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HomeMy WebLinkAboutNovember 09, 1988 Regular Meeting10 ti A Regular Meeting of the Frederick County Board of Super- visors was held on November 9, 1988, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. "Steve" Putnam and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend James Utt of the Grace Lutheran Church. ADOPTION OF AGENDA Mr. Stiles explained that a letter had been received from Cheryl Anderson requesting the Board to table her amended condi- tional use permit for ninety (90) days and the Board will have to decide if they want to grant her request or act on the permit at this meeting. Mr. Riley explained that Tab G, Request from the Win- chester- Frederick County Historical Society, had been withdrawn and that several lots had been added to the request from Shawnee land Sanitary District presented under Tab I. He further stated that he had a presentation on behalf of the 250th Anniversary. Upon motion made by Dudley H. Rinker, seconded by L. A. "Steve" Putnam and passed unanimously, the Agenda was adopted as amended. Mr. Stiles offered his congratulations to Mr. Charles Orndoff, Sr. on his recent reelection to the Board of Super- visors from Stonewall District. He further expressed to Mr. Putnam his feelings at him not being the successful candidate for reelection from Shawnee District and thanked him for his many contributions while serving this past year on the Board. He asked Mr. Putnam to consider continuing his service in some capacity to Frederick County as a citizen member. APPROVAL OF MINUTES 103 Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the minutes of the Regular Meeting of October 12, 1988 were approved as submitted. Mr. Orndoff stated that in the minutes of the meeting of October 26, 1988, Page 12 and 13, the amount for the radio equip- ment is incorrect, it should read "$242,044.00 ". Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the minutes of the Regular Meet- ing of October 26, 1988 were approved as amended. CANCELLATION OF BOARD MEETINGS DUE TO HOLIDAYS - APPROVED Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the second Board meeting of November (23rd) and the second Board meeting of December (28th) were cancelled due to the Thanksgiving and Christmas Holidays. SCHEDULE OF HOURS FOR COUNTY OFFICES DURING THE HOLIDAYS - APPROVED Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, County offices will be closed on Monday, December 26, 1988 and Monday, January 2, 1989 due to the Christmas and New Year's Holidays. CERTIFICATES FOR 4 -H MEMBERS AND LEADERS - APPROVED Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the following 4 -H members and leaders are to receive certificates at the Annual Achievement Awards Banquet on November 12, 1988: Leaders Nancy Pence Margaret Douglas Members Kelli Carpenter Angela Maben Lori Orndoff Laura Dufford Robin Houck Brendon Stiles Janet Stiles Barbara Papierniak Cyndia Young John Stelzl Reney Gregory Betty Stelzl Sue Toney Jessie Fletcher Marcia Comer Missy Sites 104 APPOINTMENTS /REAPPOINTMENTS TO THE INDUSTRIAL DEVELOP- MENT AUTHORITY AND THE COMMUNITY CORRECTIONS RESOURCES BOARD - TABLED Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, the appointments /- reappointments to the Industrial Development Authority and the Community Corrections Resources Board were tabled. I. JOY FISH REAPPOINTED TO THE CHAPTER 10 BOARD Upon motion made by Robert M. Rhodes, seconded by Dudley H.1 Rinker and passed unanimously, I. Joy Fish was reappointed to the Chapter 10 Board as a representative from Frederick County, said term to commence January 1, 1989 and expire on December 31, 1991. ESTEN 0. RUDOLPH, COMMISSIONER OF THE ADDRESSED THE BOARD RE: INCREASE IN R Mr. Esten Rudolph, Commissioner of the Revenue, appeared before the Board to explain about the recent increase in per- sonal property tax bills received by some County citizens. He explained that in 1980, legislation with regard to assessment of personal property was changed and became effective in 1981 and in 1984 was mandated. He further explained that he uses the NADA guidebook, January issue, in calculating the amount that is assessed to the taxpayer. Mr. Putnam asked Mr. Rudolph what figure he used. Mr. Rudolph replied the trade -in value. Mr. Riley asked if the City of Winchester used the same method. Mr. Rudolph replied yes. Mr. Crosen asked if mileage on a vehicle made any differ- ence. Mr. Rudolph replied not unless he is told up front. The Board discussed various ways that personal property information might be passed on to the Commissioner of the Revenue's office other than by filing a personal property form which is due by May 1 of each year in order that the taxpayer 105 would not be penalized, as quite a few County residents, especially those who have moved to the County, are not aware of this filing. Mr. Orndoff asked about the taxing of a house trailer. Mr. Rudolph explained that he has a chart that he uses for this calculation. He further stated that trailers are only assessed when the assessment is done for real estate. The Board could not understand this as house trailers are classified as personal property and not real estate. Mr. Rudolph stated that house trailers are only raised in value when the assessment is done for the entire County, which is every six years. Mr. Crosen stated that he felt their was a great deal of confusion with County residents as to who sets the value on personal property and he would like for the residents to know that the Board is the responsible party for setting tax rates, but that the Commissioner of the Revenue is the one responsible for setting the value on personal property. The Board requested the Commonwealth's Attorney to check into this taxing process concerning mobile homes. PROPOSAL ON AUDIO - VISUAL EQUIPMENT FOR BOARD ROOM - APPROVED Upon motion made by Dudley H. Rinker, seconded by L. A. "Steve" Putnam and passed unanimously, the purchase of audio- visual equipment for the Board Room in the amount of $3,998.56, which is to be appropriated from Capital Contingency to Furni- ture and Fixtures in the Board line item, was approved. BOARD ENDORSED RESOLUTION FROM COUNTY OF GREENE BOARD Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, the following resolu- tion was approved: WHEREAS, the Legislature of Virginia has recently enacted Chapter 40 of Title 58.1 of the Code of Virginia ( "The State Lottery Law "); and, WHEREAS, by the terms of § 58.1 -4022 of such enactment, all revenues (and interest thereon) are to be deposited to the State Lottery Fund, not to be appropriated except "upon actual 106 and audited collections ... and shall in no event be predicted upon an estimation of such revenues. "; and, WHEREAS, it is, in the opinion of the Board of Supervisors of Frederick County, extremely unwise for the Legislature of Virginia to imperil any necessary State functions by making them dependent upon uncertain future lottery revenues; and, WHEREAS, the several Counties and Cities in the Commonwealth of Virginia have become, through the growth of underfunded and unfunded State and Federally mandated programs, and because of the end of Federal Revenue Sharing which at one time ameliorated the burden of such programs, unduly dependent upon local taxation, to the great distress of their citizens; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Frederick County, Virginia, that the Legislature of Virginia is urgently enjoined to adopt legislation, in the form of an amendment to S 58.1 -4022 (D) requiring the Treasurer of Virginia to transfer to the governing bodies of the several Counties and Cities of Virginia, in proportion to their several populations, no later than thirty days after receipt of the funds required by such Section to be paid into the General Fund by the Comptroller, and to be by the governing bodies of such Counties and Cities disposed of as to them (and to their citizens) seems best in light of local requirements and needs. Passed this 9th day of November, 1988. FROM - WI 'RESTER- FREDERICK COUNTY HISTORIC It was noted that the request from the Winchester - Frederick County Historical Society for the Board's support for a Pilot Regional Office to be located in the Winchester- Frederick County area had been withdrawn as this had been designated for the Roanoke area. COUNTY RECEIVED GRANT FUNDS FROM THE OF Mr. Riley explained that this was for the Board's informa- tion. Ile explained that the County was formally being offered al matching grant of $18,000.00 for assistance in surveying the County's historic resources. C HEARING LOTS IN S ELAND SANITARY DISTRICT - Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following thirty- six (36) lots, having been duly advertised for public hearing, are hereby authorized for sale: Lot No. Section Lot No. Section 130 A 159 9 C 164 37 C 8 11 11 15 107 A E 17 17 20 K 21 19 1 M 57 22 24 N 3 23 34 Q 5 23 35 Q 361 23 36 Q 340 23 37 Q 326 23 38 Q 231 23 27 S 207 23 5 W 193 23 77 11 144 23 103 11 94 23 24 17 PLANNING COMMISSION BUSINESS PUBLIC HEARING CONDITIONAL USE PERMIT #001 -86 OF CHERYL L. - TABLED FOR NINETY DAYS Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended denial and that correspondence had been received from Mrs. Ander- son this date wherein she was requesting that her request be tabled for ninety (90) days. Mrs. Anderson appeared before the Board at this time on behalf of her request. Mr. Rhodes stated that he felt the re- quest was a good idea. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, amended conditional use permit number 001 -86 of Cheryl L. Anderson was tabled for ninety (90) days. Mr. Stiles stated that this would come before the Board again at their first meeting in February and that he would like for all adjoining property owners to be notified as well as those citizen whose name appeared on the petition. OTHER PLANNING ITEMS MEMORANDUM RE: ROUTE 277 WATER LINE EXTENSION - DISCUSSED This water line extension was approved at the October 26, 1988 Board meeting. The memorandum presented at this meeting is from the Planning Commission noting that this action is in con- formance with the Comprehensive Plan. Mr. Crosen stated that it was his understanding, and he would like to verify it, that the Department of Corrections and the owners of Wheatlands were paying for this extension. 103 Mr. Stiles replied that is correct and the only public monies being used are those to run the line to Sherando Park. Mr. Rhodes asked about the few residents that live on 522 South to the Warren County line. Mr. Stiles replied no, this would not be made available to them as it would not be feasible. Mr. Orndoff asked about Sandy's Trailer Court. Mr. Stiles replied yes, they are included and the bill will be sent to the owner. RECIPROCAL FIRE PROTECTION AGREEMENTS FOR CITIZENS . 1 Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the following Reciprocal Fire Protection Agreements for Citizens Fire Company, Inc, and Inde- pendent Fire Company No. 1 of Jefferson County, West Virginia, were approved: CITIZENS FIRE COMPANY, INC. THIS AGREEMENT, made and entered into this 9th day of November, 1988, by and between FREDERICK COUNTY, Virginia, and CITIZENS FIRE COMPANY, INC., of Jefferson County, West Virginia. WITNESSETH: WHEREAS, each of the parties hereto maintains equipment and personnel for the suppression of fires within its own jurisdiction and areas, and WHEREAS, the parties hereto desire to augment the fire protection available in their various jurisdictions in the event of large fires, conflagrations and other emergencies. WHEREAS, it is the policy of Frederick County and Citizens Fire Company, Inc., and of their governing bodies to conclude such agreements whenever practicable, and WHEREAS, it is mutually deemed sound, desirable, practicable and beneficial for the parties to this agreement to render assistance to one another with these terms; THEREFORE, BE IT AGREED THAT: 1. Whenever it is deemed advisable by the senior officer of a fire department belonging to a party to this agreement, or by the senior officer of any such fire department actually present at any fire, to request fire fighting assistance under the terms of this agreement, he is authorized to do so, and the senior officer on duty of the fire department receiving the request shall forthwith take the following action: a. Immediately determine if apparatus and personnel can be spared in response to the call; b. What apparatus and personnel might most effectively be dispatched; 109 C. The exact mission to be assigned in accordance with the detailed plans and procedures of operation drawn in accordance with this agreement by the technical heads of the fire departments involved; and d. Forthwith dispatch such apparatus and personnel as, in the judgement of the senior officer receiving the call, shall be sent, with complete instructions as to the mission, in accordance with the terms of this agreement. 2. The rendering of assistance under the terms of this agreement shall not be mandatory, but the party receiving the rquest for assistance should immediately inform the rquesting service if, for any reason, assistance cannot be rendered. 3a. Each party to this agreement waives all claims against the other party or parties for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of this agreement. 3b. All services performed under this agreement shall be rendered without reimbursement of either party or parties. The only exception to this would be in the utilization of specialized equipment, apparatus, and /or suppression chemicals. Examples of this could be but are not limited to foam, hazardous materials response unit, etc. Normal equipment and functions would be as previously stated. 4. The technical head of the fire department of the requesting service shall assume full charge of the operations, unless he specifically requests a senior officer of a fire department furnishing assistance to assume command, he shall not, by relinquishing command, be relieved of his responsibility for the operation; provided that the apparatus, personnel, and equipment of the department rendering assistance shall be under the immediate responsibility of the senior officer of the fire department rendering assistance. 5. The chief fire officers and personnel of the fire departments of both parties to this agreement are invited and encouraged, on a reciprocal basis, to frequently visit each other's activities for guided familiarization tours and, as feasible, to jointly conduct pre -fire planning inspections and drills. 6. The technical heads of the fire departments of the parties to this agreement are authorized and directed to meet and draft any detailed plans and procedures of operation necessary to effectively implement this agreement. Such plans and procedures of operation shall become effective upon ratification by the signatory parties. 7. This agreement shall become effective upon the date hereof and shall remain in full force and effect until cancelled by mutual agreement of the parties hereto or by written notice by one party to the other party, giving ten (10) days notice of said cancellation. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. INDEPENDENT FIRE COMPANY NO. 1, INC. THIS AGREEMENT, made and entered into this 9th day of November, 1988, by and between FREDERICK COUNTY, Virginia, and INDEPENDENT FIRE COMPANY NO. 1, INC., of Jefferson County, West Virginia. WITNESSETH: WHEREAS, each of the parties hereto maintains equipment and personnel for the suppression of fires within its own jurisdiction and areas, and WHEREAS, the parties hereto desire to augment the fire protection available in their various jurisdictions in the event of large fires, conflagrations and other emergencies. WHEREAS, it is the policy of Frederick County and Independent Fire Company No. 1, Inc., and of their governing bodies to conclude such agreements whenever practicable, and WHEREAS, it is mutually deemed sound, desirable, practicable and beneficial for the parties to this agreement to render assistance to one another with these terms; THEREFORE, BE IT AGREED THAT: 1. Whenever it is deemed advisable by the senior officer of a fire department belonging to a party to this agreement, or by the senior officer of any such fire department actually present at any fire, to request fire fighting assistance under the terms of this agreement, he is authorized to do so, and the senior officer on duty of the fire department receiving the request shall forthwith take the following action: a. Immediately determine if apparatus and personnel can be spared in response to the call; b. What apparatus and personnel might most effectively be dispatched; c. The exact mission to be assigned in accordance with the detailed plans and procedures of operation drawn in accordance with this agreement by the technical heads of the fire departments involved; and d. Forthwith dispatch such apparatus and personnel as, in the judgement of the senior officer receiving the call, shall be sent, with complete instructions as to the mission, in accordance with the terms of this agreement. 2. The rendering of assistance under the terms of this agreement shall not be mandatory, but the party receiving the rquest for assistance should immediately inform the rquesting service if, for any reason, assistance cannot be rendered. 3a. Each party to this agreement waives all claims against the other party or parties for compensation for any loss, damage, personal injury, or death occurring in consequence of the performance of this agreement. 3b. All services performed under this agreement shall be rendered without reimbursement of either party or parties. The only exception to this would be in the utilization of specialized equipment, apparatus, and /or suppression chemicals. Examples of this could be but are not limited to foam, hazardous materials response unit, etc. Normal equipment and functions would be as previously stated. 4. The technical head of the fire department of the requesting service shall assume full charge of the ill operations, unless he specifically requests a senior officer of a fire department furnishing assistance to assume command, he shall not, by relinquishing command, be relieved of his responsibility for the operation; provided that the apparatus, personnel, and equipment of the department rendering assistance shall be under the immediate responsibility of the senior officer of the fire department rendering assistance. 5. The chief fire officers and personnel of the fire departments of both parties to this agreement are invited and encouraged, on a reciprocal basis, to frequently visit each other's activities for guided familiarization tours and, as feasible, to jointly conduct pre -fire planning inspections and drills. 6. The technical heads of the fire departments of the parties to this agreement are authorized and directed to meet and draft any detailed plans and procedures of operation necessary to effectively implement this agreement. Such plans and procedures of operation shall become effective upon ratification by the signatory parties. 7. This agreement shall become effective upon the date hereof and shall remain in full force and effect until cancelled by mutual agreement of the parties hereto or by written notice by one party to the other party, giving ten (10) days notice of said cancellation. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT 11 Mr. Rinker, Board Liaison on the Parks and Recreation Commission, presented the following report: The Parks and Recreation Commission held a special meeting on November 3, 1988 to discuss the swimming pool bids. Members present were: Robert Roper, Dudley Rinker, Carmen Rio, Pat Perry, Donald Wilson, Courtland Smith, Thomas Grove, Carole Ambrogi. The following action was taken: Pool Project - Approved Mrs. Perry moved to recommend that the Board of Supervisors appropriate an additional $910,725 for completion of the Clear- brook and Sherando Park pools, seconded by Mrs. Ambrogi, carried unanimously. Attached is a project summary for your review. The Board discussed what monies are realized from conces- sion stands and felt that they are something that is needed if a pool is to be located in the Park. 11 Mr. Stiles asked Mr. Doran if there is currently a conces- sion stand at Sherando Park. Mr. Doran replied yes. Mr. Stiles asked about Clearbrook. Mr. Doran replied no. Mr. Stiles stated that he had only planned to spend $750,000 and not the $910,725 as stated in the report but that he did not feel the additional funds would jeopardize the County budget. Mr. Rinker stated that he felt the County could afford the additional funds but that he would like to see a limit put on any further capital expenditures for the parks for this year other than the soccer fields. Mr. Crosen stated that the $910,000 is more than he thought) the Board would be spending but he would like to see the two pools built and be "behind" the County once and for all. Mr. Stiles requested that the funds realized from the con- cession stands be kept separate in order that the Board might see how the concessions are doing. Upon motion made by Dudley H. Rinker, seconded by L. A. "Steve" Putnam and passed unanimously, the above recommendation was approved. Mr. Stiles requested that the Parks and Recreation Commis- sion and the Sanitation Authority initiate as soon as possible with the property owners in the Clearbrook area a contract in order that water might be provided to the residents of this area. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Crosen, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, November 3, 1988, 4:00 A.M., in the Conference Room of the Frederick County Courthouse. Present were Roger L. Crosen, Chairman of the Committee; Robert M. Rhodes; Larry P. Cover - stone; Charles R. McIlwee; Sheriff Charles L. Sturdivant; Captain John E. Liggett and Sergeant Bruce E. Hite of the 113 Sheriff's Department and John R. Riley, Jr., County Administra- tor. The Committee discussed the following: Administration of Fred -Winc Jail - Approved The Committee discussed the current administration responsi- bilities for the Jail operation with the Sheriff. The Sheriff - 11 felt that it would be appropriate at this time to turn supervi- sion and administrative responsibilities over to Mr. Darnley Hodge, Regional Jail Administrator. This action is recommended for the following reasons: 1. Incorporate new operating procedures. 2. Formation of transition team for the new Regional Jail. 3. Staff training for transition team 4. Reorganization and realignment of current personnel. 5. Concentrate on reducing current liability exposure. The Committee recommends approval and requests that the City of Winchester and Clarke County take similiar action. Mr. Stiles asked who was the boss. Mr. Riley replied the Sheriff. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the above was approved. PERSONNEL COMMITTEE REPORT Mr. Putnam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on November 1, 1988 with the following members present: L. A. "Steve" Putnam, Chairman; James L. Longerbeam and Clarence L. Hunter. Also present were John R. Riley, Jr., County Administrator; Stephen F. Owen, Assistant County Administrator; Charles L. Sturdivant, Sheriff; Captains John E. Liggett and Robert T. Williamson and Harold D. Whitacre, Animal Control Officer. Items Requiring Action Assistant Animal Control Officer Starting Pay - Approved Sheriff Sturdivant requested the Assistant Animal Control Officer's starting pay be equal to that of starting pay for 11-4 deputies ($16,733), due to similar job responsibilities and the exact same training requirements. The Committee also discussed reclassifying the "Chief" Animal Control Officer's pay range from 15 to 16, but with no salary increase. The Committee reco mends approval of both items. Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, that the Assistant Animal Control Officer's starting pay be equal to that of starting pay for deputies ($16,733). Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, to hold until next year's budget process the reclassifying of the "Chief" Animal Control Officer. Proposed Revision to Longevity Increase Policy - Approved The Committee discussed the problem of long -term employees "topping out" in their pay grades and the current policy of pro -! vided pay raises equal to 50% of the budgeted average increase for those employees. The Committee recommends that the policy be changed to 75% of the scored merit evaluation increase. Upon motion made by L. A. "Steve" Putnam, seconded by Robert M. Rhodes and passed unanimously, the above was approved retroactive to July 1, 1988. Part -Time ASAP Case Officer Request - Approved Director of Court Services, Joseph Walker is requesting a part -time ASAP Case Officer position due to a large increase in case loads. No local funds are required, as the ASAP positions are self- sufficient. The Committee recommends approval. Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Information Items Emergency Services Coordinator Job Description - Approved The Committee recommends approval of the attached job de- scription for the Emergency Services Coordinator at such time as the Board approves hiring career (paid) fire and rescue person- nel. 115 Upon motion made by L. A. "Steve" Putnam, seconded by Robert M. Rhodes and passed unanimously, the above was approved. FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following report: The Finance Committee met Tuesday, November 1, 1988. All members were present. The following list of agenda items require Board action: Reauest from Social Services for General Fund Su pplemental See attached memo. Also requested is an appropriation transfer in the amount of $4,553.00. No additional local funds are required. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the above was approved. Request from the Sanitary District for an A propriation Transfer in the Amount of 5,000.00 - Approved See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request from the Information Services Depa rtment Director for a General Fund A ro riation Transfer in the Amount of $3,175.00 - Approved The Information Services Department Director is requesting a General Fund appropriation transfer from Lease /Rent of Equip- ment to Communications Equipment in the amount of $3,175.00. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request from the School Finance Director for a School operating Fund Su lementa App ro riation in the Amount of $6 00 - Approved Also requested is a School Operating Fund appropriation transfer in the amount of $3,000.00. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Request for a General Fund A ro riation Transfer from Contingency in the Amount of , .00 for the Economic Development Commissi - Approved I I C]" Request for a General Fund appropriation transfer from Contingency in the amount of $3,650.00 for operating expenses of the Economic Development Commission FY 88 -89. See attached. The Committee recommends approval provided the City partici- pates. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. quest from the Sanitary District Manager for a Sa nita strict Supplemental Appropriation in the Amount of The Sanitary District Manager is requesting a Sanitary District supplemental appropriation in the amount of $67,010.00 for road work. This item was not considered by the Committee, however; the manager would like to be able to proceed as soon as possible. See attached memo. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. The following items are for your information only: 1. The Clerk of the Circuit Court is requesting the Countyl participate with the City in purchasing microfilming equipment FY 89 -90. See attached memo. The Committee is supportive of the proposal and recommends the Clerk include the equipment in the upcoming budget process provided the City participates. 2. The Northern Virginia 4 -H Educational Center is request- ing $30,000.00 from the County to assist with their new building. See attached correspondence. The Committee recommends we include the request in our FY 89 -90 budget process. 3. Steve Owen advised the Committee that the City of Winchester only approved $500.00 for the Chamber of Commerce Natural Resources Committee's Youth Recycling Project now under- way. The Board of Supervisors had approved $1,000.00 contingent upon City approval of the same amount. It was the consenus of the Committee to let the County's appropriation stand. COUNTY ADMINISTRATOR PRESENTED FREDERICK COUNTY FLAG TO BOARD OF SUPERVISORS IN CONJUNCTION WITH THE 20TH ANNIVERSARY CELEBRATION 117 Mr. Riley explained that a County flag had been created in conjunction with the County's 250th Anniversary and that he would like to present it to the Board at this time. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (5). BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board with- drew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board recon- vened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. f (2:� -K C rman oard of Supervisors C , oard of Supe visors