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September 12, 1990 Regular Meeting47 A Regular Meeting of the Frederick County Board of Super- visors was held on September 12, 1990, 7:15 P.M., in the Board of Supervisors' Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by the Reverend Susan S. Garrett of the Grace United Methodist Church in Middletown. ADOPTION OF AGENDA Mr. Rhodes requested time under "County Officials ". Mr. Riley, County Administrator, stated that he had a Fire and Rescue request. Mr. Stiles requested time under "County Officials ". Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Agenda was adopted as amend- ed. CONSENT AGENDA There were no items for the Consent Agenda. APPROVAL OF MINUTES Mr. Smith noted that in the minutes of the Regular Meeting of July 10 /11, 1990, Page 3, second paragraph, it should read that Mr. Smith made the motion and was seconded by Mr. Crosen. Mr. Crosen noted that on Page 15, fifth paragraph, Mr. "Coulter" should be spelled "Koller ". Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the minutes of the Regular Meeting of July 10 /11, 1990 were approved as amended. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the minutes of the Regular Meeting of August 8, 1990 were approved as submitted. CERTIFICATE OF APPRECIATION TO HOMER H SANDERS - APPROVBD .• Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the certificate of appreciation to Homer H. Sanders was approved. PROCLAMATION FOR CONSTITUTION WEER - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following procla- mation was approved: WHEREAS, Constitution Week, September 16 -22 is a special time for the Nation to focus attention on the U.S. Constitution; and WHEREAS, Citizenship Day, September 17, commemorates the signing of the Constitution; and WHEREAS, the Stonewall District Ruritan Club has requested that the Frederick County Board of Supervisors ask that this proclamation particularly recognize younger citizens who have recently become voters and new, naturalized citizens; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors of the County of Frederick, Virginia does hereby proclaim September 16 -22 as Constitution Week and September 17, as Citizenship Day to recognize new voters and encourage all Frederick County residents to join in the National celebration and salute to the Constitution. PASSED, this 12th day of September, 1990. MARJORIE S. LEWIS APPOINTED TO THE HANDLEY REGIONAL LIBRARY BOARD Upon motion made by W. Harrington Smith, Jr. and seconded by Robert M. Rhodes, to appoint Marjorie S. Lewis to serve on the Handley Regional Library Board as a County representative, to fill the unexpired term of Mary Putnam who resigned, said term to commence September 12, 1990 and expire November 30, 1991. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Abstaining - Mr. Roger L. Crosen as his boss was one of the applicants. APPOINTMENT TO SHENANDOAH AREA AGENCY ON AGING - TABLED The appointment to the Shenandoah Area Agency on Aging was tabled in order to check on the term. REQUEST FOR APPROVAL OF RESOLUTION FROM FLOYD COUNTY BOARD OF SUPERVISORS - NO ACTION TAKEN Mr. Stiles instructed the County Administrator to notify the Floyd County Board of Supervisors that the Board had acted on a resolution similar to their request and they are not interested in acting on the second resolution dealing with real property tax revenue. DATE SET FOR PUBLIC HEARING ITEMS The public hearing date for the ordinance amendments to Chapters 8 and 18 and the amendment to the Development Review Schedule was scheduled for October 10, 1990. The public hearing date for the rezoning application of Twin Lakes was scheduled for October 24, 1990. BOARD ENDORSED LETTER FROM BOARD CHAIRMAN KENNETH Y STILES TO CITY OF WINCHESTER RE: COUNTY'S POSITION ON LOT ADJOINING THE KURTZ BUILDING Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board endorsed the letter recently sent to the City of Winchester from Board Chairman Kenneth Y. Stiles with reference to the County's position on the lot adjoining the Kurtz building. _ BOARD DIRECTED THE PLANNING AND DEVELOPMENT AND THE INSPECTIONS DEPARTMENTS TO DRAFT A ONE PAGE DIRECTIVE FOR DISTRIBUTION TO THE PUBLIC ON PROCEDURES Chairman Stiles requested, and the Board concurred, that the Departments of Planning and Development and Inspections draft a one page directive for distribution to the public on procedure, i.e. decks and minor additions, etc. This is to be completed within the next six months. DISCUSSION OF AVIGATION EASEMENT - SILVER COMMUNITES - TABLED Mr. Ambrogi, Commonwealth's Attorney, stated that each Board member was mailed a copy of the Attorney General's opinion with regard to what the County's position has to be on an avigation easement. Mr. Stiles explained that the Board had several options. Mr. Smith stated that he felt Silver Communities should meet with the Airport Authority and see what could be worked out with regard to the easement, therefore he moved to table this until the Board meeting of October 10. Mr. Benham, Attorney representing Silver Communities, addressed the Board and stated that Silver Communities would make the purchaser of the townhouse aware of the fact that there is no avigation easement. 50 The above motion to table this item was seconded by Robert M. Rhodes and passed by the following recorded vote: Aye - Robert M. Rhodes, Dudley H. Rinker, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Kenneth Y. Stiles. TRANSPORTATION CommITTEE RECOPII4ENDATION RE: ROUTE 642 Mr. Watkins, Director of Planning and Development, present- ed the Transportation Committee's recommendation on Route 642. Mr. Chuck Maddox, of G. W. Clifford and Associates, addressed the Board and presented slides of the two routes that have been proposed for improving Route 642. He noted that the Transportation Committee, along with the Planning Commission, have recommended the Southern option. Mr. Crosen asked what happened to the Green Route that the Board had originally looked at. Mr. Stiles explained that due to some problems this was no longer being considered. Mr. Smith stated that his understanding was that the Board's main priority is to improve Route 642 and in order to achieve this he felt the Red Route is the one that should be used. Mr. Bushman, Resident Engineer with the Virginia Department of Transportation, appeared before the Board and explained what was scheduled for upgrading Route 522 South and when the section closest to Route 642 would be done. Mr. Rinker asked about the plan he had suggested wherein Route 642 would cross Route 81 to make an interchange. He explained that he knew this would be a lot more expensive and that it would have to be in the future, but felt this would really be the answer to a lot of the traffic problems at the intersection of Route 277 and Route 81. He further noted that as the blue line is currently drawn, this interchange is not shown. Mr. Stiles explained that this design should be shown for the future as being Virginia Department of Transportation funded 51 and it is the only thing that would alleviate the traffic problem in this area. Mr. Rinker requested that the Transportation Committee look at this plan for an interchange at this location. Mr. John Sargent, property owner where section of red line is scheduled to cross, appeared before the Board to ask exactly where the road would cross his property. An area resident appeared before the Board and asked about Route 522 and where the lanes are planned to become dual. Mr. Bushman explained that the Eastbound lane would be what is presently Route 522. Mr. John Sargent, III, area resident, explained that several proposals had been made in order that a new road would not be necessary including making alterations to the present Route 642, but the Board had chosen to ignore this and he was very disturbed that the County wanted to cross their land in order to construct this road. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, to table this recommendation for two weeks and that all property owners be contacted. Mr. Crosen noted that the need for the upgrading of this road was caused by the developers and not the farmer and he could not vote in favor of crossing Mr. Sargent's property based on this fact. Mr. Stiles stated that the County did not upgrade roads as this is the responsibility of the Virginia Department of Trans- portation and this is the case for Route 642. STORMWATER MANAGEMENT AGREEMENT - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, the following agreement was approved: THIS AGREEMENT, entered into this 12th day of September, 1990 by and between the County of Frederick, Virginia, herein- after called "County" and the Commonwealth of Virginia, Depart- ment of Transportation, hereinafter called "Commonwealth ". THAT, WHEREAS, the County and others are in the process of developing some land in the vicinity of the intersection of State Route 647, East of Stephens City, Virginia, in the area 52 known as Section III of Albin Village Subdivision as shown on Plat attached hereto; WHEREAS, it is anticipated that the development of this section of Albin Village Subdivision will increase the runoff of stormwater and cause drainage problems to exist along the watercourse between the subdivision and Route 647, the elimina- tion of which will be beneficial to all of the parties involved; and WHEREAS, the County and others desire that the roads within the subdivision be taken into and be made a part of the Common- wealth's Secondary Highway System and be maintained by the Commonwealth; and WHEREAS, the Commonwealth is authorized by statute to make certain additions to the Secondary System of Highways and empowered to establish reasonable standards and requirements for such additions; and WHEREAS, one such reasonable standard for the acceptance of new subdivisions into the Secondary System of Highways is that there shall be a continuous drainage easement from such roads to natural watercourses or an executed agreement with the appropri- ate governing body, whereby the local governing body assumes the responsibility for the future maintenance and operation of an alternate method determined by the Commonwealth as satisfactory for handling this storm drainage; and WHEREAS, both the County and the Commonwealth acknowledge that this standard is desirable to assure safe thoroughfares for the traveling public, with maximum security to neighboring landowners; and WHEREAS, the parties hereto desire to carry out and accom- plish certain work, and to determine and agree upon the manner of doing said work; NOW, THEREFORE, for and in consideration of the mutual covenants hereinafter stipulated to be kept and performed, it is agreed between the parties hereto as follows: A. The County Shall: 1. Construct or cause to be constructed, at no cost to the Commonwealth, an adequate on site stormwater detention facility to intercept the peak stormwater runoff expected to recur on an average of once in 25 years and emergency spillways based on a 100 year frequency storm from the roads and the other areas within Section III of Albin Village Subdivi- sion. 2. Maintain or cause to be maintained at no cost to the Commonwealth, the on site storm water detention facility noted in one (1) above so as to permit it to function as designed and in such a manner as not to result in nuisances, health or safety hazards, or damage by reason of increased drainage to property in this area to be affected. 3. Secure all rights -of -way or right -of -way easements necessary to cover the construction and maintenance of the detention facility noted in one (1) above, and to have its construction completed prior to the request for the addition of the streets in Section III of the Albin Village Subdivision into the Secondary System of Highways. 4. Indemnify and hold harmless the Commonwealth from any and all claims for taking and /or damaging under Article I, Section 11, of the Revised Constitution 53 of Virginia of property of any and all landowners who might be adversely affected by drainage which exits the boundaries of Section III, Albin Village Subdivision. 5. Indemnify and hold harmless the Department from any and all costs or expenses incurred as a result of the denial, settlement and /or litigation of such claims for taking and /or damages from drainage from Section III, Albin Village Subdivision. 6. Reimburse the Department for repairs to roadways damages as a result of the lack of an adequate design and /or proper maintenance to the on site stormwater detention facility for Section III, Albin Village Subdivision. 7. The County agrees to prohibit any future development in the watershed upstream of this proposed detention facility prior to provisions, as are mutually agreed upon by the County and the Commonwealth, being made to adequately provide for the anticipated increased runoff caused by such future developments. B. The Commonwealth Shall: 1. Add to the State Secondary Highway System and maintain the roads in Section III of the Albin Village Subdivision that, upon inspection, are found to be designed, constructed and maintained in accordance with the standards and procedures of the Virginia Department of Transportation. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first written above. REQUEST FROM TRI- COUNTY O I.C. TO RETAIN COUNTY CONTRIBUTION OF $16,000 - REFERRED TO REGIONAL JAIL BOARD Upon motion made by Dudley H. Rinker and seconded by Robert M. Rhodes, to refer the request from Tri- County O.I.C. to retain County contributions of $16,000 for funding of pre - release and post incarceration services, to the Regional Jail Board which will meet tomorrow. Frederick County will participate in the funding even if the Regional Board decides not to. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Roger L. Crosen. SHENANDOAH AREA AGENCY ON AGING "S PLAN FOR SERVICE FOR F 1991 - APPROVED Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, Shenandoah Area Agency on Aging's Plan for Service for FY 1991 was approved as presented. PUBLIC HEARING 54 AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 9. FINANCE AND TAXATION• ARTICLE I IN GENERAL; BY THE ADDITION OF SECTION 1 -8 USE OF CREDIT CARD IN PAYMENT OF TAXES AND OTHER FEES - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, the following ordinance amendment was approved: AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 9, FINANCE AND TAXATION; ARTICLE I, IN GENERAL; BY THE ADDITION OF SECTION 1 -8 USE OF CREDIT CARD IN PAYMENT OF TAXES AND OTHER FEES, TO READ AS FOLLOWS: 1 -8 The Treasurer is authorized to accept payments of local taxes and other fees by use of a credit card. In addition to any penalties and interest, the Treasurer shall add to such payment a sum not to exceed four (4) per centum of the amount of the tax, penalty and interest paid, as a service charge for the acceptance of such card. Such service charge shall not exceed the amount charged to the County by the credit card company. PLANNING COMMISSION BUSINESS PUBLIC HEARING REZONING APPLICATION #006 -90 OF KATHRYN N. PERRY - SHAWNEE MAGISTERIAL DISTRICT - TABLED Mr. Watkins, Director of Planning and Development, present- ed this rezoning request and stated that the Planning Commission recommended approval with acceptance of proffers. Mr. Chuck Maddox, of G. W. Clifford and Associates, appear- ed before the Board and presented slides to show the general location and what was being requested. Mr. Crosen stated that he was concerned over the amount of proffer that was being offered as he did not feel it is a fair amount based on the hours and service the volunteers of the County give to the various fire departments. Mr. Smith stated that he is a backer of the County fire departments, however he felt this proffer request was somewhat stiff, and moved at this time to have this rezoning request be tabled until representatives of Greenwood Fire Department and Mrs. Perry could meet to see if something could be worked out. Mr. Rhodes seconded this motion. The above motion died by the following recorded vote: Aye - Dudley H. Rinker, Roger L. Crosen and W. Harrington Smith, Jr. Nay - Kenneth Y. Stiles, Robert M. Rhodes and Charles W. Orndoff, Sr. 55 Mrs. Perry addressed the Board and explained that she had not seen the letter from the fire company until today. She further stated that she had no idea this request would be this expensive and that it could be ten years before this property is sold. Mr. Stiles explained that the proffer has to be decided upon at the time the property is rezoned. Following a lengthy discussion by the Board, it was the consensus that this should be tabled. Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, the rezoning applica- tion of Kathryn M. Perry was tabled until the next Board meet- ing. CONDITIONAL USE PERMIT #011 -90 OF ALLEN E. ROGERS - BACK CREEK MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this conditional use permit request and stated that the Planning Commission recommended approval with conditions. Mr. Rogers was present on behalf of his rezoning. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, conditional use permit number 011 -90 of Allen E. Rogers, P. O. Box 1672, Middletown, Virginia, for the operation of a lawn care service company office and warehouse was approved with amendments to number 3 of the conditions which shall read that there is not be be any use by customers of the entrance until the Virginia Department of Transportation requirements are established, and number 4, delete the word "quantity" in the second line and insert "annual report" following "permit and subject" in the last line. This property is located on Route 620, off Route 622 South and is identified as parcels 92 and 93 on Tax Map 61 in the Back Creek Magisterial District. CONDITIONAL USE PERMIT #012 -90 OF WARREN D GOLIGHTLY - SHAWNEE MAGISTERIAL DISTRICT - APPROVED Mr. Watkins presented this conditional use permit request and stated that the Planning commission recommended approval with conditions. 56 Mr. Golightly appeared before the Board on behalf of his request. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr. and passed unanimously, conditional use permit number 012 -90 of Warren D. Golightly, R.R. 1, Box 431, Winchester, Virginia, for an office for a tax accounting busi- ness was approved. This property is located on Route 723 and is identified as Parcel 77 on Tax Map 77 in the Shawnee Magisterial District. AN AMENDMENT TO THE FREDERICK COUNTY CODE CHAPTER 21, ZONING ARTICLE IX. BUSINESS AND INDUSTRIAL ZONING DISTRICTS: SECTION 9 -1 DISTRICT USE REGULATIONS• TO ALLOW CAR WASHES IN THE B -1 (NEIGHBORH BUSINESS) ZONING DISTRICT - DENIED Mr. Watkins presented this ordinance amendment and stated that the Planning Commission voted to deny this request mainly due to noise and possible litter. Upon motion made by Dudley H. Rinker and seconded by Roger L. Crosen to deny the above ordinance amendment. The above motion was passed by the following recorded vote: Aye - Robert M. Rhodes, Dudley H. Rinker, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Kenneth Y. Stiles. AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING: ARTICLE IV. RURAL AREAS DISTRICT: SECTION 4 -4. DIMENSIONAL REQUIREMENTS. TO AMEND THE WIDTH REQUIREMENTS FOR DOTS IN THE RURAL AREAS ZONING DISTRICT - APPROVED Mr. Watkins presented this ordinance amendment and stated that the Planning Commission recommended approval. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the following ordinance amendment was approved: AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING; ARTICLE IV, RURAL AREAS DISTRICT; SECTION 4 -4, DIMENSIONAL REQUIREMENTS, TO AMEND THE WIDTH REQUIREMENTS FOR LOTS IN THE RURAL AREAS ZONING DISTRICT, TO READ AS FOLLOWS: 4 -4 -4 Lot Width Any lot containing less than five (5) acres shall have a minimum width of one hundred and fifty (150) feet at the front setback line and in no case shall the maximum length of the new lot exceed three (3) times the width of the lot measured at the front setback line. Lots of five (5) acres or more in area shall meet the following requirements. 57 4 -4 -4.1 Lots of five (5) acres or more in area shall have a minimum width of two hundred and twenty (220) feet at the front setback line. 4 -4 -4.2 On lots of five (5) acres or more in area, the maximum length of the lot shall not exceed four (4) times the width of the lot measured at the front setback line. End of Planning Commission Public Hearings. OTHER PLANNING ITEMS PRELIMINARY MASTER DEVELOPMENT PLAN - FOX RIDGE - APPROVED Mr. Watkins presented this preliminary master development plan request and stated that the Planning Commission recommended approval. Mr. Chuck Maddox, of G. W. Clifford and Associates, pre- sented slides of the area and explained what the applicant wanted to do. Mr. Crosen asked whether the State road should go the entire length back, and if not, what about the residents beyond this point. Mr. Rinker stated that he was concerned about the mixing of commercial and residential traffic. Mr. Stiles explained that this is not good, but in this case he did not feel the County had any choice. Mr. Rinker stated that he was concerned about townhouses going on Fox Drive, he did not feel it was necessary. Upon motion made by Roger L. Crosen and seconded by W. Harrington Smith, Jr., to approve the preliminary master de- velopment plan of Fox Ridge. The above motion was passed by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Dudley H. Rinker. End of Planning Commission business. COMMITTEE REPORTS PARRS AND RECREATION COMUSSION REPORT Mr. Rinker, Board liaison on the Parks and Recreation Commission, presented the following report and stated that no action was necessary by the Board: W The Parks and Recreation Commission met on August 16, 1990. Members present were: Carmen Rio, Robert Roper, Charles Sandy, Carole Ambrogi, Dudley Rinker. The following action was taken: Playground Equipment Request Tabled until September Commission meeting. Policy - Co- Sponsored Youth Leagues Mr. Roper moved to adopt the Co- Sponsored Youth Leagues Policy with the addition of insurance implications, seconded by Mrs. Ambrogi, carried unanimously (4 -0). LAW ENFORCELKENT AND COURTS COMMITTEE REPORT Mr. Crosen, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Thursday, September 6, 1990, 3:00 P.M., in the Courthouse Conference Room. Present were Roger L. Crosen, Chairman of the Committee; Larry P. Coverstone and Charles R. McIlwee. Board member W. Harrington Smith, Jr. was absent. Also present were Sheriff Charles L. Sturdivant; Captain Barrington and Lieutenant Clyde VanMeter of the Sheriff's Department; Lawrence R. Ambrogi, Commonwealth's Attorney and Tina Kauten, Coordinator of the Victim Witness Program. The Committee submits the following: Discussion of Victim Wi tness Program - No Action Taken The Committee reviewed and discussed with Tina Kauten, Victim Witness Coordinator, the attached information on the City's Victim Witness Program. It was the opinion of the Committee that such a program is needed and should be implement- ed as soon as possible. In that the program will be admini- stered from the Commonwealth's Attorney's office, Mr. Ambrogi was instructed to provide to the Committee at its next meeting a proposed budget to include number of positions, office space and supplies. No action was taken by the Board. Discussion of the Uniform Traffic Code - No Action Taken The Committee reviewed a verbal request from Supervisor Rhodes to adopt a uniform traffic code for the County. The 59 purpose of the code adoption would be to enable the County to receive the revenue from fines assessed violators. Currently, said fines are going into the State Treasury. It was further discussed that if the traffic ordinance was adopted, great care should be exercised as to the enforcement of local radar surveillance. The Committee recommends that the County Attorney draft said ordinance for review by the Code and Ordinance Committee. No action was taken by the Board. Discussion of Lease at Old Landfill Site - Approved The Committee received the attached lease agreement and recommends approval. Upon motion made by Roger L. Crosen, seconded by W. Harrington Smith, Jr. and passed unanimously, the above was approved. Discussion of Radio Communication and Reception Problems in the Sheriff's Department - No Action Taken Supervisor Rhodes directed that the Committee look into problems experienced by the Sheriff's Department on radio interference. The Sheriff indicated that local radio transmis- sions are being interrupted, interference (skip) from other jurisdictions. The Department is also experiencing "dead spots" in certain areas of the County necessitating Sheriff's Depart- ment units having to relocate in order to transmit. The Commit- tee directed the County Administrator to correspond with Motorola, Inc. indicating the County's extreme displeasure with the company and directing them to correct said deficiencies at no cost to the County. No action was taken by the Board. Discussion of Central Disr)atch - No Action Taken The attached information provided by the City Police Chief and the Sheriff was discussed. It was conveyed to the Sheriff that every effort would be made by the County to compensate newly hired dispatchers who had previous experience. It appears that the issue of Central Dispatch may be a dead issue due to the fact that the Compensation Board would not fund Sheriff's Department dispatchers assigned to a central M communications agency. The County Administrator will research the possibility of grant funding through F.E.M.A. to relocate Central Dispatch to the basement of the Judicial Center. No action was taken by the Board. PERSONNEL COMMITTEE REPORT Mr. Rhodes, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on September 4, 1990 at 1:30 P.M. with the following members present: Robert M. Rhodes, Chairman; Roger L. Crosen; John R. Riley; Stephen F. Owen and Ann K. Kelican. The following report and recommendations are submitted to the Board of supervisors for consideration. The Committee reviewed the attached request from the Director of Fire and Rescue Services to reclassify the Clerk Typist II position in his department to an Administrative Assistant. No additional County money is needed inasmuch as funds are available in his budget to cover this request. The Committee recommends approval of this reclassification as requested. (See Attachment A) Upon motion made by Robert M. Rhodes and seconded by Roger L. Crosen, to approve the above request. The above motion was passed by the following recorded vote: Aye - Robert M. Rhodes, Dudley H. Rinker, Roger L. Crosen, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Kenneth Y. Stiles. Request from Regional Jail Administrator for Classification of Nursing Supervisor (RN). LPN and Food Services Manager Positions - Approved I The Personnel Committee reviewed the attached request from the Regional Jail Administrator for classification of Nursing Supervisor (RN), LPN and Food Services Manager and recommends the following classifications be established: Nursing Supervisor (RN) - Range 22 - $25 $35,165 LPN - Range 12 - $15,338 - $21,594 Food Services Manager - Range 15 - $17,767- $25,001 ,(See Attachment B) si Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above request was approved. Salary Adjustments - Investigator /Administrative Assistant and Animal Control Officer - Approved The Committee reviewed the attached information relative to salary adjustments for the Investigator /Administrative Assistant in the Commonwealth's Attorney's Office and the Animal Control Officer and recommends approval of same. (See,Attachment C) Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the above request was approved. Consideration of Finance Director's Evaluation - To Be Discussed in Executive Session To be considered in Executive Session. (Attached under separate cover). REQUEST FROM C.L.E.A.N.. INC. - APPROVED Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the request from C.L.E.A.N. in the amount of $1,989.00 to cover the deficit was approved. REQUEST FROM DIRECTOR OF FIRE AND RESCUE SERVICES TO PURCHASE VEHICLE - APPROVED Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, approval was given for the Fire and Rescue Services Department to purchase two vehicles, one possibly being a four wheel drive vehicle, not to exceed the amount of $26,128.50. FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following: Due to the small number of agenda items, the Finance Committee was polled by telephone on Tuesday, September 4, 1990. The following require Board action: Request from the School Finance Director for a School Fund Supplemental Appropriation in the Amount of $27,087.62 - Approved The School Finance Director requests a School Fund supple- mental appropriation in the amount of $27,087.62 to purchase instructional materials for the Drug Free Schools Program and to purchase computers and audiological equipment for the VI -B LOM Flowthrough. No additional local funds are needed. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. $2,500.00 - Approved for $700 The Future Business Leaders of America at James Wood High School request a donation of $2,500.00 to assist in their program. (Note: The Board approved for FY 90 -91 $5,000 - Travel James Wood Students. At this time the County Administra- tor is authorized to disburse up to $700 per organization. We are asking the Finance Committee for their recommendation on how to proceed with this request. See attached letter. The Finance Committee recommends approval of $700.00, the amount approved last year from line item 11101- 5506 - 000 -01 Travel for Students. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Approved The Regional Special Prosecutor requests a reduction of $12,083 in FY 1990 -91's budget as approved. The reduction is a result of action taken by the Commonwealth's Attorney's Services and Training Council. See attached letter. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Reauest from the Frederick - Winchester Health Department for a General Fund Supplemental Appropriation in the Amount of $13,700.00 - Approved The Frederick - Winchester Health Department requests a General Fund supplemental appropriation in the amount of $13,700.00. This amount would represent Frederick County's share in funding a dentist at the Health Department in conjunction with the City. See attached letter. The Committee recommends approval. 63 Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved as long as the City of Winchester pays half. Request from the Finance Director for Supplemental Appropriations for Outstanding Purchase Orders at June 30. 1990 - Approved The Finance Director requests a General Fund supplemental appropriation totalling $101,300.44, a Frederick - Winchester Landfill Fund supplemental appropriation totalling $127,537.38, a Division of Court Services Fund supplemental appropriation totalling $462.00, Shawneeland Sanitary District Fund supple- mental appropriation totalling $428.00, a Central Stores supple- mental appropriation totalling $679.04 and a Parks and Recrea- tion Capital Project Fund supplemental appropriation totalling $1,047.32 from FY 1989 -1990 carry forward, which represents outstanding purchase orders at June 30, 1990. I have reviewed the list and they appear routine. They are commitments of the County as of June 30, 1990 and require Board action for Fiscal Year 1991. See attached. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. For Information Only: 1. Frederick County has been awarded the Certificate of Achievement for Excellence in financial reporting for year ended June 30, 1989. See attached letter. 2. The following entities, receiving donations from Frederick County have sent letters acknowledging their apprecia- tion: Tri- County Virginia O.I.C., Inc. Special Love, Inc. Shenandoah Area Agency on Aging BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Rhodes and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel and to also discuss disposition and acquisition of property. BOARD WITHDREW FROM EXECUTIVE SESSION •' Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board reconvened into Regular Session. Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, that nothing was dis- cussed other than what was noted in the request for an Executive Session. EVALUATION OF FINANCE DIRECTOR. BARBARA W RATCLIFF APPROVED UPON NOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. Bo d of Supervisors Cler oard of Supe visors