shenandoah Area Agency on Aging was tabled
until the next Board meeting.
THE BOA OF BUILDING
REAPPOI
The reappointment /appointment to the Board of Building Appeals was
tabled until the next Board meeting.
o
THOMAS A. GRO VE, SR. REAPPOINTED TO THE PARKS AND
Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and
passed unanimously, Thomas A. Grove, Sr. was reappointed to the Parks and
Recreation Commission as a Member -At- Large, said term to commence on
January 18, 1987 and expire on January 18, 1991.
Y G. ROBERTSON_ APPOINTED FROM BACK CREEK MAGIST
Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and
passed unanimously, Nancy G. Robertson, from Back Creek Magisterial
[district, was appointed to serve on the 250th Anniversary Committee to
replace William Baker who recently moved to the City of Winchester.
ENANDOAH AREA AGENCY O N AGING REQUEST FOR BOARD
Following discussion, it was the consensus of the Board to take no
action on the resolution submitted by the Shenandoah Area Agency on Aging
and their request to the State for increased funding for aging services.
BOARD MEMBER RHODA MADDO REQUESTED CERTAIN INFORM
Mrs. Maddox requested the following information from the School
Board:
1. The dropout rate in Frederick County Schools from
1976 -1986.
2. Standardized test scores for respective grades 1976 -1986.
3. SAT scores from 1976 -1986.
CHAIRMAN ADDRESSED REASSESSMENT RECENTLY COMPLETED IN THE
COUNTY
Mr. Stiles stated that the reassessment has been completed in the
County and the notices mailed, and that the citizens will have fifteen (15)
days to call and make an appointment with the Assessors. He further stated
that if at that time, the citizen still disagrees with the new assessment
figures, they can make an appointment to appear before the Board of
Equalization.
PLANNING COMMISSION BUSINESS
PUBLIC HEARING
REZONING APPLICATION 0023 -86 OF JOSEPH C. SMITH -
AL DISTRICT -
Mr. Watkins, Planning and Development Director, presented this request
and stated that the Planning Commission recommended approval.
No one was present to represent the request.
119
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, rezoning application number 023 -86 of Joseph
C. Smith, Route 1, Box 1985, Berryville, Virginia, to rezone 2.80 acres,
located on the East side of Route 7, one mile East of Winchester, from B -2
(Business General) to RP (Residential Performance) was approved. This
property is identified as Parcel 6 on Tax Map 55B in the Stonewall
Magisterial District.
ORDINANCE AMENDMENTS
Mr. Watkins presented the following ordinance amendments.
An Ordinance to Amend the Frederick Countv Code, Chapter 21,
Would Require the Approval of Master Pla
Portions of Areas Zoned M -1 (Light -Indus
Approval of Subdivisions or Site Plans -
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, the following ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE VI, MASTER DEVELOPMENT PLAN, TO READ
AS FOLLOWS:
6 -2 -2
Development Plan shall be submitted to the Director of P
and Development for Planning Commission and Board of
for approval prior to any subdivision and development o1
property in the M -1 (Industrial Limited) Zoning District.
6 -2 -4 A Preliminary MDP may he submitted with an application for
rezoning to a Residential Performance Zoning District, or to an
Industrial Limited Zoning District but shall not be considered
binding until approval of a Final MDP.
6 -3 -1 The Director of Planning and Development may waive the
requirement of a MDP in the Residential Performance District if
the proposed property for subdivision or development:
6 -3 -2 The Director of Planning and Development may waive the
requirement of a MDP in the M -1 (Industrial Limited) Zonin
District if the proposed subdivision_ or_ de velopment :
6 -3 -2.1 Includes no new streets does not further extend any existing or
dedicated street and does not significantly change the layout
of anv existing or dedicated street,_ a
6 -3 -2.2 Does not propose any stormwater manaqement system designed t
serve more than one lot and does not necessitate significant
changes to existing stormwater management systems designed to
serve more than one lot, and
6 -3 -2.3 Is not an integral portion of a property proposed or planned
I I . -. _..--- .- - - - --- ` -- - .. J:........- --A.
6 -3 -2.4 Is planned to be develope in a manner that is harmonious with
surrounding properties and land uses, and
6 -3 -2.5 That such development does not substantially affect the purpose
and intent of this chapter.
6 -4 -3 CONTENTS OF A PRELIMINARY MASTER DEVELOPMENT PLAN
IN THE RESIDENTIAL PERFORMANCE DISTRICT
120
6 -4 -4 CONTENTS OF A PRELIMINARY MASTER I
Iwi ruG RA-1 fINn11STRIAL LIMITED) DIST
LOPMENT PLAN
6 -4 -4.1 The Preliminary MDP shall contain a conceptu plan showir
location and functional relationship between stree and Ian
uses
6 -4 -4.1.1 A conceptual plan showing the location and a rrangement of
proposed uses
6 -4 -4.1.2 The existing environmental features including floodplains,
lakesand ponds wetlands, natural stormwater detentiona_ri
steep slopes, and woo dlands as defined
6 -4 -4.1.3 The proposed location and arrangement of all streets and
utilitysystems
6 -4 -4.1.4 A conceptual plan for stormwater management and descriptio
♦ha Inrntinn of all ctnrmwater facilities designed to serve
more inan one parcel.
6 -4 -4.1.5 The I
ment proposed for all historica
s identified on the Virginia Hip
Survev for Frederick Countv.
s
6 -4 -4.1.6
All
proposed buffering
and screening
required
by this chapter
6 -6 -4.1.7
The
use of adjoining
parcels and the
location o
adjoining
6 -5 -2 SPECIFICATIONS OF A FINAL MASTER DEVELOPMENT PLAN IN
THE RESIDENTIAL PERFORMANCE DISTRICT
6 -5 -3 SPECIFICATIONS OF A FINAL MASTER DEVELOPMENT PLAN IN
THE M -1 INDUSTRIAL LIMITED DISTRICT
6 -5 -3.1 The MDP shall be prepared in accordance with the following
specifications:
6 -5 -3.1.1 All final MDPs shall conform with Section 6 -4 of the
specifications of a Preliminary MDP
6 -5 -3.1.2 The final MDP shall specify adjoininq land uses, zoning, and
streets or road rights -of -way, width, names and
classification
6 -5 -3.1.3 The final MDP shall conceptually show all proposed drainage
easements and drainage improvements
6 -5 -3.1.4
lines for the Dh
Commission Chai
block and
6 -8 -1 No building permit, land disturbance permit, or any other permit
shall be issued or site plan or subdivision plat approved or any
authorization to improve or develop land within the Residential
Performance Zoning District or M -1 (Industrial Limited) District
unless a Final MDP has been submitted and approved.
An Ordinance to Amend the Frederick County Code, Chapter
21, Zoning, Article XIV, M -1 (Light Industrial) District,
to Allow Fish, Poultry and Meat Processing - _Approved
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr., and passed unanimously, the following ordinance amendment was
approved:
AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER
21, ZONING, ARTICLE XIV, M -1 (LIGHT INDUSTRIAL) DISTRICT,
TO ALLOW FISH, POULTRY AND MEAT PROCESSING TO READ AS
FOLLOWS:
121
14 -2 PERMITTED USES
14 -2 -1.5 The manufacture, compounding, assembling, or treatment of
cosmetics, pharmaceuticals, perfume and perfumed products such
as soap and candles, beverages (non - alcoholic), art objects and
food products (excluding sauerkraut, vinegar, yeast and the
rendering or refining of fats and oils).
14 -2 -1.5.1 Fish, poultry and meat processing (excluding slaughterhouse,
stockyard, or rendering of fats) shall be allowed within a fully
enclosed, roofed structure.
14 -3 REQUIREMENTS FOR PERMITTED USES
14 -3 -4 Within any required yard there may be required screen buffers,
as defined by 5 -7 -7.4 of this Chapter, to protect surrounding
properties from adverse effects. The site design shall utilize
existing features and vegetation wherever possible.
14 -4 HEIGHT AREA AND BULK REGULATIONS
14 -4 -2.2 Distance buffers, as defined by 5 -7 -7.1 of this Chapter, shall
be required on lots which abut land in any Residential District
or land areas in other zoning districts which are predominantly
residential in nature. On such lots an active buffer, as
defined by 5 -7 -7.2 of this Chapter, of two hundred (200) feet
shall be provided, and an inactive buffer, as defined by 5 -7 -7.3
of this Chapter, of one hundred and fifty (150) feet shall be
provided. The above buffers may be decreased up to 60o if total
screening is provided and up to 30% if partial screening is
provided.
14- 4.2.2.1 In such cases screen buffers, as defined by 5 -7 -7.4 of this
Chapter, may be required in addition to the distance buffers.
Existing features and vegetation shall be used wherever possible
and practical for screening. Additional screening may be
required where necessitated by the nature of the industrial use
or the topography of the site or adjacent land in order to meet
the intent of this section. It may be required that existing
vegetation be maintained within the inactive buffer.
14 -4 -2.2.2 In order to meet the intentions of this article, woodland, as
defined by this Chapter, shall not be disturbed on land for
which a master plan has not been approved according to the
requirements of Article VI of this chapter. No land disturbance
permit shall be issued on land for which a master plan has not
been approved according to Article VI of this chapter. The
above shall not apply to land for which the master plan
requirements have been waived. The administrator may allow the
disturbance of small areas where the disturbance will alleviate
potential health or safety problems or will not significantly
violate the intent of this article.
14 -4 -2.4 MAXIMUM LOT COVERAGE
No more than fifty (50) percent of a lot shall be covered with
structures or paved with an impervious surface, (i.e. asphalt,
concrete, double seal), unless stormwater control methods are
provided which guarantee that post-development rates of runoff
will not exceed predevelopment rates.
An Ordinance to Amend the Frederick County Code, Chapter
21 Zoning Article XIV M -1 (Light Industrial) District
to Amend Requirements on Screening Buffers, Woodland, and
Land Disturbance, and Minimum Impervio Surfacre Require-
meets - Tabled
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, to table the above ordinance amendment and wait
for recommendations from the Planning Commission.
122
REZONING APPLICATION 11024 -86
NC. -
Mr. Watkins presented this request and stated that the Planning
Commission had denied this request. He stated that the main concern of the
citizens in this area was the traffic that would be generated by a
convenience store.
Mr. Ben Butler, Attorney representing Frail Developers, appeared
before the Board and stated that he would like to request that this rezon-
ing application be voted on by the Board at their meeting of January 28 due
to the fact that Mr. Throckmorton had to leave due to illness. He further
stated that a court reporter was present and a complete transcript of this
portion of the meeting would be made available to Mr. Throckmorton to re-
view prior to the meeting on the 28th and a vote by the Board.
The Board concurred with Mr. Butler's request.
Mr. Butler further stated that Mr. and Mrs. Donald W. Moulden were the
owners
of this property and
that it is currently
zoned residential. He
further
stated that he felt this is the best use of
this land and when you
look at
the other corners of
interstate within the County, and the fact
they are zoned commercial, it
would seem that this is what this particular
section
should also be zoned.
He further stated
that traffic seems to be
the main area of concern and
he felt the County
could take care of this
through
a comprehensive plan.
Mr. Michael Brugge, Engineer from Wilbur Smith and Associates,
appeared before the Board and stated that his company had done a lengthy
study of this area and their analysis revealed an acceptable level of
service for all turning movements (level of Service "A "), except the
existing left turn from the site. Although this movement shows an " E "
level of Service, there should be sufficient critical gaps to accommodate
this peak hour movement. He further stated that it is anticipated that the
proposed access to the site will adequately accommodate the proposed site
traffic without causing delay or obstruction to motorists traveling on U.S.
11.
Mr. Clinton Ritter, Jr., Attorney, appeared before the Board and
stated that he was representing Mr. and Mrs. Moulden in this request. He
presented petitions signed by County citizens in favor of this request.
Mr. Kevin Omps, area resident, appeared before the Board and stated
that he was in favor of this request.
123
Mr. Bill Sandy, resident living just across Route 11 from the proposed
site, appeared before the Board in opposition to this request. He stated
that he and his family had moved to their current location a number of
years ago and that he and the neighbors were very much against having a
convenience store just across the road from their 'home for many reasons,
the main one being all the traffic problems that would come with a con-
venience store.
Mrs. Bill Sandy appeared before the Board and stated that she had
taken a traffic count on this section of road for a twelve hour period and
that she had counted 6,932 vehicles during that time.
Mrs. Anna H. McLaurin, area resident, appeared before the Board to
oppose this request and stated that she did not feel that a convenience
store should be located in a residential area plus the traffic problems
that would be caused by such a store.
Mrs. Carrie Ways, Mr. Charles C. Taylor and Mr. Tom Ritzier, all area
residents, appeared before the Board to oppose this request and stated that
it would create a safety hazard due to current traffic lanes being as they
are and that it would be spot zoning.
Mr. Stiles stated that he could appreciate the feelings and views of
the property owners in this area but if this request is denied by the
Board, he did not feel because of where the property is located, that it
can be denied forever.
Mr. Orndoff requested that a representative of the Highway Department
be present at the Board meeting on January 28.
OTHER PLANNING ITEMS
PRELIMINARY MASTER DEVELOPM PLAN - MCGUIRE HILLS -
Mr. Watkins presented this request and stated that the Planning
Commission recommended approval.
Mr. Chuck Maddox, of G. W. Clifford Associates, appeared before the
Board on behalf of this request.
Mr. David Newlin, homeowner in Foxiair Subdivision, appeared before
the Board not to speak against this request, but to inqui. - .�.�
buffer at the Southern end.
Mr. Maddox stated as per County ordinance, only twenty percent (20 %)
of the current buffer could be moved.
124
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the preliminary master development plan of
McGuire Hills was approved and that woodland and slopes be shown on the
final master development plan.
TAL IMPROVEMENTS PL PROJECT R
Mr. Watkins presented the Capital Improvements Plan Project list.
In discussing this list, the Board requested that Mr. Wellington Jones of
the Sanitation Authority meet with the Board in the very near future to
discuss the water and sewer projects on the CIP list.
Mrs. Maddox inquired about number 15, Dog Kennels, and stated that a
study had been done on this sometime ago and she was curious as to whatever
happened to this study and its recommendations.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the Capital Improvements Plan Project list,
as listed below, was approved as presented and a meeting with Mr.
Wellington Jones was requested:
Thousands of
Projects
Dollars
(In order of Priority)
1987-88 _
1.
Regional Jail
1,500
2.
Gore - Gainesboro E.S.
2,962
3.
Middletown E.S.
1,322
4.
Pools
1
5.
Administrative Offices
275
6.
Dowell J. Howard
491
7.
Sports Complex Sherando
368
8.
Athl. Facilities Clearbrook
89
9.
Tennis Crts. Clearbrook
10.
Tennis Crts. Sherando
11.
Basketball Crts. Clearbrook
12.
Basketball Crts. Sherando
13.
Parking Sherando
14.
Parking Clearbrook
15.
Dogkennel
35
16.
Fruit Research Lab.
17.
High School Stadium Complex **
18.
Sheriff Radio
289
19.
Eastern E.S. * **
School Total 4,775
Unless otherwise specified, all School Board projects are to be
funded throught the Virginia Public School Authority or Literary Loan
Fund.
Non - School Total
3,956
Unless otherwise specified, all non - school projects are to be funded
by the Unreserved Fund Balance of Frederick County.
Total
8,731
* The cost represents Frederick County's share. Additional funding
will be obtained from the State and other participating locali-
ties.
M
** Funding for the Stadium complex is undesignated.
* ** The total estimated cost for the Eastern Elementary School for the
three year period starting in 1991 would be $4,571.00.
ANNUAL CONDITIONAL USE PERMIT REVIEW
Mr. Watkins presented the following Annual Conditional Use Permit
reivew.
It was brought to the Board's and staffs attention that Roger
Fitzwater, number 013 -85, is no longer operating this business. This is
located under the section Annual Review and Renew.
ACTIVE CONDITIONAL USE PERMITS
I. Before Advertising Was Required - No advertising required for renewal.
A. No Time Limits
007 -74 - Orrick Cemetery 02113174 Shawnee
040 -75 - Boyd J. Unger, Jr. 05/14/75 Shawnee
067 -76
- Theodore H. & Margaret P. Sisk
07/14/76
Shawnee
010 -74
- Fred. Co. Fruit Growers
04110174
Gainesboro
001 -79
- Robert E. DeHaven
02/14/79
Gainesboro
019 -74
- Leslie Mogle
03/13/74
Opequon
034 -75
- National Trust for Historic
Preservation
02/12/75
O
005 -77
- Battle of Cedar Creek Campground
07/20/77
Opequon
050 -75
- Dowling Company, Inc. (sign)
11/12/75
Back Creek
052 -76
- George Keichner (signs)
01/28176
Back Creek
022 -78
- Round Hill Ruritan Club (sign)
01/10/79
Back Creek
055 -76
- National Advertising Co.(sign)
03/22/76
Stonewall
026 -74
- Stanford & Inge Co. (sign)
07/24/74
Stonewall
B. Mobile
Homes (For Information Only)
004 -74
- Russell Swimley
01/09/74
Stonewall
008 -74
- Glenn Russell
02/13/74
Stonewall
018 -74
- Forrest Lake Estates MHP
03/25/76
Opequon
033 -74
- Earl L. Armel
12/11/74
Back Creek
C. One Year Time Limit
002 -78
- Lake Holiday Country Club (sign)
05/10/78
Gainesboro
006 -78
- Edward T. & Carol B. Place
07/12/78
Gainesboro
009 -78
- Joesph A. Helsley
08/23/78
Gainesboro
010 -78
- Jack Black
09/13178
Gainesboro
068 -76
- Betty J. Peacemaker
08/25/76
Back Creek
004 -77
- D. Emory Wilson
04125/77
Back Creek
126
015 -78 -
Anton B. Papierniak
11/29/78
Back Creek
018 -78 -
Francis & Helen Kowalski
12/13/78
Back Creek
009 -77 -
Margaret A. Carter
10/26/77
Stonewall
014 -78 -
Marcus W. Reid
01/10/79
Stonewall
017 -78 -
Fred. Co. Fair Ass.
01/10/79
Stonewall
019 -78 -
Linwood Heironimus
01/10/79
Stonewall
003 -79 -
Union Hall
02/28/79
Stonewall
004 -79 -
Eston L. Keeler (sign)
02/28/79
Stonewall
005 -79 -
Eston L. Keeler
04/12/79
Stonewall
023 -78 -
Charles W. Bush
01/24/79
Shawnee
008 -77 -
Rigman's Restaurant (sign)
08/17/77
Shawnee
II. After Advertising Was Required
06/11/81
Gainesboro
A. No Time
Limits - No Advertising Required
for Renewal
Gainesboro
009 -79 -
Richard & Merle Kerns
06/20/79
Gainesboro
015 -79 -
Loring R. Nail
07/11/79
Back Creek
024 -79 -
Dr. Robert Kapp
02/13/80
Shawnee
025 -79 - Powlen Equipment Company 02/27/80 Shawnee
B. One Year Time Limit - Advertising Required for Renewal
010 -79
- David B.
Grim
07/11/79
Stonewall
003 -80
- Albert &
Sandra Poore
06 /11/80
Back Creek
005 -80
- Robert &
Betty Kerns
06/11/80
Gainesboro
014 -80
- John M.
& Shirley Klein
12/10/80
Back Creek
011 -80 -
Ralph Poe (sign)
11/12/80
Gainesboro
012 -80 -
C. John & Linda A. Martin
11/12/80
Gainesboro
019 -80 -
Richard J. Scherzinger
12/10/80
Opequon
C. Annually
Renew And Review - Advertising
Required
for Renewal
011 -79 -
Ervin & Margie Nates
07/11/79
Shawnee
008 -80 -
Melvin E. Nail
09/10/80
Back Creek
021 -79 -
Ralph W. Poe
11/14/79
Back Creek
001 -81 -
Gary A. Wygal
04/08/81
Shawnee
002 -81 -
Robert F. Zeigler (sign)
04/08/81
Shawnee
003 -81 -
Joseph Geraci
05/13/81
Opequon
004 -81 -
Granville B. McCauley
06/11/81
Gainesboro
005 -81 -
Charles A. Strother, Sr.
06/11181
Gainesboro
007 -81 -
John & Brenda Owings
06/11/81
Opequon
008 -81 -
Wesley L. Spangler
06/11/81
Shawnee
009 -81 -
Margaret G. Brown
06/11/81
Back Creek
127
013 -81 -
Patricia A. Abbott
10/14/81
Back Creek
014 -81 -
William D. Payne
10114/81
Opequon
016 -81 -
Bernard & Sally McClung
11/10/81
Stonewall
018 -81 -
Elmer H. Lauck
01/20/82
Gainesboro
019 -81 -
Craig & Seri Kern
01/20/82
Gainesboro
003 -82 -
Mr. & Mrs. Jerry Harris
04/14/82
Stonewall
005 -82 -
Lloyd L. & Carolyn J. Roberts
04128/82
Stonewall
007 -82 -
Stephen & Sue Culbert
05/26/82
Shawnee
008 -82 -
Gilbert C. Mills
05/26/82
Opequon
010 -82 -
Joseph S., Jr. & Lynda H. Du Bose08 /11/82
Gainesboro
011 -82 -
Michael J. & Mary C. Tilock
08/11/82
Opequon
015 -82 -
Peter G. & Crystal M. Dassler
11/24/82
Gainesboro
016 -82 -
John H. Wert
11/12/83
Opequon
017 -82 -
Charles H. & Nancy J. Thompson
11/12/83
Gainesboro
018 -82 -
Jacob Puffenberger
12/23/83
Gainesboro
020 -82 -
Joseph C. Smith (sign)
11/26/83
Stonewall
002 -83 -
Glenwood Nicholson (sign)
14/27/83
Stonewall
003 -83 -
Chester S. Webber
14/27/83
Stonewall
004 -83 -
Marvin O. Hoffman
15/25/83
Stonewall
005 -83 -
Michael Dwayne & Martha Hockman
15/25/83
Shawnee
006 -83 -
Craig D. & Seri K. Kern
15/25183
Gainesboro
008 -83 -
R. D. Brown (sign)
18/24/83
Stonewall
009 -83 -
Gary Ray Hunt
18124/83
Back Creek
010 -83
- Talbert F. DeHaven
11/19/83
Gainesboro
002 -84
- Raymond R. Leckliter, Sr.
15/09/84
Back Creek
004 -84
- Wayne M. Brandt, 111
07/11/84
Stonewall
006 -84
- Philip E. & Mary V. Wine
08/22/84
Gainesboro
007 -84
- Shenandoah Valley Oil Corp.
09/12/84
Gainesboro
008 -84
- Nerangis Ent. (sign)
10/03/84
Stonewall
001 -85
- John W. H. & Gloria M. Collins
02/13/85
Shawnee
002 -85
- Charles W. & Adrienne! Schnable
03113/85
Stonewall
003 -85
- Zulfigar Ahmed
03/27/85
Back Creek
004 -85
- Glenn C. Whitacre
05/08/85
Gainesboro
005 -85
- David E. & Nancy M. Ritter
05108/85
Shawnee
006 -85
- Iva H. Petee (Tabled)
05/08/85
Opequon
007 -85
- Timber Ridge Ministries
06/11/85
Shawnee
008 -85
- Charles E. Cochran
07/10/85
Gainesboro
128
009 -85
- Hansford Houston DeWeese
08/28/85
Stonewall
012 -85
- Raymond Davis, Jr.
11/13185
Opequon
013 -85
- Roger Fitzwater
11/13/85
Stonewall
001 -86
- Cheryl L. Anderson
01/22/86
Stonewall
002 -86
- Kenneth Reed, Jr.
03/19/86
Gainesboro
003 -86
- Richard S. Russell
03/19/86
Opequon
004 -86
- Maynard F. Mowbray
06/04/86
Shawnee
005 -86
- Orville A. Comer
06/04/86
Shawnee
006 -86
- Rodney L. Cowley
07/02/86
Gainesboro
007 -86
- Ronald J. DeHaven
07102/86
Gainesboro
008 -86
- Robert E. & Jeanine Spaid
07/02/86
Gainesboro
009 -86
- Charles A. Mercer
08/06/86
Shawnee
D. Three
Year Time Limit - Staff Review Only
010 -80
- Ralph & Veronica Machotka
10/08/80
Back Creek
025 -80
- Robert S. Hawkins
02/11/81
Back Creek
E. Five Year Time Limit - Staff Review Only
020 -80
- M. Lucy Luttrell & Ruth A.
1Nhetzel
02/10/80
Opequon
024 -80
- Lawrence Johnson
02/11/81
Opequon
F. No Time Limit - Staff Review Only
022 -80
- Thomas & Barbara Conrad
12/10/80
Opequon
G. 120 -Dav Time Limit
010 -86 - Charles & Faye Grady 10/22/86 Opequon
REQUEST BY PLANNING STAFF FOR JOINT WORKSESSION ON RURAL
ORDINANCE AMENDMENTS
A memorandum from Mr. Watkins was presented to the Board to request a
joint worksession to discuss rural ordinance amendments.
No meeting date was set.
COMMITTEE REPORTS
FIRE AND RESCUE COMMITTEE REPORT
Mr. Orndoff, Chairman of the Fire and Rescue Committee, presented the
following report:
The Fire and Rescue Committee met on December 15, 1986, at 7:30 P.M.,
in the Round Hill Fire Company facility. All Fire Companies were
represented. Also present were Robbie Rhodes and William Orndoff. The
following items were discussed:
Items Requiring Board Action
IN)
Bulk Fuel Storage at Airport
Frank Moore, with Greenwood Volunteer Fire Company, advised that the
Company was in favor of the regulations proposed to regulate the storage of
fuel at the Winchester Regional Airport. The Committee recommends
approval.
This item was tabled.
II Funding for Winchester Volunteer Rescue Squad
{I The Committee discussed the funding requirements of the County Fire
and Rescue agreements. It is recommended that the Winchester Volunteer
Rescue Squad be required to submit the same financial information as County
companies. The funding should be allocated until this information is
submitted to the Finance Committee.
The Winchester Volunteer Rescue Squad was notified of this require-
ment.
Items Not Requiring Board Action
Mutual Aid Agreement with City of Winchester
The Committee does not favor amending the agreement between Winchester
and Frederick which would require a twenty -five percent replacement fee for
equipment or supplies used.
ic umentation of Funds Expended from Division of Fire
m
The Committee will provide documentation to the County Administrator
on how funds were expended. This process will ensure that expenditures
were proper and that same met the requirements of the Division of Fire
Programs.
The next meeting will be January 19, 1987, at 7 :30 P.M., in the Round
Hill Fire Company facility.
PUBLIC WORKS COMMITTEE REPORT
Mr. Orndoff, Chairman of the Public Works Committee, presented the
following report:
The Public Works Committee met on January 7, 1987, at 11:00 A.M., in
the Conference Room in the County Administrator's Office. Present were
Bill Orndoff, Will Owings, Blaine Wilson, Wayne Miller and John Riley. The
following items were discussed:
Items Requiring Board Action
Discussion of Request from L. E. Joyce Company
130
The Committee met with Mr. Joyce and discussed the attached request.
The Committee recommends that the request be denied.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
Animal Shelter Construction Requirements
The County Administrator presented the current requirements for
shelter construction. It was requested that bids be sought for the roof
replacement at the shelter. The Committee recommends that request for bids
be advertised.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
Discussion of Mutual Aid Agreement with Shenandoah County
The Committee discussed the attached agreement and recommended
approval.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
Request for Parking Meters on the Plaza Lot
The Committee reviewed the attached request and recommended that the
request be denied. It is further recommended that the County Administrator
negotiate with the City on renting 10 spaces for blue tag vehicles in the
parking garage.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
Discussion of Transfer of Funds in Landfill Bud
The County Administrator is requesting that $30,000 be transferred
from retained earnings to Repair and Maintenance of Equipment,
4204 - 3004 -01. The Committee recommends approval.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
Discussion of Fee Schedule Amendment
The County Administrator presented the attached request from the
Acting Building Official for an annual permit fee. This will provide local
industry a mechanism to file with the Inspections Department on an annual
basis for alterations or changes to building equipment. The Committee
recommends approval.
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the above recommendation was approved.
731
Items Not Requiring Board Action
1. Review of Budget for FY 87 -88.
2. Review of leave request for Animal Control Officer.
3. Review of Middle Department request for electrical inspections.
FROM CITY OF WINCHESTER RE: ERECTION OF BUILDING
PANr.P .. APDDA \ /Cn
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the request from the City of Winchester to
erect a permanent building at the firing range was approved.
REQUEST FROM THE CITY OF WINCHESTER TO HAVE POLICE PA
Upon motion made by C. William Orndoff, Jr., seconded by Will L.
Owings and passed unanimously, the request from the City of Winchester to
have police patrol at Westminster /Canterbury of Winchester was approved.
INFORMATION SERVICES COMMITTEE REPORT
Mrs. Maddox, Chairman of the Information Services Committee, presented
the following report:
The Information Services Committee met on Thursday, January 8, 1987,
at 11:00 A.M., in the Courthouse Conference Room. Present were Robert M.
4e II Rhodes; Rhoda W. Maddox; John R. Riley; Charles B. Tyson; Needham S. Cheely
and Robert W. Watkins. Donald P. Johnson and H. Donald Anderson were
absent. The Committee submits the following:
Request of Parks and Recreation to Upgrade Their System
this Budget Year
Ned Cheely informed the Committee of the problems that occur in his
Department as a result of using multiple user equipment, with single user
software. The Committee noted that since the County had invested in this
type of equipment, and it is not the way the equipment was intended to be
used, it should be upgraded to a multiple user system. The Committee asked
Mr. Cheely to check his budget to see if he had the $5,804.00
equipment/ software cost, plus the $136.00 maintenance cost.
Upon motion made by Rhoda W. Maddox, seconded by Robert M. Rhodes and
passed unanimously, the above request was approved.
Future Computerization Needs
Ned Cheely and Bob Watkins both submitted proposals of their future
needs for the next fiscal year. The Committee tabled any decision at this
time. The Committee felt it should get requests from all Departments
before making any decisions.
132
LAW ENFORCEMENT AND COURTS COMMITTEE REPORT
Mr. Rhodes, Chairman of the Law Enforcement and Courts Committee,
presented the following report:
The Law Enforcement and Courts Committee met on Thursday, January 8,
1987, 10:00 A.M., Conference Room in the County Administrator's Office.
Present were Robert M. Rhodes, Chairman of the Committee; Rhoda W. Maddox;
Larry P. Coverstone; Charles R. Mcllwee; Roscoe L. Bruce, Sheriff; John E.
Liggett, Administrative Assistant, Sheriffs Department; Patricia U.
Flegal, Regional Jail Project Coordinator; Joseph Walker, Director,
Division of Court Services and John R. Riley, Jr., County Administrator.
The Committee submits the following:
Discussion of Vehicle Purchase
The Committee discussed the attached request and recommends approval
of allocating the insurance refund in the amount of $7,165 toward the
purchase of the vehicle.
Upon motion made by Robert M. Rhodes, seconded by Rhoda W. Maddox and
passed unanimously, the above recommendation was approved.
Discussion of False Alarm Ordinance
The Committee discussed the attached Ordinance and recommends forward-
ing of same to Fire and Rescue Committee and the Code and Ordinance
Committee.
There was no action taken on this item.
The following items do not require action:
Discussion of Jail Overcrowding
The Committee was informed that the Jail population was back up to
sixty (60) inmates. Approximately fifty (50) inmates are in other
facilities. The Regional Jail Project Supervisor advised that this number
will continue to vary and and not remain constant.
Discussion of Regional Jail Construction
The Committee was advised by the County Administrator that Frederick
County and the City of Winchester were ready to proceed with proposed con-
struction (proposed ordinance attached). It is anticipated that some
indication will be given at the next Court Services Advisory Board meeting
(January 15, 1987, 2 :00 P.M., in Warren County) by Clarke and Warren
Counties. A definite committment is needed in order to plan the facility.
Discussion of Proposed Budget
The Committee reviewed and discussed the proposed budget.
1_33
PERSONNEL COMMITTEE REPORT
Mr. Owings presented the following report in Mr. Throckmorton's
absence:
The Personnel Committee met on Tuesday, January 6, 1987, at 4 :30 P.M.,
in the County Administrator's Conference Room, in attendance were Thomas
B. Throckmorton, Will L. Owings, Clarence L. Hunter, John R. Riley and Ann
K. Kelican. James L. Longerbeam was absent. The Committee submits the
following report and recommendations for consideration by the Board of
Supervisors:
Salary Survey
The Committee reviewed the attached salary survey data and noted that
the Citizens Study Committee had recommended implementation of same. The
cost to implement the survey effective February 1, 1987, for the remainder
of FY 86 -87 is $31,485. The Committee recommends approval and implementa-
tion of the salary survey as attached effective February 1, 1987 and trans-
fer of funds in the amount of $31,485 from reserve to the appropriate
salary line items.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Assistant County Administrator's Position
The Committee reviewed the attached job description for the position
of Assistant County Administrator and recommends approval of this position
at a salary range of $30,000 to $45,000.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Engineer /Director of Code Administration
The Committee reviewed the attached job description for Engineer/ -
Director of Code Administration and recommends approval of this position at
the Department Head level, salary range $25,000 to $45,000.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
:ions and New Positions - Parks and
!nt and Divis of Court Services
The Committee reviewed the attached requests for promotions and new
positions and recommends approval of same in conjunction with the proposed
new salary scales as set forth below:
A. Parks and Recreation Department - Promotion of Clerk Typist 11
responsible for computer network system to Computer Operator at
134
Range 12 - $15,338.
Upon motion made by Will L. Owings, seconded by C. William Orndoff,
Jr. and passed unanimously, the above was approved.
B. Division of Court Services - Creation of the position of
Supervising Case Officer at Range 16 - $18,665 and promotion of
Case Officer Michael Ugorek to said position.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above was approved.
uest for Fulltime Receptio Clerk
ist I
The Committee reviewed the attached request from the County Admini-
strator for a fulltime Receptionist/ Clerk Typist I position in the Permit
Center. The Committee recommends approval of this request and the transfer
of funds up to $4,313 from operating contingencies to the appropriate line
item to fund this position for the remainder of FY 86 -87.
Upon motion made by Will L. Owings, seconded by C. William Orndoff,
Jr. and passed unanimously, the above recommendation was approved.
Mr. Stiles requested that this be funded through Inspections or at
least 50 -50.
ment Head Evaluation - Planning and Devel
The Committee reviewed the attached merit performance evaluation of
Planning and Development Director, Robert W. Watkins and recommends
certification of same.
This is to be done in Executive Session.
POSITION OF TRANSPORTATION PLANNER APPROVED BY THI= `BOARD
Mr. Stiles stated that the position of Transportation Planner was to
be discussed at the Personnel Committee meeting on January 6, but time did
not allow.
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the creation of the position of Transporta-
tion Planner was approved.
FINANCE COMMITTEE REPORT
Mr. Owings, Chairman of the Finance Committee, presented the following
report:
The Finance Committee met on Tuesday, January 6, 1987. All members
were present. The following items require Board action:
Parks and Recreation Capital Projects - Pools
Appropriation Request
135
The Parks and Recreation Director is requesting a capital projects -
pool
fund appropriation in
the amount
of $70,000
for architect fees for
the
pool
design. Funds were
earmarked
last fiscal
year; however, action
is
required this fiscal year since the funds were not expended. The Committee
recommends approval.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes, and
passed unanimously, the above recommendation was approved.
Parks and Recreation Appropriation Request - Ballfield
Lighting
Funding in the amount of $20,000 has been earmarked in the FY
1986 -1987 budget for Ballfield lighting. In order to complete two fields
at Clearbrook, the Committee is recommending that $10,851.00 be added for a
total appropriation of $30,851.00 for the project.
Upon motion made by Will L. Owings, seconded by Robert M. Rhodes and
passed unanimously, the above recommendation was approved.
Social Services - Appropriation Request
Welfare is requesting a general fund appropriation of $15,000 for a
preventive placement grant. No local funding is required. The Committee
recommends approval.
Upon motion made by Will L. Owings, seconded by C. William Orndoff,
Jr. and passed unanimously, the above recommendation was approved.
Request for General Fund Appropriation - 250th Anniversary
A general fund appropriation in the amount of $1,000 is being
requested for expenses involving the 250th Anniversary Committee. The
$,,000 will be repaid at a later date. The:Committee recommends approval.
Upon motion made by Will L. Owings, seconded by Rhoda W. Maddox and
passed unanimously, the above recommendation was approved.
The following items are for information only:
1. Parks and Recreation is requesting an appropriation of $5,940 for
computer equipment. The request was referred to the Information Services
Committee.
2. Parks and Recreation is requesting a position upgrade. This
request was referred to the Personnel Committee.
3. David R. Albright is requesting exoneration of penalties and
interest in the amount of $42.24. The Committee took no action.
4. Attached is Dr. Walker's response regarding the FY 87 -88 budget.
136
5. Dr. Walker is requesting an advance in the amount of $540,000 to
begin construction of the Dowell J. Howard Vocational Center addition.
Literary funds won't be available until the Spring of 1989. The Committee
recommended additional information be submitted by Dr. Walker.
6. Attached is information regarding tax relief for the elderly /-
handicapped.
7. The FY 1985 -1986 audit report has been distributed. If you have
any questions, please do not hesitate to contact me.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by C. William Orndoff, Jr., seconded by Robert M.
Rhodes and passed unanimously, the Board retired into Executive Session in
accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Sub-
section A (1) to discuss personnel matters.
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, the Board withdrew from Executive Session.
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by Robert M. Rhodes, seconded by C. William Orndoff,
Jr. and passed unanimously, the Board reconvened into Regular Session.
EVALUATION OF ROBERT WATKINS, PLA
DIRECTOR. APPROVED
T
Upon motion made by Will L. Owings, seconded by C. William Orndoff,
Jr. and passed unanimously, the evaluation of Robert Watkins, Planning and
Development Director, was approved as submitted.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
O - L".
Cler , Board of Supervi rs