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HomeMy WebLinkAboutOctober 10, 1990 Regular MeetingFwzlq A Regular Meeting of the Frederick County Board of Super- visors was held on October 10, 1990, 7:30 P.M., in the Board of Supervisors' Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, VA 22601. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker, Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order and asked that everyone observe a moment of silence in absence of a Minister. ADOPTION OF AGENDA Mr. Smith requested time to recognize boy scouts in attend- ance, as well as a statement with regard to the Sanitation Authority. Mr. Stiles requested time under "County Officials ". Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Agenda was adopted as amended. CONSENT AGENDA Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the following Tabs were approved under the Consent Agenda: Tab A - Memorandum Re: Cancellation of Board Meetings /Holiday Schedule Tab E - Memorandum Re: Request for the Fire and Rescue Services Department to Become Licensed as an Emergency Medical Service Agency Tab F - Regional Jail Board Chairman to Address the Board Re: CFW Regional Jail Proposed Resolutions, Amendments to the Agreement and Proposed Amendment to the By -Laws Tab L - Correspondence from the Virginia Department of Transportation Re: 1989 -1990 Annual Fiscal Summary Report for the Secondary System Improvement Budget Tab P - Historic Resources Advisory Board Report Tab R - Law Enforcement and Courts Committee Report Mr. Stiles requested an Executive Session for legal matters and for acquisition and disposition of property. MEMORANDUM RE: CANCELLATION OF BOARD MEETINGS /HOLIDAY SCHEDULE - APPROVED UNDER CONSENT AGENDA 79 Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the following schedule was set for the cancellation of Board meetings and the Holiday schedule: November 28, 1990 Board Meeting - Cancel December 26, 1990 Board Meeting - Cancel Christmas Eve, Monday, December 24, 1990 - Offices Closed Christmas Day, Tuesday, December 25, 1990 - Offices Closed VELMA CARMON REAPPOINTED TO THE SHENANDOAH AREA AGENCY ON AGING Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Velma Carmon was reappointed to serve on the Shenandoah Area Agency on Aging as a County repre- sentative for a three year term, said term to expire September 30, 1993. FRED L. GLAIZE, III REAPPOINTED TO THE INDUSTRIAL DEVELOP- MENT AUTHORITY Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Fred L. Glaize, III was re- appointed to the Industrial Development Authority for a four year term, said term to commence November 10, 1990 and expire November 10, 1994. RICHARD E. WILLIAMS REAPPOINTED TO THE INDUSTRIAL DEVELOP- MENT AUTHORITY Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Richard E. Williams was re- appointed to the Industrial Development Authority for a four year term, said term to commence November 10, 1990 and expire November 10, 1994. RALPH E. LEWIS APPOINTED TO THE PERSONNEL COMMITTEE Mr. Stiles appointed Mr. Ralph E. Lewis to serve as a citizen member on the Personnel Committee to fill the unexpired term of Mr. Clarence Hunter, who recently passed away. This term will expire January 10, 1991. PROCLAMATION RE: RED RIBBON WEER - APPROVED Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the following proclamation was approved on behalf of Kids Are our Concern: ME WHEREAS, alcohol and other drug abuse in this nation has reached epidemic stages and the 15 -24 year old age group is dying at a faster rate than any other age group; and WHEREAS, it is imperative that visible, unified prevention education efforts by community members be launched to reduce the demand for drugs; and WHEREAS, the Frederick County Board of Supervisors and Kids Are Our Concern are sponsoring the Red Ribbon Campaign offering citizens the opportunity to demonstrate their commitment to drug -free lifestyles; and WHEREAS, the Red Ribbon Campaign will be celebrated in every community in America during "Red Ribbon Week ", October 20 -28, 1990; and WHEREAS, business, government, law enforcement, schools, religious institutions, service organizations, youth, physi- cians, senior citizens, military, sports teams, and individuals Will demonstrate their commitment to drug -free, healthy lifestyles by wearing and displaying Red Ribbons during this week -long campaign; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby support October 20 -28, 1990, as Red Ribbon Week, and encourages its members to participate in alcohol and other drugs education and prevention activities, making a visible statement that we are strongly committed to a drug -free community. BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors encourages all citizens to pledge: The Choice for Me, Drug Free "! DATE SET FOR PUBLIC HEARING ON SALE OF SHAWNEELAND LOTS Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, October 24, 1990 was set as the date for the public hearing on the sale of certain lots in Shawneeland. SCOUT LEADER, DOTTIE HOLT AND TWO SCOUTS RECOGNIZED Mr. Smith stated that he would like to recognize Ms. Dottie Holt, Scout Leader, and two scouts who were present to observe a portion of the Board meeting as they were working on their citizenship award. SANITATION AUTHORITY AND CITY OF WINCHESTER REACH AGREEMENT RE: SALE OF WATER FROM CITY TO THE AUTHORITY Mr. Smith stated that he was pleased to see that the City of Winchester and the Frederick County Sanitation Authority had reached an agreement on the sale of water to the Authority. BOARD DISCUSSED PROPOSED STATE BUDGET CUT FOR POSITION OF AREA SUPERVISOR FOR AGRICULTURE Upon motion made by Roger L. Crosen, seconded by W. Harrington Smith, Jr. and passed unanimously, to write to the M w Governor and Delegates letting them know that the Board does hereby go on record opposing the elimination of this position. MEMORANDUM RE: REOUEST FOR THE FIRE AND RESCUE SERVICES DEPARTMENT TO BECOME LICENSED AS AN EMERGENCY MEDICAL SERVICES AGENCY - APPROVED UNDER THE CONSENT AGENDA REGIONAL JAIL BOARD CHAIRMAN TO ADDRESS THE BOARD RE: CFW REGIONAL JAIL PROPOSED RESOLUTIONS AMENDMENTS TO THE AGREEMOT AND PROPOSED AMENDMENT TO THE BY -LAWS - APPROVED BY FREDERICK COUNTY UNDER THE CONSENT AGENDA BUT IS TO BE BROUGHT BACK BEFORE THE BOARD IN NOVEMBER 1990 DR. JUAN WEISS, DIRECTOR FREDERICK - WINCHESTER HEALTH DEPARTMENT, ADDRESSED THE BOARD RE: OPERATION OF MECHANI- CAL, AEROBIC AND SAND FILTER SYSTEMS IN FREDERICK COUNTY Dr. Weiss, Director of the Frederick - Winchester Health Department, addressed the Board and presented a background of information on the various sanitary systems currently being used in Frederick County, i.e., mechanical, aerobic and sand filter. Dr. Weiss did not have figures for Frederick County but gave a breakdown of Shenandoah County as the two Counties are very similar in their types of soil. He explained that as of September 1 of this year the Health Department had been requested to monitor these systems, and in doing so he outlined to the Board where the problem areas are. He further explained that in monitoring these systems, the Health Department cannot go on someone's property unless permission had been given by the property owner. Mr. Stiles explained that when you have people you have problems and you have to try and strike a happy medium in a situation such as this. He further explained that when septic systems cannot be installed, pressure would be applied to install central water and sewer and this should not be done outside of the urban development area. He stated that he felt sand filter systems should not be eliminated as this would leave a lot of land in Frederick County worth nothing, but had no problem with the mechanical system being eliminated. Mr. Bob Custard, Environmental Health Manager with the Health Department, discussed the mound system with the Board and explained that he did not feel the soil is right in Frederick County for this system. FOU LOK Mr. Bob Holmes, local Soil Scientist, appeared before the Board and stated that he did not agree with Mr. Custard's statement on elevated mound systems as he felt they will work and septic regulations need to be amended in order for this system to be used. Mr. Crosen stated that from the health standpoint we need to be concerned with the current situation as it exists in Frederick County with the various sanitary systems that are being used. He further stated that two years ago he asked Mr. Alexander with the Health Department who was monitoring these systems and his response was no one, which really concerned him and he felt that until a system is proven to be satisfactory, a moratorium should be enacted as the County needed to get a handle on this situation. Mr. Stiles explained that he was comfortable with a mora- torium being placed on mechanical systems and asked Mr. Watkins to have the NPDES Taskforce to reconvene to discuss this situation and report back to the Board with a recommendation as to what is available as you cannot just shut the door. Mr. Rhodes stated that VPI has a sand filter system that has worked for fifteen years and he felt the problem is main- tenance as the system will work if it is put in correctly. The company installing the system should be liable for the first five years with a maintenance contract and this is the direction the County should follow with these systems. Mr. Smith stated that he did not completely agree with this for if an individual buys a car and does not take care of it, you cannot blame the maker for all the problems. Mr. Stiles explained that a moratorium had to be for a specific time. Mr. Ambrogi, Attorney, had left the meeting at this point, therefore the Board requested that he be called and put this issue on hold until he returned. REQUEST FROM THE LORD FAIRFAX HEALTH DISTRICT FOR FUNDING - APPROVED IN PART Dr. Juan Weiss appeared before the Board and stated that the Health Department was requesting that the Board consider allocating all or part of the County's Co -op funding back to the Health Department so that medical /medicine supplies and employee development can be re- budgeted to their needed levels in the amount of $4,497. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved. In similar action, Dr. Weiss requested that the $13,954 refund to the County from fees collected by the Health Depart- ment for septic permits be used as a one time expansion capital improvement and join the City of Winchester in the construction of the much needed parking expansion. Mr. Rhodes explained that the Finance Committee felt the parking lot was not necessary at this time. The Board agreed with the recommendation of the Finance Committee, that being to deny this request. Mr. Stiles stated that he felt we needed to let the State know that we do not plan to pick up all the cuts that they make. Mr. Smith responded, saying if the Commonwealth cuts, then we cut. Mr. Ambrogi arrived at this point at which time Mr. Stiles asked him for information regarding time limits on moratoriums. Mr. Ambrogi explained that a moratorium can only be imposed when an emergency exists and the emergency has to be stated as such. Upon motion made by Roger L. Crosen and seconded by W. Harrington Smith, Jr., to enact a moratorium on all mechanical and aerobic sanitary systems for sixty days based on facts supplied by the Health Department concerning the number of systems that are malfunctioning in the County. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Dudley H. Rinker, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Robert M. Rhodes. At this time Mr. Crosen made a motion to impose a mora- torium on all sand filter sanitary systems for sixty days. ., Mr. Smith seconded for discussion purposes. He asked what happened if an individual's septic system fails during this sixty days, what alternatives did they have. Mr. Smith moved to amend this motion that in the event a present septic system fails, they could apply for a sand filter system. Mr. Rinker seconded Mr. Smith's motion. The motion for amendment was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Roger L. Crosen. The motion by Mr. Crosen for a sixty day moratorium on all sand filter systems was denied by the following recorded vote: Aye - Roger L. Crosen, Dudley H. Rinker and W. Harrington Smith, Jr. Nay - Kenneth Y. Stiles, Robert M. Rhodes and Charles W. Orndoff, Sr. Mr. Stiles asked Bob Holmes to serve on the NPDES Taskforce. Mr. Holmes replied that he would be happy to. REPORT ON BRADDOCK HOUSE FUNDING STATUS - TABLED FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman, presented the items pertaining to the School Board as Mr. Malcolm, Superintendent of Schools, was present. Request from the School Finance Director for a School Fund Supplemental Appropriation Totalling $28.278 and a School Fund Supplemental Appropriation in the Amount of $7.743 - Approved The School Finance Director requests a School Fund supple- mental appropriation totalling $28,278 - $15,000 for repair and maintenance supplies, $13,278 for furniture and equipment -new associated with the reopening of the Gainesboro Elementary School and a School Fund supplemental appropriation of $7,743 associated with construction services of the James Wood High School Athletic Complex. No additional local funds are needed as this is from carry forward from FY 89 -90. See attached memo. The Committee recommends approval for the supplemental totalling $28,278. The Committee has no recommendation on the Athletic Complex appropriation. The recommendation is pending additional information from the school regarding the status of the expendi- ture. Additional information from the School Finance Director indicates that funds are not expended at this time, however, they are needed for the project. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the above request was approved. The School Finance Director requests a School Fund appro- priation transfer totalling $9,000 as a result of lower revenues than projected for the Title II program. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the School Finance Director for a School Fund Supplemental Appropriation in the Amount of $18,600 - Approved The School Finance Director requests a School Fund supple- mental appropriation totalling $18,600 for computer training. This amount represents the balance appropriated in FY 89 -90 of unused funds from loan proceeds. No additional local funds are necessary. See attached memo. The Committee recommends approv- al. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the School for a Supplemental Appropriation in the Amount of $678,182 - Approved The School has requested a supplemental appropriation in the amount of $678,182 from carry forward funds of fiscal year 1990. The Committee recommends these funds remain in the General Fund at this time and possibly be considered when individual needs arise during the upcoming budget process. Also attached is a request for an advance from the General Fund in the amount of $670,000 for school renovation project and permis- sion to apply for literary loans for same. The Committee s • received the request during the meeting, consequently there was no discussion and no recommendation is available. Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, that $100,000 of the $678,182 is to be set aside for textbooks and the remaining funds to come back to the General Fund; $670,000 is to come from Fund Balance for repairs to Stonewall and Bass Hoover. End of this portion of the Finance Committee Report. REQUEST TO PROVIDE REAL ESTATE DATA - DENIED AND REFERRED TO THE INFORMATION SERVICES COMMITTEE Following discussion by the Board, this request by the County Treasurer and Real Estate Assessor was once again denied by the following vote: Aye - Kenneth Y. Stiles, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Robert M. Rhodes, Dudley H. Rinker and Roger L. Crosen. Mr. Stiles referred this to the Information Services Committee. CORRESPONDENCE FROM THE VIRGINIA DEPARTMENT OF TRANSPORTA- TION RE: 1989 -1990 ANNUAL FISCAL SUMMARY REPORT FOR THE SECONDARY SYSTEM IMPROVEMENT BUDGET - APPROVED UNDER THE CONSENT AGENDA PUBLIC HEARING TRANSFER OF SURPLUS SCHOOL BOARD PROPERTY TO THE FREDERICK COUNTY SANITATION AUTHORITY IN ACCORDANCE WITH VIRGINIA CODE, 1950, AS AMENDED, SECTION 15.1 -262 AND 15.1 -511.1 - APPROVED Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the transfer of surplus School Board property to the Frederick County Sanitation Authority was approved. PLANNING COMMISSION BUSINESS PUBLIC HEARING AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 18. SUBDIVISIONS: ARTICLE III. DESIGN STANDARDS: SECTION 3 -8 -2. MINOR RURAL SUBDIVISIONS: TO ALLOW SUBDIVISIONS FOR AGRICULTURAL PURPOSES - APPROVED Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the following ordinance amendment was approved: 3 -8 -2.1 Tracts for agricultural purposes. Access to such lots shall be provided to a dedicated public road in the form of direct access to a public road or in the form of a shared private driveway. M AN AMENDMENT TO THE FREDERICK COUNTY DEVELOPMENT REVIEW FEE SCHEDULE TO PROVIDE A REDUCED FEE FOR SITE PLANS AND SUBDIVISIONS WHICH DO NOT NEED ENGINEERING REVIEW - APPROVED Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the Development Review Fee Schedule to provide a reduced fee for site plans and subdivisions which do not need engineering review was approved as follows: The Zoning Administrator may decide that certain site plans, with no change of use, no significant increase in impervious surface, no new entrance to a public road, or no significant intensification of the use, do not need to be reviewed by the County Engineer. In such cases, the development review fee for the site plan shall be as follows: $300 The Subdivision Administrator may decide that certain subdivisions, with no new roads proposed or required, no need for additional stormwater management measures, and no more than five lots, do not need to be reviewed by the County Engineer. In such cases, the development review fee shall be as follows: $250 plus $35 per lot AND SEDIMENTATION IN RESPONSE TO CHANGES TO THE VIRGINIA EROSION AND SEDIMENTATION CONTROL LAW - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, amendments to the Frederick County Code, Chapter 8, Erosion and Sedimentation, in response to changes to the Virginia Erosion and Sedimentation Control Law was approved as presented. A copy of the ordinance is on file in the Office of the County Administrator. End of Planning Commission Public Hearings. HIS TORI C_RESOURCES ADVISORY BOARD REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the following report was approved under the Consent Agenda: At their regular meeting of September 18, 1990, the Historic Resources Advisory Board took the following actions: 1. Recommended that in order to adequately protect and preserve the remains of the Civil War Redoubt located on the .. .. property being considered for rezoning in application #008 -90, Wiseman /Shiho, the following conditions should be addressed: a. Protection of the redoubt would require a minimum of one acre being set aside around it. b. The historic Carysbrooke house should be measured and drawings made by a qualified architect prior to its demoli- tion or further decay. A copy of the results given to the County in order to have a record of the structure. C. The Carysbrooke name should be used in conjunction with the future development of the site. 2. Recommended that, if it is decided that the Shawneeland Lodge be torn down, then the Board of Supervisors employ a qualified individual or group to dismantle the building in such a way that the historical core of the structure can be evaluated to determine whether it might be feasible to preserve any portion of it. Then, if it is determined the building cannot reasonably be preserved, there will be some documentation of the structure. The Planning Commission at their October 3, 1990 meeting agreed with the motion regarding the Shawneeland Lodge. The Planning Commission qualified their support for the motion by adding that, in the event the building is to be demolished, the documentation of the structure not cause unwarranted delay and expense. The Board does not need to take action on item number one at this time. You may wish to make some motion with regard to the Lodge and item number two. If there are any questions, please let me know. TRANSPORTATION COMMITTEE REPORT - ROUTE 642 At their meeting of October 1, 1990 the Transportation Committee reviewed the latest proposal for routing of the improved 642. The Transportation Committee previously recom- mended to the Planning Commission and the Board of Supervisors that the "southern route" (green on maps) was the most efficient path of those evaluated, however, in light of more recent developments, the Committee unanimously approved a motion IM LUM endorsing the newly proposed "brown" route with a suggested modification. The new proposal follows the same path as the southern route from the intersection of 81 to the route 647 intersection. At 642 the southern route dips slightly south, and then con- tinues west, eventually intersecting with 522. At this point the brown route splits from the green and follows more closely the existing right -of -way for 642, past the 636 intersection, to the point where the existing 642 takes a sharp bend to the north. The brown route continues west at this bend and then turns south picking up the green route again and intersecting at the same point on route 522. The Committee suggested that a path in between the brown route and the green route be examined from the 647 intersection to near the eastern edge of the Wakeman property. This would eliminate additional driveways on the new road as well as reduce the amount and degree of curvature in the route. At their regular meeting of October 3, 1990 the Planning - II Commission endorsed the recommendation of the Transportation Committee. Mr. Riley, County Administrator, explained that yet another route, referred to as the Brown Route, had been selected for improvements to Route 642 and referred to a large drawing that showed exactly where this road would be constructed. Mr. Rinker stated that he would like to see some of the bends taken out wherever possible. Mr. Stiles referred to the list of abutting property owners in excess of half an acre and the only questionable one was Mrs. Hack. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the Brown Route for improvements to Route 642 was approved as presented. LAW ENFORCII4ENT AND COURTS COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the following Law all Enforcement and Courts Committee Report was approved under the Consent Agenda: The Law Enforcement and Courts Committee met on Tuesday, October 2, 1990, 3:30 P.M., in the Courthouse Conference Room. Present were Roger L. Crosen, Chairman of the Committee; W. Harrington Smith, Jr.; Larry P. Coverstone; Charles R. McIlwee and John R. Riley, Jr., County Administrator. Also present was Lawrence R. Ambrogi, Commonwealth's Attorney. The Committee submits the following noting that no action is required: Discussion of Victim Witness Program The Committee reviewed the attached budget request with the Commonwealth's Attorney. Further information has been requested on salary, contractual services and capital outlay items. The Committee should have all the information in time to render a final decision to the Board by the first meeting in November. Discussion of Radio Interference Problems The County Administrator reported that he met with Motorola and Lt. VanMeter of the Sheriff's Department on October 2, 1990. Motorola advised they would have field engineers on site no later than four weeks from the date of the meeting. It appeared to Motorola that there was definitely an interference problem. Discussion of Uniform Traffic Code The County Administrator advised the Committee that re- search was still being conducted. The Sheriff will provide information on most frequent traffic violations to determine where revenues or traffic fines may come from. The Common- wealth's Attorney cautioned the Committee on cost associated with trying certain traffic cases. Historically, these costs have been borne by the Commonwealth (the Court appointed attorneys and court costs if individual is found not guilty). PERSONNEL COMMITTEE REPORT Mr. Rhodes, Chairman of the Personnel Committee, presented the following report: Reclassification Request - Information Services Department - Approved The Personnel Committee considered the attached request from the Information Services Director for reclassification of 91 the Senior Programmer /Analyst, Range 18, Salary $24,356 to Assistant Information Services Director, Range 23, Step 4, Salary $30,386. Monies from a vacant position in the Informa- tion Services Department budget will be used to fund this reclassification. No additional funds are required. The request is submitted without Committee recommendation inasmuch as the Board members on the Committee were split and the citizen committee member was in favor of this request. Upon motion made by Robert M. Rhodes and seconded by Dudley H. Rinker, to approve the above request with the understanding that the two vacant positions in the current budget will be deleted. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker and Charles W. Orndoff, Sr. Nay - Roger L. Crosen and W. Harrington Smith, Jr. Request for Appropriation - Regional Drug Task Force Board of Directors - Approved The County Administrator is requesting an appropriation in the amount of $23,814 (Salary $17,640 - Fringes $6,174) to fund a clerical position for the Regional Drug Task Force Board of Directors. Each of the seven jurisdictions who participate in the Regional Drug Task Force will be billed for one - seventh (1/7) of the cost of this position. Mr. Crosen asked if this position had been filled. Mr. Riley replied, yes. Mr. Crosen and Mr. Stiles stated that it appeared to them that this position had been created without funds being avail- able. It was the consensus of the Board to deny this request. (The above request was approved after the Board returned from Executive Session by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Roger L. Crosen.) FINANCE COMMITTEE REPORT - CONTINUED 92 Mr. Rhodes, Chairman of the Finance Committee, presented the following remainder of the Finance Committee Report: The Finance Committee met on October 3, 1990 at 9:30 A.M. in the Conference Room of the County Courthouse. The following require Board action: Request from the Clerk of the Circuit Court for a General Fund Supplemental Appropriation in the Amount of $2,000 Den The Clerk of the Circuit Court of Frederick County requests a General Fund supplemental appropriation of $2,000 to line item 10- 2106 - 7002 -000 -000 Furniture and Fixtures to be funded from the recent sale of a microfilm camera in their office. See attached memo. The Committee does not recommend approval of the Clerk's request and further recommends the funds be returned to the General Fund. The Board of Supervisors concurred with the recommendation of the Finance Committee and denied this request. Request from the Finance Director for a General Fund Supplemental Appropriation in the Amount of $106,901 - Approved The Finance Director requests a General Fund supplemental appropriation of $106,901, which represents the balance of funding necessary for the Economic Development Commission's operating budget for FY 90 -91. An amount of $50,000 was approved as Frederick County's share during the budget approval process. The balance to be funded as follows, the City of Winchester approved $25,000 as their share for FY 90 -91, IDA Winchester $40,000 and IDA Frederick County $80,000. No addi- tional local funds are necessary. See attached budget. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the Shawneeland Sanitary District Manager for a Shawneeland Sanitary District Appropriation Transfer in the Amount of $50,000 - Approved The Shawneeland Sanitary District Manager requests a Shawneeland Sanitary District appropriation transfer of $50,000 from line item 16- 8108 - 3004 - 000 -003 Repair and Maintenance Buildings and Grounds to 16- 8108 - 7006 - 000 -000 Construction tizal Vehicles and Equipment. Funds for request number 2 referenced in the attached memo were approved with budget appropriations in FY 90 -91. See attached memo. The Committee recommends approv- al. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the Parks and Recreation Director for a General Fund Supplemental Appropriation in the Amount of $4.250 - Tabled Until After Meeting with the Delegates The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $4,250 to replace the anticipated Virginia Commission of the Arts Grant, for which State funding has been eliminated. The County disbursed the local matching budgeted portion earlier this fiscal year. See attached correspondence. The Committee recommends approval. The Board concurred that this request be tabled until after meeting with the Delegates. Mr. Crosen stated that he was not in favor of the County paying any bills that belong to the State. Budget Schedule Attached is a tentative budget schedule for fiscal year 1992. The Finance Committee has directed departments to prepare their budgets at present level. Budget work sessions will begin in January. For Information Only: The following organizations receiving donations from Frederick County have sent letters acknowledging their apprecia- tion: 1. The Metropolitan Washington Ear, Inc. 2. Northern Virginia 4 -H Educational Center 3. Lord Fairfax Community College 4. Virginia FFA Foundation, Inc. See attached letters. 5. The Health Department is requesting to use the already appropriated County share of their budget in the amount of $4,497 for medical supplies. State reductions facilitate use of the County funds. See attached letter. The Committee recom- mends approval. Additionally, the Health Department requests to use fees collected in FY 90 totalling $13,954 for the expansion of their parking lot. These fees in the past have been returned to the General Fund. The Health Department advises that the State will retain these fees in the future. The Committee does not recommend approval at this time. This information will be presented under separate tab by the Health Department. BRADDOCK HOUSE - COUNTY PORTION TO BE PAID Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, to pay $36,090.89, the County's share of the total deficit for the Braddock House. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters and to also discuss acquisition and disposition of property. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board withdrew from Executive Session. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, that nothing was discussed other than what was noted in the request for an Executive Session. CLERICAL POSITION FOR REGIONAL DRUG TASK FORCE BOARD OF DIRECTORS - APPROVED Upon motion made by W. Harrington Smith, Jr. and seconded by Dudley H. Rinker, to approve the request denied earlier, number two on the Personnel Committee Report, Request for Appropriation - Regional Drug Taskforce Board of Directors. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Roger L. Crosen. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 95 Cle k,� a d f pervisors