HomeMy WebLinkAboutJuly 25, 1988 Special MeetingQ
A Special Meeting of the Frederick County Board of Super-
visors was held on July 25, 1988, at 12:00 Noon, in the Board of
Supervisor's Meeting Room, Frederick County Courthouse, Loudoun
Street Mall, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes,
Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam
and Charles W. Orndoff, Sr.
Mr. Putnam was not present at the start of the meeting.
CALL TO ORDER
The Chairman called the meeting to order and asked that
everyone observe a moment of silence.
ADOPTION OF AGENDA
Mr. Riley noted that the Finance Department had a request
from the School Finance Director that required Board approval
and he would like to announce that for the third consecutive
year, the County Finance Department had received the Award for
Distinquished Budget Presentation. Mr. Riley further stated
that he would like a decision on whether or not to continue the
Emergency Burning Ordinance in light of the fact that there had
been some recent rainfall. He further stated that an Executive
Session was necessary to discuss personnel matters and acquisi-
tion of property.
Upon motion made by Roger L. Crosen, seconded by Dudley H.
Rinker and passed unanimously, the Agenda was adopted as amend-
ed.
FINANCING FOR FREDERICK - WINCHESTER SERVICE AUTHORITY -
APPROVED
Mr. Riley presented this request and stated that this
resolution approved the service contract for Parkins Mill.
Upon motion made by Dudley H. Rinker, seconded by Robert M.
Rhodes and passed unanimously, the following resolution was
approved:
WHEREAS, the Board of Supervisors (the Board) of
Frederick County, Virginia (the County), has previously provided
for the creation, along with the City of Winchester, Virginia
(the City), of Frederick - Winchester Service Authority
(Frederick- Winchester);
WHEREAS, Frederick - Winchester proposes to construct a
new 0.5 million gallons per day wastewater treatment plant, to
be known as the Parkins Mill Wastewater Treatment Plant (the
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Project), to treat wastewater delivered by the Frederick County
Sanitation Authority (the Sanitation Authority), and to enter
into an agreement with the Sanitation Authority for the
construction and operation of the Project;
WHEREAS, Section (e) of the Articles of Incorporation
of Frederick - Winchester requires the Board and the City to
approve and join in such contacts; and
WHEREAS, there has been presented to this meeting a
draft dated July 19, 1988 of an agreement (the Agreement)
between the City, the Board of Supervisors, the Sanitation
Authority and Frederick - Winchester providing for the
construction and operation of the Project, a copy of which is
attached hereto as Exhibit A; (on file in the Office of the
County Administrator)
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREDERICK
COUNTY, VIRGINIA:
1. It is hereby determined to be in the best interests of
the County and its citizens for the Board to enter into the
Agreement.
2. The Chairman or Vice Chairman of the Board is hereby
authorized and directed to execute and deliver the Agreement.
The Agreement shall be in substantially the form of Exhibit A
which is hereby approved, with such completions, omissions,
insertions and changes not inconsistent with this resolution as
may be approved by the Chairman or Vice Chairman, such execution
to constitute conclusive evidence of such officer's approval of
such completions, omissions, insertions and changes.
3. All resolutions or parts thereof in conflict herewith
are hereby repealed.
4. This resolution shall take effect immediately.
The undersigned Clerk of the Board of Supervisors of
Frederick County, Virginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a
regular meeting of the Board held on the 27th day of July, 1988
and of the whole thereof so far as applicable to the matters
referred to in such extract. Such resolution has not been
supplemented, repealed, revoked, rescinded or amended and
remains in full force and effect as of the date hereof.
WITNESS my signature and the seal of the Board of
Supervisors of Frederick County, Virginia, this 25th day of
July, 1988.
/s/ John R. Riley, Jr.
Clerk, Board of Supervisors of
Frederick County, Virginia
SCHOOL BOARD REQUEST TO APPLY FOR VPSA FUNDING OF THE
it
Mr. James Boyd, School Board Finance Director, appeared
before the Board and stated that the School Board voted to apply
for the interest rate subsidy program through the VPSA and
Literary Fund for construction of the Middletown Elementary
School. He further stated that the subsidy program would enable
the School Board to borrow $1,525,000 through VPSA and have the
State provide a subsidy of $480,500 to equal the amount the
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County would receive from the literary fund loan plus the cost
of issuance.
Following Board discussion, it was decided that the Board
of Supervisors would not apply for the VPSA funds as the County,
would be in a financial position to advance the funds if
literary loan funds would not be immediately forthcoming.
OUTSTANDING SCHOOL ENCUMBRANCES AS OF JUNE 30, 1988 -
APPROVED
Upon motion made by Robert M. Rhodes, seconded by Roger L.
Crosen and passed unanimously, the outstanding school encum-
brances as of June 30, 1988, as presented by the Finance
Department, in the amount of $101,013.73, were approved.
FINANCE DEPARTMENT RECEIVES AWARD FOR DISTINGUISHED
BUDGET PRESENTATION
Mr. Riley announced that for the third consecutive year the
Finance Department had received the Distinguished Budget Presen-
tation Award.
Mr. Stiles stated that he would like to thank everyone that
had worked so hard to make this award possible.
EMERGENCY ORDINANCE ON BURNING TO REMAIN IN EFFECT
It was the consensus of the Board that even though the
County had received a measurable amount of rainfall that it is
not enough to rescind the emergency ordinance at this time.
Mr. Putnam arrived at this time.
WILLIAM H. BUSHMAN, RESIDENT ENGINEER WITH TH E VIRGINIA
Mr. Bushman appeared before the Board to explain why the
temporary permit had been issued which would allow oversized
trailers to travel a portion of Route 11 which they had not been
allowed to travel up to this point. He further explained that
this would go into effect on August 1, 1988 and due to a Court
decision in another area of the State, this could not be avoid-
ed. He explained that scales will be set up on Route 11 South
starting August I which the Highway Department felt will help
deter trucks from driving that Route solely for the purpose of
missing the scales on Interstate 81 as they have been doing in
the past. Mr. Bushman noted that the Transportation Board has
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the final word, thus the reason for a temporary permit and th
Mr. Bob Smalley has been very involved with this request.
Mr. Rhodes asked Mr. Bushman if the Board could request
that trucks not be allowed to pass while driving in the three
lane area.
Mr. Rinker referred to the current road conditions of Rout
11 and asked Mr. Bushman what the Highway Department planned to
do once these trucks were allowed on Route 11 as they would on
make the conditions worse.
Mr. Bushman replied that part of the problem was due to t
type of materials that have been used and that this had been
corrected.
Mr. Rinker asked if a public hearing could be held on this)
matter.
Mr. Bushman replied no.
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, that a letter be sent to the
Transportation Board to inform them of the Board's position in
opposing this matter and that signs be erected for "No Passing"
by trucks while driving in the three lane area.
In another Highway Department matter, Mr. Putnam asked Mr.
Bushman for the status of Route 522 South.
Mr. Bushman replied that the study had been completed.
Mr. Putnam asked about Meade Drive and Senseny Road.
Mr. Bushman replied that there will probably be a 30mph
speed limit posted and some of the bank shaved off before this
Winter.
Mr. Orndoff inquired about the status of Route 672.
Mr. Bushman replied that he would check into this but the
decision would be left up to the railroad company.
Mr. Rinker requested that a copy of the secondary road
count be made available to all Board members.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by Charles W. Orndoff, Sr., seconded by
Robert M. Rhodes and passed unanimously, the Board retired into
Executive Session in accordance with Virginia Code, 1950, as
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amended, Section 2.1 -344, Subsection A (1) to discuss personnel
matters and acquisition of property.
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the Board withdrew from Executive
Session.
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the Board reconvened into Regular
Session.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT W S ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
Chairman, Bo dAbYf Supervisors C rk, oard of Su rvisors
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