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HomeMy WebLinkAboutFebruary 10, 1988 Regular Meeting438 A Regular Meeting of the Frederick County Board of Super- visors was held on February 10, 1988, 7:30 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Stiles stated that he had a written request from Attorney Mike Bryan to table the conditional use permit request of Russell Reading. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the Agenda was adopted as amend- ed. APPOINTMENTS - TABLED The appointment to the Lord Fairfax Community College Boa and the appointment of a Board member to the Court Services Advisory Board was tabled. REQUEST FROM NORTHWEST REGIONAL DRUG TASK FORCE - APPROVED Mr. Riley presented this request and stated that Frederick County was being requested to be fiscal agent for the newly formed Northwest Regional Drug Task Force. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the above request from Glenn R. Williamson of the Commonwealth's Attorney's office was approved. The $2,500 for the Secretarial position was approved at meeting of January 13, 1988. C. WILLIAM ORNDOFF, JR, TREASURER, ADDRESSED THE BOARD RE: DELINQUENT TAX COLLECTION Mr. Orndoff appeared before the Board to report on what hi: office had done in the area of delinquent tax collection and presented a report to the Board for their information. 43C) Chairman Stiles requested that this report be made a part of the record: Delinquent Personal Property Taxes as of 1/29/88 1983 $ 35,360.33 1984 54,290.04 1985 75,005.75 1986 221,911.51 1987 647,858.17 TOTAL 1,034 Delinquent Real Estate Taxes as of 1/29/88 1987 1986 1985 Subtotal 20 years delinquent TOTAL (balance due) $ 292,987,39 138,734.57 81,379.36 513,101.32 386,813.44 $ 899,914.76 (balance due) Delinquent Sanitary District Taxes as of 1/29/88 1987 $ 105,003.00 TOTAL $ 105,003.00 (balance due) Debt Set -Off as of 12/87 358 accounts $ 26,259.80 (handled by Commissoner of Revenue) TOTAL $ 26,259.80 (collections) YEAR TO DATE Taxes collected for Shawneeland (63% collections) $ 169,578.94 Certificates of Deposits $15,450,000.00 Money Market Account $ 1,243,000.00 BOARD REQUESTED THAT THE VI RGINIA DEPARTMENT OF HIGHWAYS Mr. Crosen stated that he would like for the Board to con- sider the approval of a resolution requesting that the Highway Department reconsider the plans for a Section of the Route 522 North project. He further stated that there were two curves that were in the plan that concerned him and that he had spoken to Mr. Bushman of the Highway Department about this. Mr. Bushman appeared before the Board and stated that this project is scheduled to be advertised in July. He further stated that this request will be reviewed and that the curves will be flattened in existing right -of -ways. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the following resolution was approved: WHEREAS, the Frederick County Board of Supervisors does hereby request the Virginia Department of Highways to revise M11 their construction plans for the next phase of Route 522 North, and BE IT FURTHER RESOLVED, that the Virginia Department of Highways and Transportation minimize the proposed curves just North of Route 127 before any construction begins on the next phase of this project. INDUSTRIAL DEVELOPMENT AUTHORITY RESOLUTION FOR MCELROY METAL - APPROVED Mr. Riley presented this resolution. Mr. Stiles explained this request and what the Board's involvement is to the new Board members. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, the Industrial Development Authority of the County of Frederick, Virginia ( "Authority "), has considered the application of McElroy Metal Mill, Inc. ( "Applicant ") requestin<_ the issuance of the Authority's revenue bonds in an amount not to exceed $2,171,000 ( "Bonds ") to assist in the financing of the Applicant's acquisition, construction and equipping of an expan- sion to its sheet metal manufacturing facility, consisting of approximately 8,000 square feet, the purchase of additional pro- duct line equipment and the refunding of the outstanding princi- pal balance of the Authority's $1,200,000 Industrial Revenue Bond issued for the benefit of the Applicant on October 4, 1985 ( "Project ") to be located at 125 McGhee Road, Stonewall Indus- trial Park, in the County of Frederick, Virginia, and has held < public hearing thereon on February 3, 1988; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Frederick, Virginia ( "County "); the Project is located in the County and the Board of Supervisors of the Count: of Frederick, Virginia ( "Board ") constitutes the highest electe( governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPER- VISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Applicant, as required by Section 147(f) and Section 15.1- 1378.1 of the Virginia Code, to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bond does not con- stitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Applicant. 4 4 K I- 3. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103- 2(f)(1), this resolution shall remain in effect for a period of one year from the date of its adoption. 4. The Board directs the County Administrator to request an allocation from the State Reserve, as defined in Executive Order 28(86), to cover the issuance of the Bonds. 5. This resolution shall take effect immediately upon its adoption. REQUEST FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION TO TEMPORARILY CLOSE A SECTION OF ROUTE 681 F R REPAIRS - APPROVED Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the request of the Virginia Department of Highways and Transportation to temporarily close a section of Route 681 for repair to the bridge over Isaacs Creek was approved. RESOLUTION FROM THE COUNTY OF MIDDLESEX RE: PROPOSED FUNDING FORMULAS AS PRESENTED BY JLARC - NO ACTION TAKEN It was the consenus of the Board that no action be taken on this resolution. PLANNING COMMISSION BUSINESS PUBLIC HEARING REZONING APPLICATION #037 -87 OF MICHAEL MEHAS - BACK CREEK MAGISTERIAL DISTRICT - REFERRED BACK TO THE PLANNING COMMISSION Mr. Watkins, Director of Planning and Development, present- ed this request and stated that the staff and Planning Commis- sion recommended denial of this request. Mr. Gary Hunt, resident of Back Creek District, appeared before the Board and stated that he planned to operate a motor- cycle shop at this location. The question of whether or not a motorcycle business could be compared to a restaurant business that was located in this building before was discussed by the Board. Mr. Stiles stated that he did not feel the traffic generat- ed by a motorcycle shop would be as intense as that of a restaurant. Mr. Rhodes stated that his understanding was that a lower entrance would no longer be needed. Mr. Hunt stated that was correct. 442 Mr. Arthur Smith, area resident, appeared before the Boardl on behalf of this request. Dr. W. R. Legge, area resident, appeared before the Board and stated that he was in favor of this request. Mr. Crosen stated that he had some concerns about a different type of business other than a restaurant or something) very similiar, going in this location. Mr. Stiles suggested, and the Board concurred, that this request be tabled and sent back to the staff and Planning Commission for further study. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, rezoning application request number 037 -87 of Michael Mehas was tabled and sent back to the Planning Commission for further study. CONDITIONAL USE PERMIT #002 -88 OF RUSSELL READING - SHAWNEE MAGISTERIAL DISTRICT - TABLED Mr. Stiles stated that this request would be tabled as requested. CONDITIONAL USE PERMIT #003 -88 OF AL Mr. Watkins presented this request and stated that the P1 ning Commission recommended approval with conditions. Mr. George Romine, member of the Board of Westminster- Canterbury, appeared before the Board on behalf of this request. Mr. Crosen stated that adjoining property owner Mr. Oates was concerned about the location of this sign as he did not wand it too close to his but this had been worked out to the satis- faction of parties involved. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, conditional use permit number 003 -88 of Westminster - Canterbury of Winchester, 956 Westminster Canterbury Drive, Winchester, Virginia, for a sign to be locate on Westminster - Canterbury Drive and Route 522 North at Sunnysid - was approved. This property is identified as Parcel D -1 on Tax Map 53(4) in the Gainesboro Magisterial District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 2 ,F ZONING, ARTICLE III AND IV TO ALLOW SAND, SHALL AND CLAY MINING ABOVE MEAN EXISTING GRADE LEVEL ONLY WITH A 443 CONDITIONAL USE PERMIT IN THE A -1 AGRICULTURAL LIMITED NG DISTRICTS - Mr. Watkins presented this and stated that the Planning Commission recommended approval of all three amendments. Mr. Rinker stated that it was his understanding that limestone and gravel is not included in these amendments. Mr. Watkins stated that was correct. Mr. Stiles stated that he did not feel comfortable with shale pits but he did not have a better suggestion at this time. Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE III AND ARTICLE IV, TO ALLOW SAND, SHALE AND CLAY MINING ABOVE MEAN EXISTING GRADE LEVEL ONLY WITH A CONDITIONAL USE PERMIT IN THE A -1 (AGRICULTURAL LIMITED) AND A -2 (AGRICULTURAL GENERAL) ZONING DISTRICTS TO READ AS FOLLOWS: 3 -2 -25.13 Sand, shale and clay mining above the mean existing grade level of a parcel of land. 3 -2- 25.13.1 Such mining operations shall meet all re- quirements of the Virginia Division of Mineral Mining. 3 -2- 25.13.2 Such mining operations shall meet the land - scaping and screening, performance standards, supplementary regulations, height, area and bulk regulations, and site plan requirements contained in the requirements for the EM (Extractive Manufacturing) District. 4 -2 -28.25 Sand, shale and clay mining above the mean existing grade level of a parcel of land. 4 -2- 28.25.1 Such mining operations shall meet all requirements of the Virginia Division of Mineral Mining. 4- 2- 28.25.2 Such mining operations shall meet the land- scaping and screening performance standards, supplementary regulations, height, area and bulk regulations, and site plan requirements contained in the requirements for the EM (Extractive Manufacturing) District. AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 1, ZONING, ARTICLE I, IN GENERAL, 1-1-ITT,, ADDITIONAL DEFINITIONS Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING, ARTICLE I, IN GENERAL, 1 -1 -110, ADDITIONAL DEFINITIONS TO READ AS FOLLOWS: 444 1 -1 -111.4 MINING - The breaking or disturbing of the surface soil or rock in order to remove minerals to make them suitable for commercial, industrial or construction use, but not including excavation or grading when conducted in aid of on -site farming or construction. PRELIMINARY MASTER DEVELOPMENT PLAN - BROOKLAND HEIGHTS - APPROVED Mr. Watkins presented this request and stated that the P1 ning Commission recommended approval. Mr. Chuck Maddox and Tommy Price of G. W. Clifford Associ -I ates, along with Attorney B. J. Tisinger, were present to reprel sent this request. Mr. Maddox stated that sewer would be provided by the Frederick - Winchester Service Authority and service is adequate. He further stated th will be undisturbed as the ordinance calls addressed the area of Senseny Road, Valley and the concern of all involved parties in connecting road in order that the Northern might be done away with. that the water at 75% of the slopes for. Mr. Maddox Mill Road and Route trying to construct end of Greenwood Ro Mr. Stiles stated that with townhouses you do not have man tots so he felt tennis courts, etc. would be more in line for the recreational area. Mr. Maddox replied that they would be looking at other forms of recreation for the recreational area. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the preliminary master develop- ment plan of Brookland Heights was approved. ANNUAL REVIEW AND RENEWAL OF CONDITIONAL USE PERMITS - APPROVED Mr. Watkins presented this and stated that all conditional use permits should be renewed with the exception of the following: Conditional Use Permit #011 -82 Conditional Use Permit #003 -85 Conditional Use Permit #011 -86 Conditional Use Permit #015 -87 Upon motion made by Dudley H. Rinker, seconded by Robert M Rhodes and passed unanimously, the following conditional use 445 permits, as presented by the Planning Commission, were approved with the exception of the four listed above: I. Before Advertising Was Required - No Advertising Required for Renewal A. No Time Limits 007 -74 - Orrick Cemetary 040 -75 - Boyd J. Unger, Jr. 067 -76 - Theodore H. & Margaret P. Sisk 010 -74 - Frederick County Fruit Growers 02/13/74 Shawnee 05/14/75 Shawnee 07/14/76 Shawnee 04/10/74 Gainesboro 001 -79 - Robert E. DeHaven 02/14/79 Gainesboro 019 -74 - Leslie Mogle 03/13/74 Opequon 034 -75 - National Trust for 01/28/76 Back Creek 022 -78 Historic Preservation 02/12/75 Opequon 005 -77 - Battle of Cedar Creek 01/10/79 Back Creek 055 -76 Campground 07/10/77 Opequon 050 -75 - Dowling Company, Inc. (sign) 11/12/75 Back Creek 052 -76 - George Kelchner (signs) 01/28/76 Back Creek 022 -78 - Round Hill Ruritan Club (sign) 01/10/79 Back Creek 055 -76 - National Advertsing Company (sign) 03/22/76 Stonewall 026 -74 - Stanford & Inge Company (sign) 07/24/74 Stonewall B. Mobile Homes (For Information Only) 004 -74 - Russell Swimley 01/09/74 Stonewall 008 -74 - Glenn Russell 02/13/74 Stonewall 018 -74 - Forrest Lake Estates MHP 033 -74 - Earl L. Armel C. One Year Time Limit 002 -78 - Lake Holiday Country Club (sign) 006 -78 - Edward T. & Carol B. Place 009 -78 - Joseph A. Helsley 010 -78 - Jack Black 068 -76 - Betty J. Peacemaker 004 -77 - D. Emory Wilson 018 -78 - Francis & Helen Kowalski 03/25/76 Opequon 12/11/74 Back Creek 05/10/78 Gainesboro 07/12/78 Gainesboro 08/23/78 Gainesboro 09/13/78 Gainesboro 08/25/76 Back Creek 04/25/77 Back Creek 12/13/78 Back Creek 446 009 -77 - Margaret A. Carter 10/26/77 Stonewall 014 -78 - Marcus W. Reid 01/10/79 Stonewall 017 -78 - Frederick County Fair 06/11/80 Back Creek 005 -80 - Association 01/10/79 Stonewall 019 -78 - Linwood Heironimus 01/10/79 Stonewall 003 -79 - Union Hall 02/28/79 Stonewall 004 -79 - Eston L. Keeler (sign) 02/28/79 Stonewall 005 -79 - Eston L. Keeler 04/12/79 Stonewall 023 -78 - Charles W. Bush 01/24/79 Shawnee 008 -77 - Bigman's Restaurant for Renewal (sign) 08/17/77 Shawnee II. After Advertising Was Required 07/11/79 Shawnee A. No Time Limits - No Advertising Required for Renewal 021 -79 - Ralph W. Poe 009 -79 - Richard & Merle Kerns 06/20/79 Gainesboro 015 -79 - Loring R. Nail 07/11/79 Back Creek 024 -79 - Dr. Robert Kapp 02/13/80 Shawnee 025 -79 - B. One Year Powlen Equipment Company Time Limit - Advertising 02/27/80 Required Shawnee for Renewal 010 -79 - David B. Grim 07/11/79 Stonewall 003 -80 - Albert & Sandra Poore 06/11/80 Back Creek 005 -80 - Robert & Betty Kerns 06/11/80 Gainesboro 014 -80 - John M. & Shirley Klein 12/10/80 Back Creek 011 -80 - Ralph Poe (sign) 11/12/80 Gainesboro 012 -80 - C. John & Linda A. Martin 11/12/80 Gainesboro 019 -80 - Richard J. Scherzinger 12/10/80 Opequon C. Annually Renew and Review - Advertising Required for Renewal 011 -79 - Ervin & Margie Nates 07/11/79 Shawnee 008 -80 - Melvin E. Nail 09/10/80 Back Creek 021 -79 - Ralph W. Poe 11/14/79 Back Creek 001 -81 - Gary A. Wygal 04/08/81 Shawnee 002 -81 - Robert F. Zeigler (sign) 04/08/81 Shawnee 003 -81 - Joseph Geraci 05/13/81 Opequon 004 -81 - Granville B. McCauley 06/11/81 Gainesboro 005 -81 - Charles A. Strother, Sr. 06/11/81 Gainesboro 008 -81 - Wesley L. Spangler 06/11/81 Shawnee 44-7 009 -81 - Margaret G. Brown 06/11/81 Back Creek 013 -81 - Patricia A. Abbott 10/14/81 Back Creek 014 -81 - William D. Payne 10/14/81 Opequon 016 -81 - Bernard & Sally McClung 11/10/81 Stonewall 018 -81 - Elmer H. Lauck 01/20/82 Gainesboro 019 -81 - Craig & Seri Kern 01/20/82 Gainesboro 003 -82 - Mr. & Mrs. Jerry Harris 04/14/82 Stonewall 005 -82 - Lloyd L. & Carolyn J. Roberts 04/28/82 Stonewall 007 -82 - Stephen & Sue Culbert 05/26/82 Shawnee 008 -82 - Gilbert C. Mills 05/26/82 Opequon 009 -82 - Cohoka Corporation 05/20/82 Back Creek 010 -82 - Joseph S., Jr. & Lynda H. DuBose 08/11/82 Gainesboro 015 -82 - Peter G. & Crystal M. Dassler 11/24/82 Gainesboro 016 -82 - John H. Wert 01/12/83 Opequon 017 -82 - Charles H. & Nancy J. Thompson 01/12/83 Gainesboro 018 -82 - Jacob Puffenberger 02/23/83 Gainesboro 020 -82 - Joseph C. Smith (sign) 01/26/83 Stonewall 002 -83 - Glenwood Nicholson (sign) 04/27/83 Stonewall 003 -83 - Chester S. Webber 04/27/83 Stonewall 004 -83 - Marvin 0. Hoffman 05/25/83 Stonewall 005 -83 - Michael Dwayne & Martha 002 -84 - Raymond R. Leckliter, Sr. 05/09/84 Back Creek 004 -84 - Wayne M. Brandt, III 07/11/84 Stonewall 006 -84 - Philip E. & Mary V. Wine 08/22/84 Gainesboro 007 -84 - Shenandoah Valley Oil Corporation 09/12/84 Gainesboro 008 -84 - Nerangis Enterprises (sign) 10/03/84 Stonewall 001 -85 - John W. H. & Gloria M. Collins 02/13/85 Shawnee Hockman 05/25/83 Shawnee 006 -83 - Craig D. & Seri K. Kern 05/25/83 Gainesboro 008 -83 - R. D. Brown (sign) 08/24/83 Stonewall 009 -83 - Gary Ray Hunt 08/24/83 Back Creek 010 -83 - Talbert F. DeHaven 11/09/83 Gainesboro 002 -84 - Raymond R. Leckliter, Sr. 05/09/84 Back Creek 004 -84 - Wayne M. Brandt, III 07/11/84 Stonewall 006 -84 - Philip E. & Mary V. Wine 08/22/84 Gainesboro 007 -84 - Shenandoah Valley Oil Corporation 09/12/84 Gainesboro 008 -84 - Nerangis Enterprises (sign) 10/03/84 Stonewall 001 -85 - John W. H. & Gloria M. Collins 02/13/85 Shawnee 4 � 002 -85 - Charles W. & Adriennel Schnable 004 -85 - Glenn C. Whitacre 005 -85 - David E. & Nancy M. Ritter 006 -85 - Iva H. Petre 007 -85 - Timber Ridge Ministries 008 -85 - Charles E. Cochran 009 -85 - Hansford Houston 007 -86 DeWeese 012 -85 - Raymond W. Davis, Jr. 013 -85 - Roger Fitzwater 001 -86 - Cheryl L. Anderson 002 -86 - Kenneth Reed, Jr. 003 -86 - Richard S. Russell 004 -86 - Maynard F. Mowbray 005 -86 - Orville L. Comer 006 -86 - Rodney L. Cowley 007 -86 - Ronald J. DeHaven 008 -86 - Robert E. & Jeanine Spaid 009 -86 - Charles A. Mercer 012 -86 - John O. Hahn 013 -86 - Joseph C. Smith 002 -87 - Janet Bissell 004 -87 - Wray D. & Darlene T. Kimmel 006 -87 - R. Thomas & Carolyn G. Malcolm 007 -87 - Regency Lakes Associates 008 -87 - Regency Lakes Associates 009 -87 - Lloyd R. Renner 010 -87 - C. Joe Lizer 011 -87 - Ann Marie Beach 012 -87 - ADG, Inc. 013 -87 - Holiday Motel 014 -87 - Roger L. Mogle 016 -87 - Harry A. Downard 03/13/85 Stonewall 05/08/85 Gainesboro 05/08/85 Shawnee 05/08/85 Opequon 06/11/85 Shawnee 07/10/85 Gainesboro 08/28/85 Stonewall 11/13/85 Opequon 11/13/85 Stonewall 01/22/86 Stonewall 03/19/86 Gainesboro 03/19/86 Opequon 06/04/86 Shawnee 06/04/86 Shawnee 07/02/86 Gainesboro 07/02/86 Gainesboro 07/02/86 Gainesboro 08/06/86 Shawnee 02/04/87 Back Creek 02/04/87 Stonewall 02/04/87 Gainesboro 03/11/87 Gainesboro 04/08/87 Shawnee 05/13/87 Stonewall 05/13/87 Stonewall 05/13/87 Gainesboro 05/13/87 Gainesboro 05/13/87 Shawnee 06/10/87 Gainesboro 06/10/87 Opequon 07/08/87 Opequon 10/14/87 Opequon 449 017 -87 - Douglas L. Owens 018 -87 - Theodore P. Hoover 019 -87 - Jane G. Sullivan 10/14/87 Gainesboro 11/11/87 Gainesboro 11/11/87 Shawnee D. Three Year Time Limit - Staff Reveiw Only 010 -80 - Ralph & Veronica Machotka 10/08/80 Back Creek 025 -80 - Robert S. Hawkins 02/11/81 Back Creek E. Five Year Time Limit - Staff Review Onl 020 -80 - M. Lucy Luttrell & Ruth A. Whetzel 12/10/80 Opequon 024 -80 - Lawrence Johnson 02/11/81 Opequon F. No Time Limit - Staff Review Only 022 -80 - Thomas & Barbara Conrad 12/10/80 Opequon ROUTE 50 WEST MEMORIALIZATION REQUEST - TABLED INDEFINITELY BY THE ROAD NAMING COMMITTEE "The Willa Cather Memorial Highway" request was tabled indefinitely by the Road Naming Committee. This was received as information and action by the Board of Supervisors was not necessary. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, pre- sented the following report: The Public Works Committee met on Wednesday, February 3, 1988, at 7:30 P.M., in the County Administrator's Office. Present were Board members Charles W. Orndoff, Sr. and Steve Putnam; Committee members Col. (Ret.) W. Wayne Miller and Keith A. Tubandt; County Administrator John R. Riley, Jr.; and Assist- ant County Administrator Stephen F. Owen. The following items were discussed: Items Requiring Action FEMA Sludge Disposal Request - Approved The Committee recommends Board approval of a request from the Federal Emergency Management Agency to haul very small quan- tities of dried sludge to the Landfill for disposal. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the above recommendation was approved. 450 Old Courthouse HVAC - Approved The Committee was briefed on the new gas heating system being installed in the Old Courthouse and now recommends that the Board direct staff to proceed immediately with obtaining bids to upgrade the air conditioning system also. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the above recommendation was approved. Kennel Update - Approved Under Separate Cover. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the construction of a kennel was approved in the amount of $135,000. Mr. Crosen requested that the interior hollow doors be re- placed with solid doors. Items Not Requiring Action Compactor vs. Container Costs Staff reported that a cost - per -yard comparison of using compactors vs. containers for refuse collection indicates that developing compactor sites for about $25,000 is cost effective, in that the site development costs are offset in seven years on average. Greenwood Compactor The Committee recommends that staff continue discussions with Greenwood Fire Company to establish a compactor station behind their facility if the project can be brought in under budget. Courthouse Lawn Landscaping The Committee reviewed a landscaping proposal for the Old Courthouse lawn and recommends that staff proceed with this pro- ject. Jail Modular Units John Riley briefed the Committee on the modular unit pro- ject at the jail. FY 89 Budget The Committee reviewed and recommended the budgets for Landfill, Animal Control, Buildings Road Administration as revised by staff and the tee. Landfill Property Acquisition The Committee suggested that staff begin n the purchase of more land near the Landfill for II sion. Landfill Monthly Tonnage Report See Attachment 1. IN FORMATION SERVICES COMMITTEE REPORT 45 public works' and Grounds, and Finance Commit - agotiations for future expan- Mr. Rinker, Chairman of the Information Services Committee, presented the following report: The Information Services Committee met on February 4, 1988, at 11:00 A.M. The following members were in attendance, Dudley Rinker, Steve Putnam, John Riley, Bill Bauserman and Charles Tyson. Jim Beukema was absent. The following was discussed: 1. John Riley presented a proposal that he received that would put a phone answering machine in his office to allow County residents to call on and receive information about differ- ent aspects of the County operation, such as when the offices are opened and closed, where you have to go to pay your taxes, etc. This would allow residents to find out this information even when the County offices are closed. It was recommended that this be presented to the Board to see what their feelings are on it. No action was taken. 2. John Riley informed the Committee that the Finance Committee has pulled all requests for Data Processing equipment and services from their budgets to be reviewed by Charles Tyson and possibly a consultant for a recommendation, before being allowed to go back into their budgets. No action was taken. LAW ENFORC EMENT AND COURTS COMMITTEE REPORT 45G Mr. Crosen, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, February 4, 1988, 10:00 A.M., in the Conference Room, Personnel Office. Present were Roger L. Crosen, Chairman of the Commit- tee; Robert M. Rhodes; Larry P. Coverstone; Charles R. McIlwee; Sheriff Charles L. Sturdivant; Captain John E. Liggett and Ser- geant Bruce E. Hite, both with the Sheriff's Department and Joh — R. Riley, Jr., County Administrator. The Committee discussed the following: Sheriff's Request for New Position Funding - Approved The Sheriff presented the attached request for funding. The Committee recommends: A. Funding of one road deputy for the drug task force at salary of $18,967, fringe benefits $4,041 and equipment costs of $9,718. B. Funding of one road deputy for the school system to be funded in conjunction with Project CLEAN: $15,000 provided by Project CLEAN, $9,000 salary provided by the County, $6,000 fringe benefits and $15,063 for equipment. It was noted that this position will start July 1, 1988 the vehicle would be bought now. C. Funding of one correctional officer at the Joint Judicial Center. $16,167 salary and $4,041 fringe benefits to be funded 50% by the County and 50% by the City. D. Funding of a vehicle and related equipment for State funded investigator in the amount of $9,034. E. Funding to license an investigator to be the polygraph examiner in the amount of $4,250. The Committee further recommends transferring $52,472 from) Unreserved Fund Balance to the appropriate line items in the Sheriff's Department's current budget and an allowance of $58,218 in the coming year's budget with $10,105 to be reimbursed by the City of Winchester. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above items were approved. 453 Appointment to Emergency Planning Committee - Approved The Committee was advised that Mr. Douglas A. Sours is interested in serving on the Emergency Planning Committee. Mr. Sours is a Star Tannery resident and is employed as an Environ- mental Health Specialist in Loudoun County. The Committee recom- mends approval. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. PERSONNEL COMMITTEE REPORT Mr. Putnam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, February 2, 1988, with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: Training Policy Amendment - Approved The Committee reviewed a proposed amendment to the training policy and recommends approval of same as attached. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Re uest from Assistant Commonwealth's Attorney to Remain Under County Personnel Policies - Approved The Committee reviewed the attached request from the Assist- ant Commonwealth's Attorney, Mr. Glenn Williamson, to remain under the County's Personnel Management System after he assumes his position of special prosecutor with the Regional Drug Task Force. The Committee recommends approval of this request. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Request for Additional Position in Extension Office - Approved Dr. Gary DeOms, Frederick County Extension Agent, appeared before the Committee in support of his request for a technician position in his office at an annual cost of $17,762 (Salary $13,250, Fringes $3,312, and Travel $1,200). The Committee 454 recommends approval of this request and the transfer of $5,921 from operating contingencies to the appropriate line item to fund the position for the remainder of Fiscal Year 1987 -1988 anc the full amount of $17,762 for Fiscal Year 1988 -1989. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. oposed Job Description for Part -Time Manager For awneeland Sanitary District - Approved The Committee reviewed a proposed job description for a part -time manager for the Shawneeland Sanitary District and directed the staff to redraft the job description for placement in the County's Schematic List of Classes for consideration at the next Personnel Committee meeting. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the above was approved and to proceed with advertisement for the position. ate Membership in Downtown Athletic Club - The Committee reviewed the attached information relative a corporate membership in the Downtown Athletic Club for County employees. Also attached is information regarding fees at two other clubs in the area. The Committee recommends approval of the request for membership in the Downtown Athletic Club at an annual cost of $300, said funds to be transferred from operatinc contingencies to the appropriate line item. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Salary Supplement for New Assistant Commonwealth's - Attorney - Approved The Committee reviewed the attached letter from the State Compensation Board setting forth the salary for the new Assistant Commonwealth's Attorney, Mr. Jay Cook, III and recommends that the County supplement this salary in the amount of $9,950.28 per year. 45- Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the above recommendation was approved. FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, February 2, 1988. All members were present. The following items require Board action: Request to Reserve $500,000 for 9 Court Square Renovation - Request to reserve an additional $500,000 in the general fund for 9 Court Square renovation. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Request from Planning Director for General Fund Appropriation Transfer in the Amount of ,000 - Approved Request from the Planning Director for a general fund appro- priation transfer from operating contingency in the amount of $4,000.00. These funds will cover the cost of copies through June 30, 1988. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. st from the Winchester- Frederick County Chamber of rce and Visitors Center for a General Fund priation Transfer in the Amount of $2,500 - Approv A request from the Winchester- Frederick County Chamber of Commerce and Visitors Center for a general fund appropriation transfer from operating contingency in the amount of $2,500.00 to fund the Group Tour Marketing Council. The purpose of the council is to attract group tours and their accompanying tourist dollars to businesses located in the Winchester- Frederick County area. The Committee recommends approval contingent upon approval by the City of Winchester. 40 Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above recommendation was approved. It was noted that the City of Winchester is including this in next year's budget, 1988 -1989. Request from Director of Division of Court Services for a Division of Court Services Fund Supplemental Appropriation in the Amount of $2,095 - ADDroved Request from the Director of the Division of Court Services) — for a Division of Court Services fund supplemental appropriati in the amount of $2,095.00 for the purchase of sun screens to denounce the use of alcohol while driving. No local funds are required. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above recommendation was approved. Request from the Clerk of the Circuit Court for a General Fund Appropriation Transfer from Operatinq Contingency in unt of S1UU - Request from the Clerk of the Circuit Court for a general fund appropriation transfer from operating contingency in the amount of $100 for a donation to the United Fund. The Apple Blossom Mall donated a Christmas tree to the judicial center asked that a donation be made to the United Fund in return. Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above recommendation was approved. Request from Northwestern Community Services to Retain � 2,584 in Local Funds Remaining at June 30, 1987 - Denied Request from Northwestern Community Services to retain $2,584.60 in local funds remaining at June 30, 1987. No addi- tional local funds are required. The Committee recommends denial. No action was required. Request from Social Services for a General Fund Appropria- tion Transfer in the Amount of $5,727 - Approved Request from the Frederick County Department of Social Services for a General Fund Appropriation Transfer in the Amount 451 of $5,727.00 from Purchased Services - Public Assistance to Purchased Services - Employment Services. This transfer will properly classify purchased services expenses. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the above recommendation was approved. Request from the School Board Finance Director for a S chool Operating Fund Supplemental Appropriation _ in the Amount of ')7A - Al "i n%Tnm Request from the School Board Finance Director for a school operating fund supplemental appropriation in the amount of $22,276.00 for special education furniture and equipment, other contracted services and supplies. This request is a result of additional Federal Funds. No local funds are required. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the above recommendation was approved. st from the School Board Finance Director for a School tins Fun Appropriation Transfer in the Am ount of Request from the School Board Finance Director for a school operating fund appropriation transfer in the amount of $26.31 from capital outlay to maintenance of school plant. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the above recommendation was approved. st from the School Board Finance Director for rization to Transfer Fund Between Categories - Request from the School Board Finance Director for authori- zation to transfer funds between categories with limits on the maximum transfer that can be made per line item or per transfer. The Committee wants the School Board Finance Director to deter- mine the maximum dollar amount that can be transferred between line items without approval, then bring the request back to the Finance Committee for consideration. 458 Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the above recommendati was approved. It was noted that Mr. Riley, County Administrator, will sign transfers for the School Board just as he does for the County. Request from the Clarke- Frederick - Winchester Bicentennial of the Constitution Commission for a General Fund Appropriation Transfer in the Amount of $1,000 - Approved Request from the Clarke- Frederick - Winchester Bicentennial of the Constitution Commission for a general fund appropriation transfer in the amount of $1,000 for scheduled events and activi ties. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the above recommendation was approved. Request from the Shenandoah Telephone the 4% Utility Tax - Denied r for Waiver of Request from the Shenandoah Telephone Company for waiver of the 4% utility tax on telephone service for those people elig- ible for assistance from the Virginia Universal Service Plan. This request amounts to approximately 28 cents for each tele- phone user that would qualify for Medicaid. The Committee rec mends denial. No action was required. Requests from the Finance Director for General Fund Supl2le - mental Appropriation in the Amount of 9,765 - Approved Request from the Finance Director for General Fund supple- mental appropriation in the amount of $9,765. The source of funds is an unexpected revenue sharing allocation and is reque ed to pay electric bills for street lights. The Committee rec mends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H.) Rinker and passed unanimously, the above recommendation was approved. The following is for your information only: 459 1. See the attached letter from the Frederick County Super- intendent of Schools to The Honorable John W. Warner addressing the Federal gasoline tax. 2. See the attached memo from the Finance Director address- ing matters noted during the FY 87 audit. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, t ORDERED 7= ARD OF SUPE ''[SORB ADJOU N. I X�V�� Chaff man, Boar Supervisors C k, 13ohrd of upervisors