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HomeMy WebLinkAboutOctober 12, 1988 Regular Meeting79 A Regular Meeting of the Frederick County Board of Super- visors was held on October 12, 1988, 7:30 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice-Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. "Steve" Putnam and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Jack Wampler, Lay Minister of the Calvary Baptist Church. ADOPTION OF AGENDA Mr. Stiles stated that he had an item to be discussed following "Old Business" and a Proclamation declaring Red Ribbon Week. Mr. Riley noted that Mr. Don Ratcliff, Chairman of the 250th Anniversary Commission, had requested a few minutes on the Agenda and that Mr. Owen, Assistant County Administrator, had a resolution with reference to a bid for a wheel tractor scraper. Mr. Putnam stated that he had a petition from parents in his district with reference to certain Highway Department matters pertaining to Senseny Road School. Upon motion made by Dudley H. Rinker, seconded by L. A. "Steve" Putnam and passed unanimously, the Agenda was adopted as amended. APPROVAL OF MINUTES - TABLED Mr. Rinker requested that a paragraph on Page 9 be checked. Mr. Stiles stated that on Page 2, the second paragraph should read "Routes 600 and 50" instead of "Route 650 ". The minutes of the Regular Meeting of September 14, 1988 were tabled until the next Board meeting. DON RATCLIFF, CHAIRMAN OF THE 250TH ANNIVERSARY COMMISSION, ADDRE THE BOARD Mr. Don Ratcliff appeared before the Board and presented to them a copy of the recently published Frederick County, 8 Virginia, From the Frontier to the Future by Rebecca A. Ebert and Teresa Lazazzara in conjunction with the 250th Anniversary of Frederick County. He stated that 2,000 copies of this book had been published for sale and it appeared that sales had been going very well. GROVE HEIGHTS SUBDIVISION REQUEST FOR CITY MAIN EXTENSION - TABLED Mr. Riley explained that Mark Nelis of Brownell, Inc. was requesting an opportunity to work with Winchester engineers to determine if remedial work can be performed on the City sewer line to permit the addition of 15 lots in the College Park Subdivision. He stated that the City of Winchester has indicated that they need to know the County's position on this matter before they proceed with any discussions with Brownell, Inc. Mr. Stiles explained that his would go to the City Utilites Committee and then on to City Council. He stated that if the Board had no objections, he felt the County should wait to see what the City does before the Board votes on this request. The Board concurred. BIDS ON SELECTED DONATED LOTS IN SHAWNEELAND - ACCEPTED Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the bids for 24 donated lots in Shawneeland were accepted. WAYNE MILLER, SHAWNEELAND SANITARY DI STRICT MANAGER 4 Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, Wayne Miller was author- ized to handle the necessary paper work in the transferring of deeds for 24 donated lots being sold in Shawneeland as a result of the recent bid opening awarding these lots. CORRESPONDENCE RECEIVED FROM LORD FAIRFAX HEALTH DISTRICT RE: HALF -DAY WORKSHOP ON SEPTIC SYSTEM PERMITTING PROCESS Mr. Stiles informed the Board that the Health Department would also have Mr. Don Alexander with the State Health Department at the meeting on Thursday, October 13, 1988, 2:00 81 P.M., with septic tank installers as well as soil scientists and again at 7:00 P.M. with the general public for input and discussion on Health Department matters, especially perk tests and drain fields. REQUEST FROM LORD FAIRFAX PLANNING DISTRICT COMMISSION RE: TRANSPORTATION PLANNING COMMITTEE Mr. Stiles requested that Mr. Don Taylor be contacted about 11 serving on this Committee and Steve Gyurisin as an alternate. information on this and requested that Steve Owen check into this further. COUNTY RECEIVED PLAQUE FOR ONS Mr. Stiles stated that he and Mr. John Riley had attended an event this date wherein the County was presented a plaque for outstanding contributions to the disabled community for 1988 from the Shenandoah Valley Independent Living Council and that this was mainly due to making the Old County Courthouse access- i J1 ible to the handicapped. PLANNING COMMISSION BUSINESS PUBLIC HEARING ION 017 -88 OF SHIHO, INC. - CTS - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Chuck Maddox, with G. W. Clifford and Associates, appeared before the Board on behalf of this request and stated that no specific use had been decided upon for this property. Mr. Harrington Smith, resident of Lakeside, appeared before the Board and stated that he was not in disagreement with the land being rezoned from Agricultural to Business General but when this comes back to the Planning Commission and the Board for approval for building, he wanted them to be sure they had the interchange for Route 642 and 81 to Route 37 planned out and not have the cart before the horse. Mr. Stiles stated that he would like to have more 82 Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, rezoning application number 017 -88 of Shiho, Inc., P. O. Box 2715, Winchester, Virginia, to rezone 6+ acres from A -2 (Agricultural General) to B -2 (Business General) for a strip commercial center and office park was approved. This property is located on the East side of I -81, just South of the Kernstown exit, fronting on the East side of Route 642 in the Opequon and Shawnee Magisterial Districts. CONDITIONAL USE PERMIT #012 -88 OF PAT HIMELRIGHT - OPEQUON MAGISTERIAL DISTRICT - NO PERMIT NECESSARY Mr. Ambrogi, Commonwealth's Attorney, stated that this was exempt and no permit was necessary. AMENDED CONDITIONAL USE PERMIT #001 -86 OF CHERYL L. ANDERSON - STONEWALL MAGISTERIAL DISTRICT - TABLED The request of Cheryl L. Anderson for an amendment to con- ditional use permit number 001 -86 was tabled. OTHER PLANNING ITEMS REVISED PRELIMINARY MASTER DEVELOPMENT PLAN - STAR FORT ESTATES - APPROVED Mr. Watkins presented this request and stated that the Plan ning Commission recommended approval. Mr. Putnam asked if there was a provision for water deten- tion. Mr. Watkins replied yes. Mr. Stiles explained that this was included in the Tran tation Department's Six Year Plan. Mr. Bruce Edens, with Greenway Engineering, appeared before the Board on behalf of this request and explained what was planned as far as the retention basin as well as what the High- way Department would be doing. Mr. Stiles explained that the retention basin will be de- signed so that the water that has been backing up in the back I yards of those that back up to this site will be taken care of. Mr. Stiles further explained that this run -off water is coming from back up 522, the James Wood Ridge Campus, as well as Westminster - Canterbury. 33 Mr. Orndoff asked about the additional run -off that would be the result of the construction project at the James Wood Athletic Facility currently planned at Ridge Campus. He asked what the time schedule was for the construction of the 16 patio homes that the plans call for. Mr. Saunders, one of the owners, replied not until the Spring of 1989 and they would not all be built at one time. Mr. Dennis Hinkle, resident of Locust Avenue, appeared before the Board and stated that he was not clear on everything that was being discussed. He asked about the time for when the culvert would be installed. Mr. Stiles explained that he had discussed this with Mr. Bushman of the Highway Department and he understood what needed to be done. Mr. Stiles further explained to Mr. Hinkle about the retention basin and how it would help with the water problems in his back yard. Mr. Hinkle asked how many homes were actually planned as the number had changed two or three times. Mr. Stiles replied 16. Mr. Jerry Newlin, resident of Locust Street, appeared before the Board at which time he read a letter from the Office of the Governor of Virginia dated October 6, 1988 wherein a Mr. Vaughn was to contact our Planning Department concerning this matter. It was the consensus of the Board that the neighbors in this area would meet with Mr. Vaughn and that this information would be forwarded on to our Planning Department, and Mr. Watkins and the Board will review before approval of the subdivi- sion plat. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the revised preliminary master development plan of Star Fort Estates was approved and that Mr. Watkins is to contact the Highway Department immediate- ly about the Lee Avenue situation. MEMORANDUM ON PUBLIC MEETINGS RE: COMPREHENSIVE PLAN Mr. Watkins presented this information to the Board. v4 Mr. Putnam noted that this had been presented at a public meeting in his district. Mr. Riley explained that as a former Planner, he would like to express to the Board the importance of this document. The next scheduled worksession on the Comprehensive Plan is October 24. L. A. "STEVE" PUTNAM PRESENTED PETITION FROM PARENTS IN THE SHAWNEE MAGISTERIAL DISTR RE: TRAFFIC CONCERNS AT Upon motion made by L. A. "Steve" Putnam, seconded by Charles W. Orndoff, Sr. and passed unanimously, to forward to the School Board a petition presented by Mr. Putnam from parents) in his district requesting flashing lights and a 25mph speed limit in the area of the Senseny Road Elementary School. COMMITTEE REPORTS INFORMATION SERVICES COMMITTEE REPORT Mr. Rinker, Chairman of the Information Services Committee, presented the following report: The Information Services Committee met on Thursday, October 6, 1988, at 11:00 A.M. Present were Dudley H. Rinker, Chairman of the Committee; L. A. Putnam; John R. Riley, Jr., County Admi istrator and Charles B. Tyson, Jr., Director of Information Services. Absent were William 0. Bauserman and James L. Beaukema. The Committee submits the following: Discussion of Information Systems Study The Committee reviewed the Task -II report of the consul- tants from the CNS Group and found the report to be very compre- hensive. John Riley noted that the County is already moving in the direction that the consultants recommend. The Committee unanimously agreed to seek objective points of view from the subcommittee that evaluated the County's data processing system in 1986. The subcommittee was part of the Citizens task force that evaluated the overall effectiveness of Frederick County Government. The Committee submits the report for your review. TRANSPORTATION COMMITTEE REPORT 85 Mr. Steve Gyurisin stated that the Transporation Committee met on Monday, October 3, 1988 and discussed the following Agenda items but that no formal actions were taken: 1. Presentation and Discussion of Route 17 Expansion and Improvements to Cumberland, Maryland - Mr. Jack Meehan, Chairman, Winchester- Frederick County Transportation Committee 2. Discussion of and Requests 3. Discussion of 4. Discussion of 5. Discussion of Planning Proc 6. Discussion of Plan Process 7. Other Route 704 Road Improvement Petition - Mr. John Eversole Route 600 Improvements Route 699 Improvements the Six -Year Secondary Road Improvement ess the Winchester- Frederick County Road PERSONNEL COMMITTEE REPORT Mr. Putnam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on October 5, 1988, at 4 :30 P.M., in the Personnel Office with the following members present: Steve Putnam, Roger Crosen, John Riley, Steve Owen and Ann Kelican. Clarence Hunter and James Longerbeam were absent. The Committee submits the following report and recommendations to the Board of Supervisors for consideration: Request from Commissioner of the Revenue to Withdraw From Merit System - Approved The Committee reviewed the attached request from the Commis- sioner of the Revenue to withdraw from the County merit system. He also requested that the County continue to supplement the positions of Chief Appraiser and Appraiser and fund the second Appraiser in his office. The cost to implement this proposal for the current fiscal year is approximately $2,500. The Committee recommends approval of this request with the stipula- tion that the Chief Appraiser and Appraiser positions be supple- mented until such time as the incumbents leave the positions at which time said positions will be funded through the State Compensation Board. Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, the above recommendation was ae approved with the understanding that the 2 Assessor positions will be looked at as County positions at a point down the road. Request for Salary Adjustment - Revenue 's Office - Appro ssioner of the The Committee reviewed the attached request for a salary adjustment for Louise Driver, Deputy in the Commissioner of the Revenue's Office, and recommends approval of same as submitted. Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, the above recommendation was approved. Merit Evaluation - Finance Director The Committee reviewed the merit evaluation of the Finance Director and recommends certification of same as submitted. To be done in Executive Session. FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Tuesday, October 4, 1988. Dudley Rinker was absent. All other members were present. Request from the School Finance Director for Two School Construction Fund Appropriation Trans ers in the Amount of 1 7.500.00 - Approved Ninety -five thousand is needed to help purchase the land for the new School on Route 522. Twenty -two thousand five hundred dollars is needed for architectural fees for the same school. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Request from the School Finance Director for a School Operating Fund Supplemental Appropriation in the Amou of 23,547.50 - Approved No local funds are needed. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by L. A. "Steve" Putnam and passed unanimously, the above recommendation was approved. Request for a General Fund Appropriation Transfer in the Amount of $5,000 - Approved 0 7 O Request for a General Fund appropriation transfer in the amount of $5,000 for travel of students representing Frederick County at State and National functions. The Committee recom- mends the County donate $700 to the FFA. See attached memo. The Committee also recommends the County Administrator be author- ized to allocate up to $700 to any one organization not to exceed the $5,000. Upon motion made by L. A. "Steve" Putnam and seconded by Roger L. Crosen, to approve the above recommendation. The above motion was made by the following recorded vote: Aye - Robert M. Rhodes, Dudley H. Rinker, Roger L. Crosen, L. A. "Steve" Putnam and Charles W. Orndoff, Sr. Kenneth Y. Stiles abstained. Request for Authorization to Publish a Current Coun Information Brochure - Approved They were last printed in December, 1986, courtesy of the Ruritan Club at the cost of $878 for 20,000 copies. The Ruritan Club will be contacted to see if they want to sponsor the pro- ject again. In the event they do not, the Committee recommends the County fund the project. See attached brochure. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above recommendation was approved. Mr. Orndoff is to check on this to see if Stonewall Ruritan Club is interested. REQUEST TO PURCHASE SCRAPER FOR THE LANDFILL - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: WHEREAS, the County of Frederick has ordered a wheel - tractor scraper for the Landfill with Landfill funds in the amount of $250,000; and WHEREAS, Dominion Bank has submitted the best financing terms at a fixed rate of 6.98% for 36 months; NOW, THEREFORE, BE IT RESOLVED, by the Frederick County Board of Supervisors that John R. Riley, Jr., County Admini- strator and Stephen F. Owen, Assistant County Administrator, are hereby designated to sign loan documents necessary to execute the aforementioned loan. PASSED this 12th day of October, 1988. 00 UU PROCLAMATION DECLARING RED RIBBON WEEK - APPROVED Upon motion made by Robert M. Rhodes, seconded by L. A. "Steve" Putnam and passed unanimously, the following resolution was approved: WHEREAS, National Red Ribbon Campaign will be celebrated in every community in America during "Red Ribbon Week ", October 23 -30, 1988; and WHEREAS, President Ronald Reagan and Mrs. Nancy Reagan will be the Honorary Chairmen of this community focus on a DRUG FREE AMERICA; and WHEREAS, The NATIONAL FEDERATION OF PARENTS FOR DRUG FREE YOUTH, and the DRUG FREE YOUTH OF AMERICA are coordinating this grass roots community awareness program in a united effort with NFP representatives in each State, in cooperation with NATIONAL DRUG FREE AMERICA WEEK, October 23 -30, 1988; and WHEREAS, business, government, law enforcement, schools, religious institutions, service organizations, youth, medical, senior citizens, military, sports teams, and individuals will demonstrate their committment to drug -free, healthy lifestyles by wearing and displaying red ribbons during this week long campaign; and WHEREAS, the community of Frederick County, Virginia further committs its resources to ensure the success of the RED RIBBON CAMPAIGN; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does hereby support October 23 -30, 1988, as RED RIBBON WEEK and DRUG FREE AMERICA WEEK, and encourages its citizens to participate in drug awareness and drug education activities, making a visible statement that we are strongly committed to drug free, healthy lifestyles. BE IT FURTHER RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, encourages all its citizens to pledge: "THE CHOICE FOR ME, DRUG FREE!" BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Dudley H. Rinker and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss personnel and acquisition of property. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by L. A. "Steve" Putnam, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board reconvened into Regular Session. ., A COUNTY TO PURCHASE ADDITIONAL ACRE FROM PETRIE FARM FOR NEW SCHOOL Mr. Stiles explained that the Highway Department will be taking one acre of the 15 acres purchased from the Petrie Farm, therefore it will be necessary for the Board to purchase an additional 1 acre for $14,500 and the Highway Department will reimburse the County. BARBARA RATCLIFF, FINANCE DIRECTOR, EVALUATION APPROVED Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, the evaluation of Finance Director, Barbara Ratcliff, was approved. R. RILEY, JR., COUNTY ADMINISTRATOR, EVALUATION Upon motion made by L. A. "Steve" Putnam, seconded by Roger L. Crosen and passed unanimously, the evaluation of County Administrator, John R. Riley, Jr., was approved. REQUEST TO FILL POSITION OF ZONING ADMINISTRATOR - APPROVED Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the Board approved filling the position of Zoning Administrator. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT rman, BgatGr o BOARD OF SUPERVISORS ADJOURN. r uper`visors Cloard of Sup visors