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HomeMy WebLinkAboutJuly 13, 1988 Regular Meeting�i A Regular Meeting of the Frederick County Board of Super- visors was held on July 13, 1988, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; L. A. Putnam and Charles W. Orndoff, Sr. Mr. Stiles was not present at the start of the meeting. CALL TO ORDER Mr. Rhodes called the meeting to order and asked that every- one observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Riley stated that Parks and Recreation was requesting an extension of water lines down Route 277 and the Treasurer would like to request funding for computer equipment for his office. Mr. Riley further stated that the outdoor festival permit of Gregory L. & Karen L. Crouse had been withdrawn. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the minutes of the regular meeting of May 11, 1988 were approved. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the minutes of the regular meeting of June By 1988 were approved. Mr. Stiles arrived at this time. KENNETH Y. STILES, CHAIRMAN, REAPPOINTED TO THE Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, Kenneth Y. Stiles was reappointed to serve on the Frederick- Winchester Service Authority, said term to expire August 26, 1991. ORDINANCE AMENDMENT - FESTIVAL PERMITS - APPROVED Mr. Riley presented this ordinance amendment request. 2 Mr. Crosen requested that adjoining property owners be notiry fied of all requests for a festival permit. Upon motion made by Roger L. Crosen, seconded by L. A. Putnam and passed unanimously, the ordinance amendment request for festival permits was approved and this ordinance amendment is to be advertised for public hearing. SHENANDOAH AREA AGENCY ON AGING'S ANNUAL PLAN FOR SERVICE - TABLED UNT SEPTEMBER BOARD MEETING It was noted that this plan will be discussed at the Board meeting in September at which time Dr. Spencer will be present. FINANCE DEPARTMENT - BUDGET REQUESTS - APPROVED Mr. Riley presented the following requests: The Finance Committee did not meet in July. The following items will require Board action: Request from the General Registrar for a FY 88 -89 General Fund Supplemental Appropriation in the Amount of 1 - Approved Request from the General Registrar for a FY 88 -89 General Fund supplemental appropriator in the amount of $1,575.00 to for expenses relating to a new State Board of Elections procedure. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the above was approved. e uest from the Director of Parks and Recreation to ncrease Their Petty Cash Drawer by 75 (For a Total of 1 nn 1 — A,,,, ^171 A Request from the Director of Parks and Recreation to in- crease their petty cash drawer by $75 (for a total of $100) to better handle ticket sales. Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the above was approved. REQUEST FROM TREASURER FOR FINANCING OF COMPUTER EQUIPMENT - APPROVED Mr. Riley presented this request and stated that the Treasurer was requesting $67,970 for computer equipment to be used in his office in conjunction with tax billing. Mr. Orndoff, Treasurer, appeared before the Board to answer any questions they might have. 3 Mr. Charles Orndoff asked if this equipment is in line with what the County is trying to accomplish in having all computer equipment compatible. Mr. Orndoff replied that it was. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above was approved. DEPARTMENT OF CRIMINAL JUSTICE SERVICES GRANT - WILL NOT BE RENEWED Mr. Riley stated that Division of Court Services had been notified that no further JAA funding, "Jail /Prison Overcrowding ", will be available after fiscal year 1988 -1989 as a result of Graham - Rudman - Hollings legislation. Mr. Stiles suggested that this be referred to the Finance and Law Enforcement and Courts Committees for their review and recommendation and that the neighboring Counties be asked to participate. AMENDED POOL FUNDING RESOLUTION - APPROVED Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the following amended resolution was approved: WHEREAS, the Virginia Division of Parks and Recreation provides funds to assist political subdivisions of the Common- wealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Frederick County, Virginia to develop park land; and WHEREAS, this area is deemed of high acquisition and development priority by said Board of Supervisors and shall be referred to as Phase I. Sherando Aquatic Center. WHEREAS, in order to attain funding assistance from the Virginia Division of Parks and Recreation, it is necessary that the Board of Supervisors guarantee a proportionate share of the cost thereof; and WHEREAS, the proportionate project share is funded fifty percent (50 %) by the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED by the Board of Super- visors, that the Director of Parks and Recreation is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Phase I, Sherando Aquatic Center Project. AND BE IT FURTHER RESOLVED, the Board of Supervisors gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided up to $600,000. N AND BE IT FURTHER RESOLVED, that the Board of Super- visors gives its assurance that the General Provisions of the Land and Water Conservation Fund and the Virginia Outdoor Fund Fiscal Procedures will be complied with in the administration o this projeci.. AND BE IT FURTHER RESOLVED, that the Board of Super- visors gives its assurance that all other applicable State and Federal regulations governing such expenditure of funds provid by Virginia Division of Parks and Recreation will be complied with in the administration of this project. AND, ALSO, BE IT FURTHER RESOLVED, that the National Park Service, U.S. Department of the Interior, and the Virginia Division of Parks and Recreation are respectfully requested to assist in the prompt approval and funding of the Phase I, Sherando Aquatic Center Project in order to enhance the standar of recreational enjoyment for all our citizenry. EMERGENCY RESOLUTION PROHIBITING OPEN BURNING - APPROVED Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the following resoluti was approved: WHEREAS, the Frederick County Board of Supervisors does hereby find that the current drought has contributed signifi- cantly to an increase in fires; and WHEREAS, open burning is especially dangerous during periods of drought; NOW, THEREFORE, BE IT RESOLVED, that an emergency now exists throughout Frederick County; and BE IT FURTHER RESOLVED, that all open burning as defined in Chapter 10, Article I, of the County Code, be temporarily halted until further notice from the Chairman of t Board of Supervisors and /or the County Administrator and that any violation of said order will be punishable as provided for in Chapter 1, Article I. Section 1 -6, of the Frederick County Code, 1978, as amended; and BE IT FURTHER RESOLVED, that any willful violation of said order, in addition to those penalties provided in the abov mentioned Chapter, shall be responsible for all cost incurred i fire suppression and law enforcement efforts for each incident. Passed this 13th day of July, 1988. Effective upon passage. PROPOSED WATER LINE TO SHERANDO PARK - APPROVED Mr. Riley explained that the Parks and Recreation Commis- sion requested that the Board of Supervisors consider proposing to the Frederick County Sanitation Authority a joint 50/50 expenditure that would extend the water line on Route 277 from its current location to the entrance of the park. This would be done with the understanding that the extension of the water line from the park entrance to the aquatic facility be the financial responsibility of the Parks and Recreation Department. 5 Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Mr. Rhodes asked if the property owners along Route 277 would be allowed to hook on to the system. Mr. Stiles replied that they would. PLANNING COMMISSION BUSINESS PUBLIC HEARING REQUEST TO AMEND CONDITIONAL USE PERMIT #005 -88 - RAYMOND E. BRILL - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval with conditions. Mr. Thomas Pavelko, Attorney, appeared before the Board on behalf of Mr. and Mrs. Brill. Mr. Stiles stated that he, Robert Rhodes and several adjoin- ing property owners had visited the site in question and all were in agreement with the amended conditional use permit. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the amended conditional use permit number 005 -88 of Raymond E. Brill, for sand mining above the mean existing grade level, was approved with conditions as set forth by the Planning Commission. DITIONAL USE PERMIT #010 -88 - ELKS CLUB OF WI . - BACK CREEK MAGISTERIAL D ISTRICT - TABLED ROAD NAMING COMMITTEE RECOMMENDATIONS - APPROVED AS AMENDED Mr. Steve Gyurisin, Deputy Director of Planning and Development, presented this Committee report and recommendations. Mr. Rinker stated that on Page 6, "Route 1012" should be "Town Run Lane" instead of "Lagoon Lane" as listed. Mr. Ed Reardon, dispatcher with the Winchester Rescue Squad, appeared before the Board and stated that with the changing of all these roads, it would be very confusing for emergency personnel. He requested that the squad office be given a current map of all the current roads in the County. Mr. Stiles explained to Mr. Reardon that the County staff will work with him on his concerns. 6 Mr. Bob Clark, County citizen, appeared before the Board t express his thoughts on this and all the work that the Committe had put into this project. Mr. Walt Cunningham, President, Greenwood Fire Company, appeared before the Board and stated that he felt this would be a great help to all emergency vehicles and their staff. Mr. Stiles expressed his thanks to all committee members for their many hours spent on this project. Upon motion made by L. A. Putnam, seconded by Dudley H. Rinker and passed unanimously, the report and recommendations of the Road Naming Committee were approved with the following amendments: 617 259 779 688 752 632 733 707 708 704 726 732 1223 630 671 .•E ME 692 718 700 673 Recommended Name Manassas Road Timber Ridge Pike Country Club Circle Back Creek Road McKee Road Cove Lane Fairview Road Trone Road Dry Run Lane Rock Enon Road Park Circle Barley Road Crest Circle Bethal Grange Road Howard's Chapel Road Green Springs Road Green Springs Road Green Springs Road Mine Spring Road Cookus Road Baker Road Chanae or Correction Pinetop Road Carpers Pike Country Club Drive Pool's Road Knob Road Sand Mine Road Fairview Church Road Hollow Road Gold Orchard Road Back Creek Road Lakeview Circle Barley Lane Crest Circles Bethel Grange Road Shockeysville Road (from 690 to 692) Howard Chapel's Road (from 600 to 671) Brush Creek Road (from 692 to 690) Chapel Hill Road (from 522 to 692) Mine Spring Lane Gardner's Road Glendobbin Road 1012 Lagoon Lane 613 Wolf Spring Lane 669 Rest Road 660 Bond Road Town Run Lane Bowman Lane Rest Church Road Woods Mill Road A copy of the report and recommendations is on file in the Office of the County Administrator. OTHER PLANNING ITEMS SUBDIVISION REQUEST - GLADYS LAUCK LAND - APPROVED Mr. Watkins presented this request and stated that the Planning Commission recommended approval. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the subdivision request of Gladys Lauck Land was approved. REVISED FINAL MASTER DEVELOPMENT PLAN - GROVE HEIGHTS Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Mr. Putnam stated that drainage is a very serious problem just below Abraams Creek and he would like to know what arrange- ments have been made to address this run -off. Mr. Watkins replied that there is a stage during the final approval of master development plans when items such as this are discussed and this would be carefully reviewed at that time. Mr. Jack Williams, Engineer, appeared before the Board on behalf of the owner. Mr. Stiles asked Mr. Williams if he understood the Board's concerns with regard to drainage in this area. Mr. Williams replied that he did. Mr. Putnam reiterated to Mr. Williams that it is very important that he understand that the drainage is not to be any more than it currently is. He further requested that this be brought back to the Board for review once the final plan has been completed. Upon motion made by L. A. Putnam, seconded by Roger L. Crosen and passed unanimously, that the final master development plan for Grove Heights be submitted to the Board for their review. M COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on Monday, July 11, 1988, at 7:30 A.M., at the Holiday Inn East. Present were Board members Charles W. Orndoff, Sr. and L. A. Putnam; Committee members Cola (Ret.) W. Wayne Miller and Keith A. Tubandt; County Admini- strator John R. Riley, Jr.; and Assistant County Administrator Stephen F. Owen. The following items were discussed: Items Requiring Action Shelter Management Services Contract - Approved The Committee recommends that the Board authorize the re- newal of the Lloyd and Sheila Bland contract for animal shelter maintenance, security and management services but with extended hours (to be determined) for the new shelter. Upon motion made by Charles W. Orndoff, Sr., seconded by L. A. Putnam and passed unanimously, the above was approved. Grazing Lease - Approved The Committee recommends renewal of a lease for $50 per year to John F. Gordon for grazing rights on about 3 acres of landfill property next to Sulphur Spring Road. Since the meet- ing, Mr. Gordon has requested that the leased parcel be expander to the West to encompass another three acres for a total of $10C per year. Staff recommends approval. Upon motion made by Charles W. Orndoff, Sr., seconded by L� A. Putnam and passed unanimously, the above was approved and that this is to be for six years. Items Not Requiring Action Old Landfill Purchase Request A request to purchase the old Landfill behind Perry Engineering was rejected by the Committee due to liability con- cerns. Compactor Update 9 Steve Owen advised the Committee that Buckley and Lages had the low bid and was awarded the job of constructing a new com- pactor station at Gainesboro. The new station at Greenwood Fire Company has been held up somewhat because of drainage and paving needs. Animal Shelter Update The Committee was advised that the new shelter is about 85% complete and is still on schedule for a late August opening. Abandoned Vehicle Program Steve Owen reported that approximately 52 vehicles have been picked up under this program so far. Old Courthouse Air Conditioning Only one bid was received for a new air conditioning system in the Old Courthouse. Staff will attempt to negotiate a better price than what was submitted. LAW ENFORCEMENT AND COURTS COMMITTEE REPORT Mr. Crosen, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, July 7, 1988, at 10:00 A.M., in the Old County Courthouse Confer- ence Room. Present were Board member Roger L. Crosen; Committee members Larry P. Coverstone and Charles R. McIlwee; County Admin- istrator John R. Riley, Jr.; Assistant County Administrator Stephen F. Owen; Sheriff Charles L. Sturdivant; Administrative Assistant John Liggett; Chief Jailer Robert M. Sager; and Regional Jail Administrator Darnley R. Hodge. Board member Robert M. Rhodes was absent. The following items were discussed: Sheriff's Request for Additional Personne - Approved A. The Committee unanimously recommends approval of Sheriff Sturdivant's request for five Correctional Officers and a supplemental appropriation from fund balance in the amount of $109,716.25 to cover salaries, fringe benefits, uniforms and equipment. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above was approved. M These are to be filled once construction has been complet at the Jail. B. The Committee also unanimously recommends approval of the Sheriff's request for an additional animal control officer, vehicle and equipment, and a supplemental appropriation from fund balance in the amount of $33,000 to cover same. Mr. Harold Whitacre, Animal Control Officer, appeared before the Board concerning this request. Mr. Orndoff asked how much revenue is generated from the sale of dog licenses. Mr. Whitacre replied that he was not sure. Mrs. Esther Boyd, County resident, appeared before the Board to suggest that perhaps the fee currently being charged for dog licenses needs to be increased. Mr. Stiles questioned Mr. Whitacre about the calls and miles traveled in a three month period as spelled out in his quarterly report and Mr. Whitacre assured Mr. Stiles that the figures were accurate. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Endorsement of Sheriff's Department Appeal to State The Committee recommends that the Board endorse the State Budget appeal filed by the Sheriff to fund 21 new State posi- tions recommended by the Department of Corrections, including the correctional officers requested in 1. a. above and the new Jail Administrator. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above was approved. ional Jail Project Administrative Supervision - The Committee unanimously recommends placing the Regional Jail Project administrative staff under the supervision of the Frederick County Sheriff's Department Chief of Corrections. (The County is the personnel and fiscal agent for the Regional Jail Project). 1- Upon motion made by Roger L. Crosen, seconded by Charles W. Orndoff, Sr. and passed unanimously, the above was approved. Items Not Requiring Action Jail Update John Riley introduced the new Jail Administrator, Darnley Hodge, and reported on the progress to date on the new jail. PERSONNEL COMMITTEE REPORT Mr. Putnam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Tuesday, July 5, 1988, in the Personnel Office with all members present and submits the following report and recommendations to the Board of Supervisors for consideration: st for Position Upgrade in Inspections Department - The Committee reviewed the attached request from the Inspections Department for upgrade of the part -time receptionist position to a fulltime Clerk Typist I position and recommends approval of same with the stipulation that the need for said position be reevaluated should the workload in the Inspections Department decrease. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the above was approved. est for Position Upgrade in Commonwealth's Attorney's ce - Approved The Committee reviewed the attached request from the Common- wealth's Attorney for upgrade of the Clerk Typist III position in his office to a Secretary II position and recommends approval of same. Upon motion made by L. A. Putnam, seconded by Robert M. Rhodes and passed unanimously, the above was approved. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, to discuss acquisition and disposal of real estate. I '. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the Board withdrew from Executiv Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by L. A. Putnam and passed unanimously, the Board reconvened into Regula Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT W4S ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. X Q0 'CA-A Cha'rman, of Supervisors Clerk, Board of Supe visors