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June 12, 1967205 At the Regular Meeting of the Board of Supervisors of Frederick County, Virginia, held in the Supervisors Room on the 12th day of June, 1967. PRESENT: B. 0. Brumback, Chairman; Thomas B.Brumback, W. Hurl Himelright, Paul Luttrell and Donald L. Baughman. The minutes of the last meeting held on the 8th day of May, 1967, were read and ' approved. REPORTS: UPON MOTION duly made and seconded the reports of Harry L. McCann, Treasu er; Earl S. Bailey, Commissioner of Revenue; Robert L. DeHaven, Sheriff of Frederick County, Joseph A. Massie, Jr., Commonwealth Attorney; Roberta A. James, Department of Welfare, ' Agnes Shirley, Home Demonstration Agent; John Wolfe, County Agent and H. C. Crowder, Road Engineer were read and approved. SMUDGE POTS - SMOKE C. C. Mayes and a delegation of Frederick County Citizens appeared before the Board with a petition objecting to the burning of Smudge Pots in Frederick County, Virginia. Action by the Board was continued to the July meeting. DISPLAY OF FIREWORKS - PERMITS Upon motion duly made and seconded, the following resolution was passed: Whereas, the persons listed below have petitioned the Board of Supervisors for a permit as provided for in Section 59 -215 of the Code of Virginia for 1950 for a display of fireworks at the locations listed below and on the following dates, under his discretion and supervision and by his employees only: Raymond Clay, Wonderland Gift Shop, Tom Rosenberger, Shawnee -land; Neil Blum, Wards Plaza; William E. Sine, Winchester Drive -In Theater; William Dalke,',Dalke's Drive -In Theater, John Goodwin, Lake St. Clair and J. G. Place, J. G. Place Manufacturing Co., Carpers Valley Golf Club, Winchester, Virginia, and North -South Skirmish Association by George T. Hocker. Now, Therefore, Be it Resolved, That the above named people and they hereby are granted permission for a display of fireworks on Tuesday, July 4, 1967 at approximately 8:00 P.M. Frederick County, Virginia under their control and discretion, and by their employees only and provided further that their customers and guest be no closer than 200 feet to said display of fireworks. And be it further resolved that the Chairman of the Board of Supervisors by signing ' a copy of this resolution may grant the required permit. WESTWOOD SUBDIVISION - WESTWOOD CIRCLE HIGHWAY ADDED TO SYSTEM WHEREAS, Westwood Circle in the Westwood Subdivision has been constructed in accordance with the Frederick County Subdivision Ordinance and the Virginia Department of Highways Standards for subdivision streets and now renders a public service and NOW, THEREFORE, BE IT RESOLVED that Westwood Circle in the Westwood Subdivision from Route 822 north .06 mile to a cul -de -sac be added to the Secondary Highway System of Frederic County. An unrestricted right of way 56' in width is guaranteed. This right.of way is recorded in the Clerk's Office of Frederick County in Deed Book No. 286, Page 9, dated February 11, 1963. This street has been graded to a roadway width of 28' exclusive of ditches and has a crushed stone base 5'•' in depth and is bituminous surface treated 20' in width. The above motion was carried. 206 WILSON AVENUE - ACCEPTED AS IST PRIORITY Route b35 to 634 Buckhorn Lane, Woodchuck Lane Upon motion duly made and seconded, Be it Resolved, that the Board rescinded the No. 1 Priority (Kent Street Ext.) due to fact that a right of way is not obtainable at this time. The Board accepted Wilson Avenue as No. 1 Priority; Buckhorn Lane; No. 2 Priority; Extension of•Route 635 to Route 634, No. 3 Priority; and Woodchuck Lane, NO. 4 Priority. ' TRI- COUNTY REFUSE SERVICE Mr. Dellinger appeared before the Board to explain the land fill system of garbage at the county dump. ' A committee was appointed to study and consider the problem: Roy W. Williams, Arthur Gooden, Donald Baughman, Thomas Brumback. SCHOOL BOARD - TRANSFER OF FUNDS Upon motion duly made and seconded, Be it resolved, that the Board of Supervisors grant permission to the Frederick County School Board for transfers within the 1966 - school budget to provide for additional needed expenditures in administration; Evening, Part Time, Summer School; Other Instructional Costs; Auxiliary Agencies; Operational of School Plant; Maintenance of School Plant; Capital Outlay and Building Fund. The request is made on condition that the School Board's expendituies for the year from count/ tax funds do not exceed the 1966 -67 appropriation of $950,757.00 for Operation and Capital Outlay, will permit the School Board to use any additional funds allocated from the state for operation and /or Capital Outlay as well as funds from the approv d ' Literary Loan Fund for School Construction. SALES TAX - RESCIND INCREASE EFFECTIVE JULY 1, 1968 Upon motion made by Paul Luttrell and seconded by Donald L. Baughman; Be it Resolved, that the Board of Supervisors of Frederick County, Virginia, reques the General Assembly to rescind the Acts providing for a 1% sales tax increase effective July 1, 1968, on the grounds that it does not now appear to be needed in the light of reports,that the State Department of Taxation expect a surplus at the end of the present biennium. The above resolution was passed. CATHER LAND - PUBLIC HEARING The following is a resolution that was passed at the June 7, 1967 Planning Commission ' Meeting. Be it Resolved, that the petition of J. Bentley Cather, Admr. of the estate of Jame A. Cather and Rosa C. Hook, admr. of the estate of Carrie M. Cather for an amendment to the Zoning Ordinance'to change the within described land from use as R -1 to R -2 to permit the Construction of Physician and Dental Offices, be and the same is hereby approved, and ' It is further resolved that this P etition be favorably recommended to the Board of Supervisors. After due consideration and upon motion duly made and seconded, The Board accepted the petition of J. Ben Cather, et al on the Cather Land as presented by the Planning Commission. The motion was carried. RAILROAD CROSSINGS - REPAIR AND IMPROVEMENTS Upon motion duly made and seconded, Joseph A. Mas$ie, Jr. was instructed by the bard of Supervisor's to contact the officials of Pennsylvania Rai�lrol and B & 0 Railroad for .he repair and improvements of the various railroad trabks locat9 at elltown Pike, Route i27, at Middletown, Virginia, and Featherbed Lane Railroad Crossings. 207 A Public Hearing will be held on July 10, 1967 at 14:00 A.M. for final approval of the change in the Zoning Ordinance after due advertisement.- RE- MODELING - COUNTY OFFICE BUILDIIU Upon motion duly made and seconded, ' Be it Resolved, that the Court House Committee meet with the Contractors and back with additional information at the next meeting. -ROUTE # 50 EAST AND WEST OUTE 2 ORTH - OUTE EAST Upon motion duly made and seconded, The Board passed a resolution to inquire of the highway department the progress of highway construction on the following roads; Route #50 East and West, Route # 522 North, and Route #( East. The above resolution was passed. HAND= LIBRARY COMMITTEE - MEMBERS APPOINTED Upon motion duly made and seconded, Be it resolved, that the Board appoint the following members to the Handley Library Committee: Stonewall District - Roger Koontz Shawnee District - Mrs. Russell Patterson Gainesboro District - Fred C. Braithwaite Back Creek District - Winfr6d Ashwood . Opequon District = Gene Dicks COLLEGE COMMITTEE - MEMBERS APPOINTED Upon motion duly made and seconded, Be it resolved, that the Board appoint J. J. Pickeral and Robert E. Aylor as members of the College Committee. FREDERICK COUNTY SANITATION AUTHORITY - MEMBER TO MEET WITH BOARD p Upon motion duly made and seconded, J The Clerk is ordered to notify each member of the Frederick County Sanitation Authority to meet with Board of Supervisors at their next meeting. (July 10th). BROWN MARSHALL and RALPH - CONDEMNATION OF LAND ALONG'ROUTE 664 Upon Motion duly made and seconded, ' Be it resolved, that the Board of Supervisors do hereby authorize the Commonwealt Attorney to offer the sum of One Dollar ($1.00) to Ralph Brown and Marshall Brown, the same being the value of the land -taken along State Secondary Route /664, less the value of appreciation, the same to be in effect to July 7, 1967. The above motion was passed. ANNEXATION OF CITY OF WINCHESTER Upon motion duly made and seconded, Be it Resolved, that the Board do hereby authorize the Commonwealth Attorney to immediately proceed to,-gather information and plan and build the defense to the proposed annexation suit by the City of Winchester, and to employ counsel and technical experts to expedite the same. The above resolution was passed. GENERAL FUND - TRANSFER OF FUNDS Upon motion duly made and seconded, Be it resolved,that for the fiscal year beginning July 1st, 1967, and ending June 30, 1968, the Treasurer is directed to transfer.to the various funds the amounts as forth in the 1967 -1968 Budget for those funds as the money is available, and needed. The resolution was passed. E. L. PETERS SUBDIVISION - ORDINANCE TO AMEND ZONING ORDINANCE AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF FREDERICK COUNTY, VIRGINIA, WHICH WAS WHEREAS E. L. Peters and Ruth Peters, his wife, own a certain tract of land in Frederick County, Virginia, fronting on the North side of Senseny Road and adjoining the le of Christ Episcopal Church on the West and the other lands of Peters on the East and North; and, WHEREAS, the Senseny Road Elementary School is located just West of said Church prepeMy; and, WHEREAS, the surrounding area is developing into a residential area and there is need for a shopping area. NOW, THEREFORE, BE IT RESOLVED that the petition of E. L.Peters and Ruth Peters the rezoning of Parcel "A" containing 6 acres, more or less, and Parcell "B" containing 14,950 square feet, more or less, as shown on the plat and plan of Quentin R. Shortt, C Land Surveyor, with the approval of the Frederick County Planning Commission be and the same) is hereby ratified and approved, whereby Parcels VA" and "B" are rezoned from R -1 to B-1. And BE IT FUTHER RESOLVED that the petition of E. L. Peters and Ruth Peters for the rezoning of Parcel "C" containing 42,000 square feet, more or less, and Parcel "D" containing 3.5 acres, more or less, as shown on the plat and plan of Quentin R. Shortt, Certified Land Surveyor, with approval of the Frederick County Planning Commission be and the same is hereby ratified and approved whereby Parcels "C" and "D" are rezoned from R -1 to R -2. This Ordinance is hereby duly adoptedfafter due notice and the holding of a hearing, this 12th day of June, 1967. ACCOUNTS PAYABLE Accounts totaling $25,293.31 were read add approved and ordered to be paid from General County Funds by Warrants 2341 and 2416 inclusive: Livestock, Fowl Claim and Henry Bursey's Salary totaling $528.28 were read and ordered to be paid from the Dog Fund by Warrants 8 and 15 inclusive. UPON MOTION DULY MADE AND SECONDED, IT IS ORDERED THAT THE BOARD DO NOW ADJOURN. Upon motion duly made and seconded the Frederick County Budget for the fiscal year from July 1, 1967 to June 30, 1968, be and hereby is approved. The Budget was advertised on June 9, 1967, in the Winchester Evening Star. M - - - - -- — DISBURSEMENTS; 8 WINCHESTER EVENING STAR Trausfer,to other funds FRIDAY, JUNE 9, 1967 Local ' FREDERICK COUNTY BUDGET for the General Fund $ 184,527.74 V.P.A. Fund 65,000.00 FISCAL YEAR School Fund 1,145,506.50 S chool Debt and Construction 213,644.00 JULY 1, 1967 TO JUNE 30 1968 TOTAL LOCAL SOURCES $ 1,608,678.24 June 12, 1967, a public hearing will be held in the Supervisor's Room for taxpayers who wish to appear before the Hoard of Sup- Other ervfsors to state their views on theapprovalor disapproval of the V.P.A. Fund 246,939.51 Budget as proposed for the next fiscal year, based on real estate - - School Fund 1,388,2 tax rate of $2.00 and personal property - tax rate of $3.00. GENERAL REVENUE FUND TOTAL $ 1,835,184,51 • RECEIPTS: TOTAL TRANSFERS $ 3,243,862.75 • Revenue from Local Sources Surplus June 30, 1968 Current Taxes $ 1,064,000.00, Dog Fund Dellquent Taxes 44,300.00 General Fund 5,810.00 Land Redemption 50.00 23,901.75 • Bank Stock Tax 2,000.00 $ 3,273,374.511 County Recordation Tax Real Estate Transfer Fee 12,000.00! 1 100.00 GENERAL FUND (OPERATING) Commonwealth's Attorney Fee 500.00 Transfer from other funds $ 184,527.74 Fees for Sheriff and Deputies 1,500.00! DISBURSEMENTS: Parking Meter Receipts 4,500.00 COUNTY ADMINISTRATION Fines - Parking Meters Rent from County Property 900.00 6,000.00 Board Compensation, Mileage of B B 2,735.00 Interest on Bank Deposits 10,000.00 Clerk Salary, ry, Adverb Advertising d Auditing 2,835.00 Interest on Investments .00 ' Trailer Tax Share of City of Winchester Joint Court Expense 7,1100.00 11150.110 TOTAL $ ASSESSMENT OF TAXES 5,570.00 Committal Fees 100.00 Salary of Commissioner of Revenue 9,600.00 Welfare Recovery 100.00 Deputy, Mileage end Office Supplies 8,055.00 Revenue from Local Sales Tax 150,000.00 Re- assessment of Real Estate 20,000. TOTAL REVENUE FROM LOCAL SOURCES $ 1,305,200.00 TOTAL $ 31,555.00 Revenue from Commonwealth COLLECTION AND DISBURSEMENT OF TAXES N School Funds $ 1227,645.00 teary of Treasurer 3,400.00 Share of A-B.C. Profits 60,000,00 Deputies, Mileage and Office Supplies, etc. 9,877.50 Share of Wine Tax 4,000.00 Capitation Tax 3,000.00 TOTAL $ 13,277.50 ` Revenue from Sales Tax 240 000.00 Clerk's Office - Excess Fees Returned 8,000.00 RECORDING DOCUMENTS Share of Hospitallution Expenses 3 600,00 ' Salary of Clerk- 700.00 ' Virginia Public Assistance Grants 246,939.51 Record Books 1 r 200.00 1 Share of F.LC.A. Contributions 2,000,00 Bookbinding. 100.00 Share of Retirement Contributions 3 , 000.00 Office Equipment, supplies, etc. 3,200.00 Share of Office Expenses: 1,200.00 Auditor of Public Accounts 300.o0 Treasurer and Com'r of Revenue 900,00 Microfilming Expense 1 ,200.00 - Rolling Stock Tax 2,000.00 Share of Office Expenses: n TOTAL $ 6,700.00 Sheriff's Office 600•00 Share of Radio and Automobile ADMINISTRATION OF JUSTICE Expense for Sheriff r00A 0 Compensation of Judge 2,793.75 _ Compensation of Jury Commissioners 200.011 TOTAL REVENUE FROM COMMONWEALTH $ 1,801,6;'4.51 Supplies, postage, rent Trial Justice Court, etc. 3,750.00 • Compensation of Commonwealth's Attorney 3,500.00 Revenue from Federal Government '� Compensation of Assistant Commonwealth Attorney 2,000.00 Federal Instructional Program $ 100,000.00 Secretary Secrete of Commonwealth's Attorney 900.00 ' Forest Reserve Fund d Reserve F 1,800.00 Rent for use of Corporation Court Room 2,000.00 School Lunch and Milk Program Grants 42,500.00 NDEA Grants 6,000.00 TOTAL $ 15,143.75 TOTAL FROM FEDERAL GOVERNMENT $ 150,300.00 CRIME PREVENTION Compensation of Sheriff 2,500.00 Revenue from Other Funds 10,300.00f Compensation of Deputies 7,500,00 Compensation of Coroner 100,00 TOTAL FROM OTHER FUNDS $ 10,300.00 Deputies - Uniforms B00 \ Jail Matron, and Deputy Sheriff 2,425.00 TOTAL REVENUE FROM ALL SOURCES 3,267,48451 Jail, Travel, Postage, Repairs, etc. 1,020.00 -$ -- Maintenance Charge for Radio Service 1,150.00 Pro Rata Expense 1,000.00 Gasoline, Grease, Oil and Insurance 3,431.00 TOTAL $ 1%926.00 M FIRE PREVENTION Fire Control (Forest Service) 1,500.00 Contributions to County Fire Companies 1,050.00 Contribution to Rescue Squad 200.00 TOTAL 2,750.00 COUNTY RELIEF $ 3,267,484.51 Salary of Members of Public Welfare Board 900.00 Doctor, Burial Expenses, etc. 940.00 Hospitalization 8,000.00 Compensation - Lunacy Commissions 900.00 TOTAL $ 10,740.00 PUBLIC HEALTH 9,815.00 Public Health Unit 13.413.49 TOTAL $ 13,413.49 ADVANCEMENT OF AGRICULTURE AND HOME ECONOMICS Compensation Farm Demonstration Agent 2,400.00 Compensation of AWt Farm Demonstrator 1,850 .00 Home Demonstration Agent 2,000.00 Telephone Service 540.00 Rent for ASC Office 400.00 TOTAL $ 7,190.00 ELECTIONS Compensation of Electlon Offlrtale 4,000.00 Room Rent, Stationery Office Supplies 720.00 TOTAL $ 4,720.00 MAINTENANCE OF PUBLIC BUILDINGS AND GROUNDS $ 3,267,484.51 Compensation of Janitor $ 4,800.00 Part -time Janitress 360.00 Matron of Women's Rest Room 900.00 Insurance 1,200.00 i Electric Current and Supplies 3,700.00 Repairs amt Paint 9,815.00 Repairs to Meters 170.00 Water Service 350.00 j Fuel, cleaning materials, etc. 2,100.00 70TAL $ 23,395.00 t i I 1 I MISCELLANEOUS OPERATING FUNCTIONS $ 3,267,484.51 Part Salary of Sum't of Schools 1,492.00 League of Virginia Counties 175.00 F.I.C.A. Taxes 6,000.00 Chamber of Commerce - Wlnc. - Fred. Co. 500.00 Apple Blossom Contribution 600.00 Fred. Co. T.B. Assoc. and Crippled Children 200.00 Northwestern Psychiatric Clinic 1,000.00 Caretaker County Dump and Care of Dump 900.00 Map making - Re- assessment 2,500.00 Va. Supplemental Employer Retirement 156,500.00 and Administrative Expenses 10,050.00 County Tax Commission - Lee N. Whitacre, Clerk 600.00 j Park Authority 1,000.00 Compensation of Plannfig Commission Members 275.00 Mental Health Clinic 800.00 Water and Sewer Authority 1,000.00 Road Viewers for Frederick County 50.00 Other Expenses 50D•00 TOTAL $ 27 CAPITAL OUTLAY Commissioner of Revenue Treasurer Office Clerk's Office Administration of Justice SherlWs Office TOTAL $ i TOTAL EXPENSES GENERAL CO UNTY FUND $ I SCHOOL FUND 80.00 .00 500.00 .00 1,925.00 2,505.00 184.52 RECEIPS: $ 3,267,484.51 Transfer from other funds $ 2,533,751.60 DISBURSEMENTS 311,939.51 Administration 71,650.00 Instruction 1,743,275.00 Evening, part time, summer school 2,500.00 other Instructional Costs 98,630.00 Co- ordinate Activities 11,550.00 Auxiliary Agencies (Transportation) 155,250.00 Other Auxiliary Agencies 43,350.00 Operation'of School Plant 156,500.00 Maintenance of School Plant 58,916.50 Fixed Charges 22,530.00 Capital Outlay 69,600.00 Federal Instructional Program 300,000.00 TOTAL $ 2,533,751.50 SCHOOL DEBT AND CONSTRUCTION FUND; RECEIPTS: 150.00 Transfer from other funds $ 213,644.00 EXPENDITURES: 186,302.50 Debt Service 27.341.50 New Construction and Alterations TOTAL $ 213,644.00 DOG FUND $ 3,267,484.51 General Find 164,527.74 RECEIPTS: 311,939.51 Dog Tax Fund 14,000.00 Balance July 1, 1967 $ 8,000.00 I 213,644.00 Sale of Tags 6,000.00 1 I 1 TOTAL $ 14,000.00 EXPENDITURES: Compensation and mileage of Dog Warden 5,280.00 FICA and VSRS Contributions of Dog Warden 410.00 Bounty Claims ' 1,000.00 Fowl Claims 150.00 Livestock Claims 1 , 000 •OD Rabies Treatment 150.00 Miscellaneous 400.00 I 8,390.00 Balance of June 30, 1967 5,610 TOTAL $ 14.000.00 VIRGINIA PUBLIC ASSISTANCE FUND RECEIPTS: Transfer from Other Funds From Federal Government $ 135,268.40 From State of Virginia 111,671.11 General Revenue Fund (Frederick County) 65,000.00 i $ 311,039.51 EXPENDITURES: Aid to Blind 10,800.00 Old Age Assistance 113,480.00 Medical Assistance of Aged 18,600.00 Aid to Dependent Children 44,880.00 Aid to Permanently and Totally Disabled 28,910.00 General Relief 4,830.00 Foster Care 28,200.00 Other Local Only 500.00 Administration 71,915.00 Capital Outlay 675.00 $ 322,790.00 LESS DIFFERENCE IN AMOUNT ALLOCATED BY BOARD OF SUPERVISORS minus 10.850.49 70TAL $ 311,939.51 REVENUE SUMMARY WOM& General Revenue Fond $ 3,267,484.51 General Find 164,527.74 Virginia Public Assistance Fund 311,939.51 Dog Tax Fund 14,000.00 School Fund 2,533,751.50 School Debt and Construction Fund 213,644.00 $ 6,5251347.26 Less Transfers between Funds - minus - 3,243,862.75 NET INCOME $ 3,281,484.51 i EXPENDITURES SUMMARY FXP=TUR&St 3,243,862.75 General Revenue Fund General Fund 184,527.74' Dog Tax Fuid 8,390.00 Virginia Public Assistance Fund 311,939.51 School Fund 2,533,751.50 School Debt and Construction Fmtd 213,644.00 1 Anticipated Surplus Dog Fund 5,610.00 General Fund 23,621.76 $ 6,525,347.26 Less Transfers between Funds - minus - 3 43,2 ',862. NET EXPENDITURES $ 3,281.484.51 LEE N Vroi'I' 6& &Vila R.O. BRDMBAO i Clerk of the Frederiek County Chairman, Frederick County Board of Supervisors Board of Supervisors '