Loading...
HomeMy WebLinkAboutSeptember 26, 1988 Regular Meeting67 A Regular Meeting of the Frederick County Board of Super- visors was held on September 26, 1988, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The Chairman asked for a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Stiles noted that Mr. John Rosenberger had requested to address the Board. Mr. Riley noted that the Board would need to vote on the salary for the Assistant Commonwealth's Attorney's position which was approved at the last meeting, and secondly, he had a Proclamation declaring Fire Prevention Week in Frederick County, and a Highway Department resolution for Board approval. Mr. Crosen stated that he had an item under the "Law Enforcement and Courts Committee ". Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the minutes of the regular meet- ing of August 24, 1988 were approved as submitted. JOHN ROSENBERGER ADDRESSED THE BOARD RE: CONDITIONAL Mr. John Rosenberger appeared before the Board on behalf of the Elks Club to request that conditional use permit number 010 -88 of The Elks Club of Winchester, Inc. be withdrawn. RESOLUTION DESIGNATING WEEK OF OCTOBER 2 -8, 1988 AS MENTAL ILLNESS AWARENESS WEE - APPROVED O Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the following resolution was approved: To designate the week October 2 -8, 1988 as "Mental Illness Awareness Week." WHEREAS, Mental Illness is a problem of grave concern and consequence in American society and is widely, but unnecessarily, feared and misunderstood; WHEREAS, More than 10,000,000 people in the United States are disabled for long periods of time by schizophrenia, manic depressive disorders and major depression; WHEREAS, Between 30 and 50 percent of homeless people suffer serious and chronic forms of mental illness; WHEREAS, Mental disorders result in staggering economic costs to society, which are estimated to be in excess of $249,000,000,000.00, and include direct treatment and support costs, as well as indirect costs, such as lost productivity; WHEREAS, Mental Illness is an increasingly treatable disability with excellent prospects for remedy and recovery when properly recognized; WHEREAS, Appropriate treatment of mental illness is cost effective because it restores productivity, reduces utilization of other health services, and lessens social dependence; WHEREAS, Individuals with mental illness and their families have begun to join self -help groups to combat the unfair stigma of the diseases, support greater investment in research, and advocate an adequate continum of care from hospital to community; WHEREAS, Unprecedented major research developments in recent years have added new methods and technology to the sophisticated and objective study of the functioning of the brain and its linkages to normal and abnormal behavior; WHEREAS, Research in recent decades has led to a wide array of new and more effective somatic and psychosocial methods of treatment for some of the most incapacitating forms of mental illness, including schizophrenia, major affective disorders, phobias, and phobic disorders; WHEREAS, Recent and unparalleled growth in scientific knowledge about mental illness has generated the current emergency of a new threshold of opportunity for future research advances and fruitful application to specific clinical problems; WHEREAS, Serious mental illnesses such as schizophrenia and the major depressions are now known to be diseases of the brain and not caused by individual weaknesses or poor family life; and, WHEREAS, Persons with mental illnesses and their families are stigmatized by the myths and prejudices surrounding mental illness and are thereby doubly victimized by the illness. NOW, THEREFORE, BE IT PROCLAIMED, That Mayor Elizabeth G. Helm and Frederick County Board of Supervisors' Chairman, Kenneth Y. Stiles, are pleased to recognize National Mental Illness Awareness Week as a way to reduce stigma and promote understanding of the mentally ill and their families; and, w e BE IT FURTHER PROCLAIMED, That Mayor Elizabeth G. Helm and Frederick County Board of Supervisors' Chairman, Kenneth Y. Stiles, comment the 65,000 member - families of the National Alliance for Mental Ill (NAMI) who have joined together to support each other and their loved ones and to educate the American people on the plight of the mentally ill; and, BE IT FURTHER PROCLAIMED, That the City of Winchester and County of Frederick join NAMI in urging the Federal Government to increase appropriations of the National Institute for Mental Health for research on serious mental illnesses. COMPENSATION FOR SANITATION AUTHORITY MEMBERS - APPROVED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, compensation for Sanitation Authority members was set at $60 per month. REQUEST FROM VIRGINIA CRIMESTOPPERS ASSOCIATION - SUPPORT OF BILL TO AMEND SECTION 19.2-303 - APPROVED Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the request from the Virginia Crimestoppers Association to support Bill 1541 to amend Section 19.2 -303, which would authorize the Courts to require criminal convicts to reimburse programs or persons who paid rewards for information which resulted in the conviction, was approved. SHENANDOAH AREA AGENCY ON AGING'S PLAN FOR SERVICES FOR 1989 FISCAL YEAR - APPROVED Dr. Mary Spencer, Director of the Area Agency on Aging, appeared before the Board on behalf of this request and to answer any questions the Board might have. Dr. Spencer explained the Plan was basically the same as last year. Upon motion made by Robert M. Rhodes, seconded by L. A. Putnam and passed unanimously, the Shenandoah Area Agency on Aging's Plan for Services for 1989 Fiscal Year was approved as presented. PUBLIC HEARING GUIDELINES FOR THE GYPSY MOTH SUPPRESSION PROGRAM - APPROVED Ms. Betsy Shenk, Gypsy Moth Coordinator, appeared before the Board to outline what is planned for the Gypsy Moth Program during the next year. Mr. Putnam asked Ms. Shenk if she felt this program had been successful up to this point. Ms. Shenk replied yes. 70 Mr. Stiles asked if the gypsy moth had been much of a prob- lem in the City of Winchester. Ms. Shenk replied not that she knew of. Dr. DeOms Extension Agent, explained that there had been some problems in the Williamsburg Heights area as well as the parks and that his office had been referring any residents from the City to Gary Lofton's office, City Engineer. Ms. Shenk explained that she felt the acreage that would need spraying next year would increase some over what was sprayed this year. There was discussion concerning the success of this year's spraying and Ms. Shenk explained that it had been difficult at times due to all the rain and wind that occurred during the time scheduled for the spraying and that large infestations such as Shawneeland are hard to control. Upon motion made by Roger L. Crosen, seconded by L. A. Putnam and passed unanimously, the guidelines for the Gypsy Moth Suppression Program were approved as outlined in the report. PLANNING COMMISSION BUSINESS SUBDIVISION REQUEST - LENOIR CITY COMPANY OF VIRGINIA - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. No one was present on behalf of this request. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the subdivision request of Lenoir City Company of Virginia was approved. CONDITIONAL USE PERMIT 4010 -88 OF THE ELKS CLUB OF WINCHESTER, INC. - BACK CREEK MAGISTERIAL DISTRICT - WITHDRAWN As noted earlier in the meeting, the conditional use permit request number 010 -88 of The Elks Club of Winchester, Inc. was withdrawn. COMMITTEE REPORTS FIRE AND RESCUE COMMITTEE REPORT Mr. Crosen presented the following report: 71 The Fire and Rescue Committee met on Monday, September 19, 1988, at 7:30 P.M., in the Round Hill Volunteer Fire Company facility. All companies were represented. Also present were Board member Roger L. Crosen; Assistant County Administrator Stephen F. Owen; Emergency Services Coordinator Homer H. Sanders; and Fire Inspector Douglas A. Kiracofe. The following items were discussed: Items Requiring Action P� Services Hazardous Materials Approved iation The Committee recommends approval of an Emergency Services appropriation transfer from revenue funds in the amount of $1,500. These funds represent a grant already received from the State Department of Emergency Services for material and equip- ment purchases in support of the hazardous materials response efforts. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the above was approved. Items Not Requiring Action Emergency Services Coordinator's Report Homer Sanders reported on the following items: a. The fire and rescue transmitter will be relocated to the new hospital within the next year; b. The hazardous materials road survey required under SARA Title III is almost complete; c. A chlorine leak class will be taught by him at the new wastewater treatment plant; d. A full exercise of the SARA Title III plan will have to be performed in the future; e. Mr. Sanders also reported on meetings with the Airport Manager, other regional emergency services coordinators, Red Cross personnel on emergency shelters, a Public Information Conference and a HAM Radio Operators Club. f. All companies were asked to submit a list of potential evacuation facilites, high hazard areas, and all dams within their first in due areas. 72 g. He also noted that their have been at least five haza ous spills since the last meeting in June; four were fuel spills and one was a rendering plant waste truck. Fire Programs Expenditure Fund The Committee was advised by Steve Owen that the Fire Programs Expenditure Funds for this year is $30,468.16. He also noted that Fire Program Fund allocations are expected to 11 increase by 10% to 15% next year. Career Personnel Subcommittee Report The Career Personnel Subcommittee Report prepared by John Riley was distributed to each fire company for their review, to be brought back to the Committee in October. The established procedure will be for recommendations to go from the Subcom- mittee to the Fire and Rescue Committee to the Public Works Committee to the Board of Supervisors, for Board action to coin- cide with budget deliberations. Fire Inspector's Report Doug Kiracofe reported on the new forms he is using for fire inspections which can be automated in the future. He noted that the Board of Supervisors had recently approved the Fire Inspector II position to which he was promoted. The problems at Jamesway in Stephens City have been resolved through the coopera tion of all parties involved and past problems with fire hydrant locations are being resolved as well. Open Burning Law Steve Owen reported that the Board of Supervisors amended the open burning law to provide for burning hours between 7:00 A.M. to 12 midnight from May 16 through the last day of February. Street Signs In response to a question from Henry Shiley, Steve Owen noted that the Highway Department will erect street signs and that money has been approved for their purchase. The next step will be to determine precise locations and quantities. PARKS AND RECREATION COMM ISSION REPORT 73 Mr. Rinker, Board Liaison on the Parks and Recreation Commission, presented the following report: The Parks and Recreation Commission met on September 20, 1988. Members present were: Dudley Rinker, Carmen Rio, Pat Perry, Bob Roper, Don Wilson. Absent: Courtland Smith, Thomas Grove, Carole Ambrogi. The following action was taken on agenda items: Request by Susan Shelhamer for Impact Funds, Indian Hollow Elementary School As suggested by Mr. Ken Stiles, the Commission is now look- ing into the possibility of utilizing funds from the Back Creek District as the children from the Back Creek District attend the Gainesboro School. Update on Pool Project The pool specifications have been completed and request for bids should appear in the newspaper on Saturday, September 24. The bids will be due October 14, 1988 with the projected pool opening the weekend of July 4th. Review of Parks and Recreation Chapter of the County's Comprehensive Plan The motion was carried forward to accept as written, with the deletion of Goal 4, Strategy 3 - "Encourage and implement the use of an enterprise fund system for the provision of recrea- tional programs," and Implementation Method 3 - "Utilize the enterprise fund system to pay for the recreational programs and services provided by the County," the County's Comprehensive Plan. Mr. Stiles stated that he did not agree with this as he felt the County needs to have a report from Parks and Recreation outlining all their programs, as well as the fees charged, and the percentage of participation in order to determine if certain programs should be continued. Committee Reports Mr. Jim Doran recommended that the Parks and Recreation Commission's CIP Committee meet to review the CIP projects. Monthly Reports 74 The Commission discussed pre - school programs, regarding age and what programs are offered for handicapped. Concern regard- ing the need for a day camp program for the handicapped was dis- cussed. Discussion The Blue Ridge Soccer Association is interested in donating money for professional services needed to lay out the soccer complex proposed for Sherando Park. This is approximately a $7,000.00 project. Mr. Doran and Mr. Wilson will be meeting with the Association, Wednesday, September 21, to discuss the project. LAW ENFORCEMENT AND C OURTS REPORT Mr. Crosen stated that he had recently had lunch at the Jail and that he had enjoyed it very much. He stated that in his opinion, the $35,000 recently spent for the renovation of the third floor was some of the best monies ever spent by the County. RESOLUTION - ABANDONMENT OF SECTION OF OLD BUFFLICK ROAD - APPROVED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the following resolution was approved: WHEREAS, Secondary Route 645 from Route 522 South to 1.19 mile East of Route 522, Project #0645 - 034 -211, C501 and Project #0645 - 034 -212, C501 has been altered and a new road has been constructed. NOW, THEREFORE, BE IT RESOLVED, Secondary Route 645 being the same is abandoned, as a public road as shown as Section #5 on Project #0645- 034 -211, C501 and the attached sketch dated September 22, 1988 shaded in blue. A total distance of 0.56 mile being the same, hereby, is abandoned as a public road pertinent to Section 33.1 -155 of the 1950 Code of Virginia, as amended. BE IT FURTHER RESOLVED, The sections shaded in red be officially added to the Secondary System of Secondary Highways, i.e., Sections #1 and #2 of Project #0645 - 034 -211, C501 and Project #0645 - 034 -212, C501 on the attached sketch dated September 22, 1988, a total distance of 1.19 mile pertinent to Section 33.1 -229 of the 1950 Code of Virginia, as amended. AND FURTHER, the section of the new connection, Section #3 shown in brown of the aforementioned sketch, a total distance of 0.15 mile, is to be added to the Secondary System of State Highways pertinent to Section 33.1 -229 of the 1950 Code of Virginia, as amended. AND FURTHER, a section of the old location of Secondary Route 645 shown in orange as Section #4 on the aforementioned sketch, a total distance of 0.69 mile, will remain in the 75 Secondary System of State Highways and be renumbered in accordance with Policy set forth by the State Highway Board. RESOLUTION PROCLAIMING FIRE PREVENTION WEEK - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved: BE IT RESOLVED, that the Frederick County Board of Supervisors hereby recognizes that the week of October 9th, 1988 through October 15th, 1988 is Fire Prevention Week. In light of this year's theme, Smoke Detectors: A Sound You Can Live With, the Board is requesting that 11 residents of Frederick County test their smoke detectors and replace batteries if they are needed or install smoke detectors if they do not have them. Also, this is a good week to conduct home fire drills, teach children two ways to exit their homes and to remove any conditions from their homes which could possibly cause fires. SALARY FOR ASSISTANT COMMONWEALTH'S ATTORNEY - APPROVED Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the salary for the Assistant Commonwealth's Attorney's position that was approved at the Board meeting of September 14, 1988 is $50,000, Salary; $15,000 for fringes for a total of $65,000. The Board of Supervisors recessed at this time, to reconvene for a joint meeting with the School Board. JOINT MEETING WITH FREDERICK COUNTY SC HOOL BOARD TO Mr. Charles Hott, Chairman, Frederick County School Board, appeared before the Board and stated that Dr. Walker, School Superintendent, would present the figures on behalf of the School Board. Dr. Walker introduced Mr. G. T. Ward of Ward Hall Associates of Fairfax, Virginia, the architectural firm that had produced the drawings and plans for the James Wood High School Ridge Campus Outdoor Facilities. Mr. Ward appeared before the Board at which time he passed out to Board members copies of the plans for the outdoor facilities. Mr. Joe Saunders, of Ward Hall Associates, explained by way of large drawings, what was included in this construction pro- ject, the interior as well as exterior. 76 Mr. Art Carlson explained how the heating and air condition ing would be installed and why this particular system was chosen for this project. Mr. Stiles stated that he felt an earlier figure for this project of $800,000 was high and at that time the Board requested that the School Board bring back a lower figure and instead this figure exceeds the earlier figure. He further stated that if his calculations were correct the cost for this project would be in the neighborhood of $80 per square foot. Mr. Rhodes noted that the County recently built an elemen- tary school for $60 a square foot and this project, an athletic facility, is costing $80 a square foot and he could not under- stand how this could be. Dr. Walker replied that he could appreciate the Board's concern but did not know how the cost could be lowered. Mr. Stiles stated that the solution to that is the Board will say how much money will be given for this project and that will be what is spent. Mr. Ward explained that due to the type of plumbing that is needed for a project such as this, the cost is very extensive in this area. The Board discussed the attendance at football games and whether or not the amount listed for football seating could be reduced. Mr. Putnam stated that he was very supportive of this pro- ject but was having a problem dealing with the numbers that had been supplied by the School Board. Mr. Crosen explained that he felt whatever the Board decided to do would cause a traffic problem. Dr. Walker stated that he felt a traffic consultant was needed to assist with this problem. Mr. Crosen stated that he felt whatever was decided tonight should be final as far as this project is concerned. Upon motion made by L. A. Putnam and seconded by Robert M. Rhodes, to approve $250,000 out of Additional Fund Balance with $250,000 to come from the School Board's current budget for a 77 total of $500,000 for this project, in addition to what was approved at an earlier Board meeting for a total of $1,500,000, with the understanding that nothing else will be appropriated for this project, this includes everything but the lighting for the tennis courts. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Roger L. Crosen, L. A. Putnam and Charles W. Orndoff, Sr. Nay - Dudley H. Rinker. MEMORANDUM OF AGREEMENT BETWEEN THE COUNTY AND THE Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, the following was approved: WHEREAS, the Frederick County Board of Supervisors recognizes the need to expand learning experiences now available through technology to students in the Frederick County School Division, and WHEREAS, the Frederick County School Board is eligible for approximately $81,000.00 in subsidized technological equipment through the Governor's Educational Technology Initiative Procurement and Financing Program, and WHEREAS, the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomputers, satellite receive dishes and associated equipment at a substantial savings to participating localities, and WHEREAS, the Frederick County School Board has requested the approval of the Frederick County Board of Supervisors to participate in this program; NOW, THEREFORE, BE IT RESOLVED, by the Frederick County Board of Supervisors that it does hereby authorize the County Administrator to sign the Memorandum of Agreement between the County and the Department of Education authorizing participation in the Governor's Educational Technology Initiative Procurement and Financing Program for the purchase and financing of approximately $81,000.00 of subsidy eligible equipment (and $0 non - subsidy eligible equipment), and BE IT FURTHER RESOLVED, that the County Administrator is hereby authorized to transmit the Letter of Agreement to the Department of Education on behalf of this Board. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Board retired into Executive Session with the Frederick County School Board in accordance with the Code of Virginia, 1950, as amended, to discuss acquisi- tion of property. 78 BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the Board reconvened into Regularil —_ Session. BOARD APPROVED PURCHASING OF LAND FOR CONSTRUCTION OF NEW ELEMENTARY SCHOOL IN SHAWNEE DISTRICT Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the Board approved the purchase of a 15 acre parcel on 522 South, known as Petrie Farm for $217,500. $122,500 is to come from Unreserved Fund Balance and the remaining $95,000 is in the School Board's current budget. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. n, Bo #d of Supervisors Clerl Bo rd uperv'sors