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HomeMy WebLinkAboutMarch 09, 1988 Regular Meeting469 A Regular Meeting of the Frederick County Board of Super- visors was held on March 9, 1988, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley noted that there was an appropriational request from SARA that required Board action. Mr. Rhodes stated that he had an appointment to the Shawnee- land Sanitary District to replace Roger Lamborne. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Mr. Orndoff noted that in the minutes of January 27, 1988, Page 6, it should read, "Charles W. Orndoff, Sr." and not "C. William Orndoff, Jr." Mr. Crosen stated that in the minutes of January 27, 1988, Page 5, in the discussion with Mr. Tenney of the Health Depart- ment, it should read, "...he prefers the sand filter system over the dry ditch process" instead of "...he prefers the sand filter system over any others." Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the minutes of the Regular Meet- ing of January 27, 1988 were approved as amended and the minutes of the Special Meeting of February 9, 1988 were approved as submitted. PRESENTATION OF CERTIFICATES Mr. Riley read the certificates of appreciation of Lisa Eastridge and Kris Kelican. 470 Ms. Eastridge and Mr. Kelican were present to accept their certificates. DR. MALCOLM TENNEY, ACTING EXECUTIVE DIRECTOR, FREDERICK - WINCHESTER SERVICE AUTHORITY, TO ADDRESS THE BOARD - TABLED This was tabled until the March 23, 1988 Board Meeting. SARA, TITLE III, - APPROPRIATION APPROVED Mr. Steve Owen, Assistant County Administrator, stated th Congress had implemented a mandate on chemical hazard planning known as SARA, Title III. He further stated that it was pro- posed that the costs will be shared equally with the City of Winchester with the City acting as fiscal and staffing agent and the costs will be as follows: Item Total Part -Time Clerical x 3 months $ 2,124 Computer, Desk, Files $ 8 $11,024 $ 4,450 $ 5,512 Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above was approved. WAYNE PRATER APPOINTED TO THE SHAWNEELAND SANITARY DISTRICT ADVISORY BOARD TO REPLACE ROGER LAMBORNE Mr. Rhodes nominated Mr. Wayne Prater to replace Roger Lamborne on the Shawneeland Sanitary District Advisory Board. The Board concurred with this nomination. RESOLUTION APPROVING THE 1988 VPSA FINANCING FOR THE MIDDLETOWN SCHOOL - APPROVED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the resolution authorizing the financing of School bonds of Frederick County, Virginia, in the maximum amount of $3,115,000 to the Virginia Public School Authority was approved. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF 3, 15,000 IN SCHOOL BONDS, SERIES OF 1988A FOR THE MIDDLETOWN SCHOOL - APPROVED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the resolution providing for the issuance and sale of $3,115,000 in School bonds, Series of Frederick County's Share (1/2) $ 1,062 1988A, of Frederick County, Virginia, heretofore authorized and 411 providing for the form, details and payment thereof was approved. FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS AND rPATTnW - RAKER i.ANR ANn COLLIER DRIVE - Mr. Riley stated that correspondence had been received from the Highway Department wherein they are requesting a donation of the right -of -way of the old roadway in the Southwest quadrant of the intersection of Baker Lane and Fort Collier Drive. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, the above request from the Virginia Department of Highways and Transportation was approved. REGIONAL JAIL SITE SELECTION APPROVED AS RECOMMENDED BY THE REGIONAL JAIL BOARD Mr. Riley stated that the Regional Jail Board had recommended that the location for the new regional jail be located at the CSX site on North Kent Street. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the CSX site on North Kent Street was approved as the site for the new regional jail and authori- zation was given for the Architects to proceed. The Board recessed at this time for fifteen minutes. PLANNING COMMISSION BUSINESS WRIGHTS RUN /PARKINS MILL TRUNK SEWER - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. He further stated that the Sanitation Authority has asked that the location of the proposed trunk line be reviewed by the Board in terms of its conformance with the Comprehensive Plan. Mr. Watkins further stated that this proposed trunk line is located on the Eastern edge of the urban development area as shown in the Comprehensive Plan. The Board discussed the additional development that this project would bring to the County. Mr. Stiles stated that the Planning Commission discussed this at great length and felt this area would eventually be developed even without the interceptor and that the only say the 47 :� County really has is that the plan is in conformance with the Comprehensive Plan. Mr. Crosen stated that it concerned him that the Board would come back later and expand this line and he did not want to see this happen. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, it was agreed that the location of the proposed trunk line for the Wrights Run /Parkins Mill Trunk Sewer does conform with the Comprehensive Plan. FORT BRADDOCK HEIGHTS FINAL MASTER DEVELOPMENT PLAN Mr. Stiles noted that the only change is the number and size of the lots and that this was for the Board's information only and no action was necessary. REZONING REQUEST 0025 -87 OF LEWIS MCDONALD - EXTENDED Mr. Lewis McDonald requested that this rezoning request be extended for another ninety days. The Board concurred, however Mr. Riley noted that this would have to be readvertised because of the time involved. SUBDIVISION REQUEST - FRANK M. FUNK - APPROVED Mr. Watkins presented this request and stated that the Plant ning Commission recommended approval. Mr. Funk appeared before the Board on behalf of his re- quest. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the subdivision request of Frank M. Funk was approved. PUBLIC HEARING REZONING APPLICATION #001 -88 - ADD PARTNERSHIP - OPEQUON MAGISTERIAL DISTRICT - TABLED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, rezoning application number 001 -88 of Add Partnership was tabled until the April 13, 1988 meeting. REZONING APPLICATION 0002 -88 - BLUE RIDGE MOBILE HOME PARK - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plan ning Commission recommended approval. 473 Mr. Jerry Updyke, part owner, appeared before the Board and stated that this request, if approved, would allow him to add an additional thirty five sites. He further stated that he did not agree with the comments Greenwood Fire Company had made concern- ing the need for an additional egress from the trailer park. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, rezoning application number 002 -88 of Blue Ridge Mobile Home Park, Route 8, Box 215, Winchester, Virginia, to rezone 27.9105 acres, located two miles East of Winchester on Route 7, from A -1 (Agricultural Limited) to MH -1 (Mobile Home) was approved. This property is identified as Parcels 174C and 174D on Tax Map 55 in the Shawnee Magisterial District. REZONING APPLICATION #003 -88 - SHIHO - OPEQUON AND SHAWNEE MAGISTERIAL DISTRICTS - TABLED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Messers. Chuck Maddox and Scott Marsh, of G. W. Clifford Associates, appeared before the Board on behalf of this request. Mr. Marsh, by way of a map, explained the location of this property and what surrounded it. Mr. Rinker asked where Route 37, the fact it is to be expanded, would be located in relation to this property. Mr. Maddox replied this is being discussed by the Highway Department. Mr. Stiles stated that this is also being discussed by the County Transportation Committee. Mr. Harrington Smith, resident of Lakeside, appeared before the Board and requested that this be tabled until the Board had more in depth information on the impact this will have on the sewer system in this area. He further stated that due to the vast development in this area, which he felt is causing the Lakeside Plant to be overloaded based on State requirements, that no further residential plans should be approved until the Parkins Mill Plant is constructed. Mr. Maddox stated that the Planning staff did not feel this would be a problem. 474 Mr. Putnam stated that he knew there was a great deal of concern among the citizens in this area with regard to the current sewer situation and also the adding of additional homes to this system. The fact that the Parkins Mill Plant is scheduled to be built and the question of when these lots would be built on, wa: discussed at length. Mr. Dave Holliday, President of Lakeside Development Company, appeared before the Board and stated that he felt the Parkins Mill Plant will be on line before the first sewer connec tion is made. He further stated that a lot depended on the ecor omy as far as how fast construction would progress and based on todays figures he felt it would be three to five years. Mr. Harrington Smith appeared before the Board to rebutt some of the figures given by Mr. Holliday with regard to the current sewer situation in this area and stated that a represen- tative of the Sanitation Authority should have been requested to be at the meeting to answer these questions. Mr. Crosen stated that he felt the Board should consider the fourteen acres from A -2 to B -2, but was not in favor of the seventy seven acres from A -2 to RP. Mr. Riley raised the question as to whether this could be treated as two separate parcels rather than one. Mr. Mike Collins, area resident, appeared before the meet- ing and stated that at the Planning Commission meeting, the impact a project of this size would have on schools and the water supply was discussed, however the Board had not touched on either one and he would like to know their thoughts in this area. Mr. Stiles stated that due to the amount of water purchased daily from the City of Winchester, water supply would not be a problem. He further stated that approximately one hundred forty houses would have school age children. Upon motion made by L. A. Putnam and seconded by Dudley H. Rinker to table this request until the next meeting. 475 The above motion was passed by the following recorded vote: Aye - Dudley H. Rinker, Roger L. Crosen, L. A. Putnam and Charles W. Orndoff, Sr. Nay - Kenneth Y. Stiles and Robert M. Rhodes. CONDITIONAL USE PERMIT #004 -88 - JOSEPH C. SMITH - STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Mr. Scott Smith and his Sister, Mizzie, appeared before the Board on behalf of this request. No one appeared in opposition. Upon motion made by Charles W. Orndoff, Sr., seconded by Roger L. Crosen and passed unanimously, conditional use permit number 004 -88 of Joseph C. Smith, Route 1, Box 1985, Berryville, Virginia, for an Adult Convalescent Home to be located on the East side of Route 7, one mile East of Winchester was approved. This property is identified as Parcel 16 on Tax Map 55B in the Stonewall Magisterial District. CONDITIONAL USE PERMIT #005 -88 - RAYMOND BRILL - BACK CREEK MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval with conditions. Mr. Pavelko, Attorney, appeared before the Board on behalf of Mr. Brill. Following Mr. Pavelko's remarks, it was felt that this re- quest, if approved, should be in the name of Shirley and Raymond Brill. No one appeared in opposition to this request. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, conditional use permit number 005 -88 of Raymond and Shirley Brill, Route 1, Box 38, Star Tannery, Virginia, for a sand mine operation located on Route 603, Star Tannery, West of Route 55 and North of Route 600 was approved. This property is identified as Parcel 7 on Tax Map 69 in the Back Creek Magisterial District. CONDITIONAL USE PERMIT #006 -88 - GARY RAY HUNT - BACK CREEK MAGISTERIAL DISTRICT - APPROVED 476 Mr. Watkins presented this request and stated that the P1 ning Commission recommended approval with conditions. No one appeared in objection to this request. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, conditional use permit number 006 -88 of Gary Ray Hunt, Mt. Falls Route, Box 146 -A, Winchester, Virginia, to reestablish a nonconforming use /motorcycle repair and sales on Route 50 West at Gore was approved. This property is identified as Parcel 133 on Tax Map 28 in the Back Creek Magisterial District. AN ORDINANCE TO AMEND TH FREDERICK COUNTY CODE Am pmnwcwTmc mn n r:3� Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the following ordinance amendment was approved: 1 -5 AMENDMENTS TO CHAPTER 1 -5 -1 The regulations, restrictions and boundaries established in this Chapter may, from time to time, be amended, supplemented, changed, modified, or repealed by the Board. Any such amendment may be initiated by one of the following methods: By resolution of the Board of Supervisors, By motion of the Planning Commission, or By petition of the owner, contract purchases with owner's consent, or by the owner's agent for the property which is the subject of a proposed rezoning. 1 -5 -1.1 Petitions for rezonings shall be filed with the Zoning Administrator. Such requests shall be on a standard form provided for this purpose. Such petition shall include an adequate survey or other legal description of the land area to be rezoned. 1 -5 -1.2 Every petition or application or reapplication for rezoning shall be accompanied by a fee in the amount of one hundred dollars plus one dollar per acre to cover the costs of advertising and other expenses connected with the processing of a petition or application or reapplication. Every application or reapplication for rezoning shall be signed by the landowner and applicant (if the applicant is not the landowner). 1 -5 -1.3 Every application shall include proof that all property taxes due and payable to the County are paid and that no delinquent taxes are outstanding. 1 -5 -1.4 At the time of application to amend this Chapter the applicant shall post on the properties for 477 which rezonings is sought, a sign thirty -six inches by forty -eight inches with full information on the change sought and the date, time, and place of the hearings at least seven days before the hearing. Such sign shall be placed at the property line and be maintained so as to be legible until the date of the hearings. 1 -5 -2 The Planning Commission shall hold at least one public hearing on such proposed amendment after notice as required by Section 15.1 -431 of the Code of Virginia and may make appropriate changes in the proposed amendment as a result of such hearing. Upon the completion of its work, the Commission shall present the proposed amendment to the Board together with its recommendations and appropriate explanatory materials to the Board of Supervisors. The Planning Commission shall present its recommendations to the Board within ninety days after the first Commission meeting following the referral of the amendment to the Commission. 1 -5 -3 Before approving and adopting any amendment, the Board shall hold at least one public hearing thereon, pursuant to public notice as required by Section 15.1 -431 of the Code of Virginia, after which the Board may make appropriate changes or corrections in the proposed amendment; provided, however, that no additional land may be zoned to a different classification than was contained in the public notice without an additional public hearing after notice required by Section 15.1 -431 of the Code of Virginia. An affirmative vote of a majority of the members of the Board shall be required to amend this Chapter. The Board shall act on such petitions within twelve months of the time when the petition was received by the Zoning Administrator. 1 -5 -4 Should a request for a rezoning be disapproved by the Board of Supervisors, at least twelve months shall elapse before another application for rezoning of the same land to the same rezoning district designation shall be considered. The Board recessed at this time. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT Mr. Rinker presented the following report: The Parks and Recreation Commission met on February 16, 1988. Members present were: Patricia Perry, Robert Roper, Carmen Rio, Donald Wilson, Courtland Smith, Dudley Rinker. Absent: Thomas Grove and Carole Ambrogi. The following action was taken on agenda items: Election of Officers By unanimous consent, Mr. Roper was elected Chairman, Mrs. Perry, Vice - Chairman (6 -0 Proxy from Mrs. Ambrogi). No action by the Board was necessary. Proposed School Fees and Charges Commission agreed to accept the Proposed Fee Schedule as written by the Department with the following amendment: To add #8 to the Facility Request Procedure stating the School Board should give the Department 24 hours notice if facility use is cancelled, unless weather elements dictate (5 -0). No action was taken. 1988 -1989 Proposed Budget - Tabled It was the consensus of the Commission to resubmit the following capital requests to the Finance Committee: $12,913 for interior paving of walkways, roadways, and fencing at Clearbrook Park; $2,000 for a VCR, Camcorder, and TV; ask the Finance Committee to approve, in principle, going out to bid for two soccer fields, with no other amenities, at Sherando Park in accordance with the Master Plans, and to accept the low bid, not to exceed $50,000; $13,500 for a 4 -door Sedan and $14,500 for a mini van (5 -0). This was tabled until the April 13, 1988 Board meeting. Revised Sherando and Clearbrook Swimming Pool Project Schedule Commission recommends approval (5 -0). No action was taken. Update on Recreation Access Grant Commission recommends approval (5 -0). No action was taken. Establishment of Committees Commission recommends establishment of the following committees: Finance, Capital Improvements, Public Affairs (5 -0). No action was taken. Recommendation for Consideration of Supplemental Appropriation - Approved Commission unanimously agreed to request transfers in the amount of $27,000 plus a supplemental appropriation in the amount of $10,383 to construct an adequate work shed area at Sherando Park (5 -0). 4"79 Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the above was approved. Consideration of Work Session Commission unanimously agreed to establish a work session with the staff (dates /locations to be determined) (5 -0). Acquisition of Property Commission instructed the Department to complete the trans- action on the exchange of property at Clearbrook Park and to pursue either the purchase or lease of the tract at Clearbrook Park known as the Pony Shed area to be used for the water treat- ment plant (5 -0). FIRE AND RESCUE COMMITTEE REPORT Mr. Crosen presented the following report and stated that it was for the Board's information only and no action was neces- sary: The Fire and Rescue Committee met on Monday, February 15, 1988, at 7:30 P.M., in the Round Hill Volunteer Fire Company facility. All companies were represented. Emergency Services Coordinator Homer Sanders covered the meeting for the County. The following items were discussed, however, none require Board action: Emergency Services Coordinator's Report Homer Sanders advised that he has finished preparing the Incident Manual and it will now be typed and distributed to each company. EOP Tabletop Exercise The January tabletop exercise of the Emergency Operations Plan (EOP) was cancelled because of snow. It has now been re- scheduled for March 8, 1988, at 7:30 P.M., at Company 15. Rescue Squad Dispatch A Communications Committee consisting of Frank Weller, Perry Silva, Alan Barley, Lynn Miller, Larry Phillips, Gary Chrisman, John Riley, Steve Owen and Homer Sanders is to meet soon to discuss problems with emergency rescue squad dispatch. Mr. Stiles asked Mr. Cheely if the old field lights at Clearbrook Park are scheduled to be sold. Mr. Cheely replied that is correct. Mr. Stiles asked if they could be used for the soccer fields. Mr. Cheely replied that there is a possibility they could. Mr. Cheely is to check into this with the Finance Department. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, pre- 11 sented the following report: The Public Works Committee met on Tuesday, March 1, 1988, at 7:30 P.M., in the Old Courthouse Conference Room. Present were Board member Charles W. Orndoff, Sr.; Committee members Col. (Ret.) W. Wayne Miller and Keith A. Tubandt; County Admini strator John R. Riley, Jr and Assistant County Administrator Stephen F. Owen. The following items were discussed: Items Requiring Action Landfill Wheel Tractor - Scraper - Approved The Committee reviewed a cost estimate of approximately $250,000 for a new wheel tractor - scraper (pan) for the Landfill and recommends Board authorization to solicit bids. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the above was approved. Items Not Requiring Action Fire Prevention Code The Committee reviewed an ordinance recommended by the Director of Code Administration to enforce the Statewide Fire Prevention Code which became effective statewide on March 1, 1988. After considerable discussion, the Committee requested that Kenny Coffelt attend the next meeting to discuss this in more detail. SARA Title III Update Staff reported on the progress of the joint City- County Local Emergency Planning Committee to comply with the Federal Government's chemical hazard planning mandates. Preliminary cost estimates show that the cost to the County to comply will be between $9,000 - $23,000, depending on available manpower to 48 perform risk assessment analyses for each business and industry involved. Downtown Mall Streetlight Request The Committee reviewed a request from the Downtown Develop- ment Board to install two streetlamps on the Courthouse lawn for $4,894. The Committee asked for more information and time to study the request. Abandoned Vehicle Program The Committee was advised that this program will be imple- mented in the near future, as approved by the Board of Super- visors last Fall. Landfill Closeout and New Permit Update Preliminary cost estimates for closing the new Landfill ($723,000) and construction of the first phase of the new Land- fill and associated leachate collection system ($931,000) were discussed. With a total of $1.65 million, Landfill tipping fees are being studied and a large increase will be recommended in the near future. Kennel Location The Committee agreed with the staff's plans to locate the new dog kennel on the recently purchased S. A. Stickley tract at the Landfill. This will provide better access and sewage dis- posal than is possible at the old location. Landfill Articles Two very good magazine articles are attached that pretty well sum up the current garbage crisis in the country and in Virginia. The Virginia article notes that local government com- pliance with new solid waste regulations may cause Landfill rates to double and even triple over the next three years. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Crosen, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, March 3, 1988, 10:00 A.M., in the County Administrator's Office. Present were Roger L. Crosen, Chairman of the Committee; Robert M. Rhodes; Larry P. Coverstone; Charles R. McIlwee; Sheriff 4K! Charles L. Sturdivant; Captain John E. Liggett; Stephen F. Owen, Assistant County Administrator and John R. Riley, Jr., County Administrator. The Committee discussed the following: Board Action Discussion of Radio Equipment in the She riff's Department The Committee reviewed the attached proposal for radio equipment upgrade and recommends that bids be solicited for Once bids are received the Committee will make a recommendation to the Board. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Non Action: Juvenile & Domestic Relations Court Order (See Attached). FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Thursday, March 1, 1988. All members were present. The following items require Board action: uest for a General Fund Appropriation Transfer from rating Contingency in the Amount of $6,800 - Approved Attached is a letter from Mr. Allan Tischler requesting a general fund appropriation transfer from operating contingency in the amount of $6,800 to replace missing historical markers. The Committee recommends approval contingent upon endorsement from the Winchester Historical Society. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request for a School Operating Fund Supplemental Appropriatio in the Amount of �99,U9 - Approved The School Finance Director is requesting a school operat- ing fund supplemental appropriation in the amount of $9,097 for a dropout prevention grant received from the State. No local funds are required. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request for General Fund Appropriation Transfers in the Amount of $25,525.89 and General Fund Supplemental Appropr iations in the Amount of 42,284.06 - Approved Attached is a memo from the Finance Director requesting general fund appropriation transfers in the amount of $25,525.89 and general fund supplemental appropriations in the amount of $42,284.06 in order to appropriate salary changes and increases for constitutional office employees. No local funds are re- quired. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Purchase Order Limits - Approved The Finance Director recommends the limit on purchases that can be made without a purchase order be raised from $50 to $100. Considering the cost of purchases, most purchases will still require purchase orders. She also recommends that items pur- chased over $1,000 have three written quotes and items over $10,000 be advertised for bid. These limits are $600 and $5,000 at the present time. The procurement act is consistent with this recommendation. As the County's budget grows, the amount of paperwork we handle becomes more difficult to process timely. The Committee recommends the limit on purchases without a pur- chase order be increased to $100; purchases over $1,000 have three written quotes and purchases over $7,500 be advertised for bid. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Renewal of Audit Contract - Approved Our three year contract with Robinson, Farmer and Cox was extended to include the turnover audit at December, 1987. The Finance Director is requesting the County Administrator be autho- rized to extend this contract and negotiate a price with the audit firm of Robinson, Farmer and Cox for the FY 88 audit. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request for School Operating Fund Appropriation Transfer in the Amount of $55,44. - Approved .;. The School Finance Director is requesting a school operat- ing fund appropriation transfer in the amount of $5,844.39 for salaries of COE students. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H.I Rinker and passed unanimously, the above was approved. The following is for your information only: 1. Attached is financial information from the Clearbrook Volunteer Fire Department. 2. The Director of Parks and Recreation is requesting a general fund appropriation transfer in the amount of $27,500 within the Parks Department and a general fund appropriation transfer from capital contingency in the amount of $10,383 to construct a maintenance storage building at Shenandoah Park. The Committee recommends denial. 3. Attached is a copy of the Dorothy B. Beckley, Treasurerl' of the County of Frederick, Virginia Report on Audit as of December 31, 1987. BOARD MEMBER ROBERT M. RHODES EXPRESSED DISPLEASURE WITH THE SCHOOL BOARD'S DECISION TO CUT PROJECT CLEAN FROM THEIR BUDGET Mr. Rhodes stated that he was very concerned with the fact that the School Board planned to cut $54,000 for Project CLEAN from their budget. He further stated that he felt this project was very much needed in the School system and if the School Board cut it, that the Board in turn should fund it and deduct this amount from the total School Board budget. The Board concurred with Mr. Rhodes on this matter and in- structed Mr. Riley to notify Dr. Walker and the School Board of the Board's action. COMPREHENSIVE PLAN PRESENTED TO THE BOARD FOR THEIR INFORMATION Mr. Riley noted that each Board member had a copy of the Comprehensive Plan which had been prepared by the Department of Planning and Development for their review. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 485