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HomeMy WebLinkAboutJanuary 10, 1989 Joint Meeting with City Council137 A Joint Meeting of the Frederick County Board of Super- visors and the Common Council for the City of Winchester was held on January 10, 1989, at 7:00 P.M., in the City Council Chambers. PRESENT: Board of Supervisors Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. City Council Elizabeth G. Helm; Betty B. Burkholder; Gary W. Chrisman; Carolyn T. Griffin; Richard D. Kern; Elizabeth A. Minor; William M. Mote; Jerry B. Partlow; Jack M. Phillips; John S. Scully, IV; B. Tucker White, Jr. and Frederick R. Young. Philip E. Groves was absent. President William Mote called the meeting to order and asked for the roll call. Mrs. Pat Ashby, Clerk of the Council, called the roll with only Councilman Philip E. Groves being absent. INVOCATION The invocation was delivered by the Reverend James E. -- 11 Guthrie of the Burnt Presbyterian Church. MAYOR ELIZABETH G. HELM ADDRESSED THE CITY COUNCIL AND THE BOARD OF SUPERVISORS Mayor Betsy Helm welcomed Chairman Stiles and the Board of Supervisors and stated that this was a joint presentation. She further stated that she would be touching on year end reports on the condition of the City and that she and Chairman Stiles had chosen this occasion to ask both governing bodies to endorse the formation of a major joint effort to study and analyze area demo- graphics with the intent to anticipate and prepare for the future. (Mayor Helm's entire presentation is on file in the Office of the County Administrator as part of the minutes of this meet- ing.) CHAIRMAN STILES ADDRESSED THE CITY COUNCIL AND THE BOARD OF SUPERVISORS Mr. Stiles explained what the 2020 Taskforce was and how it came into being. He further explained that the response had 138 been overwhelmingly enthusiastic, and in fact, the response has been that perhaps this is overdue. Mr. Stiles did note that everyone needed to understand that the recommendations of the Taskforce will be recommendations to the Board and to the Council to deal with as they deem appropriate. He further stated that it was safe to assume that some of the recommenda- tions would be enacted, that some would be studied more, and some would be determined to be, for one reason or another, not to be the thing to do at the time, but they did believe having the ideas of others and also looking at where both jurisdictions would be fifteen, twenty and twenty -five years from now was important. (Mr. Stiles' entire presentation is on file in the Office of the County Administrator as part of the minutes of this meet- ing.) The Board of Supervisors and the City Council recessed at this time and the Board of Supervisors adjourned to the Frederick County Courthouse to start their regular meeting. CALL TO ORDER The Chairman called the meeting to order. ADOPTION OF AGENDA Mr. Riley stated that the following items needed to be added to the Agenda: 1. An item that he needed the Board to review prior to his signing on behalf of the County. 2. Adoption of the Virginia Department of Transportation's budget. 3. Authorization from Board to purchase a Fax Machine. 4. Mr. Smith requested time for discussion of the Parkins Mill Plant on 522 South. 5. Mr. Owen requested time for a capital improvement matter under "Fire and Rescue ". Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Agenda was adopted as amend- ed. APPROVAL OF MINUTES Mr. Crosen stated that in the minutes of the regular meet- ing of December 13, 1988, Page 14, in the first paragraph, the 139 statement made by Mr. Stiles stated "Middletown area" and it should read "Kernstown area ". Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the minutes of the regular meet- ing of December 13, 1988 were approved as amended. ORGANIZATION OF THE BOARD OF SUPERVISORS Election of Vice - Chairman Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, Robert M. Rhodes was appointed as Vice - Chairman of the Board of Supervisors for 1989. Adoption of Rules of Order Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Robert's Rules of Order was adopt- ed as the Rules of Order for the Board of Supervisors for 1989. Appointment of Parliamentarian Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, John R. Riley, Jr. was appointed as the Parliamentarian for the Board of Supervisors for 1989. Selection of Time and Place of Meeti 11 Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, 7:15 P.M. on the second and fourth Wednesdays of each month, in the Frederick County Court- house, Loudoun Street Mall, Winchester, Virginia, was selected as the time and place for Board of Supervisors meetings for 1989. Board Appointments to Various Boards, Commissions and Committees Kenneth Y. Stiles Frederick - Winchester Service Authority; Transportation Committee and the Planning Commission (non- voting) . Robert M. Rhodes: Chairman of the Finance Committee; Chair- man of the Personnel Committee; Regional Jail Board and the Winchester - Frederick County Economic Development Commission. Dudley H. Rinker Chairman of the Information Services Committee; Finance Committee; Agricultural District Advisory Committee; Parks and Recreation Commission and the Sanitation Authority. 140 Roger L. Crosen Chairman of the Law Enforcement and Courts Committee; Personnel Committee; Gypsy Moth Committee; Fire and Rescue Committee and the Regional Jail Project Board. W. Harrington Smith, Jr. Chairman of the Code and Ordinance Committee; Law Enforcement and Courts Committee; Public Works Committee; Social Services Board; Community Correc- tions Resources Board; Board of Education and the Braddock House Commission. Charles W. Orndoff, Sr.: Chairman of the Public Works Committee; Code and Ordinance Committee; Information Services; Agricultural Stabilization Commission; Extension Advisory Board and the Industrial Development Authority. Reappointment /Appointment of Citizens to Various County Committees, Commissions, Boards, Etc. The following appointments were unanimously approved: Code and Ordinance Stephen G. Butler and George W. Johnston, III. Finance Committee Carl F. Fryling, Jr. and Will L. Owings. Information Services William 0. Bauserman and James L. Beaukema. Law Enforcement and Courts Larry P. Coverstone and Charles R. McIlwee. PPrcnnnP1! Lt. Col. (Ret.) James L. Longerbeam and Clarence L. Hunter. Public Works Committee Col. (Ret.) W. Wayne Miller, Keith A. Tubandt. Extension Advisory Committee: Joyce Carden, Gainesboro District. Carolyn L. Marker, Back Creek District. Gwen H. Lunsford, Shawnee District. Janet Stiles, Stonewall District. Harold G. Nichols, Opequon District. J. Robert Russell, At- Large. C. Joseph Lizer, At- Large. Margaret B. Douglas, At- Large. (Joyce Carden was appointed as a new nember serving Gainesboro District and Mr. Russell was reappointed as an At -Large member.) Transportation Committee Julian Carper, Opequon District. Jacques E. Billmyer, Back Creek District. 141 James M. Racey, II, Shawnee District. Elmer H. Lauck, Gainesboro District. Franklin D. Taylor, Stonewall District. Gvpsv Moth Committee: Gerald R. Crowell Robert F. Dresel Gary K. Oates Frank V. Sherwood Margarette M. Smith Carolyn S. Lewis Wilbur Johnston (Dr. John McAllister, Chester Litten, Jr. and Mr. Charles Boyer were not reappointed due to their work schedules.) AMENDMENT TO THE GAINESBORO APPOINTMENT ON THE PLANNING COMMISSION - APPROVED Mr. Crosen stated that Mrs. Beverly Sherwood, the present representative on the Planning Commission from Gainesboro District, had recently moved to Stonewall District, and with the Board's approval he would like to appoint Mr. Carl M. McDonald, the current Citizen -At- Large, as the representative from Gaines - boro District and appoint Mrs. Sherwood as a Citizen -At -Large member. Upon motion made by Roger Rinker and passed unanimously, Mr. Stiles requested that Planning Commission membership tion from the districts would the Board. L. Crosen, seconded by Dudley H. the above was approved. the Board consider enlarging the as he felt additional representa- oe helpful to the County and to GENERAL REAL ESTATE REASSESSMENT TO BE CONDUCTED EVERY FOUR YEARS IN CONJUNCTION WITH THE CITY OF WINCHESTER Mr. Stiles explained that the reassessment had originally been conducted every six years, however this was changed to four years and that the last one conducted in 1986 was one in conjunc- tion with the City of Winchester, and in doing so, both jurisdic- tions saved money by having it conducted at the same time. Mr. Smith asked if a particular company was hired to do this. Mr. Riley replied that it was done using the bid system. Mr. Smith explained that he had served on the equalization Board following the last reassessment and that the majority of 142 their complaints and questions came from those citizens owning older homes. Mr. Rinker asked what the cost was for the reassessment. Mr. Riley replied that the last one was approximately $200,000 for the County. COURTLAND W. SMITH REAPPOINTED TO THE PARKS AND RECREATION COMMISSION AS A REPRESENTATIVE FROM BACK CREEK DISTRICT Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Courtland W. Smith was reappoint- ed to the Parks and Recreation Commission as a representative from Back Creek District, said term to commence January 17, 1989 and expire on January 17, 1993. REQUEST FROM THE TREASURER RE: AMENDMENT TO RESOLUTION ON OFFICIAL DEPOSITORIES - APPROVED Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the following resolution was approved: WHEREAS, C. William Orndoff, Jr., having been appointed Treasurer for the period beginning January 1, 1988, now makes known to this Board his selection of the Farmers and Merchants National Bank, First American Bank, Investors Savings Bank, Dominion Bank, Jefferson National Bank and First Federal Savings and Loan and any other institution satisfactory to the Treasurer as depositories for the monies to be received by him as Treasurer and the Board of Supervisors as of January 1, 1989. THEREFORE, upon motion of Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Depositories select- ed by C. William Orndoff, Jr., County Treasurer, are hereby approved as the official Depositories for all monies received by the County Treasurer, said banks having heretofore, provided protection under the provisions of the Virginia Security for Public Deposits Act, Section 2.1 -359, et. seq., Code of Virginia (1950), as amended. BE IT FURTHER RESOLVED, that copies of this resolution be delivered by C. William Orndoff, Jr., Treasurer, to the above named banks, and; I hereby certify that the foregoing writing is a true copy of a resolution unanimously adopted by the Board of Supervisors of Frederick County, Virginia at a meeting on January 10, 1989. PROPOSED TRANSFER AND SALE OF MID - ATLANTIC NETWORK INCORPORATED T.V. CABLE FRANCHISE - APPROVED Mr. Riley presented this information and stated that at this time it was basically for the Board's information. Mr. John Lewis, President of Mid - Atlantic Network, Inc., appeared before the Board at which time he introduced Mr. Jim 143 Rigas, Vice- President of Operations and Director of Adelphia Communications Corporation of Pennsylvania. Mr. Rigas appeared before the Board and explained that this is a family run business and approximately how many customers they serve in the Northeast. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr., the proposed transfer and sale of Mid - Atlantic Network Incorporated T. V. Cable Franchise was approved. Mr. Stiles expressed his thanks to the Lewis family for all they have done in the area with Cable T.V. SCHOOL SUPERINTEND DR. KENNETH Mr. Stiles explained that correspondence had been received from Dr. Walker, School Superintendent, wherein he stated that the School Board had unanimously agreed to proceed with construc- tion of the new elementary school on U.S. 522 South, subject to approval of the Board of Supervisors. Mr. Stiles further ex- plained that in his opinion this construction was not necessary at this time as he felt the existing schools could handle any additional students for another school year and that spending two million dollars to save a quarter million does not strike him as a way to save money. Mr. Smith stated that he was consistently getting calls about the switching of students and those that feel this school needs to be built now. Mr. Crosen explained that if you are in an overcrowded situation and knew that a new school would be opening in the Fall you might be able to stand the overcrowding for one year, but not two, and in delaying this shool opening for another year he could see where they might be forced into shifting. Mr. Crosen further stated he was in favor of having more capacity for schools than they need as it seemed like for years they have been playing the game of "catch up" and he didn't like to see children crammed in classrooms beyond capacity, and that the school has recommended on two separate occasions that the school 144 be built in order to open in the Fall of 1990 and he did support the school being built. Mr. Rhodes stated that he felt the opening of Middletown Elementary School would help considerably. Mr. Stiles stated that he would take issue with Mr. Crosen's statement that "the County has been playing catch up on schools for years ". He pointed out that when Ridge Campus was completed, the County had capacity to handle 9,000 students, they were way ahead of the game, they had enough space in the schools in 1981 to educate all the children in Frederick County and also Clarke County. He further stated that the County is currently dealing with 7,600 students and that to him the most critical question is the County can best serve the children and he was comfortable with delaying this request for a year. Upon motion made by Robert M. Rhodes and seconded by Charles W. Orndoff, Sr., to delay the building of an elementary school on 522 South for one year. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker and Charles W. Orndoff, Sr. Nay - Roger L. Crosen and W. Harrington Smith, Jr. PUBLIC HEARING AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 10, FIRE PROTECTION; FOR THE ADDITION OF ARTICLE III, COMMERCIAL BURNING - APPROVED Mr. Owen, Assistant County Administrator, presented this ordinance amendment. Upon motion made by Roger L. Crosen, seconded by Charles W. Orndoff, Sr. and passed unanimously, the following ordinance amendment was approved: 3 -1 PURPOSE AND SCOPE 3 -1 -1 PURPOSE - The purpose of this Article is to provide for the establishment and requirements of commercial burning permits in Frederick County. 3 -1 -2 SCOPE - The Code requirements in this Article shall be administered by the Frederick County Building Inspections Department. Such Department and /or the Frederick County Emergency Services Coordinator shall have the authority to revoke commercial burning permits on demand should permit contingencies change. 145 3 -2 DEFINITIONS 3 -2 -1 COMMERCIAL BURNING - Commercial burning is hereby defined as burning of materials from building demolition, materials from clearing woodland or any quantity of material that would burn beyond the burning hours set forth in Article I, Sections 1 -1 -1 and 1 -1 -2 of this Chapter. 3 -2 -2 PRESCRIBED BURNING - Prescribed burning is hereby defined as any of the following forest management practices which: reduce forest fuels and minimize the effect of wild fires, control undesirable - growth of hardwoods, control disease in pine seedlings, prepare forest land for planting or seeding, create a favorable food and cover habitat for certain species of wildlife and /or remove dead highway and public utility right -of -way. 3 -2 -3 AGRICULTURAL BURNING - Agricultural burning is hereby defined as any of the following open agricultural burning practices which: destroy undesirable vegetation, clear orchards and orchard prunings, destroy fertilizer and chemical containers, denature seed and grain which may no longer be suitable for agricultural purposes, prevent loss from frost or freeze damage and /or create a favorable food and cover habitat for certain species of wildlife. 3 -3 GENERAL REQUIREMENTS The following requirements shall apply to the issuance and conditions for issuance for any commercial burning in Frederick County: 3 -3 -1 APPLICATION - Applications for commercial burning permits must be made to the Building Inspections Department ten (10) working days prior to the requested burn date and shall include provisions for an alternate burn date in case of inclement weather. 3 -3 -2 STATE AND FEDERAL LAW - All State and Federal Laws pertaining to open burning shall also be complied with. 3 -3 -3 PROPERTY OWNER'S RESPONSIBILITY - It shall be the responsibility of the property owner upon whose land commercial burning is proposed to apply for commercial burning permits and such permits shall only be issued to said property owner. 3 -3 -4 LOSS OF CONTROL RESPONSIBILITY - The permit recipient shall be responsible for any and all damages and fire suppression costs associated with the loss of control of any fire. 3 -3 -5 EQUIPMENT REQUIRED ON -SITE - A bulldozer or similiar track equipment in operational condition and an operator shall be present at all times when commercial burning operations are underway. 3 -3 -6 SURROUNDING AREA - The area surrounding the burn area shall be clear and clean of all combustible materials, pursuant to Department of Forestry regulations. 146 3 -3 -7 CONTINGENCIES - Wind, humidity, time of year, weather, water availability and size of proposed burn areas shall all be evaluated by the Department of Building Inspections prior to permit issuance. Observations or complaints of health or traffic hazards associated with smoke may be cause for commercial burning permit revocation. 3 -3 -8 BURN AREAS - No burning areas larger than 20,000 square feet and higher than 20 feet shall be permitted. 3 -3 -9 FEES - Fees shall be established by separate schedule adopted by the Board of Supervisors and amended from time to time as appropriate. 3 -3 -10 EXEMPTIONS - Prescribed burning and agricultural burning as herein defined are hereby exempted from the provisions of this Section. All State and Federal laws pertaining to prescribed and /or agricultural burning remain in effect. Fee Schedule 0 to 3,000 sq. feet .50¢ per 100 sq. ft. 3,000/$15 3,000 to 10,000 sq. feet .25¢ per 100 sq. ft. 10,000/$25 10,000 to 20,000 sq. feet .15¢ per 100 sq. ft. 20,000/$30 (Minimum permit fee for commercial burning permits to be $15.) PLANNING COMMISSION BUSINESS SUBDIVISION REQUEST - COPENHAVER DIVISION - APPROVED Mr. Watkins, Planning and Development Director, presented this request and stated that the Planning Commission recommended approval. Mr. Daniel Copenhaver appeared before the Board on behalf of his request. No one appeared in opposition to this request. Upon motion made by W. Harrington Smith, Jr., seconded by Roger L. Crosen and passed unanimously, the subdivision request of Copenhaver Division was approved. PRELIMINARY MASTER DEVELOPMENT PLAN - KERNS LOTS (LOCKHART SUBDIVISION ) - DEFEATED Mr. Watkins presented this request and stated that the Planning Commission recommended denial and based on a recent opinion from the Commonwealth's Attorney, this plan was being resubmitted to the Board. Mr. Stiles asked if the Board wanted to table this until the end of the meeting and discuss the Commonwealth's Attorney's opinion in Executive Session before voting on this request. 147 The Board did not feel this was necessary. Mr. Butch Kerns, developer of the property, appeared before the Board on behalf of his request. Mr. Stiles explained, for the benefit of new Board members, the background regarding this request. No one appeared in opposition to this request. Mr. Rinker asked if there was something about a drainage. Mr. Stiles replied that yes there was a drainage on the South side of the property between one building and the proposed building and Mr. Kerns has approved this drainage way, which will be lowered and cleaned out and he would be required to build the lot at road level. Mr. Crosen asked if the Board received a plat for any other subdivision and the Board felt it had more lots than it should have, even though it meets the criteria for that type of zoning, would the Board have the authority to have the number of lots reduced. Mr. Stiles replied yes, the Board does, but it has not always been that way. Mr. Crosen asked if he was right in his understanding that the Planning Commission had the Commonwealth's Attorney's opin- ion when they voted to deny this request. Mr. Stiles replied yes, they did. Upon motion made by W. Harrington Smith, Jr. and seconded by Robert M. Rhodes, to approve the Preliminary Master Development Plan of Kerns Lots (Lockhart Subdivision). The above motion was defeated on a tie vote: Aye - Kenneth y. Stiles, Robert M. Rhodes and W. Harrington Smith, Jr. Nay - Dudley H. Rinker, Roger L. Crosen and Charles W. Orndoff, Sr. REVISED FINAL MASTER DEVELOP PLAN AND FINAL Mr. Watkins presented this request and stated that the Plan- ning Commission recommended approval. Mr. Riley asked if the stormwater had been taken care of. Mr. Watkins replied that the applicant would address this. �. Mr. Mark Nelis, Mr. Jack Williams and Mr. Brownell of Brownell, Inc. were present on behalf of this request. Mr. Jack Williams explained what Brownell planned to do in order to control storm drainage and that a stormwater shed is planned for the final Master Development Plan. Mr. Gary Pugh, resident of College Park, appeared before the Board and stated that he was not sure what the plans called for at this point as they had been changed so many times in various letters he had received from Brownell, Inc. Mr. Wayne Nicholson, resident of Princeton Drive, referred to a cul -de -sac that was to be constructed as well as a stop sign at the intersection with no connecting streets. He further stated that no one knows the answers to these questions and this concerned him greatly. He requested that before the Board makes a decision that they visit the site in order to see exactly what it is that he is referring to. Mrs. Estella Dykes asked if something could be done about the blasting as she felt it was too strong and damage could result to basements, etc. of the residents. The Board discussed Purdue Drive and design of same with Mr. Jeff Kessler, of the Department of Transportation, they asked if it could be made a one way street. Mr. Kessler stated that the department could look at it but did not feel it would be merited at this time. Mr. Crosen stated that he had a problem with what the developers were saying. Mr. Stiles explained that Mr. Brownell was not made aware of certain things that pertained to this development by the previous owner. Mr. Brownell stated that he was under the impression that the previous developers, and the Board of Supervisors agreed, that an alternate entrance would be constructed rather than using Purdue Drive. Mr. Crosen asked if a cul -de -sac would not prevent traffic from going down Purdue Drive. 149 Mr. Brownell replied no, and by way of a map, explained why his answer was no. Mr. Rhodes stated that he felt the plan the Board currently has is the best one. Upon motion made by W. Harrington Smith, Jr. and seconded by Robert M. Rhodes, to approve the revised final Master Develop- ment Plan and final Subdivision Plat of Pembridge Heights Subdi- vision. The above motion was passed by the following recorded vote: Aye - Robert M. Rhodes, Dudley H. Rinker, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Kenneth Y. Stiles. INDUSTRIAL ACCESS RESOLUTION - BUTLER MANUFACTURING - APPROVED Mr. Riley presented this resolution. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, the following resolu- tion was approved: WHEREAS, the Frederick County Board of Supervisors wishes to improve access to the Butler Manufacturing site, zoned and used for industrial uses; and, WHEREAS, said manufacturing facility is located in the County of Frederick, Virginia; and, NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby request that the Virginia Department of Transportation provide funding to improve Route 669 between Route 11 and the Butler Manufacturing site, and; BE IT FURTHER RESOLVED, that the Board of Supervisors guarantees any right -of -way necessary for the proposed improve- ment with industrial access funds. INT WORKSESSION WITH PLANNING COMMISSION SCHEDULED R JANUARY 23 AT 7:15 F.M. It was noted that a joint worksession with the Planning Commission was scheduled for January 23, at 7:15 P.M. BOARD REQUESTED SANITATION AUTHORITY TO CONSIDER INCREASING THE S IZE OF THE PARKINS MILL PLANT Mr. Smith explained that he did not feel the Parkins Mill Plant currently under construction is being built as large as it should and that he would like to request that it be enlarged to be able to treat 750,000 gallons a day rather than the 500,000 that was called for originally. 150 Mr. Stiles explained that this request would have to go to the Sanitation Authority and then on to the Frederick- Winchester Service Authority, as the Service Authority would have the final word. Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, to request the Sanita- tion Authority and the Frederick - Winchester Service Authority to enlarge the Parkins Mill Plant from the original 500,000 gallons to 750,000. COMMITTEE REPORTS TRANSPORTATION COMMITTEE REPORT Mr. Watkins presented the following report: The Transportation Committee met on December 5 and consider- ed the following items: Abandonment of Columbia Circle - Approved Mr. Eller and Mr. Shields requested that Columbia Circle be abandoned in College Park. It will not be used by Pembridge Heights. The Transportation Committee recommended that the abandonment be approved. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the above was approved. Six Year Secondary Road Improvement Plan - Approved The Transportation Committee held a public hearing on a secondary road improvement plan for 1989 -1990. Projects cannot be added this year. The Committee is forwarding a proposed plan that is attached. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above was approved. At their meeting of December 21, 1988, the Planning Commission voted unanimously in favor of both the abandonment of Columbia Circle and the Six Year Road Improvement Plan. BOARD APPROVED TENTATIVE SIX YEAR FINANCE PLAN FOR SECONDARY ROAD CONSTRUCTION DURING THE FISCAL YEAR 1989 -1990 - 1994-1995 Mr. Jeff Kessler, of the Department of Transportation, was present to answer any questions the Board might have concerning this budget. 151 Mr. Orndoff and Chairman Stiles asked Mr. Kessler about the extension of construction on 661 to 672 to Galilee Church in order to eliminate the curves that are currently there. Mr. Kessler stated that he would discuss this with Mr. Bushman. PARKS AND RECREATION COMMISSION REPORT Mr. Rinker, Board liaison on the Parks and Recreation Commission, presented the following report: The Parks and Recreation Commission met on December 27, 1988. Members present were: Robert Roper, Carmen Rio, Carole Ambrogi, Courtland Smith and Dudley Rinker. The following action was taken: rative Development P iation - Approved sal - Blue Ridge Youth Soccer Mr. Smith moved to accept the terms of the Proposal as written, seconded by Mr. Rio, carried unanimously (4 -0). Mr. Smith moved to send the proposal to the Board of Supervisors and asked that $55,000 be appropriated for construction of the Soccer Complex at Sherando Park, seconded by Mrs. Ambrogi (see attached) (4 -0). Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the above was approved. 1989 -90 Budget Request Mr. Smith moved to accept the budget request as submitted, seconded by Mr. Rio, carried unanimously (4 -0). There was no action taken by the Board. GRANT REQUEST FROM THE HISTORICAL SOCIETY - TABLED Mr. Riley presented this request. It was the consensus of the Board that this be tabled until more information is available. PURCHASE OF A FAX MACHINE - COUNTY ADMINISTRATOR'S OFFICE - APPROVED Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the purchase of a FAX machine in the amount of $1,675 and a transfer in this amount from Capital X52' Contingency to line item 7002 -00 - Furniture and Fixtures, was approved. FIRE AND RESCUE REQUEST - APPROVED Mr. Owen, Assistant County Administrator, stated that the Fire and Rescue Association was requesting a Capital Improve- ments transfer in the amount of $8,000, $6,000 for North Mountain and $2,000 for Clearbrook for the purchase of new mobile units. Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above request was approved. Mr. Stiles requested that the availability of tax lists be referred to the Information Services Committee and that the Board of Realtors be notified of this meeting. BOARD RETIRED INTO EXE CUTIVE SESSION Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED I NTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Board reconvened into Regular Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT W S ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. it irman, B and of Supervisors Cl oard of Supery sors