Loading...
HomeMy WebLinkAboutJanuary 27, 1988 Regular Meetingr� y r A Regular Meeting of the Frederick County Board of Super- visors was held on January 27, 1988, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley stated that he had a request from the Common- wealth's Attorney and a resolution from the Parks and Recreation Department to apply for a grant. Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the minutes of the Regular Meet- ing of December 16, 1987 were approved as submitted. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the minutes of the Special Meet- ing of December 31, 1987 were approved as submitted. LLOYD A "STEVE" PUTNAM SWORN IN AS BOARD MEMBER FROM SHAWNEE DISTRICT Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, Lloyd A. "Steve" Putnam was appointed as a Board Member from Shawnee District. Mr. George Whitacre, Clerk of the Circuit Court, administer -I ed the oath to Mr. Putnam. BOARD APPOINTMENTS TO VARIOUS BOARDS, COMMITTEES AND COMMISSIONS Mr. Stiles announced the following Board appointments: Kenneth Y. Stiles: Transportation Committee; Service Authority and the Planning Commission. 428 Robert M. Rhodes Chairman of the Finance Committee, Law Enforcement and Courts; Economic Development Commission and the Braddock House. Dudley H. Rinker Chairman of Information Services; Finance Committee, Agricultural District Advisory Board and the Parks and Recreation Commission. Roger L. Crosen Chairman of Code and Ordinance Committee; Chairman of Law Enforcement and Courts Committee; Personnel Committee; Gypsy Moth Committee and the Fire and Rescue Committee. Steve Putnam: Chairman of the Personnel Committee; Information Services Committee; Public Works Committee; Service Authority; Sanitation Authority and the School Board. Charles W. Orndoff, Sr. Chairman of the Public Works Committee; Code and Ordinance Committee; Agricultural Stabilization Committee, Extension Advisory Board and the Industrial Development Authority. APPOINTMENT TO THE LORD FAIRFAX COMMUNITY COLLEGE BOARD - TABLED The appointment to the Lord Fairfax Community College Boa was tabled. CAROLE H. AMBROGI REAPPOINTED TO THE PARKS AND RECREATION COMMISSION Upon motion made by Steve Putnam, seconded by Robert M. Rhodes and passed unanimously, Carole H. Ambrogi was reappointed to the Parks and Recreation Commission as a representative from Shawnee District, said term to commence January 27, 1988 and expire on January 27, 1992. REAPPOINTMENTS TO THE GYPSY MOTH COMMITTEE - APPROVED The following were reappointed to the Gypsy Moth Committee: (This was tabled from the January 13, 1988 meeting.) Dr. John E. McAllister Robert F. Dresel Gerald R. Crowell Gary K. Oates Chester Litten, Jr. Frank V. Sherwood Margarette M. Smith Carolyn S. Lewis COUNTY ATTORNEY SUPPLEMENT REQUEST TO BE PART OF THE BUDGET PROCESS Mr. Stiles stated that the request from the County Attornel for a supplement increase would be made part of the budget process. CERTIFICATES OF APPRECIATION - APPROVED Mr. Riley read the Certificates of Appreciation to the fol- lowing individuals and they were presented by Chairman Stiles: A, 9 Deborah Overstreet A. Lynn Myers Robert Fetter (was present to accept certificate) Donald E. Welsh (was present to accept certificate) Irene Brown Ike Phillips Joy Costello (was present to accept certificate) Annmarie Brown RESOLUTION FROM SHENANDOAH AREA AGENCY ON AGING - NO ACTION TAKEN The Board took no action on a resolution presented by the Shenandoah Area Agency on Aging with reference to increased fund- ing for necessary services for Virginia's frail and disadvan- taged elderly. PROCLAMATION FOR AMERICAN HISTORY MONTH - APPROVED Upon motion made by Robert M. Rhodes, seconded by Steve Putnam and passed unanimously, the following proclamation was approved: WHEREAS, The backbone of this great nation of America is its history, upon which all of our accomplishments are based; and WHEREAS, American History must be preserved and remem- bered by all, young and old; and WHEREAS, The Daughters of the American Revolution is now and always has been a living history of the growth of our nation, and stresses the importance of remembering Amercian History through such valuable community services as educational programs, essay contests and such; and WHEREAS, Both the importance of remembering American History, and the contributions made to our society by the Daughters of the American Revolution should be duly noted, NOW, THEREFORE, I. Kenneth Y. Stiles, do hereby pro- claim the month of February, 1988 to be American History Month in Frederick County, Virginia and I urge all Frederick County residents to join with me this month in recognizing the import- ance of American History in our lives, and in recognizing the community service performed by the Fort Loudoun Chapter, Daughters of the American Revolution, in our area. DR. MALCOLM TENNEY, ACTING DIRECTOR, FRED -WINC HEALTH DEPARTMENT, ADDRESSED THE BOARD Dr. Malcolm Tenney, Acting Director, Fred -Winc Health Department, appeared before the Board to bring the members up -to -date on how policy and scheduling is being handled by the local health department. He stated that the permanent director should be on board by July 1, 1988. He further stated that the Health Department is the County's Health Department and the Director works for the County as he plans to do while he is here. Dr. Tenney further stated that there are three new sanatarians 430 on board and as of last week, they are working on their own. Dr. Tenney asked the Board to let him know if they had any problems. At this time Dr. Tenney passed out an informational sheet to the Board members concerning Family Planning Services and what the statistics are in Frederick County. Mr. Crosen stated that he felt there is room for improve- ment in the Health Department. He asked if once the Sanatarian are fully trained, will they make decisions on their own. Dr. Tenney replied that yes they would. The various filtration systems being used in the County wa: discussed and Dr. Tenney stated that he prefers the sand filter system over the dry ditch process. He stated that he felt that if an individual owned five acres that there should be a way to put in a septic system that would work. FUNDS FOR TASK FORCE - APPROVED Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, $70,000 was approved as the full amount for the task force. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, $30,000 was approved as the amount for the task force for this fiscal year. RESOLUTION FOR GRANT FUNDS FOR SHERANDO PARK - APPROVED WHEREAS, the Virginia Division of Parks and Recreation provides funds to assist political subdivisions of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Frederick County, Virginia to develop park land; and WHEREAS, this area is deemed of high acquisition and development priority by said Board of Supervisors and shall be referred to as Phase I. Sherando Aquatic Center. WHEREAS, in order to attain funding assistance from the Virginia Division of Parks and Recreation, it is necessary that the Board of Supervisors guarantee a proportionate share of the cost thereof; and WHEREAS, the proportionate project share is funded fifty percent (50 %) by the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED BY THE Board of Supervisors, that the Director of Parks and Recreation is hereb authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Phase I. Sherando Aquatic Center Project. AND BE IT FURTHER RESOLVED, the Board of Supervisors gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided up to $500,000. AND BE IT FURTHER RESOLVED, that the Board of Supervisors gives its assurance that the General Provisions of the Land and Water Conservation Fund and the Virginia Outdoor Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that the Board of Supervisors gives its assurance that all other applicable State and Federal regulations governing such expenditure of funds provided by Virginia Division of Parks and Recreation will be complied with in the administration of this project. AND, ALSO, BE IT FURTHER RESOLVED, that the National Park Service, U.S. Department of the Interior and the Virginia Division of Parks and Recreation are respectfully requested to assist in the prompt approval and funding of the Phase I, Sherando Aquatic Center Project in order to enhance the standard of recreational enjoyment for all our citizenry. REQUEST FOR APPROVAL OF A POSITION RECLASSIFICATION IN THE SHERIFF'S DEPARTMENT AS APPROVED BY THE COMPENSA- TION BOARD - APPROVED Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the promotion of Laverne Allen, with the Sheriff's Department, from Clerk Typist to Administrative Assistant, as approved by the State Compensation Board, with an increase from $12,380 to $15,464, retroactive to July 1, 1987, with a further merit increase to $16,167 on January 1, 1988 was approved. PLANNING COMMISSION BUSINESS PRELIMINARY MASTER DEVELOPMENT PLAN - CARLISLE ESTATES II - APPROVED Mr. Watkins, Director of Planning and Development, present- ed this request and stated that the staff recommended approval and the Planning Commission recommended approval with deletions. He stated that the staff and the Highway Department are working together on a workable solution for Greenwood Road. He stated that the two areas of concern are traffic access on Greenwood Road and single family housing. Bruce Edens, Surveyor, appeared before the Board and ex- plained by way of a plat what was planned for this subdivision. Mr. Charles Longerbeam appeared before the Board and stated that he had met with Mr. Bill Bushman and Keith Walker of the 4 3 �O Highway Department and they agreed to what is shown on the plat Mr. Longerbeam further stated that this is not what he had planned, but what Mr. Bushman and Mr. Walker requested and agreed to. Mr. Stiles asked Mr. Edens if he knew where the old land- fill was. Mr. Edens replied no. Mr. Longerbeam stated that it is where the sanitary sewer plant is located. There was no public input. Upon motion made by Steve Putnam, seconded by Roger L. Crosen and passed unanimously, the preliminary master develop- ment plan of Carlisle Estates II was approved as recommended by the Planning Commission. PRELIMINARY MASTER DEVELOPMENT PLAN - STONEWALL INDUSTRIAL PARK - APPROVED Mr. Stiles stated that he would like the record to show that his dairy operation rents a farm that adjoins this particular acreage that the preliminary master development plan is for. Mr. Watkins presented this request and stated that the P ning Commission recommended approval. Mr. Ron Mislowsky, of G. W. Clifford Associates, appeared before the Board on behalf of this request. Mr. Tom Gilpin, owner, explained where the boundary lines are located. Upon motion made by Charles W. Orndoff, Sr., seconded by Roger L. Crosen and passed unanimously, the preliminary master development plan of Stonewall Industrial Park was approved. SUBDIVISION REQUEST - J. P. DARLINGTON - APPROVED Mr. Watkins presented this request and stated that the staff and Planning Commission recommended approval. Mr. Kim Henry appeared before the Board on behalf of this 11 request. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the subdivision request of J. P. Darlington was approved. 4-? J SUBDIVISION REQUEST - GREENBRIER SUBDIVISION, SECTION III - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Mr. Rinker asked if sewer is currently available and will it be in the future. Mr. Watkins stated that this has been discussed. Mr. Stiles noted that this is a portion of what will be transferred to Lakeside. Mr. Ron Mislowsky, of G. W. Clifford Associates, appeared before the Board on behalf of this request. Upon motion made by Dudley H. Rinker, seconded by Steve Putnam and passed unanimously, the subdivision request of Green- brier Subdivision, Section III, was approved. MEMORANDUM RE: RIDGEFIELD SUBDIVISION, SECTION II - APPROVED Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the following resolution was _._. 11 approved: BE IT RESOLVED, That the Virginia Department of Highways and Transportation is hereby requested to add the following roads to the Secondary System of Frederick County pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: Ridgefield Avenue, Ridgefield Subdivision, Section II; 554 feet (0.10 miles from Overview Court to 554 feet west) as de- scribed in Deed Book 530, Page 274, Dated December 2, 1980. Woodtop Circle, Ridgefield Subdivision, Section II; 285 feet (0.05 miles from Ridgefield Avenue to dead end) as de- scribed in Deed Book 530, Page 274, Dated December 2, 1980. Overview Court, Ridgefield Subdivision, Section II; 570 feet (0.11 miles from Ridgefield Avenue to dead end) as de- scribed in Deed Book 530, Page 274, Dated December 2, 1980. Raven Court, Ridgefield Subdivision, Section II; 280 feet (0.05 miles from Ridgefield Avenue to dead end) as described in Deed Book 530, Page 274, Dated December 2, 1980. AND BE IT FURTHER RESOLVED, That the Board does guaran- tee the Commonwealth of Virginia an unrestricted right -of- way of 60 feet as described in the above deed book and refer- enced page numbers with necessary easements for cuts, fills and drainage. FIRE AND RESCUE COMMITTEE REPORT 434 Mr. Owen presented the following report and stated that iti was for the Board's information only and no action was neces- sary: The Fire and Rescue Committee met on Monday, January 18, 1988, at 7:30 P.M., in the Round Hill Volunteer Fire Company facility. All companies were represented. Also in attendance were C. William Orndoff, Jr.; Emergency Services Coordinator Homer H. Sanders; and Assistant County Administrator Stephen F. Owen. The following items were discussed, however, none require Board action: Emergency Services Coordinator's Report Homer Sanders followed up on his bomb threat assistance research. He noted that Fort Belvoir will only respond to mili- tary related threats and that Fairfax County's bomb squad will not come out to Frederick County. That leaves the State Police as the only resource for bomb threat assistance. Mr. Sanders also discussed liability issues associated with bomb threat eva uations and proper dispatching and notification requirements. Tabletop Exercise of Emergency Operations Plan The tabletop exercise of the EOP is scheduled for January 25, 1988, at 7:30 P.M. in the Round Hill Volunteer Fire Companyl facility. The Virginia Department of Emergency Services will administer it. Trash Compactor Fire Suppression Steve Owen asked for some direction on types of fire sup- pression for the compactor stations. The consensus of the Committee was to have BFI cut several strategically located holes in the top of the roll -off boxes. P.V.C. Pipe for Dry Hydrants Steve Owen reported that small orders of 4, 6 or 8 inch pipe could be ordered through the Sanitation Authority but ably not any cheaper than ordering direct from a supplier. 250th Anniversary Sam Lehman requested and received the Committee's assist- ance in writing the story of volunteer fire companies in 435 Frederick County as part of the celebration of the County's 250th anniversary in 1988. SANITATION AUTHORITY REPORT Mr. Owen presented this report and stated that it was for the Board's information only. Mr. Stiles noted that the Frederick - Winchester Service Authority will be the owner of the Parkins Mill Plant. The Authority will be the issuer of bonds in order to have this plant built. LORD FAIRFAX HEALTH SERVICES ADVISORY BOARD REPORT Mr. Owen presented this report and stated that it was for the Board's information only. DEPARTMENTAL QUARTERLY REPORTS The departmental quarterly reports were presented. The Board will review these reports prepared by the department heads. BUDGET REPORT Mr. Riley stated that a budget packet had been prepared by the Finance Department for the Board's review. This information will also be used during the budget worksession. Mr. Stiles explained the budget cycle for the benefit of the new Board members. He further stated that he planned to meet with Dr. Walker in the very near future to discuss the school budget. Mr. Stiles further stated that it appears the Compensation Board would be pushing to have local governments fund more of the Constitutional Officers' budgets. Mr. Crosen stated that his feelings on Capital Expenses was that we should complete the projects already started before taking on anymore. Mr. Putnam stated that he was delighted to be a part of the Board and that he looked forward to working with everyone. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 436 C1 , Board of Su rvisors