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HomeMy WebLinkAboutFebruary 24, 1988 Regular Meetingr . A Regular Meeting of the Frederick County Board of Super- visors was held on February 24, 1988, at 7:15 P.M., in the Boa of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert M. Rhodes, vice- Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. Mr. Stiles arrived late. CALL TO ORDER Mr. Rhodes, Vice - Chairman, called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley stated that Maggie Peterson, County resident, h requested to appear before the Board. Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Mr. Orndoff noted that "Jr." followed his name in two places in the minutes of January 13, 1988 and it should read "Sr." Upon motion made by Roger L. Crosen, seconded by Charles W. Orndoff, Sr, and passed unanimously, the minutes of the regular meeting of January 13, 1988 were approved as amended. Mr. Stiles arrived at this time. S L. JEFFRIES APPOINTED TO THE LORD FAIRFAX Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, Francis L. Jeffries was appointed to the Lord Fairfax Community College Board to fill the unex- pired term of Annmarie Brown, said term to commence February 24, 1988 and expire on June 30, 1988. APPOINTMENTS TO THE CONVENTION CENTER COMMITTEE - TABLED The appointment of three people to serve on the Convention Center Committee was tabled until the City of Winchester and the County have a chance to meet and discuss same. 461 RESOLUTION FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION ON ROUTE 672 - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following resolution was approved: WHEREAS, Secondary Route 672 from 0.67 miles West Route 749 to 0.34 miles East Route 667 has been altered and a new road has been constructed and approved by the Commonwealth Transporta- tion Board. This new road serves the same citizens as the road so altered. WHEREAS, this new road follows the same location as the existing route and being shown on the attached sketch as Project #0672 - 034- 180,C501 dated January 22, 1988. NOW, THEREFORE, BE IT RESOLVED, a portion of Secondary Route 672 after i.e., Section No. 2 shown in red on the sketch titled Change in Secondary System Due to Relocation and Construction on Route 672, Project #0672 - 034- 180,C501 dated January 22, 1988; a total distance of 0.15 miles be, and hereby is, added to the Secondary System of the State Highway pertinent to Section 33.1 -229 of the Code of Virginia of 1950 as amended. AND FURTHER, the section of old location i.e. Section 1 shown in blue on the aforementioned sketch; a total distance of 0.16 miles be and the same hereby is abandoned as a public road pertinent to Section 33.1 -159 of the 1950 Code of Virginia as amended. MARY REID, OF THE SHENANDOAH VALLEY PRIVATE INDUSTRY COUNCIL, ADDRESSED THE BOARD Ms. Mary Reid, staff member of the Shenandoah Valley Private Industry Council, appeared before the Board in the absence of Mr. Ben Vorhies, Executive Director. Ms. Reid pre- sented a summary of operation for fiscal year 1987 and its plan for 1988. Mrs. Ruth Rinker, member of the Industry Council, appeared before the Board to say that she was very pleased with Frederick County's involvement with the Council and felt that it had been a real benefit to all County participants. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the Summary of Operation for Fiscal Year 1986 -1987 and the Plan for Fiscal Year 1988 of the Shenandoah Valley Private Industry Council was approved. REQUEST FOR CITY OF WINCHESTER WATER MAIN EXTENSION TO SITE OF THE NEW MIDDLETOWN ELEMENTARY SCHOOL - APPROVED Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the extension of the City of 6� Winchester water main to the site of the new elementary school in Middletown was approved. MAGGIE PETERSON, COUNTY RESIDENT, ADDRESSED THE BOARD RE: A NOISE ORDINANCE FOR THE COUNTY Mrs. Maggie Peterson, resident of Frederick County, appe ed before the Board to request that the Board consider enacting a noise ordinance for the County. She stated that she resides in a subdivision in the County and at times the various annoyin noises that are in the neighborhood get pretty unbearable but due to the fact that the County does not have a noise ordinance there is little that can be done. She further stated that the City of Winchester has a noise ordinance and she felt the Count should also have such an ordinance. Mr. Ambrogi, Commonwealth's Attorney, stated that Cities are allowed to have ordinances, that County's cannot, and this applied with this particular ordinance. He further stated that he felt the County should wait to see the outcome of a bill that is currently in the General Assembly before taking further action on this request. Mr. Stiles referred this to the Code and Ordinance Committee. Mr. Harrington Smith, resident of Lakeside, appeared before) the Board to say that he had experienced noise problems in his neighborhood and he too felt the County needed such an ordi- nance. PLANNING COMMISSION BUSINESS ILITY SERVICE EXTENSION FROM THE CITY OF WI NCHESTER I(/ Mr. Watkins presented this request and stated that the Plan ning Commission recommended approval of the preliminary master development plan with the required open space. Mr. Ed Dove, President of Dove Associates, appeared before the Board on behalf of this request. He stated that the total number of .lots are twenty eight which is down from thirty two and that the lot size is 10,000 square feet minimum as compared to 8,000 square feet. He further stated that the City would not approve the extension unless the County does. 463 Mr. Crosen asked what price homes were scheduled to be built in this subdivision. Mr. Dove replied around $100,000 to $125,000. Upon motion made by Roger L. Crosen and seconded by Robert M. Rhodes, to approve the preliminary master development plan of Fort Braddock Heights. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Roger L. Crosen, L. A. Putnam and Charles W. Orndoff, Sr. Nay - Dudley H. Rinker. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the extension of utility service from the City of Winchester to Fort Braddock Heights was approved. Mr. Stiles requested that the Final Master Development plan for Fort Braddock Heights be sent to the Board members for infor- mational purposes only. MIDDLETOWN ELEMENTARY SCHOOL SITE PLAN - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission had recommended approval. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the site plan for the Middletown Elementary School was approved. TRANSPORTATION COMMITTEE REPORT Mr. Steve Gyurisin, Deputy Director of Planning and Develop- ment, presented the following report: The Frederick County Transportation Committee met on February 2, 1988 and discussed each of the items on the attached Committee agenda. Route 50 East Proposed Improvements VDOT officials will present road improvement plans for Route 50 East. Please let them know of any particular comments that you might have. Right -Of -Way Vacation Request - Mr. and Mrs. Tizio The staff has no objection to the vacation of this right- 464 of -way. A portion of this right -of -way was vacated earlier as requested by Mr. Janakiev. This is the remaining portion be- tween the Melvin Lewis and Green Acres Subdivision. (See attached letter and plats.) The Committee recommends approval of the request of Mr. and Mrs. Tizio for the road right -of -way vacation. The Board concurred. Right -Of -Way Vacation Request - Mr. Leonard Newcome The staff has no objection to the vacation of this right- of -way, however, it is suggested that this request be tabled until all plans are finalized for the adjoining property curren ly being developed as Grove Heights. Preliminary Plans have been reviewed, but have not been finalized, to date. (See attached letter and plats.) This item was tabled at the applicant's request. The Committee will continue to discuss primary road projects and eastern traffic circulation problems. Ashbury Terrace An overall plan for the Ashbury Terrace development will presented for review at our meeting. This development is locat- ed on the North side of Valley Mill Road and East of Greenwood Road. The Board of Supervisors has asked that the Transporta- tion Committee review the road patterns proposed for this devel- opment and make a recommendation to the Board of Supervisors for the planning of this development. (See attached plats.) The Committee recommends approval of the road layout. Primary Road Projects We need to complete our thoughts on future primary road improvements for presentation to VDOT this Spring. (See attached list.) Eastern Frederick Countv Traffic Circulation Discussion A number of plans have been presented to the staff and P1 ning Commission regarding the proposed planned subdivisions and Greenwood Road improvements between Route 7, Senseny Road and Route 50. The staff will discuss these proposals and the pro- 465 cess for planning and implementations. These plans will be pre- sented at our meeting. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above recommendations were approved. EST FROM THE SANITATION AUTHORITY TO E BUFFLICK ROAD - APPROVED LY Mr. Wellington Jones, Engineer /Director of the Sanitation Authority, appeared before the Board to request that the Board of Supervisors approve the closing of Bufflick Road to through traffic during working hours while sewer and water lines are being installed. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the above request of the Sanitation Authority was approved and will be forwarded to the Virginia Department of Highways and Transportation for their approval. DEPARTMENTAL STAFF REPORTS - TO BE REVIEWED Mr. Riley stated that these reports had been prepared at the request of Mr. Stiles, Chairman, and were for the Board's review and recommendation. He further stated that he felt automation was the number one priority of all County offices. The Board recessed at this time until 8:30 P.M. for the discussion of the School Board budget. PROPOSED SCHOOL BOARD BUDGET DISCUSSED Mr. Charles Hott, Chairman of the Frederick County School Board, appeared before the Board and stated that he would turn the budget discussion over to Dr. Walker, Superintendent. All School Board members were present with the exception of Lewis Costello. Dr. Walker stated that he felt the School Board had made significant cuts and that it would be difficult to make any fur- ther cuts without really cutting staff and other areas of need. The Board discussed at length with Dr. Walker the current enrollment of County schools and what the figures for enrollment would be for next year based on the information the schools currently have. 466 Mr. Stiles was concerned that if the funds are budgeted noti for an increase in school population, and in fact the population remained the same or decreased, that these extra funds would not come back to the Board. The question of available funds for the outdoor facilities at Ridge Campus was discussed and Mr. Stiles told Dr. Walker that if the School Board would come up with $500,000 in surplus at the end of the fiscal year that the County would appropriate $125,000 toward this project. Following further discussion it was the consensus of the Board to appropriate $500,000 in matching funds from the School Board for the outdoor facility at Ridge Campus. Dr. Walker stated that the figures to complete this project are old estimates and he wanted the Board to know this. Mr. Stiles told Dr. Walker that the work to be done at this location would not exceed the funds that are available at such time as the construction resumes. The purpose of increases for Administration and Teachers was discussed and the Board felt that Administration should be 5% instead of the proposed 6% and that Teachers should be 7.3% as mandated by the State instate of 8 %. Mr. Crosen stated that at this point his figures showed that the County needed to come up with $2,450,000 in new money in order to balance the budget. Mr. Stiles stated that after meeting with Mrs. Ratcliff he would like to offer the following as a budget proposal for this fiscal year: 1. Adopt an ordinance to allow for partial real estate assessment on new real estate which would bring in approximately $50,000. 2. Felt the movement currently underway to collect delinquent taxes by the Treasurer's Office would help. 3. Sales tax - approximate increase of $300,000 in local sales and use tax. 4. Projected revenue from real estate tax collection at current rate - $150,000. 5. Felt there would not be an increase in personal property tax as overall car sales had been down. 46"7' Mr. Stiles stated that at this point the figure is $950,000 less than what the School Board is asking for and that if the County gave more than 1.5 million in new money to the School Board, it would mean an increase in taxes. Dr. Walker stated that he did not feel the budget could be cut by this amount as there were no big ticket items in the bud- get. Mr. Crosen stated that as he had said for some time, "the pigeons will come home to roost" and he felt that is what had happened. He stated that the fact that impact fees are no longer allowed and with all of the subdivisions that have been approved, that the growth is finally catching up. He further stated that he did not want to raise taxes but on the other hand certain items go hand in hand with growth and with one being schools and their associated costs. The Board discussed with Mr. Tom Malcolm, Assistant Superin -1 tendent, the various construction projects, i.e., roofs, parking lots, etc. that were in need of repair at the various school sites and the funds that would be needed in order to have these projects completed. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, to advertise the budget at 55¢ for real estate, $4.25 for personal property, $4.25, for machin- ery and tools and $4.00 for merchants capital with $1.5 million going to the School Board. It was the consenus of the Board that with a new School being built in Middletown next year that there would be a notice- able tax increase in next year's budget. Mr. Crosen stated that he was having second thoughts about n the amount the School Board was being asked to cut as he had reviewed their budget and he did not feel there was any fat in the budget and he would like to see the County's share be in- creased to $1.8 million and made the motion to do so with Robert M. Rhodes seconding the motion to include the following: $1.8 million from the County to the School Board. $120,000 from the County to pay for modulars for the School Board. 468 $500,000 - County will fund this amount if the School Board matches it to be used for construction of the outdoor facilities at Ridge Campus. Mr. Crosen stated that he knew that salaries are decided the School Board, but in making his motion he would request tha Administration increases be 5% and Teachers at 7.3 %. The above resolution was approved by the following vote: Aye - Robert M. Rhodes, Roger L. Crosen and Dudley H. Rinker. Nay - Kenneth Y. Stiles and Charles W. Orndoff, Sr. ` COUNTY EMPLOYEES' SALARY INCREASES SET AT 6% Mr. Riley requested that County employees be given the increase as Teachers as it had been quite a few years since County employees and Teachers received the same increase. Following discussion, it was the consensus of the Board that County employees be given a salary increase of 6 %. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. Boar of u ervisors C1 s, oard of upervisors