May 13, 1968 to July 08, 1968261
At the Regular Meeting of the Board of Supervisors of Frederick County,
Virginia, held in the Supervisors Room on the 13th day of May, 1968.
PRESENT: Thomas B. Rosenberger, Chairman; J. Robert Russell, Donald L.
Baughman, Thomas B. Brumback, and Raymond C. Sandy.
The minutes of the last meeting held on the 24th day of April, 1968, were
' read and approved.
REPORTS. UPON MOTION duly made and seconded the reports of Harry L. McCann,
Treasurer; Eaten 0. Rudolph, Commissioner of Revenue; Lacy H. Anderson, Sheriff of Frederick
County, E. Eugene Gunter, Commonwealth Attorney; Roberta A. James, Department of Welfare,
' Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road
Engineer were read and approved.
Upon motion duly made and seconded,
Be it Resolved, The Board hereby approves the installation of a telephone in
the Re- assessment Office, with an unlisted number.
The above resolution was passed.
Upon motion duly made and seconded,
Be it Resolved, that Carl Frye's name be added to the list for Display of
Fireworks on Page 257.
' The above resolution was passed.
(Copy of Permit mailed 5- 15:68)
Flournoy L. Largent, Jr. appeared before the Board and gave a report
Primary and Urbon highway funds.
BONDS - DESTRUCTION OF COUPONS - SCHOOL
Upon motion duly made and seconded,
Be it Resolved,
That the chairman of this Board and the Treasurer of Frederick County are here
by authorized to sign an agreement with the State Planters Bank of Commerce and Trusts where
by the said bank agrees to destroy the bonds and coupons dated May 1, 1968 in the amount of
$1,000 2 - 0 numbered from 1 -200 inclusive. For this service the said bank is to be paid
' at the.rate of 3¢ for each bond of $1,000.00 for smaller denominations and 4¢ for each bond
for $5,000.00 denominations and 2¢ for each coupon pertaining to $1,000.00 or smaller
denomination bonds and 3¢ for each coupon pertaining to $5,000.00 denomination bonds.
The above resolution was passed.
' COUNTY AND CITY DUMP
Upon motion duly made and seconded,
Be it Resolved, that City of Winchester has the privilege of using County Dump
for one year at the rate of $800.00 per month. Frederick County shall have the privilege of
using the City of Winchester Dump located in the county and any future Dumps.
The above resolution was passed.
262
Upon motion duly made and seconded,
Be it Resolved, that the Board authorized Thomas Brumback to work through
E. E. Bayliss, Jr. to investigate and secure survey of the Arthur Roe land that the County
has an option on for the Dump at the cost of $500.00 per acre.
The above resolution was passed.
ADAMS T G - SECTION 5 - ECHO VILLAGE - APPROVED
Upon motion duly made and seconded,
Be it Resolved, that the Plat of Echo Village Subdivision, Section 5, be and
the same is hereby approved for recordation after the signature of the Department of
has been affixed.
The above resolution was passed.
I. FRED STINE - APPOINTED
SANITATION AUTHORITY - ROBERT DALE - RE- APPOINTED
Upon motion duly made and seconded,
Be it Resolved, that Robert Dale from Shawnee District be re- appointed as a
member of the Frederick County Sanitation Authority for the term beginning on the 15th day
of April, 1968, for a term of four years from the date thereof, and,
I. Fred Stine was appointed a new.member from Stonewall District in place of
(term expired)
E. E. Bayliss, Jr.; /resigned, for a term of four years from April 15, 1968.
The above resolution was passed.
1 1 9 ) 90) too
Upon motion duly made and seconded,
Be it Resolved, that the extension of Route 635 to Route 634 at Middletown
Depot be added to the State Highway System, Pursuant to Section 33 -141 of 1950 Code of
Virginia as amended.
The above resolution was passed.
Upon motion duly made:.and seconded,
The Frederick County Budget for the fiscal year beginning on-the 1st day of
July, 1968, and ending on the 30th day of June, 1969, was approved as
The Clerk is ordered and authorized to have the same published in the
Winchester Evening Star as required by law and the Public Hearing thereof shall be on the
10th day of June, 1968, at 11:00 A.M.
Upon motion duly made and seconded,
Be it Resolved, that the following Assessors have been named for the General
Re- Assessment of Real Estate for 1968: SALARY I
Robert L. Hansbrough $55U $200.00 Exp
Harlis Otto Belcher
Thomas Roy Jennings
Donald L. Horne
$500.00 plus $200.00
$500.00 plus $200.00
$500.00 plus $200.00
7
l.�
The above resolution was passed.
263
The report of the Road Viewers,
1968, was accepted as follows:
Priority No. 1 -
Brown Street of Route 744
05 Mile
Cost $1,500.00
6 Dwellings
Priority No. 2-
Ext. Route 811
Cost $2,000.00
3 Dwellings
Iqu ANN M�a
Private Road Extending
North from Route 679 at
Albin 20 Mile
Cost $4,000.00
16 Dwellings
Priority No. 4-
Ward Avenue (Near Livestock Sales)
Route 50 to .20 Mile South
Cost $500.00
14 Dwellings
Priority No. 5-
Euckhorn Lane from Warren County Line to
Entrance to M. C. Shurts Property
Approximately .10 Mile
Cost $2,000.00
4 Dwellings in Frederick County (3 in Warren)
Priority No. 6-
North Mountain from Route 620 to
Approximately .50 Mile South
'Cost $7,000.00
5 Dwellings
Priority No.
From Route 666 North 1.6 Miles
Cost
2 Dwellings
Serves only 1 Dwelling
Priority No. 8-
Private Road off Route 818 Extending South
25 Mile (Millers Junk Yard)
Cost $20,000.00
10 Dwellings
Priority No. 9-
Extension of Route 1012
80 Mile East (South of Stephens City)
Cost $8
Excessive cost to serve only 3 Dwellings
3 Dwellings
Priority No. 10-
Private Road going South .60 Mile at Gore
Cost $30
24 Dwellings (Includes Trailers)
Priority No. 11-
From E. C. L. Winchester to E. C. L. Winchester
Woodland to Orchard Avenue
110 Mile
Cost $500.00
6 Dweliings
.10 Mile North
who were appointed on the 8th day of April,
Upon motion duly made and seconded, the above Road Viewers Report was approved.
264
f rq !
The Board will meet with Architect Keith Williams and Hugh Stratton on May
27, 1968 at 8:00 and 9:Oo P.M. in the Board Room.
17.1�It� "/xyM iAWQJ:1DI.rv:i7N; ! : u; • .! : Vm on rM J: DII da to) 14KI I11YY
Upon motion duly made and seconded,
Be it Resolved, that in conformity with Section 58- 478.1 the Treasurer of
Frederick County is hereby directed to apply to the State Tax Commissioner for 80% of the
amount of taxes paid by the Western Frederick Bank on its shares of stock.
The above resolution was passed.
Upon motion duly made and seconded,
WHEREAS, Frederick County, Virginia recognizes a need for increased efforts to
meet and overcome Juvenile and domestic relations problems, and,
WHEREAS, Section 16.1 -143.1 of the Code of Virginia of 1950, as amended,
authorized our County to participate with other governmental Jurisdictions in the area in
establishing a Joint Regional Juvenile and Domestic Relations Court, which might do much to
alleviate these problems.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors does hereby
the establishment of a Joint Regional Juvenile and Domestic Relations Court to serve the
County of Frederick, and the City of Winchester, and does respectfully request the'Honorable
Elliott Marshall and the Honorable Robert K. Woltz, Judges of the 17th Judicial Circuit, to
,establish such a Court.
The above resolution was passed.
JOSEPH HUGHES LAND - CHANGE IN ZONING
J. Frederick Larrick appeared before the Board and made a request that the
hearing on the above land be continued to June meeting for more information.
Upon motion duly made and seconded,
Be it Resolved that the Public Hearing on the Joseph Hughes land be set on
June 24, 1968, at 7:30 P.M.
The above resolution was passed.
a d
Upon motion duly made and seconded,
Be it Resolved, that the Public Hearing on the change in Zoning of the land
of John Von Sneidun, at al be set on June 10, 1968 at 2:00 P.M.
The above resolution was passed.
L H STOTLER. ET UX - CHANGE IN ZONING
Upon motion duly made and seconded,
Be it Resolved, that the Public Hearing on the change in Zoning of L. H. Stot
at ux be set for June 24, 1968 at 8:30 P.M.
it
The above resolution was passed.
265
SELL, JULIUS R. - ROUTE 522 NORTH - RE- ZONING
Upon motion duly made and seconded,
Be it Resolved, that recommending to the Board of Supervisors that an area on
J
the South side of U. S. Highway No. 522, beginning at the boundary of U. S. Route No. 37 and
the Bageant Stine property and for a depth of 400 feet, South from U. S. Highway No. 522 and
West along said Route to the Western boundary of Humble 011 and Refining Company, and on the
Northern side of U. S. Route No. 522, beginning at the boundary of U. S. Route No. 37, and
running along said Route for a dept of 400 feet, or the depth of the property lines of lands
fronting on U. S. Route No. 522, whichever is less, then Westwardlyto its intersection with
Frederick Terrace, be rezoned from Residential -1 to Business -1.
The Public Hearing on the above re- zoning will be held June 10, 1968 at 2:10 P.1
The above resolution was passed.
ACCOUNTS PAYAME
Accounts totaling $27,791.66 were read and approved and ordered to be paid from
the General County Funds by Warrants 3505 and 3591 inclusive: Livestock, Fjowl Claim and
Henry Bursey's Salary totaling $673.11 were read and ordered to be paid from the Dog Fund by
Warrants 99 and 107 inclusive.
•0 0 o n �• o •�o� u:,u o•�:�•;,u r :o•o 00 0 �o oo•
At the Regular Meeting of the Frederick County Board of Supervisors on the
27th day of May, 1968, at 7 :30 P. M.
PRESENT: T. B. Rosenberger, Chairman, J. Robert Russell, Donald L. Baughman,
Raymond C. Sandy, and Thomas B. Brumback.
TRI- COUNTY REFUSE SERVICE - PROPOSAL FOR FREDERICK COUNTY SANITARY LANDFILL OPERATION
William W. Denlinger, representing the Tri- County Refuse Service presented a
proposal for the operation of Frederick County Sanitary landfill operation. This proposal
was to go into effect by July 1, 1968 if possible.
No definite action was taken by the Board at this time.
DUMP - MARSHALL WILLIAMS - KEY
Marshall Williams appeared before the Board to make a request for a key to the
Action was continued to June meeting.
ARCHITECT - PROPOSAL ON NEW COURT HOUSE
Keith Williams, Architect, appeared before the Board to discuss plans for the
office building.
Hubert Stratton, Architect appeared before the Board to discuss plans for the
new office building.
A committee of Thomas B. Rosenberger, J. Robert Russell and Raymond C. Sandy
were appointed to meet with Architects and go over plans concerning the Building of a new
County Office Building.
266
ARTHUR S. ROWLES -- CONTRACT - APPROVED
Upon motion duly made and seconded,
Be it Resolved, that the following Option Contract of Arthur S. Rowles to the
County of Frederick is approved "in present form:.
THIS OPTION CONTRACT made and date this 29th day of May, 1968, by and between
ARTHUR S. ROWLES, party of the first part, hereinafter called Optionor, and the COUNTY OF
FREDERICK, Virginia, party of the second part, hereinafter referred to as Optionee.
WITNESSEPH: That in consideration of the payment of One Hundred Dollars
($100.00) cash in hand paid, the receipt of which is hereby acknowledged, the Optionor does
hereby grant unto the Optionee An irrevocable option to purchase the hereinafter described
property under the following terms, convenants and conditions, to -wit:
1. PERIOD OF OPTION: Two months from this date, to be exercised by a written
notice directed to Optionor in Frederick County, Virginia.
2. DESCRIPTION OF PROPERTY: All of that western portion of Optionor's land
lying west of a proposed new division line across Optionor's land, said new line to be
approximately parallel to Optionor's western boundary line at a distance of 100 feet in a
westerly direction from Optioner's dwelling, said portion being a part of that certain trac
of land situate in Frederick County, Virginia about 2 miles east of the City of Winchester
acquired by Optionor March 6, 1959 by deed recorded in Deed Book 256, Page 533 of the land
records of said County; it being the intent that the exact boundaries of said portion be
fixed by survey and that said portion include no part of the roadway leading from Virginia
Highway Route 655 to Optionor's dwelling nor any of the land lying east of that roadway.
3. PURCHASE PRICE: Five Hundred Dollars ($500.00) per acre payable upon
delivery of the deed, with credit for the $100.00 option payment.
4. DEED: THE Optinor shall prepare, acknowlege and deliver, with the requisit
revenue stamps affixed thereto, a General Warranty deed with English convenants of title
subject only to any duly recorded easement for utilities.
5. TITLE: Optionee shall have ten (10) days after its exercise of the Option
to close and if the title shall be found to be defective and the Optionee's attorney and the
Optionor cannot remedy the defect by the use of due diligence within three (3) months after
notification thereof, the Optionee shall not be required to take the property and shall be
entitled to a refund of all amounts paid hereunder and this Ehall constitute a full release
of all liability of either party to the other arising out of this Option Contract.
6. PASSING OF INCIDENTS OF OWNERSHIP: All taxes, and utilities, the risk of
loss and all risks of ownership shall be prorated and pass on the closing date when the
deed is delivered.
7. AGENT'S COMMISSION: Optionor will pay in cash at closing the 6% real estat
commission due on this transaction to E. E. Bayliss, Jr.
8. SURVEY: Optionee will bear . the cost of said survey.
WITNESS the following signatures and seals:
ARTHUR S. ROWLES (SEAL)
COUNTY OF FREDERICK
BY: T. B. ROSENBERGER (SEAL)
Rosenberger
Ch. Board of Supervisors
The above resolution was passed.
267
FIREWORKS DISPLAY - CARL E. FRYE
Upon motion duly made and seconded,
Be it RESOLVED, that Carl E. Frye, Winchester Mobile Homes Sales be issued a
permit for Fireworks Display for May 30, 1968, at approximately 8:00 P. M.
The above resolution was passed.
• �I• Iii �: - .. • 0 01 M DID
Upon motion duly Taade and seconded,
Be it RESOLVED, that J. Robert Russell be appointed a representative to the
Potomac River Basin.
The above resolution was passed.
(Wrote letter 5 28 - 68)
BUDGET = REQUEST OF FREDERICK COUNTY TAXPAYER'S ASSOCIATION
Upon motion duly made and seconded,
Be it Resolved, that the Board furnish the 1968 -1969 Frederick County General
Rind Budget and a copy of the Frederick County Welfare Budget to Edward L. Lord , a
representative of the Frederick County Taxpayer's Association.
The above resolution was passed.
G
UPON MOTION DULY MADE "AND SECONDED, IT IS ORDERED THAT THE BOARD DO'NOW ADJOURN
I
At the Regular Meeting of the Board of Supervisors of Frederick County,
held in the Supervisors Room on the 10th day of June, 1968.
PRESENT: Thomas B. Rosenberger, Chairman; J. Robert Russell, Donald L.
Thomas B. Brumback, and Raymond C. Sandy.
The minutes of the last meeting held on the 27th day of'.May,, 1968, were read
and approved.
REPORTS: UPON MOTION duly made and seconded the reports of Harry L. McCann,
Treasurer; Esten 0. Rudolph, Commissioner of Revenue; Lacy H. Anderson, Sheriff of Frederick
County, E. Eugene Gunter, Commonwealth Attorney; Roberta A. James, Department of Welfare,
Agnes Shirley; Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road
Engineer were read and approved.
Seymour Barr, of Shenandoah Brick and Tile presented a brief history of the
Upon motion duly made and seconded,
Be it Resolved, that the Frederick County Budget for the fiscal year from July
plant and'.its operation.
BUDGET � FREDERICK COUNTY - 1968 - APPROVED
1, 1968 to June 30, 1969 be and hereby is approved.
The above resolution was passed.
The Budget was advertised May 25, 1968, in the Winchester Evenng.,Star.
(See Next two pages).
L
FREDERICK COUNTY BUDGET
FOR THE FISCAL YEAR
July 1, 1968 TO JUNE 30, 1969
On June 10, 1968, at 11:00 A.M., a public hearing will be held
in the Supervisor's Room for taxpayers who wish to appear
before the Board of Supervisors to state their views on the
approval or disapproval of the Budget as proposed for the next
fiscal year, based on real estate - tax rate of ;2.50 and Per.
sonal property - tax rate of ;3.30.
GENERAL REVENUE FUND
RECEIPTS:
2,704,578.99
Other
Revenue from Local Sources
V.P.A. Fund
240,430.00
Current Taxes
;
1,326,297.80
Deliquent Taxes
TOTAL
45,000.00
Land Redemption
1,300.00
100-00
Bank Stock Tax
Pro Rata Expense
2
County Recordation Tax
4,789.00
10,000.00
Real Estate Transfer Fee
TOTAL ;
1,000.00
Commonwealth's Attorney Fee
2,100.00
500.00
Fees for Sheriff and Deputies
Contributions to County Fire Companies
1,600.00
Parking Meter Receipts
400.00
4,500.00
Forfeitures - Meter Receipts
Compensation of Election Officials
600.00
Fines - Parking Meters and Local Fines
510.00
250.00
Rent from County Property
TOTAL ;
7,500.00
Interest on Bank Deposits
Compensation of Janitor
12,000.00
Trailer Tax
360.00
6,000.00
Share of City of Winchester
Insurance
I
Joint Court Expense
l,O GO.
1,150.00
Welfare Recovery
Repairs to Meters
100
Revenue from Local Sales Tax
350.(0
224,921.00
State Recordation Tax
Taxes
10,000.00
TOTAL REVENUE FROM LOCALSOURCES
;
1,653,518.801
Revenue from Commonwealth
School Fonds
;
1,314,653.001
' Share of A.H.C. Profits
60
Share of Wine Tax
4
Capitation Tax
2,000.00
• Revenue from Sales Tax
379,808.00
Clerk's Office. Excess Fees Retumed
3,500.00
Share of Hospitalization Expenses
3
Virginia Public Assistance Grants
240,430.00
Share of F.LC.A. Contributions
2,500.00
Share of Retirement Contributions
3,500.00
Share of Expenses: Medical Examiner
100.00
Share of Office Expenses:
' Treasurer
1,200.00
Commissioner of Revenue
900.00
Rolling Stock Tax
2,000.00
Share of Office Expenses:
Sheriff's Office
600.00
$hare of Radio and Automobile
Expense for Sheriff
4,500.00
TOTAL REVENUE FROM COMMONWEALTH
;
2,023,889.00
Revenue from Federal Government
Federal Instructional Program
101,000.00
Forest Reserve Fund
350.00
School Lunch and Milk Program Grants
42,500.00
NDEA Grants
20.000.00
TOTAL FROM FEDERAL GOVERNMENT
;
163,850.00
Revenue from Other Funds
9,300.00
Total From Other Fonds
9,900.00
Building Fund _(County). _. .. - _ _._
-
; OOO,OOO.00
TOTAL REVENUE FROM ALL SOURCES
;
4,450,557.8(
DISBURSEMENTS:
Transfer to other funds
Local
General Fund 930,734.99
V.P.A. Fund 70,000.00
School Fund 1,4019,844.00
School Debt and 300,000.00
Construction
TOTAL LOCAL SOURCES
2,704,578.99
Other
2,750.00
V.P.A. Fund
240,430.00
School Fund
1,487,803.00
TOTAL
1,728,233.00
TOTAL
TRANSFERS
Surplus June 30, 1969
Dog Fund
General Fund
CRIME PREVENTION
Compensation of Sheriff
2,750.00
Compensation of Deputies, Dispatchers
15,295.00
Compensation of Coroner
100.00
Deputies - Uniforms
1,200.00
Jell Matron, and Deputy Sheriff at Jail
2,801.00
Surety Bond Premium Postage
1,300.00
Repairs, etc.
15,413.49
Pro Rata Expense
1,500.00
Gasoline, Grease, Oil and Insurance
4,789.00
Tires and Repairs
2,700.00
TOTAL ;
29,
FIRE PREVENTION
2,100.00
Fire Control (Forest Service)
1,500.00
Contributions to County Fire Companies
2,100.00
CQntribution to Rescue Squad
400.00
TOTAL ;
4,000.00
COUNTY RELIEF
Salary of Members of Public Welfare Board
900.00
Doctor, Burial Expenses, ate.
900.00
Hospitalization
8,000.00
Compensation - Lunacy Commissions
900.00
TOTAL ;
10,700.00
PUBLIC HEALTH
Public Health Unit
15,413.49
TOTAL ;
15,413.49
ADVANCEMENT OF AGRICULTURE AND HOME
ECONOMICS
Compensation of Farm Demonstrator Agent
2,700.00
Compensation of Asst Farm Demonstrator
2,000.00
Home Demonstration Agent
2,100.00
Telephone Service
540.00
Rent ASC Office
400.00
TOTAL ;
7,740.00
ELECTIONS
Compensation of Election Officials
3,300.00
Room Rent, Stationery Office Supplies
510.00
Purging Election Books
2,500.00
TOTAL ;
6,310.00
MAINTENANCE OF PUBLIC BUILDINGS AND GROUNDS
Compensation of Janitor
5,100.00
Part -Time Janitress
360.00
Matron of Women's Rest Room
900.00
Insurance
I
Electric Current and Supplies
l,O GO.
Repairs and Paint
2,750.00
Repairs to Meters
200.00
Water Service
350.(0
Fuel, Cleaning Materials, etc.
2,100.00
Taxes
1,000.00
TOTAL ; 14,960.00
MISCELLANEOUS OPERATING FUNCTIONS
Part Salary of Supt of Schools
League of Virginia Counties
F.LC.A. TAXES
Chamber of Commerce - Wine. -Fred Co.
Apple Blossom Contribution
Frederick Co. T. B. Assoc. and Crippled
ChUdrens Hospital
Northwestern Psychiatric CHnlc
Meter Supplies
Caretaker County Dump and Care of Dump
Va. Supplemental Employer
Retirement and Adm. Expenses
Annexation Expense
County Tax Commission
George B. Whitacre, Clerk
Park Authority
Compensation of Planning COmmisstOa
Members
Winchester Parks
Water and Sewer Authority
Community College
Road Viewers for Frederick County
Industrial Development Authority
r�1Ai
;
8,305.00
17,745.81
CAPITAL OUTLAY
Commissioner of Revenue
Treasurer's Office
Clerk's Office
Administration of Justice
Sheriff Is Office
Public Buildings - Court Ho
TOTAL
1,492.00
175.00
6,000.00
1,000.00
600.00
200.00
500.(0
25.00 u
20,000.00
11,050.00
50,000.00
600.00
1,000.00
2,000.00
1,000.00
5,000.00
10,000.00
50.00
250.00 i
; 110,942.00
550.00
300.00
500.00'
200.00'
11,946.001
600,000.001
613,496.00
n
UL
269
SCHOOL FUND
RECEIPTS:
Transfer from other funds
2,891,647.00
Administration
80,105.00 1
Instruction
1,968,766.00
Evening, part time, summer school
13,600.00
Other Instructional Costs
180,030.00
Co-ordinate Activities
15,538.00
Auxiliary Agencies (Transportation)
173,578.00
Other Auxiliary Agencies
43,500.00
Operation of School Plant
169,500.00
Maintenance of School Plant
70,000.00
Fixed Charges
25,830.00
Capital Outlay
122,200.00
Federal Instructional Program
101,000.00
I
TOTAL
$ 2,891,647.00
SCHOOL DEBT AND CONSTRUCTION FUND i
RECEIPTS:
Sale of Bonds 1,800.000.00
Transfer from other funds 300,000.00
$ 2,100,000.00
EXPENDITURES:
Debt Service 213,222.00
New Construction and Alterations 1,886,778.00
TOTAL $ 2,100,000.00
REVENUE SUMMARY
u
Ill
[D
$ 10,897,369.79 1
Less Transfers between Funds - minus- 4,432,811.99
INCOME:
9,007.50
General Revenue Fwd -
4,450,557.80
General Fund
930,734.99
Virginia Public Assistance Fund
310,430.00
Dog Tax Fund
14,000.00
School Fund
2,891,647.00
School Debt and Construction Fund
2,100,000.00
EXPENDITURES
$ 10,697,369.79
Less Transfers between Funds -minus-
4,432,811.99
NET INCOME
$ 6,264,557.80
EXPENDITURES SUMMARY
EXPENDITURES:
FICA AND VSRS Contributions
General Revenue Fund
4,432,811.99
General Fund
930,734.99
Dog Tax Fund
7,695.00
Virginia Public Assistance
310,430.00
Fwd
Rabies Treatment
School Fund -
2,891,647.00
School Debt and Construction Fund
2,100,000.00
Anticipated Surplus Dog Fwd
6,305.00
General Fund
17,745.81
NET EXPENDITURES $ 6,264,557.80
GEORGE B. WRITACRE, CLERK T. B. ROSENBERGER
Clerk of the Frederick County Chairman, Frederick
Board of Supervisors County Board of Supervisors
WINCHESTER EVENING STAR
SATURDAY, MAY 25, 1968
a
TOTAL EXPENSES FOR GENERAL COUNTY
9,007.50
FUND $
930,734.99
DOG FUND
DISBURSEMENTS:
I
RECEIPTS:
'
Balance July 1, 1968
8,000.00
Sale of Tags
6
TOTAL $
14,000.00
EXPENDITURES
3,300.00
Compensation and mileage
Auditing
of Dog Warden
4,000.00
Traveling Expense
625.00
FICA AND VSRS Contributions
TOTAL
of Dog Warden
420.00
Bounty Claims
1,000.00
Fowl Claims
150.00
Livestock Claims
1,000.00
Rabies Treatment
200,00
I Dog Food
300.00
i Balance of June 30, 1968
6,305.00
TOTAL
14,000.00
VIRGINIA PUBLIC ASSISTANCE FUND
RECEIPTS:' .
TRANSFER FROM OTHER FUNDS
From Federal Government
121,770.00
From State of Virginia
118,660.00
General Revenue Fund (Frederick County)
70,000.00
TOTAL $
310,430.00
(EXPENDITURES:
Aid to Blind
10,040.00
Old Age Assistance
108,190.00
Medical Assistance of Aged
14,400.00 1
Aid to Dependent Children
46,440.00
Aid to Permanently and Totally Disabled
31,760.00
General Relief
5,000.00
Foster Care
30,000.00
Other Local Only
500.00
Administration
74,342,00
Capital Outlay
500.00
$ .
321,172.00
LESS DIFFERENCE IN AMOUNT ALLOCATED
BY BOARD OF SUPERVISORS
minus
10,742.00
TOTAL _ $
310,430.00
I
I
I
GENERAL FUND (OPERATING)
9,007.50
Deputies, Mileage and Office Supplies, etc.
Transfer from other funds
930,734.99
DISBURSEMENTS:
I
RECORDING DOCUMENTS
'
COUNTY ADMINISTRATION
1,000,00
•
Compensation, Mileage of Board
5,235.00
100 .00
Clerk Salary, Advertising and
3,300.00
Auditor of Public Accounts
Auditing
Microfilming Expenses
i
!
Office of Executive Secretary
23 r 850.00
�
TOTAL
I
$ 29,085.00
' t
ASSESSMENT OF TAXES
$ 20,100:00
Y
ialary of Commissioner of Revenue
3,850.00
Deputy, Mileage and Office Supplies
10,248.00
Re- assessment of Real Estate
r
30,000.00
TOTAL
$ 44,096,00
COLLECTION AND DISBURSEMENT OF TAXES
Salary of Treasurer
9,007.50
Deputies, Mileage and Office Supplies, etc.
9,007.50
TOTAL
12,757.50 �
RECORDING DOCUMENTS
Salary of Clerk
1,000,00
Record Books
1,500.00
Bookbinding
100 .00
Office Equipment, supplies, etc.
3,300.00
Auditor of Public Accounts
300.00
Microfilming Expenses
1,200.00
Microfilming Old Records
4,000.00
TOTAL $ 11,400.00
ADMINISTRATION OF JUSTICE
Compensation of Judge's
5,000.00
Compensation of Jury Commissioners
200,00
Supplies, postage, rent, Trial Justice
Court, etc.
5,750.00
Compensation of Commonwealth's
3,850.00
Attorney
Compensation - of Assistant
2,310.00
Commonwealth Attorney
Secretary of Commonwealth's
Attorney
99000
Rent for use of Corporation
kity) Courtroom
2,000.00
TOTAL
$ 20,100:00
Y
270
RE- ASSESSMEW OFFICE - FAN ,
Upon motion duly made and seconded,
Be it Resolved, that the Board approve a request for a window fan for the Re-
Assessment Office.
The above resolution was passed.
Upon motion duly made and seconded,
Be it Resolved, that a IFIN request feom Marshall
Williams.for a key to the Frederick County Dump was refused.
The above resolution was passed.
OWENS, ROY W. - LOTS - TENTATIVE APPROVED
Upon motion duly made and seconded,
Be it Resolved, that the plat of Roy W. Owens Lots, be approved for preliminary
consideration.
The above resolution was passed.
SHAWNEE -LARD - FINAL PLAT
Upon motion duly made and seconded,
Be it Resolved, that the plat and Deed of Dedication of Shawnee -Land (92 lots) be
accepted for final approval as follows:
Plat #1
Section #11
20 lots
1 -20
I.A. . : -4
; i_ W
12
79 -92
1
X
20
1 -10
17 - 26
2
$
12
27 -38
2
11
17
21 -37
3
11
11
38 -48
The above resolution was passed.
SHAWNEE -LAND PLATS - PRELDUNARY CONSIDERATION
Upon motion duly made and seconded,
Be it Resolved, that the Plats of Shawnee -land be approved for preliminary study
ad follows:
Plat #1
Plat #2 /
Section #10
Section# 10
The above resolution was passed.
COURT HOUSE - ARCHITECT CONTRACT
Upon motion duly made and seconded,
Lots 4 -6
11 -14
15 -18
7 -10
31 -35
36 -40
n
c Be it Resolved, that Eugene Gunter, Commonwealth Attorney contact the Architect
firm of Smithey and Boynton in regard to termination of plans for the new County Office
Building and Court House.
[ I
271
POST OFFICE - RESOLUTION OF CHAMBER OF COMMERCE _- ADOPTED BY THE FREDERICK COUNTY BOARD
OF SUPERVISORS
The above resolution was passed.
EXECUTIVE SECRETARY - SECURE LIST
Upon motion duly made and seconded,
Be it Resolved, that Eugene Gunter write to the League of Virginia Counties and
secure a list of available executive secretaries.
The above resolution was passed.
Upon motion duly made and seconded,
' Be it Resolved, that the Board of Supervisors grant permission for transfers
within the 1967 -68 school budget to provide for additional needed expenditures in Adminis
Evening, Part Time, Summer School•, Other Instructional Costs; Operation of School Plant;
Maintenance of.School Plant; Capital Outlay; Building Fund and Debt Service. This request is
made on condition that the School Board's expenditures for the year from county tax funds do
' not exceed the 1967 -68 appropriation of $1,145,506.50 for Operation and Capital outlay, but
will permit the School.Board to use any additional funds allocated from the state for operati
and /or Capital Outlay.
The above resolution was passed.
1
Upon motion duly made and seconded,
WHEREAS, The present facilities of the Winchester Post Office were designed to
serve a much smaller area than they are now required to serve, and to handle a much smaller
volume of mail than at present, and
WHEREAS, The present available space, arrangement of the Winchester postal
facilities, and the physical separation of facilities constitute serious obstacles to attain
ing optimum efficiency in providing postal services, and
WHEREAS, The Winchester Post Office is now a sectional center (distribution point
for thirty -eight other post offices, redistributing six hundred to seven hundred bags of mai:
daily and sorting and delivering an additional one hundred thousand pieces of mail daily, ani
WHEREAS, the Winchester postal service appears to need a minimum of two and one-
half times the amount of present total floor space to meet present demands, with adequate
provision to meet future increased requirements,
NOW THEREFORE BE IT RESOLVED, That the Winchester - Frederick County Chamber of
Commerce petition the Postmaster General of the United States to authorizelthe= earliest
practicable provision of a one story building of a size sufficient to accommodate all
necessary operation and personnel of Winchester, Virginia, post office under one roof, either
by new Federal construction, by lease, or by lease - purchase arrangement, and
BE IT FURTHER RESOLVED, That the petition hereinbefore referred to be personally
presented to the Honorable John 0. Marsh, Jr., member of Congress from the Seventh Congressio
District of Virginia, by representatives of this Chamber, with the request that he.use his
influence to secure favorable action upon this petition by the Postmaster General.
The above resolution was passed.
EXECUTIVE SECRETARY - SECURE LIST
Upon motion duly made and seconded,
Be it Resolved, that Eugene Gunter write to the League of Virginia Counties and
secure a list of available executive secretaries.
The above resolution was passed.
Upon motion duly made and seconded,
' Be it Resolved, that the Board of Supervisors grant permission for transfers
within the 1967 -68 school budget to provide for additional needed expenditures in Adminis
Evening, Part Time, Summer School•, Other Instructional Costs; Operation of School Plant;
Maintenance of.School Plant; Capital Outlay; Building Fund and Debt Service. This request is
made on condition that the School Board's expenditures for the year from county tax funds do
' not exceed the 1967 -68 appropriation of $1,145,506.50 for Operation and Capital outlay, but
will permit the School.Board to use any additional funds allocated from the state for operati
and /or Capital Outlay.
The above resolution was passed.
1
272
BOARD - INCREASE IN SALARY
Upon motion duly made and seconded,
Be it Resolved, that the Salary of the members of the Board of Supervisors be
increased from $520.00 per year to $1,035.00 for the fiscal year beginning July 1, 1968.
The above resolution was passed.
LEWIS DRIVE - DEED OF VACATION
Upon motion duly made and seconded,
Be it Resolved, that Ruth Anderson is granted a request for a Deed of Vacation
for a street off Lewis Drive, with a provision that a drainage easement be provided.
The above resolution was passed.
LAND FILL - DUMP
Upon motion duly made and seconded,
E. Eugene Gunter to write a blank form to be used for bids on the land
Fill ?:Contract at the Frederick County Dump.
The above resolution was passed.
JOHN VON SNEIDERN PHILIP B GLAIZE ET AIS - CHANGE IN ZONING - FINAL APPROVAL
AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF FREDERICK COUNTY, VIRGINIA
WHICH WAS ADOPTED ON THE 13th DAY OF MARCH, 1W, TO CHANGE THE ZONING
OF CERTAIN REALTY AND TO ALLOW FOR THE CONSTRUCTION AND OPERATION OF A
RESTAURANT THEREON
BE IT ENACTED, that the land of John Von Sneidern, Philip B. Glaize,
Dorothy H. Glaize, Fred L. Glaize, III, and Ann W. Glaize, amounting to 6 acres and situate
on the Western aide of Interstate Route 81, the Northern side of U. S. Highway No. 11, and
the Eastern side of Virginia State Secondary Road No. 661 (the Welltown Pike) more parti-
cularly described i in that certain plat and survey of Richard U. Goode, Certified Surveyor,
dated November 30, 1967, be rezoned from M -1 to B-1 and a variance be granted to allow for
the construction and operation of a restaurant thereon.
This Ordinance is hereby adopted after due notice and the holding of
a public hearing on the 10th day of June, 1968.
SELL PROPERTY - BAGEANT STINE - HUMBLE OIL AND REFINING. COMPANY - CHANGE IN ZONING -
AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF FREDERICK COUNTY, VIRGDVIA,I
WHICH WAS ADOPTED ON THE 13th DAY OF MARCH, 1968, TO CHANGE THE ZONTNGr'
OF CERTAIN REALTY
BE IT ENACTED, that an area on the South side of U. S. Highway No. 522,
beginning at the boundary of U. S. Route 37 and the Bageant Stine property and for a depth
of 400 feet South from U. S. Highway No. 522 and West along said Route to the Western bounc
AL
273
of Humble 011 and Refining Company, and on the Northern side of U. S. Highway No. 522,
beginning at the boundary of U. S. Route 37, and running along said Route for a depth
of 400 feet or the depth or the property lines of lands fronting on U. S. Highway No. 522,
whichever is less, then Westwardly to itsintersection with Frederick Terrace, be rezoned
from Residential -1 to Business - 1.
' This Ordinance is hereby adopted after due notice and the holding of a public
on the 10th day of June, 1968.
ACCOUNTS PAYABLE
Accounts totaling $29,748.59 were read and approved and ordered to be paid
from the General County Funds by Warrants 3592 and 3672 inclusive: Livestock, Fowl Claim
and Henry Bursey's Salary totaling $631.28 were read and ordered to be paid from the Dog
Fund by Warrants 108 and 114 inclusive.
UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN
L'41
At a meeting of the Frederick County Board of Supervisor's held in the
Supervisor's Room on the 24th day of June, 1968, at 7:30 P.M.
PRESENT: T. B. Rosenberger, Chairman, Raymond C. Sandy, J. Robert Russell,
Thorns B. Brumbaclt and Donald L. Baughman.
COM'R. OF REVENUE OFFICE - ALLOWANCE
Upon motion duly made and seconded,
Be it Resolved, that the Board approve an allowance for the reimbursement of
E. 0. Rudolph's expenses, incurred at a school for Commissioner's of Revenue.
A request was approved to allow the Commissioner of Revenue to use the amount
of $82.95 which was posted to his account by mistake. It was supplies, which should have
been posted to the Re- assessment Office.
' The above resolution was passed.
STOTLER, L. H. - PETITION - WITHDRAWN "
Upon motion duly made and seconded,
' Be.it Resolved, that the L. H Stotler petition was rejected by the Planning
Commission and also by the Board of Supervisor's subject to a letter from the Petitioner
to withdraw his petition for rezoning.
The above resolution was passed.
OWENS, ROY - PLAT - FINAL APPROVAL
Upon motion duly made and seconded,
"Be it Resolved, that the Deed of Dedication for the Roy Owens lots be admitted
to record after being duly signed by the Board, Subdivision Administration, Department of
Highways and Health Department.
The above motion was passed.
274
COUNTY MAPS - APPROPRIATION
Upon motion duly made and seconded,
Be it Resolved, the Board does hereby approve the Department of Taxation request
for the material to be used in making County Maps at quoted price of $287.50.
The above resolution was passed.
HUGHES. JOSEPH F. - PETITION - REFERRED BACK TO PLANNING COMMISSION
A delegation appeared for and against the petition of Joseph F. Hughes.
After much discussion and deliberation, the petition of Joseph F. Hughes was
referred to the Frederick County Planning Commission for study.
This was continued by unanimous consent of the Board of Supervisors.
Petition, Plans, etc, were returned to Joseph A. Massie, Jr., Secretary, for the
Planning Commission.
HYLTON ENTERPRISES - CREATION OF PUBLIC WATER SUPPLY SYSTEM'
Mr. Joseph A. Massie, Jr, and R. Wesley Williams approached the Board with plans
for possibility of development of the Omps and Dye land into a Subdivision.
A general discussion was had by the Board.
UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN.
L
At the Regular Meeting of the Board of Supervisors of Frederick County,
held in the Supervisors Room on the 8th day of July, 1968.
PRESENP: Thomas B. Rosenberger, Chairman; J. Robert Russell, Donald L.
Thomas B. Brumback, and Raymond C. Sandy.
The minutes of the last meeting held on the 10th day of June, 1968 were read
and approved.
REPORTS: UPON MOTION duly made and seconded the reports of Harry L. McCann,
Treasurer; Esten 0. Rudolph, Commissioner of Revenue; Lacy H. Anderson, Sheriff of Frederick
County, E. Eugene Gunter, Commonwealth Attorney, Roberta A. James, Department of Welfare,
Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road
Engineer were read and approved.
�Mj .0 1 x
Upon motion duly made and seconded,
Be it Resolved, that the Board purchase the land of Arthur Rowles (20 acre Tract
at $500.00 per acre.
The above resolution was passed.
Upon motion duly made and'seconded,
The Treasurer of Frederick County is hereby directed to transfer from the
County Fund to the School Fund, $1,403,844.00 and School Building Fund $300,000.00, the sums
that were approved in the 1968 -1969 Budget.
I I
The Treasurer is also directed to transfer to the Welfare Department the amount
275
approved in their budget, which was $70,000.00.
The above transfers are to be made during the fiscal year as the funds are
available and needed.
The above resolution was passed.
'
DUMP LAND - PERRY - OPTION TO PURCHASE_
Upon motion duly made and seconded,
Be it Resolved, that the Board secure an option to buy a 5 .459 acre Tract of land
from Ferman Perry at $675.00 per acre.
The above land to be surveyed.
'
The above resolution was passed.
DOG CLAIMS
Upon motion duly made and seconded,
No dog claims will be paid unless carcass is found and dog warden is reasonably
sure that dog made the kill, or unless owner has seen the kill made and will so swear to
viewing such kill, and reports the kill to dog warden immediately.
The above resolution was passed.
EMRY S. EURSEY - RE- APPOINTMENT OF DOG WARDEN
Upon motion duly made and seconded,
It is ordered that Henry S. Bursey be and hereby is appointed Dog Warden for
Frederick County for term beginning on the first day of July 1968, for one year.
The above resolution was passed.
SUMMONS BOOKS
Upon motion duly made and seconded,
Be it Resolved, that Henry Bursey purchase new summons books.
The above resolution was passed.
GREEN ACRES - Wild Rose Circle
LONE OAK - West Street - ADDED TO STATE HIGHWAY SYSTEM
WHITTIER ACRES - Section 4 - Walker St.
Be it Resolved, that West Street in Lone Oak Subdivision, be added to the Second
Highway System of Frederick County as follows:
641 Cul length Mile
West Street: From Route east .43 Mile to -de -Sac .43
An unrestricted right of way 60 feet in width is guaranteed. This right of way is recorded
in the Clerk's Office of Frederick County in Deed Book 299, Page 113, Slaked April 29, 1964;
Deed Book 317, Page_694, dated January 3, 1966; Deed Book 335, _Page 587, dated September 28,
'
1967 This street has been constructed by the subdivider in accordance with the County
to
Ordinance and the Highway Department Policy for subdivision streets. It has been graded a
roadway width of 30 feet, exclusive of ditches and has a crushed stone base 5" in depth and
is bituminous surface treated 20 feet in width.
BE IT RESOLVED: That Wild Rose Circle in Section 4 of Green Acres Subdivision,
be added to the Secondary Highway System of Frederick County as follows:
Wild Rose Circle: From Route 1204 east .10 Mile to Cul -de -Sac Length .10 Mi
e
An unrestricted right of way 56 feet in width is guaranteed. This right of way is recorded
in the Clerk's Office of Frederick County in Deed Book 320, Page�.622, dated September 10, 1965.
276
This street has been constructed by the subdivider in accordance with the county ordinance
and the Highway Department Policy for subdivision streets. It has been graded to a roadway
width of 30 feet, exclusive of ditches and has a crushed stone base 5" in depth and is
bituminous surface treated 20 feet in width.
BE IT RESOLVED: That Walker Street is Section 4 of Whittier Acres Subdivision,
be added to the Secondary Highway System of Frederick County as follows:
Walker Street: From Route 1309 to .12 Mile north Route 1309 Length .12
An unrestricted right of way 56 feet in width is guaranteed. This right of way is recorder
in the Clerk's Office of Frederick County in Deed Book 319, Page 79, dated February 12, 191
This street has been constructed by the subdivider in accordance with the county ordinance
and the Highway Department Policy for subdivision streets. It has been constructed 36' in
width with curb and gutter and has a crushed stone base 6" in depth and 2M plant mix
type S-5.
The above resolutions were(.passed.
•s Y �Y4'_.tM:_ _�: nr • ,� r' � � � :a� • ea:a; a n:
Upon motion of Donald L. Baughman and seconded by J. Robert Russell,
Be it Resolved, that the Clerk direct an inquiry to the Virginia Department of
Highways to why it would not be more adviseable to have an interchange off Interstate 37 at
the Middle Road instead of at Cedar Creek Grade.
The Clerk is to mail a copy to R. C. King, Highway Engineer.
The above resolution was unanimously passed.
(Mailed letter to Mr. King 7/11/68)
Upon motion of Thomas Brumback and seconded by Raymond Sandy,
Be it Resolved, that the Sheriff is authorized to purchase one (1) 1967
Plymouth Fury from Lamar Sloan Ford, Inc. for the amount of $1,700.00.
The above resolution was passed unanimously.
Upon motion duly made and seconded,
The Frederick County School Board hereby petitions the Frederick County Board
of Supervisors to permit the Frederick County School Board to pay the Chairman of the Scho
Board an additional salary not exceeding $100.00 per annum and to pay the two School Board
members, Mr. Clyde Logan and Mr. Kenneth K. Kyre, who serve on the Committee for Control o
the Dowell J. Howard Vocational School, a joint school operated by Clarle and Frederick
Counties and the City of Winchester, an. additional amount not to exceed $90.00 per year.-
The Board further petitions that the two School Board members who serve on the Committee
for the Control of the joint School be paid mileage at the rate of seven cents per mile
for travel to and from meetings. This is in accordance with permissive action of the
General,Assembly of Virginia at its 1968 session at which time it passed an act tD amend
and reenact Section 22 -67.2, as amended, of the Code of Virginia, relating to salaries
of members of local school boards.
The above resolution was passed.
277
• Ci "'1
Upon motion duly made and seconded,
The Board hereby resolves to pay $2,291.50 in full for plans made for new office
building and Court Rooms on the Bantz property.
' The above resolution was passed.
1MTFIELD SECTION 2 - PRELIMINARY APPROVAL
Upon motion duly made and seconded,
Be it Resolved, that the plat of Whitfield Subdivision, Section Two, 21 lots in
' Opequon District, Frederick County, Virginia be presented for preliminary consideration by
the Board.
The above resolution was passed.
191 • " •101110
• I
Upon motion duly made and seconded,
Be it Resolved, that the Board approve a request for an air conditioner in the
Reassessment Room of the Court House.
The above resolution was passed.
11 • 9 1 •�- 11a1 1:d1
Upon .petition of Marshall Williams by letter for a key to the Frederick County
Dump, the said request was denied.
The above resolution was passed and the Clerk was to notify Mr. Williams of
their discussion."
(Mailed letter to Mr. Williams 7/11/68)
r•1• •1• y . s ..
Upon motion duly made and seconded,
The Board made a resolution to delay replacing the Shutters on the Court House
at this time in order to use the money for necessary repairs on the second floor.
The above resolution was passed.
WINCHESTER MEMORIAL HOSPITAL - HOSPITAL CONTRACTS
UNIVERSITY OF VIRGINIA HOSPITAL
II Upon motion duly made and seconded,
The Board approved and entered.into a contract for the hospitalization of
Indigent Persons with Winchester Memorial and University of Virginia Hospital for the term
beginning on the 1st day of July, 1968 and expiring on the 30th day of June, 1969,at a rate
I II of $33.15 and $43.52, respectively.
The above resolution was passed.
ACCOUNTS PAYABLE
Accounts totaling $28,337.79 were read and approved and ordered to be paid from
the General County Funds by Warrants 3673 and 3781 inclusive: Livestock, Fowl Claim and
Henry Bursey's Salary totaling $615.48 were read and ordered to be paid 8•om the Dog Fund by
Warrants 115 and 122 inclusive.
1 • • • • 11 11' 1 • 11 :d1 • • 1'.i'i911 •. :• - 1 1• • 1 • 9