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HomeMy WebLinkAboutMarch 23, 1988 Regular Meeting486 A Regular Meeting of the Frederick County Board of Super- visors was held on March 23, 1988, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. Mr. Riley, County Administrator, was absent from the meet- ing as he was attending school, National Academy of Corrections in Colorado. CALL TO ORDER The Chairman called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Steve Owen, Assistant County Administrator, stated tha there were replacement reports for Information Services and Parks and Recreation. Mr. Stiles stated that he had some appointments under "County Officials ". Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the Agenda was adopted as amend- ed. ESTEN 0. RUDOLPH, III APPOINTED TO THE SANITATION AUTHORITY Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, Esten O. Rudolph, III was appointed to the Sanitation Authority, said term to commence April 15, 1988 and expire on April 15, 1992. CATHY BAKER, SENIOR AT JAMES WOOD RIDGE CAMPUS, ADDRESSED THE BOARD RE: PRESIDENTIAL COUNCIL FOR YOUNG AMERICANS Ms. Cathy Baker, Senior at James Wood Ridge Campus, appeared before the Board to tell of her recent trip to Washington, D.C. as part of the Presidential Council for Young Americans. She stated that this week long experience was one that she felt was very beneficial to her and gave an insight of our government and how it operates on the National level. 487 It was noted that the County provides this trip to a Senior from James Wood High School on an annual basis. DR. MALCOLM TENNEY, ACTING EXECUTIVE DIRECTOR, FREDERICK - WINCHESTER HEALTH DEPARTMENT, ADDRESSED THE BOARD Dr. Tenney appeared before the Board and addressed the recent measle outbreak in the County and stated that $20,000 had been spent for the shots that had been administered. He stated that he felt this outbreak was over. Dr. Tenney explained to the Board at this time about the Women, Infants, and Children (WIC Program) and what the statistics are with this program in Frederick County. Mrs. Carlisle, staff member of the Health Department, appeared before the Board to further explain how the WIC Program is administered. Mr. Stiles asked Dr. Tenney to address the Board on the matter that he had discussed with the Planning Commission at their last meeting and the concerns he had on certain permits that are being issued by the State Water Control Board. Dr. Tenney stated that the State Water Control Board is issuing permits for installation of septic systems other than the sand filter for subdivisions and he felt this procedure will create problems due to the maintenance that is required of a system other than sand filter. Mr. Crosen stated that he felt anything less than five acres should not be using an alternative system. THREE STAFF MEMBERS APPOINTED TO THE VIRGINIA MUNICIPAL LEAGUE POLICY COMMITTEE Mr. Stiles appointed Mr. Riley, County Administrator to serve on the Effective Government Policy Committee, Mr. Steve Owen, Assistant County Administrator to serve on the Public Safety Policy Committee and Mr. Bob Watkins, Director of Plann- ing and Development, to serve on the Transportation Policy Committee of the Virginia Municipal League. APPOINTMENTS MADE TO THE 250TH ANNIVERSARY COMMITTEE Mr. Stiles appointed Ms. Pam Bell, Ms. Sally Penfield and Mr. Peter Krouse to serve on the 250th Anniversary Committee. CHARLES L. BOYER APPOINTED TO SERVE ON THE GYPSY MOTH COMMITTEE Mr. Stiles appointed Mr. Charles L. Boyer to serve on the Gypsy Moth Committee, said term to commence March 23, 1988 and expire on January 27, 1989. Mr. Stiles stated that Steve Putnam, John Riley and himself would be meeting with the Committee from City Council to discus the Frederick - Winchester Service Authority. PUBLIC HEARING 1988 -1989 BUDGET FOR THE COUNTY OF FREDERICK Mr. Stiles noted the rules for a public hearing. Mrs. Dorothy Brewer, President of the Chamber of Commerce, appeared before the Board and requested that the Board recon- sider and fund the Chamber's entire budget of $6,500. She further stated that she felt the County should give the same as the City of Winchester. Mr. Stiles noted that no action would be taken at this meetl ing as this was only the public hearing. Mrs. Fran Jeffries, President of the Education Association thanked the Board for all they had done on behalf of education and further stated that the Association's biggest concern at this time was all the development presently taking place, and especially all that is planned for the Eastern end of the County and as to where all of these students will be housed. Mr. Stiles replied that the school budget had taken into consideration an additional 420 students for next year when pl ning their budget. Mr. Court Smith, member of the Parks and Recreation Commi Sion, requested that the Board reconsider the $50,000 request i the Parks and Recreation budget for the construction of soccer fields at Sherando Park. Mr. Bob Roper, President of the Parks and Recreation Commi: sion, requested that the Board reconsider the Parks and Recrea- tion budget and reinstate the entire budget as presented. He further requested that the $25,000 be approved for the purchase of a new dump trunk. 489 Mr. Donald Fannell of the Shenandoah Valley Independent Living Center requested that the Board fund their entire request of $8,000. He explained to the Board what benefits the center provides all area citizens that are disabled. There was no further comments on the budget and it was noted that the budget will be adopted at the next Board meeting. Mr. Crosen moved to restore $3,500 of the original $6,500 total of the Chamber of Commerce's budget request for total fund- ing. Mr. Rinker seconded the motion and the vote was unanimous. REQUEST FROM THE VIRGINIA DEPARTMENT OF HEALTH RE: SEWAGE REGULATIONS - APPROVED Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the request of the Federal Emergency Management Agency to dispose of the annual hauling of ten cubic yards of dewatered sewage to the Frederick County Sanitary Landfill from Mount Weather was approved. PROPOS REFUNDING OF INDUSTRIAL DEVELOPMENT AUTHORITY. Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the following resolution was approved: WHEREAS, the Industrial Development Authority of the County of Frederick, Virginia (the Authority), has considered the application of Stephens City Motel Associates Limited Partnership (the Partnership) for the issuance of the Authority's variable rate demand refunding revenue bonds in an amount not to exceed $1,340,000 (the Bonds) to assist in the refinancing of the Authority's $1,350,000 Industrial Development Revenue Bonds (Stephens City Motel Associates Limited Partnership), dated December 12, 1985, which was issued to finance the acquisition, construction and equipping of a 60 -room motel facility (the Project) located at the intersection of Routes 1012 and 277 in the Opequon District in Frederick County, Virginia, and has held a public hearing thereon on March 22, 1988; and WHEREAS, the Authority has requested the Board of Supervisors (the Board) of Frederick County, Virginia (the County), to approve the issuance of the Bonds to comply with Section 147 (f) of the Internal Revenue Code of 1986, as amended (the Code); WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREDERICK COUNTY, VIRGINIA: -•i 1. The Board hereby approves the issuance of the Bonds by the Industrial Development Authority of the County of Frederick Virginia, for the benefit of Stephens City Motel Associates Limited Partnership to the extent required by Section 147(f) of the Code, to permit the Authority to assist in the refinancing of the Project. 2. Approval of the issuance of the Bonds, as required by Section 147(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Partnership, but, ae required by Section 15.1 -1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and monies pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledge thereto. 3. This resolution shall take effect immediately upon its adoption. SHAWNEELAND SANITARY DISTRICT TAX STRUCTURE REVISION - APPROVED AS AMENDED Mr. Owen, Assistant County Administrator, presented this request and stated that several revisions had been recommended by the Shawneeland Sanitary District Advisory Committee. He further stated that basically they are proposing a $2.00 per acre increase (to the current $160 for undeveloped and $220 for developed lot structure) for each acre or partial acre in excess of 5 acres. He further stated that they are proposing a fee of $60 for each dwelling unit for multiple dwelling unit lots. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the following tax structure revision for the Shawneeland Sanitary District was approved: 1. For undeveloped parcels of land: a. $160.00 for the first 5 acres or portion thereof, plus b. $2.00 per acre for each acre or partial acre in excess of 5 acres. 2. For developed or improved parcels of land with no more than one dwelling unit or structure: a. $220.00 for the first 5 acres or portion thereof, plus b. $2.00 per acre for each acre or partial acre in excess of 5 acres. 3. For parcels containing multiple dwelling units or other structures: a. $160.00 for the first 5 acres or portion thereof, plus b. $2.00 per acre for each acre or partial acre in excess of 5 acres, plus 491. c. $60.00 for each dwelling unit or other structure located on the parcel. NOTE: 1. The term structure shall not be interpreted to include small tool /storage sheds or garages associated with single family dwellings. 2. This tax structure is all inclusive and should supercede the existing charge structure as it contains the same charges for unimproved and improved lots. REZONING APPLICATION #003 -88 - SHIHO - OPEQUON AND Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Dave Holliday, President of Lakeside Development Com- pany, appeared before the Board and by way of a map explained what he had planned for this area, what was presently built on and what he planned to build in the future. Mr. Chuck Maddox, of G. W. Clifford Associates, appeared before the Board and gave a run down of the revenue that would be generated from a project such as this. Mr. Harrington Smith, resident of Lakeside Estates, appeared before the Board to oppose this rezoning at this time. He passed out several aerial photos of the area around the land that is being requested to be rezoned. He referred to the sub- divisions in the area and how many houses within these subdivi- sions are currently on the Lakeside water and sewer system which is overloaded and in violation according to the State. Mr. Smith further stated that he could not see how the Board could consider adding any additional hook ups with the sewer capacity being what it is and the fact that construction of the Parkins Mill Plant had not started at this point, and he felt if additional hook ups are approved at this time that he would have no choice but to go to the State Water Control Board. Mr. Wellington Jones, Engineer /Director of the Sanitation Authority, appeared before the Board and stated that the expan- sion was completed at the Lakeside Plant for a capacity of 250,000 and the average flow for February had been 150,000 per day, which meant that there is 100,000 not being used. He 49 stated that he felt the Lakeside Plant will be able to handle excess and that the Parkins Mill Plant will be completed in June, 1989. Mr. Stiles asked that if it was at 85% capacity, was it in violation. Mr. Jones replied no, 95% was in violation. Mr. Stiles stated that the Fred -Winc Service Authority approved condemnation of land for the Parkins Mill Plant at their meeting on March 22 and that 500,000 gallons per day will be handled at this plant. He stated that his concern is that Parkins Mill should be 750,000 gallons rather than a half million. Mr. Putnam stated that he was impressed with the plans for this development but he felt it was premature. Mr. Orndoff asked if both parcels had to be acted on or if just one parcel could be rezoned. Mr. Ambrogi replied that they could act on just one. Mr. Putnam stated that he had no problem with the business rezoning but he did on the residential. He asked Mr. Maddox if the Board only approved the business and not the residential rezoning, did he not feel that would be helpful. Mr. Maddox replied yes, that it would, it was just that they would like them together. Mr. Putnam moved to table if it was appropriate. Mr. Orndoff asked if this would be feasible for the deve er. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, 14 acres was approved for commer- cial rezoning. Upon motion made by L. A. Putnam and seconded by Dudley H. Rinker, to table the residential rezoning. Mr. Rhodes asked that if this was tabled by the Board be- cause of inadequate sewer connections, are they putting out a moratorium on future connections. 493 Mr. Stiles stated that development will be slowed until the upgrade at Lakeside is complete and the Parkins Mill Plan is on line. The above motion was made by the following recorded vote: Aye - Kenneth Y. Stiles, Dudley H. Rinker, Roger L. Crosen and L. A. Putnam. Nay - Robert M. Rhodes and Charles W. Orndoff, Sr. JAMES M. SZYMECKI, PLANNER I, INTRODUCED TO THE BOARD Mr. Watkins introduced Mr. Szymecki who was recently hired by the County to fill the Planner I position. DAVE HOLLIDAY GAVE STATISTICS ON BUILD -OUT RATE IN THE LAKESIDE AREA Mr. Stiles stated that Mr. Holliday had provided him with the following information during the recess: 996 lots were approved in the master plan, 560 remaining at this point, 70 acres being built on. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT Mr. Crosen presented the following report and stated that it was for the Board's information: The Fire and Rescue Committee met on Tuesday, March 8, 1988, at 7:00 P.M., in the Round Hill Volunteer Fire Company facility. Present were all Companies except Company 16 - Gainesboro, Company 17 - Star Tannery, Company 19 - North Mountain and Company 20 - Reynolds Store. Also present were Board Member Roger Crosen; County Administrator John R. Riley, Jr; Assistant County Administrator Stephen F. Owen and Emergency Services Coordinator Homer Sanders. The following items were discussed, however none require Board action: Roger Crosen Roger Crosen was welcomed to his first meeting of the Committee by Frank Weller. Paid Fire and Rescue Personnel John Riley briefed the Committee on the Board of Super- visors' request for an advisory committee to study the paid fire and rescue personnel issue raised during recent budget discus- 494 sions. Frank Weller (Company 11) appointed himself, Henry Shiley (Company 12), Bud Robinson (Company 13), Robert Whitacre (Company 15) and Bill Shuller, (Company 18). Since the meeting Perry Silva and Leonard Jackson have also been asked to serve o the Committee. Mr. Rinker requested that Mrs. Kelican and Mrs. Ratcliff, along with a couple County citizens, be added to this Committee False Alarms Robert Whitacre noted that Company 15 has run six false alarm calls to Baker House in recent weeks. John Riley stated that an ordinance to address the problems can be reviewed by Committee at their next meeting. NFIRS Reporting Steve Owen reported that the computer printer and software grant from the State for the national fire incident reporting system had been approved and that training on the system would be held on March 14, 1988. Equipment Inventory Homer Sanders requested a motorized equipment inventory from each Company. Table Top Exercise of EOP Wallace Twigg from the Virginia Department of Emergency Services and Homer Sanders conducted a very successful table exercise of the Emergency Operations Plan as adopted by the Board of Supervisors last Summer. INFORMATION SERVICES COMMITTEE REPORT Mr. Rinker, Chairman of the Information Services Committee, presented the following report: The Information Services Committee met on March 17, 1988 11:00 A.M. The following members were in attendance: Dudley Rinker, Steve Putnam, John Riley, Bill Bauserman, Charles Tyson and Jim Beukema. The following was discussed: 1. Proposal to add memory and disk storage and a high speed printer to the County's main frame computer. It was mended that this was needed for the expansion of the Treasurer and Finance Departments. Also software to improve the ease of 495 program development and increase the level of security on data files. Total cost $196,531.00 plus maintenance. The Committee recommends accepting this proposal thru a lease /purchase agree- ment with the funds being appropriated from capital contingency to the appropriate line items in Information Services. See Attachment 1. Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the above was approved. 2. A request for bid was put out for hardware and software for building permits and inspections system. The only bidder was UNISYS Corporation. The Committee recommends accepting the UNISYS bid of $104,560.00, including maintenance, thru a lease/ - purchase agreement, with the funds being appropriated from capital contingency to the appropriate line items in Permits and Information Services. See Attachment 2. Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the above was approved. The above two items are recommended to be acquired through a 60 month lease /purchase agreement at a cost of $11,000 for FY 87 -88 and a additional cost of $64,000 for FY 88 -89 for hardware and software. Also, additional maintenance costs of $4,000 for FY 87 -88 and $24,000 for FY 88 -89. 3. The Committee has a request from E. E. Bayliss to supply them with computer generated information on our Real Estate accounts. The Committee recommends, as in the past, that we do not supply any computer generated lists or tapes. The requested information is available in the Commissioner of the Revenue's Office, to anyone who wants to see it. The Board concurred with the Committee's recommendation. PARRS AND RECREATION COMMITTEE REPORT Mr. Rinker presented the following report: The Parks and Recreation Commission met on March 15, 1988. The following item requires action by the Board of Supervisors at their meeting on March 23, 1988: Request for Training Funds EM Commission unanimously agreed to request training funds in the amount of $510.00 for the Network System Analyst to receive training in McLean, VA, (April 5 -7) on the user net software which operates the Department's computer network. (6 -0) It was noted that this class was no longer offered and the request was withdrawn. At its regularly scheduled meeting held on March 15, 1988, the Frederick County Parks and Recreation Commission voted unani mously to approve the purchase of a dump truck in the current year's budget, in addition to requesting additional funds in the amount of $25,000 in the proposed FY 1988 -1989 budget. This will be acted on at the next Board meeting. TRANSPORTATION COMMITTEE REPORT Mr. Gyurisin, Deputy Director of Planning and Development, presented the following report: The Frederick County Transportation Committee met Monday night, March 7, 1988 and acted on a number of items. The Committee recommends approval of the following: 1. Approval of the request of Mr. Leonard D. Newcome for the vacation of the right -of -way known as Stanford Drive locat between lots 57 and 58 of the College Park Subdivision. (see the attached plats) Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above was approved. 2. Approval of the primary road plan recommendations to presented April 8, 1988 in Staunton at the Virginia Department of Transportation Preallocation Hearings. The attached list outlines eight recommendations for primary road improvements. 1. Route 522 North (West of Winchester) 2. Route 37 (South of Winchester) 3. Route 522 South (East of Winchester) 4. Route 277 (East of Stephens City) 5. Improve Major Intersections 6. I -81 (East of Winchester) 7. Route 11 (North and South of Winchester) 8. Eastern By- Pass /Loop At their meeting of March 16, 1988, the Frederick County Planning Commission unanimously approved both of these items. In addition to the above items recommended for approval, the Transportation Committee heard from Mr. Paul Burkholder, 497 Marketing Director for the Virginia Port Authority. Mr. Burk- holder presented the Committee with the general concept of the inland port and the proposed plans. The Committee briefly dis- cussed road improvements for East of Winchester, primarily in the Senseny Road and Greenwood Road area between Route 7, Route 50 and Route 522. The Committee plans to discuss these in de- tail at its next Committee meeting scheduled for April 11, 1988. Mr. Rinker asked about Route 522 South near Macedonia Church. Mr. Bushman, of the Virginia Department of Highways and Transportation, stated that the connection is Route 642 and that is included in the Six Year Plan. Mr. Putnam referred to Senseny Road and how crowded it is becoming and that an extension needs to be extended to Route 7 as soon as possible. Mr. Stiles stated that he concurred with Mr. Putnam that it should be included in number 2 as a top priority. Mr. Stiles asked the Board for their opinion on the possiblity of a consul- tant to do the plans for a road from Route 50 to 7 for he felt if the County waited another year to do this there would not be any available land to put a road. Mr. Bushman stated that the Highway Department would not have such a consultant and that the County should retain the services of a consultant to do this. Mr. Stiles stated that he felt the Board needed to make up their minds on this as they would probably have to wait 5 years for the Highway Department to study this matter and make a recom- mendation. Mr. Crosen asked if the Board felt they wanted a major thor- oughfare or corrections to what is already there. Mr. Watkins stated that this does need to be considered. Mr. Stiles replied that he felt that both would be needed. PERSONNEL COMMITTEE REPORT Mr. Putnam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, March 15, 1988. Present were Steve Putnam, Roger Crosen, Clarence Hunter, John Riley, Steve Owen and Ann Kelican. James L. Longerbeam was ab- sent. The Committee submits the following report and recommend tions to the Board of Supervisors for consideration: Part -time Approved The Committee recommends approval of the employment of a part -time manager for the Shawnee -Land Sanitary District for remainder of Fiscal Year 1987 -1988 at an hourly rate of $8.50 per hour. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Office Manager Position in Division of Court Services - Approved The Committee reviewed a request from the Director of the Division of Court Services to fill a vacant Office Manager Position (Range 12) with an Account Clerk III position (Range 10) and recommends approval of same. Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the above was approved. Reclassification Request - County Administrator's Office - The Committee reviewed a request from the County Administrator to reclassify the Office Manager position in his office to an Executive Secretary position at a Range 15 and recommends approval of same. A copy of the revised job description is attached. (See Attachment "A ") Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the above was approved. Establishment of List of Pro Members - Approved tive Grievance Panel The Committee submits the attached list of prospective grievance panel members to the Board of Supervisors for conside ation and recommends approval of same. (See Attachment "B ") Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the above was approved. r for Shawnee -Land Sanitary Distric - Appointment to Shenandoah Valley Private In dustry Council 49 9 Attached please find a letter from Mr. Satterwhite of the PIC regarding the vacancy created by the resignation of Frederick County representative Ed Keenan, as well as a nomination form for appointment of his replacement. The Committee recommends that nominations for this position be presented at the meeting. (See Attachment "C ") No action taken at this time. PRESENTATION OF 1988 -1989 WORK PROGRAMS The 1988 -1989 Annual Departmental Work Programs were pre- sented for the Board's review. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. Ll� Ofik irman,'Boa d of Supervisors Cler , Board of S pervisors