September 11, 1991 Regular Meeting336
A Regular Meeting of the Frederick County Board of Super-
visors was held on September 11, 1991, 7:15 P.M., in the Board
of Supervisor's Meeting Room, Frederick County Courthouse,
Loudoun Street Mall, Winchester, Virginia.
PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes,
Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington
Smith, Jr. and Charles W. Orndoff, Sr.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by Reverend Ewart H. Wyle, Jr.
of the First Christian Church.
ADOPTION OF AGENDA
Mr. Riley, County Administrator, stated that he had a
resolution with regard to Shawneeland.
Upon motion made by Dudley H. Rinker, seconded by Robert M.
Rhodes and passed unanimously, the Agenda was adopted as amend-
ed.
CONSENT AGENDA
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the following items were approved
under the Consent Agenda:
Tab J - Memorandum Re: Requested Name Change to United
States Geological Survey (USGS) Map.
Tab L - Road Resolution - Tyler Drive, Hiatt's Run Estates.
Tab M - Parks and Recreation Commission Report.
Tab N - Public Works Committee Report.
Tab O - Personnel Committee Report.
APPROVAL OF MINUTES
Mr. Crosen noted that in the minutes of August 14, 1991,
Page 7, it should read that the following were "endorsed" for
appointment to the Shenandoah Valley Private Industry Council
(PIC) and not "appointed" to.
Upon motion made by Roger L. Crosen, seconded by Dudley H.
Rinker and passed unanimously, the minutes of the Regular
Meeting of August 14, 1991 were approved as amended.
337
Mr. Crosen noted that in the minutes of August 20, 1991,
Page 3, ninth paragraph, the figure should be 11 $8,300" and not
11 $923,000 ". He also noted that on Page 8, "Gainesboro Fire
Company" should be deleted from the heading of "Additional
Firefighter Position ".
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the minutes of the Special
Meeting of August 20, 1991 were approved as amended.
TODD D. SHENK APPOINTED TO THE PLANNING COMMISSION AS
Upon motion made by Roger L. Crosen, seconded by Dudley H.
Rinker and passed unanimously, Todd D. Shenk was appointed to
the Planning Commission as a Citizen -At- Large, filling the
vacancy created by the resignation of Doug C. Rinker, said term
to expire February 8, 1993.
TY SERVICES, ADDRESSED THE BOARD
Mr. David Ziegler, Executive Director of Northwestern
Community Services, appeared before the Board summarizing the
activities of Northwestern Community Services during the past
year as well as the number of Frederick County citizens receiv-
ing their services.
VPSA RESOLUTION - APPROVED
Upon motion made by Dudley H. Rinker, seconded by Charles
W. Orndoff, Sr. and passed unanimously, the following VPSA
resolution was approved:
The Board of Supervisors ( "Board ") of the County of
Frederick, Virginia ( "County ") has determined that it is neces-
sary and expedient to borrow not to exceed $5,000,000 and to
issue its general obligation school bonds to finance certain
capital projects for school purposes.
The County has previously authorized the issuance of not to
exceed $21,760,000 general obligation bonds for school purposes,
of which $16,410,000 remains unissued and the County held a
public hearing on the issuance of such bonds on February 13,
1991 in accordance with the applicable provisions of the Code of
Virginia of 1950, as amended, ( "Virginia Code ").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds The Board
hereby determines that it is advisable to contract a debt and to
issue and sell general obligation school bonds in an aggregate
amount not to exceed $5,000,000 ( "Bonds ") for the purpose of
financing certain capital projects for school purposes. The
Board hereby authorizes the issuance and sale of the Bonds in
338
the form and upon the terms established pursuant to this Resolu-
tion.
2. Sale of the Bonds It is determined to be in the best
interest of the County to accept the offer of the Virginia
Public School Authority ( "VPSA") for the VPSA to purchase, and
the County to sell to the VPSA, the Bonds at par, upon the terms
established pursuant to this Resolution. The County Administra-
tor and the Chairman of the Board, or either of them, or such
officer as either of them may designate, are hereby authorized
and directed to enter into a Bond Sale Agreement with the VPSA
providing for the sale of the Bonds to the VPSA ( "Bond Sale
Agreement").
3. Details of the Bonds The Bonds shall be issuable in
fully registered form in denominations of $5,000 and whole
multiples thereof; shall be dated the date of issuance and
delivery of the Bonds; shall be designated "General Obligation
School Bonds, Series 1991C shall bear interest payable semi-
annually on June 15 and December 15 (each an "Interest Payment
Date "), beginning June 15, 1992, at the rate or rates estab-
lished in accordance with paragraph 4 of this Resolution; and
shall mature on December 15 in the years (each a "Principal
Payment Date ") and in the amounts established in accordance with
paragraph 4 of this Resolution.
4. Maturity Amounts and Interest Rates The County
Administrator is hereby authorized and directed to accept the
interest rate or rates on the Bonds established by the VPSA,
provided that no such interest rate shall be more than ten one
hundredths of one percent (0.10$) over the annual rate to be
paid by the VPSA for the corresponding maturity of the bonds to
be issued by the VPSA ( "VPSA Bonds "), a portion of the proceeds
of which will be used to purchase the Bonds, and provided
further, that no interest rate or rates on the Bonds shall
exceed nine percent (9 %) per annum. The County Administrator is
further authorized and directed to accept the maturities estab-
lished by the VPSA for principal installments of the Bonds,
provided that the final maturity of the Bonds shall not be later
than December 15, 2012. The execution and delivery of the Bonds
as described in paragraph 8 hereof shall conclusively evidence
such interest rates and maturity amounts as having been so
accepted and authorized by this Resolution.
5. Form of the Bonds For as long as the VPSA is the
registered owner of the Bonds, the Bonds shall be in the form of
a single, temporary typewritten bond substantially in the form
attached hereto as Exhibit A. On twenty days written notice
from the VPSA, the County shall deliver, at its expense, Bonds
in marketable form in denominations of $5,000 and whole multi-
ples thereof, as requested by the VPSA, in exchange for the
temporary typewritten Bond.
6. Payment: Paying Agent and Register The following
provisions shall apply to the Bonds:
(a) For as long as the VPSA is the registered owner of
the Bonds, all payments of principal of, premium, if any, and
interest on the Bonds shall be made in immediately available
funds to the VPSA at or before 11:00 A.M. on the applicable
Interest Payment Date and Principal Payment Date or date fixed
for redemption, or if such date is not a business day for '
Virginia banks or for the Commonwealth of Virginia, then at or
before 11:00 A.M. on the business day preceding such Interest
Payment date and Principal Payment date or date fixed for
redemption;
(b) All overdue payments of principal or interest
shall bear interest at the applicable interest rate or rates on
the Bonds; and
RIM
(c) Crestar Bank, Richmond, Virginia, is designated as
Bond Registrar and Paying Agent for the Bonds.
7. Prepayment or Redemption The principal installments
of the Bonds held by the VPSA coming due on or before December
15, 2001, and the definitive Bonds for which the Bonds held by
the VPSA may be exchanged that mature on or before December 15,
2001, are not subject to prepayment or redemption prior to their
stated maturities. The principal installments of the Bonds held
by the VPSA coming due after December 15, 2001, and the defini-
tive Bonds for which the Bonds held by the VPSA may be exchanged
that mature after December 15, 2001, are subject to prepayment
or redemption at the option of the County prior to their stated
maturities in whole or in part, on any date on or after December
15, 2001, upon payment of the prepayment or redemption prices
(expressed as percentages of principal installments to be
prepaid or the principal amount of the Bonds to be redeemed) set
forth below plus accrued interest to the date set for prepayment
or redemption:
Dates
Prices
December
15,
2001
to December 14, 2002, inclusive.....
103%
December
15,
2002
to December 14, 2003, inclusive.....
102
December
15,
2003
to December 14, 2004, inclusive.....
101
December
15,
2004
and thereafter ......................
100;
provided, however, that while the VPSA is the registered owner
of the Bonds, the Bonds shall not be subject to prepayment or
redemption prior to their stated maturities as described above
without first obtaining the written consent of the VPSA. Notice
of any such prepayment or redemption shall be given by the Bond
Registrar to the registered owner by registered mail not more
than ninety (90) and not less than thirty (30) days before the
date fixed for prepayment or redemption.
8. Execution of the Bonds The Chairman or Vice Chairman
and the Clerk or any Deputy Clerk of the Board are authorized
and directed to execute and deliver the Bonds and to affix the
seal of the County thereto.
9. Pledge of Full Faith and Credit For the prompt
payment of the principal of, the premium, if any, and the
interest on the Bonds as the same shall become due, the full
faith and credit of the County are hereby irrevocably pledged,
and in each year while any of the Bonds shall be outstanding
there shall be levied and collected in accordance with law an
annual ad valorem tax upon all taxable property in the County
subject to local taxation sufficient in amount to provide for
the payment of the principal of, the premium, if any, and the
interest on the Bonds as such principal, premium, if any, and
interest shall become due, which tax shall be without limitation
as to rate and amount and in addition to all other taxes author-
ized to be levied in the County to the extent other funds of the
County are not lawfully available and appropriated for such
purpose.
10. School Board Approval The School Board of the County
has requested, by resolution, the Board to authorize the issu-
ance of the Bonds and, prior to the issuance of the Bonds, the
School Board will have consented to the issuance of the Bonds.
11. Non - Arbitrage Certificate The Chairman of the Board,
the County Administrator and such officers of the County as
either may designate are hereby authorized and directed to
execute a Non - Arbitrage Certificate (Use of Proceeds Certifi-
cate) setting forth the expected use and investment of the
proceeds of the Bonds and containing such covenants as may be
necessary in order to show compliance with the provisions of the
Internal Revenue Code of 1986, as amended ( "Code "), and applic-
able regulations relating to the exclusion from gross income of
interest on the Bonds and on the VPSA Bonds. The Board
340
covenants on behalf of the County that the proceeds from the
issuance and sale of the Bonds will be invested and expended as
set forth in such Non - Arbitrage Certificate and that the County
shall comply with the other covenants and representations
contained therein. Furthermore, the Board covenants on behalf
of the County that the County shall comply with the provisions
of the Code so that interest on the Bonds and on the VPSA Bonds
will remain excludable from gross income for Federal income tax
purposes.
12. State Non - Arbitrage Program: Proceeds Agreement The
Board hereby determines that it is in the best interests of the
County to authorize and direct the Treasurer of the County to
participate in the State Non - Arbitrage Program in connection
with the Bonds. The County Administrator, the Chairman of the
Board, and such officer or officers of the County as either of
them may designate, is hereby authorized and directed to execute
and deliver a Proceeds Agreement with respect to the deposit and
investment of proceeds of the Bonds by and among the County, the
other participants in the sale of VPSA Bonds, the VPSA, Public
Financial Management, Inc., as investment manager, and Central
Facility Bank, as depository.
13. Filing of Resolution The appropriate officers or
agents of the County are hereby authorized and directed to cause
a certified copy of this Resolution to be filed with the Circuit
Court of the County.
14. Further Actions The County Administrator, the Chair-
man of the Board, and such other officers, employees and agents
of the County as either of them may designate are hereby author-
ized to take such action as the County Administrator or the
Chairman of the Board may consider necessary or desirable in
connection with the issuance and sale of the Bonds and any such
action previously taken is hereby ratified and confirmed.
15. Applicable Law: Effective Date In accordance with the
provisions of Section 15.1- 227.65 of the Code of Virginia of
1950, as amended, the Board elects to issue the Bonds under the
provisions of the Public Finance Act in effect immediately
before July 1, 1991. This Resolution shall take effect immedi-
ately.
The undersigned clerk of the Board of Supervisors of the
County of Frederick, Virginia, hereby certifies that the forego-
ing constitutes a true and correct extract from the minutes of a
meeting of the Board of Supervisors held on September 11, 1991,
and of the whole thereof so far as applicable to the matters
referred to in such extract. I hereby further certify that such
meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present.
WITNESS MY HAND and the seal of the Board of Supervisors of
the County of Frederick, Virginia this 11th day of September,
1991.
/s/ John R. Riley, Jr.
Clerk, Board of Supervisors of
the County of Frederick,
Virginia
RESOLUTION RE: SHAWNEELAND - CONVEYANCE OF LOT 84 AND 85
SECTION F - APPROVED
Upon motion made by Robert M. Rhodes, seconded by W.
Harrington Smith, Jr. and passed unanimously, the following
resolution was approved:
The Board of Supervisors of the County of Frederick,
Virginia, meeting in regular session on September 11, 1991, does
341
hereby authorize Kenneth Y. Stiles to accept the conveyance to
the County of Frederick, Virginia, of Lot Number 84 and Lot
Number 85, Section F, on the final plat of Shawneeland by Deed
from Lester P. Boswell and Joseph V. Fitzpatrick, Jr., errone-
ously conveyed by Deed dated February 9, 1989.
REQUEST FROM MECUA NBURG COUNTY BOARD OF SUPERVISORS RE:
SANITARY LANDFILLS - RECEIVED AS INFORMATION AND NO ACTION
TAI=
Following discussion it was the consensus of the Board to
receive the resolution from Mecklenburg County Board of Super-
visors as information only and that no action be taken.
CORRESPONDENCE FROM THE VIRGINIA DEPARTMENT OF TRANSPORTA-
TION RE: EARLY RETIREMENT IMPACTS ON THE STAUNTON DISTRICT
DESIGN SECTION
The Board discussed correspondence from William H. Bushman,
Transportation Resident Engineer, wherein he informed the Board
that due to "Early Retirement" of two individuals, site plan and
subdivision drainage design analysis functions will more than
likely have a sixty day turn around.
The Board had several questions and areas of concern and
basically did not agree with this arrangement. The question of
liability and compensation was raised.
The Board asked Mr. Riley to write Mr. Bushman and request
further information and answers to the above questions.
rlr►:j+���:��:� ;ir;rr
AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 9.
FINANCE AND TAXATION: ARTICLE XIX. PERSONAL PROPERTY TAXES:
TO ADD SECTION 19 -3 -2. RECYCLING EQUIPMENT - APPROVED
It was noted by Mr. Owen, Assistant County Administrator,
that this amendment should read "machinery and tools" and not
"personal property ".
Upon motion made by W. Harrington Smith, Jr., seconded by
Robert M. Rhodes and passed unanimously, the following ordinance
amendment was approved:
AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 9
FINANCE AND TAXATION; ARTICLE XIX, PERSONAL PROPERTY TAXES;
TO ADD SECTION 19 -3 -2, RECYCLING EQUIPMENT TO READ AS
FOLLOWS:
19 -3 -2 Pursuant to the authority granted by Title 58.1,
Section 3661 of the Code of Virginia, 1950, as
amended, certified recycling equipment may be
exempted from payment of machinery and tools tax as
established by the Board of Supervisors.
PLANNING COMMISSION BUSINESS
PUBLIC HEARING
342
CONDITIONAL USE PERMIT 1007 -91 OF CHARLES MUNNEKE - BACK
CREEK MAGISTERIAL DISTRICT - APPROVED
Mr. Wayne Miller, Zoning Administrator, presented this
conditional use permit request and stated that the staff and
Planning Commission recommended approval.
Mr. Munneke was present on behalf of his request.
Upon motion made by Robert M. Rhodes, seconded by W.
Harrington Smith, Jr. and passed unanimously, conditional use
permit number 007 -91 of Charles Munneke, Winchester, Virginia,
for an off premises sign was approved. This sign is located on
the Mountain View Church property on Route 11 North in the Back
Creek Magisterial District. The property is identified as
Parcel 12 on Tax Map 75.
ADOPTION OF NAMES FOR PRIVATE ROADS IN THE STEPBOENS CITY
POSTAL SERVICE AREA - APPROVED
Mr. Kris Tierney, Deputy Director of Planning and Develop-
ment, presented this request.
Mr. Riley suggested that this information be printed in the
Frederick County Edition as he felt this would be helpful to the
citizens in the Stephens City area.
Mr. Richard Shively, resident of Route 631, appeared before
the Board to request that Lime Kiln Road be changed and would
like to know what the citizens had to do in order to have this
done.
Mr. Stiles explained that all interested citizens should
sign a petition and have it presented to the Board.
Mr. Tierney requested this information by September 23 if
at all possible.
Upon motion made by Dudley H. Rinker, seconded by W.
Harrington Smith, Jr. and passed unanimously, the names for
private roads in the Stephens City postal service area were
adopted and approved.
End of Planning Commission public hearings.
MEKORANDUM RE: REQUESTED NAME CHANGE TO UNITED STATES
GEOLOGICAL SURVEY (USGS) MAP - APPROVED UNDER THE CONSENT
AGENDA
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the above request with reference
343
to "Bartonsville" community was approved under the Consent
Agenda.
MEMORANDUM RE: RELOCATION OF ROUTE 728 (VICTORY LANE) -
APPROVED
Mr. Tierney presented this request.
Mr. Ken Wiegand, Director, Winchester Regional Airport,
appeared before the Board to answer any questions.
Mr. Smith noted that the Virginia Department of Transporta
tion does plan to install a deceleration lane off Route 50 East.1
Upon motion made by Robert M. Rhodes, seconded by W.
Harrington Smith, Jr. and passed unanimously, the above request
was approved.
ROAD RESOLUTION - TYLER DRIVE, HIATT "S RUN ESTATES -
"PROVED UNDER THE CONSENT AGENDA
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the following resolution was
approved under the Consent Agenda:
BE IT RESOLVED, that the Virginia Department of Transporta-
tion is hereby requested to add the following roads to the
Secondary System of Frederick County, pursuant to Section 33.1 -
229 of the Code of Virginia, 1950, as amended:
Tyler Drive (50' ROW) Hiatt's Run Estates
From: Intersection with Route 672
To: 3,374.26' or 0.64 mile northwest (cul -de -sac)
Length: 3,374.26' or 0.64 mile and as described in Deed
Book 686, Pages 267 through 274 and certified on
July 11, 1988.
mile.
The total length of the addition will be 3,374' or 0.64
BE IT FURTHER RESOLVED, that the Board of Supervisors does
guarantee to the Commonwealth of Virginia an unrestricted right
of way of 50' as described in the above referenced Deed Book and
Page numbers, with the necessary easements for cuts, fills and
drainage.
End of Planning Commission business.
COMMITTEE REPORTS
PARKS AND RECREATI COMtUSSION REPORT - APPROVED UNDER THE
CONSENT AGENDA
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the following report was approved
under the Consent Agenda:
The Parks and Recreation Commission met on August 20, 1991.
Members present were: Carmen Rio, Robert Roper, Carole Ambrogi,
Jimmie Ellington, Donald Wilson and Dudley Rinker.
344
Joint Facility Use Agreement
Mr. Ellington moved that the Joint Facility Use Agreement
between the School Board and the Commission be forwarded to the
Board of Supervisors with a recommendation that it be approved
contingent upon appropriate funding for equipment and personnel
needed to perform the additional maintenance responsibilities,
seconded by Mr. Roper, carried unanimously (5 -0). The Joint
Facility Use Agreement was approved by the School Board at its
August 19 meeting.
Surplus Monies
Mr. Ellington moved to recommend that surplus monies in the
amount of $49,910 be requested to purchase equipment in the
following order of priority: ballfield electrical control panel
renovation at Sherando Park, two 5 ft. deck mowers with baggers,
two -way radios and vehicle service lift for Sherando Park,
seconded by Mrs. Ambrogi, carried unanimously (5 -0). The
recommendation will be forwarded to the Finance Committee.
PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER THE CONSENT
AGENDA
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the following report was approved
under the Consent Agenda:
The Public Works Committee met on Wednesday, September 4,
1991, at 7:30 A.M. Present were Board members Charles W.
Orndoff, Sr. and W. Harrington Smith, Jr.; Committee members
Chester A. Renner and Keith A. Tubandt; County Administrator
John R. Riley, Jr.; Assistant County Administrator Stephen F.
Owen; and Director of Engineering and Inspections Harvey E.
Strawsnyder, Jr.
The following items were discussed:
Items Requiring Action
Recycling 1991 -1992 - Approved Under the Consent Agenda
The Committee discussed and recommends Option #1 on a
recent proposal from BFI for continued recycling services.
.
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the above was approved.
345
Fire Marshal Fee Schedule - Approved Under the Consent
Agenda
The Committee discussed the attached user fee schedule
information submitted by Doug Kiracofe and recommends that the
Board of Supervisors advertise it for a public hearing on
October 9.
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the above was approved to be
advertised for public hearing.
Building Maintenance - Approved Under the Consent Agenda
Staff advised that the building maintenance funds in the FYI
91 -92 budget are inadequate given that the building complex will
continue to be occupied for the foreseeable future. The Commit-
tee recommends that $10,000 from operating contingency be
appropriated to the appropriate line items.
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the above request was approved.
Items Not Reguiring Action
VDOT Engineering Review
The Committee recommended that the Board of Supervisors
discuss a request from VDOT that Frederick County do VDOT's
engineering review on development plans at their next meeting
under the "County Officials" section of the agenda.
Massie Street Extended Improvements
Staff advised that a street north of Stephens City needs to
be upgraded for state maintenance and may be included in the FY
92 -93 budget.
Recycling Report
Continued growth was noted in this program with a total of
261,110 pounds of materials recycled in August.
AGEN PERSONNEL C01MTTEE REPORT - APPROVED UNDER THE CONSENT
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the following report was approved
under the Consent Agenda:
346
The Personnel Committee met on Wednesday, September 4, 1991
with all members present and submits the following report and
recommendations:
Request for Reclassification - Finance Department -
Approved Under the Consent Agenda
The Committee reviewed the attached request for reclassifi-
cation from the Finance Department and recommends approval of 11
same
Upon motion made by Dudley H. Rinker, seconded by Roger L.
Crosen and passed unanimously, the above was approved under the
Consent Agenda.
Department Head Evaluations - Tabled
To be presented at meeting.
FINANCE CO"KITTEE REPORT
Mr. Rhodes, Chairman of the Finance Committee, presented
the following report:
The Finance Committee met on September 4, 1991 in the Old
Courthouse Conference Room at 2:00 P.M.
The following agenda items require Board action:
Approved
The Parks and Recreation Director requests a General Fund
supplemental appropriation in the amount of $100.00 received
from The Apple Valley Garden Club to line item 7103 - 5413 -00
(Other Operating Supplies). No additional local funds are
necessary. See attached memo. The Committee recommends approv-
al.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Winchester - Frederick County Chamber of
Commerce for a General Fund Supplemental Appropriation in
the Amount of $1,700.00 - Approved
The Winchester - Frederick Chamber of Commerce requests a
General Fund supplemental appropriation in the amount of
$1,700.00. This amount represents the amount needed for the
financial support of marketing our All - America Community with
appropriate signage. See attached memo. The Committee recom-
mends approval.
347
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from t he S ch o ol Finance Director for a School
Supplemental Appropriation Transfer in the Amount of
$4.000.00 - Approved
The School Finance Director requests a School supplemental
appropriation transfer in the amount of $4,000.00 for the rental
of a copier at Stonewall Elementary. See attached memo. The
Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Director of Fire and Rescue for a General
Fund Supplemental Appropriation in the Amount of $9.000.00
- Approved
The Director of Fire and Rescue requests a General Fund
supplemental appropriation in the amount of $9,000.00 toward the
purchase of a replacement pumper for Reynolds Volunteer Fire
Department. See attached memo. The Committee recommends
approval and funding to be provided from the Fire Company
Capital Reserve.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
- Tabled
The Director of Fire and Rescue requests a General Fund
supplemental appropriation in the amount of $7,125.00 for
additional EMS funding for Middletown Volunteer Fire and Rescue.
See attached memo. The Committee requests an update and more
information from the Fire and Rescue Director at the next
meeting.
Mr. Crosen asked that this be approved, however, following
Board discussion, this was tabled until additional information
is available.
Approved
The CFW Regional Jail requests a General Fund supplemental
appropriation in the amount of $52,769.70. This dollar figure
� o
•
represents a carry forward of funds from FY 90 -91 budget. See
attached memo. The Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Employee Raises - Approved
The Assistant County Administrator requests that the
Committee consider a request from the Board of Supervisors for a
recommendation on non - school employee raises. The Committee
recommends a 3% COLA for all non - school employees currently in
the County merit system effective July 1, 1991. The General
Fund supplemental appropriation needed is $200,000 and the
amount required for all other funds is $61,818.00
Upon motion made by Robert M. Rhodes, seconded by W.
Harrington Smith, Jr. and passed unanimously, the above request
was approved.
Request from the Director of Planning and Development for a
General Fund Supplemental Appropriation in the Amount of
$14.500.00 - Approved
The Director of Planning requests a General Fund supplemen-
tal appropriation
in the amount of
$14,500.00. This
amount
represents a carry
forward of funds
from FY 90 -91.
The carry
forward is needed to fund the Wrights Run Drainage project that
had not been finished at year end. See attached memo. The
Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Treasurer for a General Fund Supplemental
Appropriation in the Amount of $18,000.00 - Approved
The Treasurer requests a General Fund supplemental appro-
priation in the amount of $18,000.00. This amount represents a
carry forward of funds from FY 90 -91. The Committee recommends
approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Director of Northwestern Community Servic-
es for a General Fund Supplemental Appropriation in the
Amount of $3.661.00 - Tabled
349
The Executive Director of Northwestern Community Services
requests a General Fund supplemental appropriation in the amount
of $3,661.00. This amount represents the 5 percent reduction in
the contribution that they received from the County for FY 91 -92
compared to FY 90 -91. See attached memo. The Committee does
not recommend approval.
Mr. Smith stated that he did not agree and felt that this
5% should be restored.
Mr. Crosen noted that if you do for one agency, what about
other agencies who make a similar request.
Mr. Rhodes stated that he felt the same way, if 5% is
restored, this could start a chain reaction.
Upon motion made by Dudley H. Rinker and seconded by Robert
M. Rhodes, to take this request under advisement and table until
the next Board meeting.
The above motion was approved by the following recorded
vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H.
Rinker, Roger L. Crosen and Charles W. Orndoff, Sr. Nay - W.
Harrington Smith, Jr.
The Director of Court Services requests a Division of Court
Services supplemental appropriation in the amount of $9,446.00.
This amount represents a carry forward from FY 90 -91 and is
requested due to the delays in obtaining required computer and
pending a move to the old Frederick County Jail. See attached
memo. The Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the School Finance Director for a School
Supplemental Appropriation in the Amount of $3,134,246.73 -
Approved
The School Director of Finance requests a School
supplemental appropriation in the amount of $3,134,246.73 for
outstanding encumbrances at June 30, 1991. Attached is a
summary by fund.
350
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Tabled
The Director of Engineering requests a Landfill supplement-
al appropriation in the amount of $76,976.47. This amount
represents a carry forward of funds from FY 90 -91. See attached
memo. The Committee recommends that the request be brought back
to the Committee when the exact uses of the funds are known.
It was the consensus of the Board that this be brought back
with additional information.
Request from the School Finance Director for a School
Operating Appropriation Transfer in the Amount of
$177,178.95 - Approved
The School Director of Finance requests a School operating
appropriation transfer in the amount of $177,178.95. The
appropriation transfers are recommended to correct amounts per
annual financial report requirements. See attached memo. The
Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Director of Parks and Recreation for a
General Fund Supplemental Appropriation in the Amount of
$49,910.00 - Approved
The Director of Parks and Recreation requests a General
Fund supplemental appropriation in the amount of $49,910.00.
This represents a carry forward of funds from FY 90 -91. See
attached memo for the allocation of these funds. The Committee
recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Request from the Commissioner of the Revenue. Treasurer and
Director of General Reassessment for Several Text Amend-
ments to the County Code - Approved
The Commissioner of the Revenue, Treasurer and Director of
General Reassessment request several text amendments to the
County Code. The changes are necessary for the County to
perform semi - annual billing for personal property taxes. See
351
attached memo. The Committee recommends that it be advertised
for public hearing.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.I
Rinker and passed unanimously, the above request was approved.
supplemental appropriation of $200 received in donations from
Rick Miller and Kern Motor Company be appropriated to line item
7104 - 5415 -02 (Jr. Golf Tournament awards). See attached memo.
The Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.I
Rinker and passed unanimously, the above request was approved.
Request from the Director of Economic Development for a
The Director of Economic Development requests a General
Fund Supplemental Appropriation of funds remaining in the FY
90 -91 budget in the amount of $41,665.09. The Committee recom-
mends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.I
Rinker and passed unanimously, the above request was approved.
The County Finance Director requests a supplemental appro-
priation in the amount of $192,794.95 for outstanding encum-
brances at June 30, 1991. Attached is a detailed listing in the
amount of $192,794.95.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
The Airport Authority requests a supplemental appropriation
in the amount of $10,000 for part -time salary expense. See
attached memo. The Committee does not recommend approval.
The Committee did not recommend approval at this time,
however following discussion this was approved upon motion made
The Parks and Recreation Director requests a General Fund
352
by Roger L. Crosen, seconded by W. Harrington Smith, Jr. and
passed unanimously.
The Airport Authority requests a capital supplemental
appropriation in the amount of $1,475,000.00. See attached memo
for details. The Committee recommends approval.
Upon motion made by Robert M. Rhodes, seconded by Dudley H.
Rinker and passed unanimously, the above request was approved.
Revenue and Expenditure Summaries FY 1991 - No Action
Necessary
Included with your agenda are revenue and expenditure
summaries FY 1991.
Request from the County Administrator to Fund an Additional
Three Paid Firefighters - Tabled
The County Administrator requests that the County fund an
additional three paid firefighters and that the placement of
those additional firefighters be determined by the Fire and
Rescue Director. The Committee recommends that additional
information be obtained from the Director of Fire and Rescue and
presented at our next meeting.
Mr. Rhodes stated that the Committee felt more information
was needed.
Mr. Crosen stated that he would like to strongly suggest
that this matter go through the Association in conjunction with
next year's budget, and further that he felt the Board needed to
be very cautious on this.
It was the consensus of the Board to table this item as
additional information was needed.
Request from the Salvation Army for a Donation in the
Amount of $100.000 - To Be Addressed During Budget Process
The Salvation Army requests a donation in the amount of
$100,000. The Committee recommends that the donation be consid-
ered during the budget process.
It was the consensus that this be considered during the
budget process.
End of Committee Reports.
$53
BOARD MEMBER DUDLEY RINKER BROUGHT ITEK IN PARKS AND
RECREATION COMUSSION REPORT TO BOARD'S ATTENTION
Mr. Rinker explained that he wanted to bring to the Board's
attention item number 1 of the Parks and Recreation Commission
Report, and further that additional staff and equipment will be
needed once this work becomes necessary.
UPON NOTION DULY KADE, SECONDED AND PASSED UNANIMOUSLY, IT
WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN.
C , Board of Su ervisors