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October 24, 1967 to January 24, 1968227 At the Regular Meeting of the Frederick County Board of Supervisor's held on the 24th day of October, 1967, at 7:00 P. M. PRESENT: B.O. Brumback, Chairman, W. Hurl Himelright, Paul L. Luttrell, Donald L. Baughman, and Thomas B. Brumback. STONEWALL SCHOOL - - Mr. L. 0. at Stonewall School. inside, and put lights No action - LIGHTING ON OUTSIDE McCormick appeared before the Board and spoke in regard to the lighti le suggested that the lights at the Stonewall School be turned off on the outside. was taken by the Board. DOGS AS NUISANCE Mr. John Fowler as others presented anrequest to the Board of Supervisors for the strict enforcement and pass a nuisance section for dogs in parks and running at large in subdivisions. No action was taken. MADISON TERRACE - - - - - - - - REFERRED TO C. E. BASS James R. Wilkins and the Bowman Subdivision Plat were referred to C. E Bass I for future study. BELLVIEW AVENUE - TRAFFIC LIGHT Upon motion duly made and seconded, Be it resolved, that the County share inthe point or 2 cost of light not to exceed $3,000.00, such traffic light to be installed at Valley Avenue and Bellview Avenue, The above resolution was passed. GEORGETOWN VILLAGE - TOWN HOUSES Upon motion duly made seconded, The petition of Georgetown Village, the Town Houses of Fred L. Glaize, Jr. et be referred to the Frederick County Planning Commission. The above resolution was passed. COURTROOM PICTURES - NAMES PLATES Upon motion duly made seconded, ' Be it resolued,the County purchase name plates for the pictures in the Court Room. The above resolution was passed. COURTROOM - INSTALL PLATFORM, ETC FOR JUVENILE COURT Upon motion duly made and seconded, Be it resolved, that the Board of Supervisors approve the installation of a platform and bench in the small room of the Court House for Juvenile Court. The above resolution was passed. 228 COURT HOUSE = PORCH TILE Upon motion duly made and seconded, Be it resolved, that the Board approves the request of $3,190.00 for tile on the porch of Court House and steps. The above resolution was passed. I I PARK AUTHORITY TO LOWER SHENANDOAH VALLEY_ RE GIONAL PARK AUTHORITY - CHANGE NAME Upon motion duly made and seconded, Be` it resolved, that the name of the Regional Park Authority to be ' initiated and created by this County be the.Lower Shenandoah Valley Regional Park Authority. And that it becomes effective November 11, 1967. The above resolution was passed. PARK AUTHORITY - - - Eight (8) MEMBERS ORDINANCE Upon motion dul y made and seconded, Be it resolved, that there be eight members of the Board of Directors of the Park Authority and that be as follows as to members and terms. AN ORDINANCE CREATING THE LOWER SHENANDOAH VALLEY REGIONAL PARK AUTHORITY BE IT RESOLVED by the Board of Supervisors for the County of Frederick, Virginia, that the Tower Shenandoah Valley Regional Park Authority initiated by the County of Frederick, Virginia, be and it is hereby created pursuant to'the provisions of Title 15.1, Chapter 27, Sections 15.131228 through 15.1 - 1238.1 of the Code of Virginia for 1950, as amended. 1. The name of the authority shall be the Lower Shenandoah Valley Regional Park Authority. 2. Its principal address shall be at the County Office Building in the City of Winchester, Virginia. 3. The County of Frederick, Virginia, is the initial incorporating political subdivision. 4. The purpose or purposes for which the authority is to be created is ' as follows: The planning, acquisition, construction, development, operation and maintenance of a system of parks and recreational areas within the geographical limits of Frederick County, Virginia, or partly within and partly without the geographical limits of Frederick County, Virginia, and for the purpose of exercising in relation thereto all of the ' powers conferred by said act and the sections referred to above or any amendments thereto. 5. The authority shall be governed by a board of eight directors in which all powers of the authority shall be vested, which board shll be composed of eight directors appointed by the Board of Supervisors ofthe County of Frederick, Virginia, whose i terms shall be for four years anduntil their successor or successors shall be duly appointed and shall qualify and any member�of the board shall be eligible for re- appointment; except for the terms of the initial Board of Directors which shall be as follows: Four being appoint for two -year terms and four being appointed for four -year terms. 229 6. Vacancies on the board shall be filled by the Board of Supervisors for the unexpired terms. 7. The authority shall have all such powers as may be granted to it by the aforesaid statutes and as may be hereinafter granted to it by the statutes of Virginia. 8. The length of time for the existence of said authority shall be unlimited. 9. The names, addresses and terms of the first members of the Board of Direc Of said authority are as follows: George J. Scheder Edwin E. Batch Chester D. Littem William H. Lawrence, Jr. Joseph C. Pasquali J. Arvid Headley Delmar A. Bayliss Clinton L. Ritter ADDRESSES TERM Glaize Ave., Winchesteg Va. 2 years Red Bud Road,Rte #5, Winchester,Va. 2 years Royal Ave. Winchester, Va. 2 years Fairmont Ave. Winchester, Va. 2 years Penna.Ave. Winchester, Va. 4 years Middletown, Virginia 4 years Route #4, Merriman!s Lane 4 years Winchester, Va. Route #3, Winchester, Va. 4 years 10. This authority shall become effective on the 11th day of November, 1967. ' IN WITNESS WHEREOF, the Board of Supervisors of the County of Frederick, Virginj has duly adopted this ordinance and authorized the same to be signed by its Chairman and the official seal of the County affixed hereto and attested by the Clerk of this Board, this 24th day of October, 1967. BOARD OF SUPERVISORS OF FREDERICK COUNTY, VIRGINIA. By ** B. 0. BRUMBACK ATTESTED: Chairman LEE N. WHITACRE Clerk of e Board of Supervisors of Frederick County, Virginia Be it resolved, that the Regional Park Authority as amended and with the names the initial board of directors and their terms be and the same is hereby adopted. INDUSTRIAL DEVELOPMENT AUTHORITY - ORDINAN Upon motion duly made and seconded, Be it resolved, that the Industrial Development Authority of the County of ' Frederick as amended, and with the names of the initial Board of Directors and their term of office be and the same is hereby adopted: SEE NEXT PAGE I 230 AN ORDINANCE CREATING THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF FREDERICK. VIRGINIA BE IT RESOLVED, by the Board of Supervisors of the County of Frederic 11 Virginia, that the Industrial Development Authority of the County of Frederick, Virginia-be it is hereby created pursuant to the provisions of Title 15.1, Chapter 33, including Section 15.1 -1375 throught Section 15.1 -1390 of the Code of Virginia. (1) The name of the authority shall be the Industrial Development Authority of the County of Frederick, Virginia. (2) Its principal address shall be at the County Office Building, in the City of Winchester, Virginia. (3) The purposes for the creation of the Industrial Development Authority of the County of Frederick, Virginia are to permit it to acquire, own, lease, and dispose of properties to the end that said authority may be able to promote industry and develop trade by inducing manufacturing, industrial and governmental enterprises to locate or to remain in this Commonwealth; and to further the use of its agricultural products and natural resources; and for the increase of commerce; and for the promotion of safety, health, welfare, convenience and prosperity. (4) The authority shall be governed by A Board of Directors, in whict all powers of authority shall be vested, and which Board shall be composed of seven (7) Directors appointed by the Board of Supervisors of the County of Frederick, Virginia, whose terms shall be for four (4) years each, and until their successor or successors shall be duly appointed and shall qualify, and any member of the Board shall be eligible for re- appointment except that the terms for the initial Board of Directors shall be as follows: two (2) being I appointed for one -year terms; two (2) being appointed for two -year terms; and two (2) being I appointed for three -year terms; and one(1) being appointed for a four -year term. (5) Vacancies on the Board shallbe filed by the Board of Supervisors', for the unexpired terms. (6) The authority shall have all such powers as may be granted to it by the aforesaid Statutes, and as may be hereinafter granted to it by the Statutes of Virgini 1967. ( 7) The length of time for the existence of said authority shall be unlimited. k (8) The names, addresses, and terms of the first members of the Board of Directors of said authority are as follows: NAME ADDRESS TERM Gene T. Dicks Middletown, Va. 1 year Albert W. Loring 422 Mosby.. 1 year Winchester, Va. Lamar Sloan 366 George St. 2 years Winchester, Va. William E. Bridgeforth, Jr. Fairway Estates, Rte #6 2 years Winchester, Va. W. Carlisle Fisher 345 Sheridan Ave. ` 3 years Winchester, Va. Fred L. Glaize, III Merriman's Lane Rte #4 3 years Winchester, Va. Stephen M. Rosenberger RBS;c�Nek 301 Millwood Ave. 4 years � Winchester, Virginia / (9) This authority shall become effective on the 11th day of November, 1967. 231 IN WITNESS WHEREOF, the Board of Supervisors of the County of Frederick, Virgini4, has duly adopted this ordinance and authorized the same to be signed by its Chairman and its official seal of the County affixed hereto and attested by the Clerk of the Court, this 24th day of October, 1967. ATTEST: BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA LEE N. WHITACRE CLERK BY B. • BRUMB Chairman UPON MOTION DULY MADE AND SECONDED THE BOARD DOES NOW ADJOURN. 13.D, At the Regular Meeting of the Board of Supervisors of Frederick County, Virginia, held in the Supervisors Room on thel3thL day of Nav'ember, 1967. PRESENT: B. 0. Brumback, Chairman; T. B. Brumback, W. Hurl Himelright, and Donald L. Baughman. The minutes of the last meeting held on the 1 *tb day of October;, 1967 were read and approved. ' REPORTS: UPON MOTION duly made and second the reports of Harry L. McCann, Treasurer; Earl S. Bailey, Commissioner of Revenue; Robert L. DeHaven, Sheriff of Frederick County, Joseph A. Massie, Jr., Commonwealth Attorney; Roberta A. James, Department of Welfa Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road Engineer were rea&and approved. REGIONAL PARK AUTHORITY - MEETING There will be a meeting on Wednesday, November 15, 1967, at 10:30 A.M. in the City Council Chamber to discuss possible participation by the State Home Commission in Regi Park Authority. Mr. Jack Hoffman, Chief of Fish Division, will be there to discuss several proposals. , All memberscof the Regional Park Authority were called and invited to attend The above resolution was passed. WILSON AVENUE Upon motion made and seconded, BE IT RESOLVED: That a section of road known as Wilson Avenue extending from the meeting. RADIO - GAME WARDEN David Ramsey appeared before the Board and requested the Board to approve a Radio for the Game Warden. Upon motion duly made and seconded, ' The request for the Radio was approved by the board. COURT HOUSE - JUDGES BENCH Upon motion duly made and seconded, Be it resolved, to approve the construction of Judges bench and paneling of old bench in Court Room. The above resolution was passed. WILSON AVENUE Upon motion made and seconded, BE IT RESOLVED: That a section of road known as Wilson Avenue extending from 232 Route 7 to .20 mile north, be added to the Secondary Highway System pursuant to Section 33 -14 of the Code of Virginia of 1950 as amended. An unrestricted right of way of 40' in width is guaranteed together with the right and easement to construct, improve, and maintain any drain ditches or other drainage facilities that may be needed for the proper and adequate drainage of this route. This right of way is recorded in the Clerk's Office of Frederick County in Deed Book 332, Page 669 dated ' June 14, 1967. The above resolution was passed. JOSHUA G. PLACE - ROAD IMPROVEMENTS Joshua G. Place appeared before the board with several road requests which were ' referred to the highway department. GRACE BIBLE FELLOWSHIP - ROAD REQUEST Mrs. Lee Lovett, attorney representing the Grace Bible Fellowship,appeared the board asking for durface treatment, and also presented petitions which were accepted by board No other action was taken. MARJEC, INC. - PIAT 1, SECTION W AND PLAT 2, SECTION W. Upon motion duly made and seconded, Be it resolved, that the Plat and Plan and Deed of Dedication of Marjec, Inc., for Plat 1, Section W and Plat 2, Section W. be and the same is hereby approved for recording subject to the payment of $91.00 fee for Subdivision Administration to County Treasurer. ' The above resolution was passed. B. H. COCHRAN PLAT - REFUSED Upon motion duly made and seconded, Belit resolved, that the plat and plan of B. H. Cochran for a subdivision be the same is hereby refused as not meeting with the provisions of Subdivision Ordinance. The above resolution was passed. W. H. EMMART & SON, INC. - APPLICATION FOR RE- ZONING Upon motion duly made and seconded, Be it resolved that the application of W. H. Emmart & Son, Inc., for rezoning a lot on Dodge Avenue be referred to the County Planning Commission. The above resolution was passed. I CITIES SERVICE OIL CO. - APPLICATION FOR RE- ZONING Upon motion duly made and seconded, Be it resolved, that the application of the Cities Service 011 Company for re- zoning of 7.3587 acres at intersection of Routes #11 and Interstate Route #81 and Secondary Route 661 be referred to the County Planning Commission. The above resolution was passed. 233 VACUM CLEANER - PURCHASE Upon motion duly made and seconded, W. P. Anderson was given permission to purchase a vacum cleaner and buffer for the counties use. I The above resolution was passed. SHERIFF'S OFFICE - REPAINTING Upon motion duly made and seconded, The Sheriff's office is given permission to have repainting done in the ' Sheriff's office not to exceed $100.00. The above resolution was passed. ACCOUNTS PAYABLE Accounts totaling $33,466.93 were read and approved and ordered to be paid the General County Funds by Warrants 2815 and 3037 inclusive: Livestock, Fowl Claim and Henry Bursey's Salary totaling $589.94 were read and ordered to be paid from the Dog Fund by Warrants 49 and 55 inclusive. UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW UhAiMtUl ' At the Regular Meeting of the Frederick County Board of Supervisors held on the 28th day of November, 1967, in the Board Room, over the County Clerk's Office. PRESENT: B. 0. Brumback, Chairman, Thomas B. Brumback, Paul L. Luttrell and Donald L. Baughman. COURT HOUSE - REPAIRS Upon motion duly made and seconded, Be it resolved, that the following sums be expended for the purposes set forth in renovating the Court House: Stair tread Installed 418.00 Venetian Blinds 385.00 Chandeliers 2 at 74.67 149.34 Remount pictures 200.00 Furniture 3,000.00 ,15z. The above resolution was passed. SPECIAL MEETING - COUNTY BOARD AND WELFARE BOARD Paul Luttrell questioned the Judgment of the Department of Public Welfare, II therefore, I Upon motion duly made and seconded, Be it resolved that the Chairman of the Board of Supervisors, who is also a member of the Board of Public Welfare arrange a ,joint executive meeting of the two Boards before December 11, 1967, preferrably December 5, 1967, at 7:00 P.M. to be an executive meeting. The above resolution was passed. 234 MADISON TERRACE - REQUIREMENT OF SUBDIVISION ORDINANCE Upon motion duly made and seconded, Be it resolved that the requirement of the County subdivsion ordinance as to the 1 size and frbntage and width of streets in the Wilkins Bowman Subdivision known as Madison Terrace be waived and that the said lots in the County comply with requirements of the Subdivision Ordinance of the City of Winchester. The above resolution was passed UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN. An Executive meeting was held on the 5th day of December, 1967 in the Board of Supervisors Room at 7:30 P. M. PRESENT:" B7 0. Brumback, Chairman, T. B. Brumback, Donald L. Baughman and Paul Luttrell. WELFARE - INVESTIGATION A general discussion was had concerning the investigation of the Welfare Department At the Regular Meetong of the Board of Supervisors of Frederick County, Virginia, held in the Supervisors Room on the 11th day of December, 1967. PRESENT: B. 0. Brumback, Chairman; T. B. Brumback, W. Hurl Himelright, and Donald L. Baughman. The minutes of the last meeting held on the 13th day of November, 1967 were read_ and approved. REPORTS: UPON MOTION duly made and seconded the reports?of Harry L. McCann, Trea Earl S. Bailey, Commissioner of Revenue; Robert L. DeHaven, Sheriff of Frederick County, Joseph A. Massie, Jr., Commonwealth Attorney; Roberta A. James, Department of Welfare, Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road Engineer were read and approved. WATER AND SEWER SURVEY - DISCUSSION Mr. Steven D. Carnes, Jr., of John McNair and Associates appeared before the Board and discussed the Water and Sewer Authority Survey and the progress that was being made. COMMUNITY COLLEGE - SITES John Pic appeared before the board and explained the progress of tiie Community College and sites recommended tothe state Board. Tats was continued to January meeting. MIDDLETOWN WATER & SEWER LINE - EXTENSION OF WATER AND SEWAGE LINE Archie Manuel made a request to the Board to extend water and sewage line from Middletown to proposed sight of College on Snapp Property at an estimated cost of $10,000.00 a distance of .2 mile. CHRISTMAS TREES - HITCHING LOT Upon motion duly made and seconded, Be it resolved that permission be and the same is hereby granted to Jennings Lichli 23.5 to park his lZ ton truck of Christmas Trees on the Hitching Yard Parking Lot, conditioned upon his paying the Parking Meter fees involved while there. The above resolution was passed. DOG TRAP and CHAMBER - PURCHASE OF Upon motion duly made and seconded, Be it resolved that the Dog Warden be and he- hereby is authorized to purchase on behalf oft County a humane dog trap and a dog asphixiation chamber for his use, not to exceed $100.00. The above resolution was passed. SHAWNNELAND PLATS - APPROVED Upon motion duly made and seconded, Be it resolved that the following plats of Shawneeland be and the same are hereby approved for recording: Plat 1 - Section W Plat 2 - Section W Plat 3 - Section W r a total of 78 lots, there having been discovered a mistake in the original survey on P]ts and 2 of Section W; and be it further resolved that the original resolution of November.13, 67, approving Plats 1 and 2 of Section W be and the same is hereby revoked. The above resolution was passed. 3 - CHANGES IN SECONDARY Upon motion duly made and seconded, WHEREAS, Secondary Route 739, from .301 Mi. North of Route 522 to .053 Mi. North of 672, a distance of 3.39 miles, has been altered, and a. road has been constructed and ed by the State Highway Commissioner, which new road serves the same citizens as the roa o altered and, WHEREAS, certain sections of this new road follow new locations, these being shown the attached sketch titled, "Changes in Secondary System Due to Relocation and Construction Route 739, Project 0739 - 034- 109 dated at Richmond, NOW, THEREFORE, BE IT RESOLVED: That the portions of Seconary Route 739, i.e., Secti and 5, shown in red on the sketch titled, "Changes in Secondary System Due to Relocation and onstruction on Route 739, Project 0739 - 034- 109,C501, dated at Richmond, Virginia October 16, 967 , a total distance of .64 miles be, and hereby is, added to the Secondary System of State , pursuant to Section 33 -141 of the Code of Virginia of 1950 amended; And further, that the section of old location, i.e., Section 3, shown in blue on the ore - mentioned sketch, a total distance of .37 miles, be, and the same hereby is, abandoned public road, pursuant to Section 33 -76.12 of the Code of Virginia of 1950 as amended; And further that the sections of old location, i.e., Sections 1 and 2, shown in the afore - mentioned sketch, a total distance of .42 miles be retained in the Secondary Syst State Highways. The above resolution was passed. BLAINE WILSON LOTS - APPROVED Upon motion duly made and seconded, Be it resolved that the plats and plans of the Blaine Wilson lots on the west side of FoxxDrive be and the same are hereby approved for recording. The above resolution was passed. -236 SHAWDEEIADID:� - PLATS APPROVED Upon motion duly made and seconded, Be it resolved that the plats and plans of Marjec, Incorporated, Shawneeland Plat Section 5, be and the same is hereby approved for recording. The above resolution was passed. PENNSYLVANIA RAILROAD - REPAIR WELLTOWN PIKE CROSSING Upon motion duly made and seconded, Be it resolved, that the Board write the Pennsylvania Railroad for repair of Wellt Pike Crossing, if not done immediately, the matter will be referred to the Grand Jury. The above resolution was passed. COUNTY DUMP - PURCHASE FROM E. W. SMITH ET UX Upon motion duly made and seconded, Be it resolved, that the deed of Elonzy Wilson Smith, et ux for Parcels No. 1 and 2, Shawnee District, in the consideration of $3,000.00, b&- the same is hereby approved for recordation. The above resolution was passed. MEETING - Upon motion duly made and seconded, BE it resolved, the Board decided not to hold an extra meeting for the month of due to the date, December 26th, being a holiday. The above resolution was passed. SHERIF'F'S OFFICE - EXTRA OFFICE SPACE Upon motion duly made and seconded, Be it resolved, that the Sheriff be given permission to use Room #4 on Second Floor oi76torage space. The above resolution was passed. - COUNTY OFFICE BUILDING Upon motion duly made and seconded, Be it resolved, that Robert Chaplin be employed on time and material basis to finish inting the interior of the County Office Building, being the area not in the contract with B. Horst and Son. The above resolution was passed. CLARKE, WARREN & LOWER SHENANDOAH VALLEY REGIONAL PARK AUTHORITY - EXTEND MEMBERSHIP - SHENANDOAH Upon motion duly made and seconded, Be it resolved, that the Board of Supervisors of Frederick County, Virginia, does hereby extend to the City of Winchester and the Counties of Clarke, Shenandoah and Warren an invitation, to join with Frederick County in membership in the Lower Shenandoah Valley Park Authority, the same being to the mutual benefit of all the people of said city and The above resolution was passed. ROUTE 690 - WRITE LETTER TO ET L. CRAWFORD The Clerk was ordered to write a registered letter to Miss Ethel L. Crawford conc ,, S . r the necessary right of way for improvement of Route 690. 0 GUM BALL MACHINE - IN LOBBY Upon motion duly made and seconded, Be it resolved, The Lions Club is given permission to put a Gum Ball Machine in the 1 Lobby,of the County Office Building. The above resolution was passed. IACCUUNTS PAYABLE Accounts totaling $16,162.11 were read and approved an$ ordered to be paid from the (General County Funds by Warrants 3038 and 3120 inclusive: Livestock, Fowl Claim and Henry I Bursey's Salary totaling $586.73 were read_:anddordered to be paid from the Dog Fund by Warrant; 156 and 63 inclusive. UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN. At the Regular Meeting of the Board of Supervisors of Frederick County, Virginia, held in the Supervisors Room on the 8th day of January, 1968. PRESENT: T. B. Rosenberger, Chairman; T. B. Brumback, Raymond Sandy, J. Robert Russell and Donald L. Baughman. The minutes of the last.meeting held on the 11th day of December, 1967 were 'read and approved. REPORTS: UPON MOTION duly made and seconded the reports of Harry L. McCann, Treasurer; Esten 0. Rudolph, Commissioner of Revenue; Lacy H. Anderson, Sheriff of Frederick Court y, E..Eugne Gunter, Commonwealth Attorney; Roberta A. James, Department of Welfare, Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road Engineer were read and approved. I CHAIRMAN NAMED - THOMAS B. ROSENBERGER Upon motion duly made and seconded, George B. Whitacre was elected temporary chairman after which nominations were called for. Donald L. Baughman was nominated by Raymond Sandy. Thomas B. Rosenberger was nominated by J. Robert Russell. There being no other nominations made, the vote was as follows: Vote -2- For Donald Baughman Vote -3- For Thomas Rosenberger By majority Thomas B. Rosenberger was elected chairman of the Board. CITIES SERVICE OIL COMPANY - RE- ZONING DODGE AVENUE - RE- ZONING - APPROVED BY BOARD -- PUBLIC HEARING CALLED FOR 2 -12 TOUN NOTTRP.. - RF.- 7nNTN(: Upon motion duly made and seconded, Be it resolved that the petitions of the above stated re- zoning amendments be approved as submitted by the Frederick County Planning Commission, and a Public Hearing is ordered as follows: 0 T I C E The Board of Supervisors of Frederick County, Virginia, will hold a public on Monday, February 12, 1968, at 11:00 A.M. in the Board Room, County Office Building, upon t following Applications for re- zoning of certain land in said County. 9 1. To amend the Zoning Ordinance for 7.35 Acres of Cities Service Oil Company fronting on U. S. Highway #11 at its southern intersection with Interstate Highway #81 and Secondary #839 from Industrial 1 to Business 2 to permit use of same for Gasoline Service Station, Motel and Restaurant. 2. To amend the Zoning Ordinance for a lot fronting on Dodge Avenue and adj lots facing Route #7 from R -2 to Business 2 in conformity to said lots facing Route #7. 3. To amend Zoning Ordinance for Tract of 7.632 Acres on North Side of Virginia Secondary Route #657 otherwise known as the Senseney Road to permit the use of same for subdividing in smaller'-lots than now permitted in Residential 1 Zone and the Construction thereon of buildings known as Town Houses. Petitions and their exhibits if any may be examined in the Office of the: Clerk for the Circuit Court of Frederick County, Virginia. MEETING DATES SET Upon motion duly made and seconded, Be it resolved, that the Board continue to have 2 meetings per month, the first meeting to be field on the second Monday at 9:00 A.M.; an the second meeting to be on every 4th Wednesday of the month at 7:30 P.M. The above resolution was passed. MINUTES - COPY Upon motion duly made and seconded, min es Be it resolved, that the Clerk mail a copy of the Supervisors /to each member and the Commonwealth Attorney before the next meeting. The above resolution was passed. COMMUNITY COLLEGE - APPROPRIATION FOR WATER & SBWER Upon motion of Thomas Brumback and seconded by Raymond Sandy, Be it resolved, that the Board appropriate $10,000.00 to be used for installati ,of Water and Sewer to a Community College site if located in Frederick County. ' r• The above resolution was passed. ASSESSORS FOR RE- ASSESSMENT Upon motion of Thomas Brumback and seconded by Donald Baughman, Be it resolved, that each Board member be prepared to present the name of an assessor from their district for the tax reassessment at the January 24th meeting. The above motion was passed. COMMISSIONER OF REVENUE - INSTALL TELEPHONE hit office. Upon motion duly made and seconded, The Board granted Eaten 0. Rudolph permission to install another telephone in WHITACRE SUBDIVISION - SECTION C - PRELIMINARY STUDY Upon motion duly made and seconded, The Preliminary Plan of Whitacre Subdivision, Section C, Gainesboro District 1 was presented for preliminary study and consideration. 239 The above resolution was passed. i� . • Mr. Claude Neff, of the State Tax Department appeared before the Board and the present progress of the work of reassessment of County Real Estate Taxes. THISTLE ORDINANCE Earl Bailey appeared before the Board and expressed sentiment in favor of adopting a Thistle Ordinance for Frederick County and asking that they give it study and consideration. ' No action was taken. W. S. FREY CO. - CIVIL SUIT Joseph Massie explained to the Board the Civil Suit of W. S. Frey Co. vs. Frederick County, et al, involving an erroneous assessment. ' The Commonwealth Attorney was to proceed with the suit. DUMP - CONTRACT - TRI COUNTY REFUSE Upon motion duly made and seconded, Be it resolved, that the Board contract with Tri- County Refuse Service at the Frederick County Dump for 12 weeks at $400.00 per week. The above resolution was passed. ROUTE #628 - ABANDON AND RFJOCATION Upon motion made and seconded, WHEREAS, Secondary Route 628, from Bridge over Cedar Creek to North intersection of Route 622, a distance of .37 miles, has been altered, and a new road has been constructed and approved by the State Highway Commissioner, which new road serves the same citizens as th "road so altered and, WHEREAS, Certain sections of this new road follow new locations, these being shown on the attached sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 628, Project 0628- 034- 105,C501, dated at Richmond, Virginia October 31, 1967 " NOW, THEREFORE, BE IT RESOLVED: That the portions of Secondary Route 28 and connection to Route 622, i.e., Section 4, 5 and 6, shown in red on the sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 628, Project 0628- 034 -105, C501 dated at Richmond, Virginia October 31, 1967% a total distance of .40 miles be and hereby is, added to the Secord ary System of State Highways, pursuant to Section 33 -141 of the Code of Virginia of 1950 as amended; And further, that the State Highway Commission be requested to take the necessary action to discontinue the sections of old location, i.e., Sections 1 and 2, shown in yellow on the afore - mentioned sketch, a total distance of 18 miles, as a part of the Secondary System of State Highways as provided in Section 33 -76.7 of the Code of Virginia of 1950 as amended; And further, that the section of old location, i.e., Section 3, shown in blue on ' the afore - mentioned sketch, a total distance of .18 miles, be, and the same hereby is, abandoned as a public road, pursuant to Section 33 -76.12 of the Code of Virginia of 1950 as amended. The above resolution was passed. i� . • Mr. Claude Neff, of the State Tax Department appeared before the Board and the present progress of the work of reassessment of County Real Estate Taxes. THISTLE ORDINANCE Earl Bailey appeared before the Board and expressed sentiment in favor of adopting a Thistle Ordinance for Frederick County and asking that they give it study and consideration. ' No action was taken. W. S. FREY CO. - CIVIL SUIT Joseph Massie explained to the Board the Civil Suit of W. S. Frey Co. vs. Frederick County, et al, involving an erroneous assessment. ' The Commonwealth Attorney was to proceed with the suit. DUMP - CONTRACT - TRI COUNTY REFUSE Upon motion duly made and seconded, Be it resolved, that the Board contract with Tri- County Refuse Service at the Frederick County Dump for 12 weeks at $400.00 per week. The above resolution was passed. M i:w• r° ° - a• Di. • • MIRM130 u - • • Lacy Anderson, Sheriff appeared before the Board and requested a car and radio for Charles McIlwee,.the new deputy, at a cost of approximately $2,500.00. No action was taken at this .time. CLERK'S OFFICE - MICROFILM RECORDS Upon motion duly made and seconded, It is ordered that the Clerk contact Security Microfilm Service in regard to filming of vital records. The above resolution was passed. AMERICAN COURIER CORPORATION - APPLYING FOR LICENSE Upon motion duly made and seconded, Be it resolved, that the Commonwealth Attorney answer the letter from American Courier Corporation advising that the Board has no objection to their applying for license. The above resolution was passed. POTOMAC RIVER BASIN COMPACT A general discussion was had on the Potomac River Basin Compact and it was continued for study to the next meeting, January 24, 1968. SCHOOL BOARD - BORROW MONEY FROM VIRGINIA SUPPLEMENTAL RETIREMENT SYSTEM Upon motion duly made and seconded, The Board accepted the resolution of the Frederick County School Board as fo 1. It is desired to contract with the Board of Trustees of the Virginia Retirement System to borrow from said System the sum of One Million Dollars ($4000,000) and issue bonds in the name of Frederick County in that amount to represent such borrowing, for the purpose of constructing a County School in Frederick County, pursuant to Chapter 6 of Title 15.1 of the Code of Virginia. 2. A certified copy of this resolution shall be submitted to, the Board of Supervisors of Frederick County for its approval. 3. This resolution shall take effect immediately. Therefore, the Board of Supervisors adopted the following resolution. 1. The resolution of the County School Board be, and the same is hereby and the County School Board is authorized to endeaver to negotiate an agreement with the of Trustees of the Virginia Supplemental Retirement System for the borrowing from said S of One Million Dollars ($1,000,000) and the issuance of bonds in the name of Frederick to evidence such borrowing. 2. This resolution shall take effect immediately. AUTHORIZING AGENT FOR HOSPITALIZATION Upon motion duly made and seconded, Donald L. Baughman, was designated as Authorization Agent for Hospital Indigent Patients. SUPERVISION OF BUILDINGS AND GROUNDS The members of the entire Board were appointed by the Chairmen as a Committee al Lam' to supervise the public buildings and grounds. 241 DOWNTOWN DEVELOPMENT Jack Davis appeared before the Board representing the downtown Development Committee. The Supervisors continued it to a later date for further study. They requested Mr. Davis to take his plan before the city planning commission to get their reaction, and to inquire about the possibility of closing Rouss Avenue. GREEN HOUSE AT JAMES WOOD HIGH SCHOOL Upon motion of Thomas Brumback and seconded by Raymond Sandy, Be it resolved, that the Board make available $15,000.00 for building of a Green House at James Wood High School. The above resolution was passed. ACCOUNTS PAYABLE Accounts totaling $14,928.31 were read and approved and ordered to be paid from the General County Funds by Warrants 3121 and 3207 inclusive: Livestock, Fowl Claim and Henry Bursey's Salary totaling $615.73 were read and ordered to be paid from the Dog Fund by Warrants 64 and 71 inclusive. FARM BUREAU WEEK - RESOLUTION Upon motion duly made and seconded,. Be it resolved, that the Board of Supervisors of Frederick County, Virginia, hereby unanimously declare the week of February 4 to February 10, 1968 to be Farm Bureau Week. This Resolution is made to provide full, complete, and deserved recognition to the Farm Bureau organization for its fine work throughout the preceding year and many years in past. The above resolution was passed. FOX HUNTING -- LAW Upon motion duly made and seconded, Be it resolved, that the law concerning hunting ofdfoxes the year around be continued to a later date. The Commonwealth Attorney is to proceed with this matter. The above resolution was passed. UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN. At a Regular Meeting of the Frederick County Board of Supervisor's on the 24th day of January, 1968, at 7:30 P.M. in the Board Room over the Frederick County Clerk's Offic PRESENT: Thomas B. Rosenberger, Chairman, J. Robert Russell, Thomas B. Brumback, Donald L. Baughman and Raymond C. Sandy. SELL JULIUS R. ET AL UNDER OPTION - APPLICATION FOR RE- ZONING James Ross, of Bayliss Real Estate, presented the application of Julius R. Sell and Virgie E. Sell to re -zone a portion of land containing two acres'fronting on Route 522 North, ,Just west of Western By -Pass. Upon motion duly made and seconded, the request was referred to the Frederick County Planning Commission. The above resolution was passed. ...24: SANITATION AUTHORITY - WATER & SEWER STUDY - REQUEST FOR FUNDS James Bowman, Chairman of the Sanitation Authority appeared before the Board requesting an appropriation for a feasability study of various parts of the county. Upon motion duly made and seconded, (1) Whereas, at the time the Board of Supervisors created the Sanitation Authorit it did not provide any funds for its operation; and (2) Whereas, funds are now needed for feasibility studies in four needed areas of the County for sewer or water or both; and (3) Whereas, these funds may not be needed if the projects are completed, and the costs of the feasibility studies could be borrowed if the Board of Supervisors agrees to underwrite the same. (4) Now therefore, Be it Resolved, that the Board of Supervisors does hereby agree to contribute to the Sanitation Authority for the next three years, the sum of Five Thousand Dollars per year if the sum is needed. The above - resolution was passed. Upon motion duly made and seconded, Be it Resolved, that the Board of Supervisors does hereby approve now,the purcha: of Court Room Benches from the Virginia Craft House for the sum of $3,757.50, the funds to be made available after delivery. The above motion was,:passed. SNOW REMOVAL - ROUTE 608 - HUNTING RIDGE Ralph Hagmann and Glen Combs appeared before the Board requesting snow removal on Route 608, at Hunting Ridge. Robert Russell was asked to look into the matter. HUNTING & FISHING LICENSES - PRESENTED PETITIONS Mrs. Lillian Bennett, of Star Tannery, who operates L. & W. Grocery and Checking Station requested Hunting & Fishing Licenses be sold at other locations. No action was taken at this time. THISTLE CONTROL - COUNTY AGENT - A.S.0 OFFICE APPEARED A delegation of citizens of the County,together with the County Agent, A.S.C. Office appeared asking for Thistle Control on a Voluntary Basis. Upon motion duly made and seconded, Be it Resolved, that the Board of Supervisors does hereby urge all persons to cooperate with their neighbors and the A.S.C. Office and County Agents Office in a voluntary program to control and work toward eradication of the thistle problems. The:.above resolution was passed. SOIL SAMPLE SURVEY - DISCUSSION John Wolfe, County Agent discussed with the Board of Supervisors the suggestion of having a progressive Soil Sample Survey made of the County. W. L. Blair and Paul Moore of the Soil Conservation Service appeared and facts concerning the ,program. I J David Headley, also appeared and upon a question as.to Federal Grants, stated 243 that there were certain Federal Agencies that bear the major costs of such a study. SHERIFF - PURCHASE OF CAR & RADIO - APPROVED Upon motion of Thomas B. Brumback and seconded by Donald L. Baughman, Be it Resolved, Sheriff Lacy H. Anderson is given permission to purchase a new BOARD OF ASSESSORS - RECOMMENDATIONS ' Upon motion duly made and seconded, The Board of Assessors are to be paid at a rate of $25.00 per day. The above resolution was passed. Recommendations are made as follows: Stonewall - E. B. Bayliss, Jr. Back Creek - Eugene Larrick Shawnee - Francis Lages Opequon - Fre d- B, e Gainesboro - Hk(�A pal' / o_ W Upon motion duly made.and seconded, Be it Resolved, that the Board of Supervisors of Frederick County support the ' recommendation of the Winchester - Frederick County Chamber of Commerce to Richmond, Virginia, concerning the necessary entrances and exits on Route #55 to Interstate 81. The above resolution was passed. Upon motion duly made and seconded, The Board authorized the salary of Mrs. Katherine Grant, as Secretary of the Re- assessment Board at $1+.00 per day. The above resolution was passed. INDUSTRIAL DEVELOPMENT AUTHORITY - NEW MEMBER APPOINTED Upon motion duly made and seconded, ' The Board appointed William E. Sandy to replace Stephen Rosenberger, who has resigned as a member of the Industrial Development Authority. The above resolution was passed. UPON MOTION DULY-MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN. car and radio for Deputy Charles R. McIlwee at a cost of approximately $2,500.00. ' The above resolution was passed. BOARD OF ASSESSORS - RECOMMENDATIONS ' Upon motion duly made and seconded, The Board of Assessors are to be paid at a rate of $25.00 per day. The above resolution was passed. Recommendations are made as follows: Stonewall - E. B. Bayliss, Jr. Back Creek - Eugene Larrick Shawnee - Francis Lages Opequon - Fre d- B, e Gainesboro - Hk(�A pal' / o_ W Upon motion duly made.and seconded, Be it Resolved, that the Board of Supervisors of Frederick County support the ' recommendation of the Winchester - Frederick County Chamber of Commerce to Richmond, Virginia, concerning the necessary entrances and exits on Route #55 to Interstate 81. The above resolution was passed. Upon motion duly made and seconded, The Board authorized the salary of Mrs. Katherine Grant, as Secretary of the Re- assessment Board at $1+.00 per day. The above resolution was passed. INDUSTRIAL DEVELOPMENT AUTHORITY - NEW MEMBER APPOINTED Upon motion duly made and seconded, ' The Board appointed William E. Sandy to replace Stephen Rosenberger, who has resigned as a member of the Industrial Development Authority. The above resolution was passed. UPON MOTION DULY-MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN.