March 20, 1989 Joint Meeting with Shawneeland Advisory Committee209
A Joint Meeting of the Frederick County Board of Super-
visors and the Shawneeland Sanitary District Advisory Board was
held on March 20, 1989, at 7:30 P.M., in the Board of Super-
visor's Meeting Room, Frederick County Courthouse, Loudoun
Street Mall, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Dudley H. Rinker;
Roger L. Crosen; W. Harrington Smith, Jr. and Charles W.
Orndoff, Sr. Robert M. Rhodes was absent.
Robert S. Hartman; William L. Still; Harry M. King; Mabel
M. Crown; Peggy Mooney; Edward Rich; Frank Roe, Jr.; David
Beeler, Jr.; Gene Janisch and James Warren. Mr. Wayne Miller,
Manager of the Shawneeland Sanitary District, was also present.
Ms. Donna Black and Mr. Wayne Prater were absent.
CALL TO ORDER
The Chairman called the meeting to order.
Mr. Philip Green, Vice President of the STAAP Corporation,
addressed the Board and gave a presentation to advise the Board
of their plans for developing their properties in Shawneeland.
He also made proposals for property trade -offs and suggestions
— II for paying their Sanitary District fees on a delayed basis. The
Corporation offered to trade the maintenance building (stockade)
and surrounding land of approximately 2.5 acres which they own
to the County for the cottage, the lodge, the water wheel and
the council house plus the surrounding property. He stated that
they propose to eliminte the cottage, lodge and water wheel and
grade the property to make it aesthetically more acceptable.
STAAP Corporation would bear the cost of all fees associated
with the transfer of any properties. Mr. Green further stated
that the Corporation agreed to rehabilitate and remodel the
council house and convert it into a studio apartment and a large
assembly room. This facility would be available to the Sanitary
District to hold meetings and ownership would return to the Sani-
tary District when STAAP Corporation has completed their planned
development within the District. He further stated that they
agreed to have the property belonging to the Sanitary District
and the property that includes the maintenance facility
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appraised so that a more accurate decision can be made on the
possible trade offs of properties. He advised that they intend
to eliminate the swimming pool area as soon as practical by bull
dozing the area.
The STAAP Corporation requested the following action per-
taining to Sanitary District fees for which they are liable:
a. Main or lower portion of Shawneeland: Defer the fees
until the time of sale of the lots but not to exceed two years
beginning with the date of December 9, 1988.
b. Property on top of Great North Mountain: Waive the
fees for 3 years beginning December 9, 1988. Defer the fees
until time of sale of the properties but for no longer than 5
years.
Mr. Crosen inquired as to the STAAP Corporation providing a
financial statement.
Mr. Green replied that he would not provide a financial
statement to the County or to anyone else. He stated that he
was not trying to be uncooperative but that was not their policy
to do so. He advised that he would submit a formal proposal to
the Board at their first meeting in May.
Mr. Robert Hartman addressed the Board and advised them of
the Advisory Board's desire to meet with the Board of Super-
visors annually. He stated that their main concern was to
improve the lines of communication between the Shawneeland
Sanitary District Advisory Board and the Board of Supervisors
and to receive more input from the Board on all Advisory Board
matters.
Mr. Miller informed the Board that he felt the election of
Shawneeland Sanitary District Advisory Board members was costly
and did not serve a purpose.
Mr. King and Mrs. Still appeared before the Board and indi-
cated that the election process was useful and should continue.
The Board concurred.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by Dudley H. Rinker, seconded by W.
Harrington Smith, Jr. and passed unanimously, the Board retired
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into Executive Session in accordance with Virginia Code, 1950,
as amended, Section 2.1 -344, Subsection A (7).
BOARD WITHDREW FROM EXECUTI SESSION
Upon motion made by Roger L. Crosen, seconded by Charles W.
Orndoff, Sr. and passed unanimously, the Board withdrew from
Executive Session.
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by Roger L. Crosen, seconded by Charles W.
Orndoff, Sr. and passed unanimously, the Board reconvened into
Regular Session.
UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY,
IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
h irman, 7 and of Supervisors Cl oard 6f Su ervisors