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HomeMy WebLinkAboutJuly 10, 1991 Regular Meeting291 A Regular Meeting of the Frederick County Board of Super- visors was held on July 10, 1991, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Mr. Riley, County Administrator, was not present at the start of the meeting. CALL TO ORDER The Chairman called the meeting to order. INVOCATION Ruth Crum Stotler, of the Zion Christian Fellowship, delivered the invocation. ADOPTION OF AGENDA Mr. Owen, Assistant County Administrator, requested the following amendments: 1. Personnel Committee Report; 11 2. Youth Center Proposal; 3. Video Presentation of the Kurtz Building Project; 4. Announcement with Regard to County Receiving Wastewater Systems Grant. Upon motion made by Charles W. Orndoff, Sr., seconded by Roger L. Crosen and passed unanimously, the Agenda was adopted as amended. CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following items were approved under the Consent Agenda: Tab D - Resolution Re: Industrial Rail Access for Kraft Foods. Tab H - Request from The Stone House Foundation. Tab O - Parks and Recreation Commission Report. Tab P - Fire and Rescue Association Report. Tab Q - Public Works Committee Report. Tab R - Finance Committee Report - Everything with the Exception of the EMS Units. APPROVAL OF MINUTES 292 Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the minutes of the Regular Meeting of May 22, 1991 were approved as presented. Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the minutes of the Regular Meeting of June 11, 1991 were approved as presented. Upon motion made by Charles W. Orndoff, Sr., seconded by Roger L. Crosen and passed unanimously, the minutes of the Special Meeting of June 19, 1991 were approved as presented. CYNTHIA FRAULA ADDRESSED THE BOARD ON BEHALF OF THE KURTZ CULTURAL CENTER Ms. Cynthia Fraula addressed the Board and presented a video of the Kurtz Cultural Center. She explained to the Board what was planned for the Kurtz building and why she felt the local community would benefit from this project. THOMAS C_ BAKER, PRESIDENT, YOUTH DEVELOPMENT CENTER INC ADDRESSED THE BOARD Mr. Tom Baker, President of Youth Development Center, Inc., appeared before the Board at which time he outlined a building project which will provide a location to headquarter a non - profit corporation that will provide a service for youth. He explained that each tenant must be a non - profit corporation or organization whose purpose is to provide a service to youth and students. He asked the Board of Supervisors to support this project by committing a total of $200,000. Mr. Stiles stated that he felt this was a fantastic idea and he had suggested that the county make a commitment of $100,000. Mr. Rinker stated that he too felt that this was a very worthwhile project and he wondered if perhaps funding could be arranged as it had been for the 4 -H Center over a period of two or three years. Mr. Crosen explained that he supported this project, however, he felt before the county committed themselves they should wait to see how the fiscal year ended. 293 Mr. Rhodes stated that he agreed with Mr. Crosen and Mr. Rinker in that they should wait to see how the budget year ends before making a definite dollar figure commitment. The Board requested that Mr. Baker attend the next Finance Committee meeting to discuss this request further. ®I \.. -• � '101` � �• �1 , _ _ �� ;� � �, � -�- - -, � ��s : • � � ��� It was the consensus of the Board that applications for the Lord Fairfax Community College Board be forwarded to the Personnel Committee for their review, interview and recommenda- tions. APPOINTMENT TO LORD FAIRFAX HEALTH DISTRICT SERVICES ADVISORY BOARD HELD OVER FOR THE NEXT BOARD MEETING REAPPOINTMENT /APPOINTMENT TO SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE HELD OVER FOR NEXT BOARD MEETING Following Board discussion, the six citizens with the most votes will be interviewed by the Personnel Committee at which time they will recommend three citizens who shall be reappoint- ed /appointed to the Committee. II RESOLUTION RE: INDUSTRIAL RAIL ACCESS FOR RRAFT FOODS - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following resolution was approved under the Consent Agenda: WHEREAS Kraft General Foods, Inc. has expressed its intent and desire to the Frederick County Board of Supervisors to locate its industrial operations in the County, which will involve a capital investment of $32 million and create 300 new jobs; and WHEREAS, this business and its operations will require rail access; and WHEREAS, this railroad access is anticipated to provide a movement of 250 rail cars per year; and WHEREAS, officials of Kraft General Foods, Inc. have reported to the County their intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia in the amount of $120,000; and WHEREAS, Kraft General Foods, Inc. has requested that the Frederick County Board of Supervisors provide a Resolution concerning support for its application for said funds which are administered by the Virginia Department of Transportation; NOW, THERE FORE, BE IT RESOLVED, that the Board of Super- visors of the County of Frederick hereby endorses and supports the application of Kraft General Foods, Inc. for $120,000 in Industrial Access Railroad Track Funds; and 294 BE IT FURTHER RESOLVED, that the County of Frederick hereby makes known its desire and intent to assist the Virginia Depart- ment of Transportation in providing the maximum financial assistance to Kraft General Foods, Inc. for the purpose of locating its industrial facility in Frederick County. VPSA RESOLUTION - APPROVED Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the following resolution was approved: WHEREAS, the Board of Supervisors ( "Board ") of the County of Frederick, Virginia ( "County ") adopted a resolution on May 22, 1991 ( "Bond Resolution "), authorizing the issuance and sale of not to exceed $1,000,000 General Obligation School Bonds, Series 1991B, of the County of Frederick, Virginia ( "Bonds ") for sale to the Virginia Public School Authority ( "VPSA"), setting forth the form and details thereof and directing the County Administrator to accept the maturities, amounts and interest rates for the Bonds established by the VPSA; WHEREAS, the VPSA has requested the Board to amend and restate certain provisions of the Bond Resolution in order to conform the terms and provisions of the Bonds to those of the bonds to be issued by the VPSA, a portion of the proceeds of which the VPSA will use to purchase the Bonds ( "VPSA Bonds "); and WHEREAS, the Board desires to amend and restate certain provisions of the Bond Resolution and to ratify and confirm certain other provisions relating thereto. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The aggregate principal amount, the principal payment dates and interest rates for the Bonds established by the County Administrator in the attached Certificate as to Interest Rates are hereby approved and ratified. 2. Notwithstanding anything in the Bond Resolution to the contrary, the Bonds shall be issuable in fully registered form as a single typewritten Bond substantially in the form attached hereto as Exhibit A. the Bonds shall bear interest from the date of delivery payable on January 15, 1992 and semiannually there- after on each July 15 and January 15 and principal installments shall be payable on July 15 in the years and amounts set forth in the attached Certificate as to Interest Rates. The principal installments of the Bond are not subject to prepayment or redemption prior to their stated maturities. 3. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Use of Proceeds Certificate or Non - Arbitrage Certificate setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code "), and applicable regulations relating to the exclusion from gross income of interest on the Bonds or on the VPSA Bonds, except as provided below. The Board covenants on behalf of the County (i) that the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Use of Proceeds Certificate or Non - Arbitrage Certificate and the County shall comply with other covenants and representations contained therein, (ii) that the County shall not file a Form 8038 -G for the Bonds with the Internal Revenue Service and (iii) that the County shall comply with (A) the provisions of the Code, except as provided above, so that 295 interest on the Bonds would be excludab federal income tax purposes but for the for the Bonds with the Internal Revenue provisions of the Code so that interest remain excludable from gross income for purposes. le from gross income for filing of a Form 8038 -G Service and (B) the on the VPSA Bonds will Federal income tax 4. All references to "premium" and "premium, if any," in the Bond Resolution shall hereby be deleted. 5. As amended and restated by this Resolution, the Bond Resolution is hereby ratified and confirmed and is in full force and effect. To the extent any provision of the Bond Resolution conflicts with any provision of this Resolution, the provision of this Resolution shall control. This resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Frederick, Virginia, hereby certifies that the fore- going constitutes a true and correct copy of a resolution duly adopted at a meeting of the Board of Supervisors duly called and held on July 10, 1991. BOARD MEMBER ROGER CROSEN REQUESTED TIME TO SET RECORD STRAIGHT CONCERNING THE ERECTION OF THE TRAFFIC LIGHT ON ROUTE 522 NORTH Mr. Crosen explained his original request and position on the traffic light scheduled to be erected by the Virginia Department of Transportation near the Virginia Farm Market on Route 522 North. He stated that he was totally opposed, as were citizens in the area, of having this light erected as it was not necessary and a complete waste of money. He further stated that the fact that the County was not made aware of this project until after the decision was finalized by the Virginia Depart- ment of Transportation did not make him very happy as he felt this should have been reviewed by the County Transportation Committee. REQUEST FROM SHENANDOAH VALLEY COMMUNITY RESIDENCES. INC. THAT THE WINCHESTER CITY TRANSIT SYSTEM BE ALLOWED TO EXTEND ITS BUS ROUTES NORTH ON BAKER LANE INTO FREDERICK COUNTY - APPROVED Mr. Joel M. Friedman, Executive Director of Shenandoah Valley Community Residences, Inc., appeared before the Board to explain why he was making this request. Mr. Stiles stated that he had no problem with this as long as it was understood that the City of Winchester is in the bus business, Frederick County is not, and he had no plans for Frederick County to start. Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, that the Board has no 296 problem with the city of Winchester extending bus service to accommodate the apartment on Baker Lane with the understanding that Frederick County is in no way interested in getting into the bus business. REQUEST FROM THE STONE HOUSE FOUNDATION FOR TAX EXE[SP'P STATUS - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the request from The Stone House Foundation for support in becoming tax exempt was approved under the Consent Agenda. gEOUEST FROM THE COUNTY OF ACCOMACK FOR SUPPORT IN REOUE ING THE RIGHT OF PARTICIPATION IN THE VIRGINIA RETIREMENT SYSTEM FOR MEMBERS OF CITY COUNCILS AND BOARD OF SU PER- VISORS IN THE COMMONWEALTH - BOARD TOOK NO ACTION PUBLIC HEARING NEW BUILDING INSPECTIONS FEE SCHEDULE - APPROVED Mr. Owen, Assistant County Administrator, presented this request and stated that this had been reviewed and approved by the Public Works Committee. Mr. Jim Wilson, County resident and local businessman, appeared before the Board and asked if this had been published as a public hearing as he was not aware that it was. Mr. Owen replied yes and the proposed increases had been made available for review by the public. Mr. Wilson stated that Frederick County was realizing a recession just as the rest of the country is and he could not understand how the County felt they could increase any prices at this time. Mr. Owen explained that this was the first increase of this type in nine years as there were a few areas that were increased five years ago. He further stated that the Top of Virginia had reviewed these increases and recommended approval of same. Mr. Wilson replied that he was opposed to any increase, regardless. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the new building inspections fee schedule was approved as presented. 297 (A copy of the fee schedule is on file in the Office of Inspections and Office of the County Administrator.) End of public hearing. PLANNING COMMISSION BUSINESS PRELIMINARY MASTER DEVELOPMENT PLAN - R T & T PARTNERSHIP - APPROVED _._ 11 Mr. Watkins, Director of Planning and Development, present- ed this preliminary master development plan request and stated that the staff and Planning Commission recommended approval. Mr. Tom Glass, one of the owners, appeared before the Board to answer any questions. No one appeared in opposition to this request. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the preliminary master development plan request of R T & T Partnership was approved. PRELIMINARY MASTER DEVELOPMENT PLAN - THE CENTER (SHENANDOAH UNIVERSITY) - APPROVED Mr. Watkins presented this preliminary master development - 11 plan request and stated that the staff and Planning Commission recommended approval. Mr. Smith asked if Price Drive would ever be used by the University as a means of routing traffic. Mr. Watkins replied that he did not know if this had been decided for sure. Mr. Ron Mislowski, of G. W. Clifford and Associates, addressed the Board concerning this question as well as the right -of -way from Holiday Inn and easements from Pembridge Heights. Mr. Crosen asked if there was a problem with a stipulation being included that Price Drive would not be used. Mr. Stiles explained that the Board could only control this so far and any changes to this plan would have to come back before the Board first. Upon motion made by W. Harrington Smith, Jr., seconded by Dudley H. Rinker and passed unanimously, the preliminary master development plan request of The Center (Shenandoah University) e• was approved with the understanding that there will not be any regular access allowed on Price Drive. REVISED PRELIMINARY MASTER DEVELOPMENT PLAN - WHEATLANDS_- APPROVED Mr. Watkins presented this revised preliminary master development plan and stated that the staff and Planning Commis- sion recommended approval with contingencies. Mr. Rinker asked if the new sewer plant planned for this project would serve only this property. Mr. Watkins replied that was correct, nothing else. Mr. Stiles explained that approximately thirty acres of this development is in Clarke County, however it is not the intent of Frederick County to extend any sewer service to Clarke County. Mr. John Foot, Attorney with Hazel and Thomas representing the petitioners, addressed the Board at which time he asked Mr. Chuck Maddox, Engineer, to present slides of this project consisting of 1,288 family houses and 175 townhouses. Three acres is being designated for a fire station. Mr. Foot outlined the following: 1. Parking area will be handled by and Inland Fisheries. 2. There will be a 100 foot buffer 3. Those fishing at Lake Frederick probability not be able to see Mr. Smith asked about fifteen acres school site. the Department of Game around the lake. will in all any development. that is set aside for a Mr. Maddox explained that the School Board asked that it be left in the plans. Mr. David Headley, owner of adjoining property, stated that he felt this will be the place that everyone will want to live in in the future. Mrs. Claudia Bean, President of Citizens for a Quality Community, appeared before the Board and presented a petition with three thousand signatures opposing this project when it was originally announced, however through meetings with the develop- ers and engineers and the fact that the original plan had been modified, they no longer opposed the development. e +� Mr. Dinesh V. Tiwari, of the Department of Game and Inland Fisheries, appeared before the Board and stated that his depart- ment's main concern is the ability of the developers to maintain stormwater. Mr. Crosen stated that he felt this whole project had been a boondoggle on the part of the Department of Game and Inland Fisheries as he felt the land around the lake should have been owned by his department which meant the upkeep, etc. of this would have been their responsibility and not someone else's. He further stated that he did not feel a public lake in the middle of a development is a good idea. Mr. Rinker asked if a service district could be established at this time and lay dormant until it is used. Mr. Stiles explained there is a new law referencing service districts and he was not sure this could be done. Mr. Donald Luttrell, area resident, appeared before the Board opposing this development with this number of homes being allowed. He stated that no public official will or can do anything about this. He stated that the land was rezoned in the 1970's to R -5 at which time the landowners stated that they would give up all for the lake, but that did not happen. He further stated that he felt this decision should rest with the courts. Mr. Mike Webber, resident of Stonewall District, addressed the Board and stated that he felt a lot of people have been mislead and that the petition should be considered. He asked the Board to consider the cost of this project to the County, i.e. education and other services that will have to be provided. He asked about responsibilities of homeowners associations and who will be monitoring this stated that he was opposed to this development. Mr. Smith explained that he made a statement some time ago that he would fight this development until the day he died, but things had changed as a result of people being able to sit down to talk and as a result of this changes have been made, 300 therefore he had changed his mind and he wanted to admit this at a public meeting. Mr. Rinker requested that the plan require that lots be positioned so that at no time will there be a possibility that someone could be flooded out due to the lake. He stated that he had looked at this plan of development for quite some time and felt all questions have been answered. Mr. Crosen stated that he felt a lot had been accomplished on this plan in the last two or three years although he would like to have had the project closer to Winchester rather than have all this density in this area. He further explained that he said some time ago that he would be willing to compromise with five hundred homes but no more than this number. Mr. Rhodes stated that he probably had more experience with R -5 than anyone else on this Board. He further stated that he felt the latest proposal is a good one and that the development will be a real asset to Frederick County. Mr. Orndoff stated that he was not in favor of this project in the beginning, however he felt progress had been made and felt if they were to let the courts decide the County would lose and wind up costing the taxpayers more money. Mr. Stiles gave the background history of this project back to 1975. He explained how many homes would be needed to support the sewer plant that will be built. He explained that the original plan had problems, but felt these areas have been addressed as this plan had taken longer to be approved than any plan ever brought before the Board. He further explained that he felt a workable solution was achieved due to the fact that all involved parties were willing to sit down and discuss a workable solution. Upon motion made by Dudley H. Rinker and seconded by W. Harrington Smith, Jr., to approve the revised preliminary master development plan of Wheatlands. The above motion was approved by the following recorded vote: Aye - Kenneth Y. Stiles, Robert M. Rhodes, Dudley H. 301 Rinker, W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Nay - Roger L. Crosen. STORMWATER MANAGEM]KNT RECOMMENDATIONS - APPROVED Mr. Watkins presented this plan at which time he requested the Board's endorsement. Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the stormwater manage- ment recommendations were approved as presented. REQUEST FOR ROAD NAME CHANGE - ROUTE 608 - REFERRED TO THE ROAD NAMING COMMITTEE Mr. Watkins presented this request. Mr. Rhodes stated that he had discussed this request with some of the residents. He stated that he felt this should have been a public hearing before the Board makes any changes. Mrs. Claudia Bean, resident of Route 608, appeared before the Board with a petition bearing forty -seven signatures wherein this change is being requested. Mr. Rinker stated that he was not in favor of changing this road name, after all, a lot of work had gone into this. The Board elected to refer this request to the Road Naming Committee. End of Planning Commission business. GRANT RECEIVED FROM STATE WATER CONTROL BOARD TO STUDY ALTERNATIVE WASTEWATER SYSTEMS FOR BRUCETOWN CLEARBROOR AND ROUND HILL Mr. Watkins stated that the County had been notified by the Lord Fairfax Planning District Commission that the State Water Control Board had approved a $30,000 grant proposal that the County submitted for study of Small Community Alternative Wastewater Systems for Brucetown, Clearbrook and Round Hill. He stated that this study should begin around October 1. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following report was approved under the Consent Agenda: 302 The Parks and Recreation Commission met on June 18, 1991. Members present were: Carmen Rio, Robert Roper, Donald Wilson, Charles Sandy, James Robinson, Jimmie Ellington, Carole Ambrogi, Dudley Rinker. The following action was taken: Request from Winchester Wheelman Mr. Wilson moved the department submit a request to the Planning Commission to consider the inclusion of bike lanes in the development of new and improved roadways as part of the County's comprehensive transportation plan, seconded by Mr. Sandy, carried unanimously (7 -0). Note: Information pertaining to this request has been sent to the Planning Department. Year End Spending - FY 1990 -91 Mr. Ellington moved that, at the appropriate time, the Parks and Recreation Commission request that surplus operating monies be transferred into the appropriate line items where the greatest needs exist, seconded by Mr. Sandy, carried unanimously (7 -0) . Mr. Wilson moved that the Parks and Recreation Commission request that surplus monies remaining from the Clearbrook Park drainage correction project be used to extend the water line at Sherando Park, seconded by Mr. Robinson, carried unanimously (7 -0). Note: The department is estimating that there will be a balance of $25,000 in the drainage correction project fund. The estimated cost to extend the water line at Sherando Park is $32,000. Please see attached information regarding water line extension project. FIRE AND RESCUE ASSOCIATION REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following report was approved under the Consent Agenda: The Fire and Rescue Association met on Monday, June 17, 1991 at 7:30 P.M. at the North Mountain Fire Station. All Fire and Rescue Companies were represented with the exception of Timber Ridge Rescue. Also present were Board member Roger L. Crosen, Director Thomas Owens, and Fire Marshal Doug Kiracofe. 303 The following items /issues were discussed, however none require Board action: Volunteer Recruitment Recruitment posters and brochures have been distributed to each company. These are to be distributed throughout each community. Recruitment booth at the movie theater in conjunction with "Backdraft" is going well. We have had several inquiries on the new central volunteer recruitment phone line. Still have not received word from State EMS on the Volunteer Recruitment Grant we applied for. State Law On Solicitation Of Contributions Director Owens briefed the Association on new filing requirements for organizations that solicit contributions within the Commonwealth. Although there is a significant amount of paperwork connected with this filing process, it is important that all companies comply so their fund raising will not be jeopardized. -- 11 Part -Time Career Firefighters Funding for part -time firefighter positions will begin in July. Job announcement is being advertised and a copy was distributed to all companies for posting. Fee Schedule for Fire Marshal Services In connection with the FY92 budget, a fee schedule has been proposed to enable the County to recover the costs of Fire Marshal Services associated with the plans review and building inspection process required by code. The Fire and Rescue Association voted to endorse the proposed fee schedule and recommends adoption by the Board. The proposed fee schedule will now go to the Board's Public Works Committee for review. Fire and Rescue Budget In response to several comments made at the May meeting concerning Fire and Rescue Company funding for FY92, Supervisor Crosen made a presentation to the Association on the history of Fire and Rescue funding over the past 5 fiscal years. This 304 fiscal summary clearly demonstrated the Board's continuing and increasing financial support of the Fire and Rescue System. Deployment of Career Personnel Director Owens informed the Association that Gainesboro anticipates placing their ambulance in service on or about July 1 1991. He reminded the Association that the original plan for assignment of career personnel called for a second firefighter to be placed at Gainesboro once an ambulance is placed in service there. He stated that he is reviewing daytime volunteer response figures to determine which station (Round Hill or Greenwood) can best afford to lose one career firefighter for reassignment to Gainesboro's station. The meeting adjourned at 10:18 P.M. PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following report was approved (under the Consent Agenda: The Public Works Committee met on Tuesday, June 25, 1991, at 7:30 A.M. Present were Board members Charles W. Orndoff, Sr. and W. Harrington Smith, Jr.; Committee member Chester A. Renner; Assistant County Administrator Stephen F. Owen; and Director of Engineering and Inspections Harvey E. Strawsnyder, Jr. The following items were discussed: Items Requiring Action Inspections Fee Schedule - Approver Earlier in Meeting Under Public Hearing The Committee reviewed the proposed inspections fee schedule and suggested changing the tent fees. The schedule is recommended for approval following the public hearing. Third Party Inspections Policies - Referred Back to the Public Works Committee Two changes are recommended for third party inspections. Individuals performing the inspections will have to be qualified (rather than just the firm) and the use of third party inspec- tions must be requested and approved when the permit is obtained (see Attachment 1). K� Mr. Stiles stated that he had some problems with this and asked that it be returned to the Public Works Committee for further study and discussion. Items Not Requiring Action Lakeside Compactor The Committee discussed and took no action on a trash compactor for the Lakeside area. Gore School Rental Agreement Rental agreement policies and fees for the use of Gore School were approved by the Committee. Household Hazardous Materials Collection Day Staff advised that the cost of a one day household hazard- ous materials collection day would be around $50,000. The Committee recommends that this be budgeted for within the next several years. Judicial Center Improvements The Committee took a request for modifications at the Joint Judicial Center under advisement until bids can be obtained. Gore School Space Lease Staff advised that a new tenant is interested in one or two rooms in the Sydney Gore Community Center building. The Commit- tee directed Steve Owen to negotiate the terms of the lease. Windy Hill The Committee discussed the completion and costs of the Windy Hill Road project, which is now ready for the State to take over. Recycling Report Growth in the recycling program was noted (see Attachment 2) . Animal Shelter Report Adoptions have almost doubled in a year at the shelter (see Attachment 3). FINANCE COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM NUMBER SIX Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the following report was approved under the Consent Agenda: 306 The Finance Committee met on Monday, July 1, 1991 in the Old Courthouse Conference Room at 9:00 A.M. The following agenda items require Board action: $1,787.30 - Approved Under the Consent Agenda The School Finance Director requests a School Operating Fund supplemental appropriation of $1,787.30. This request is due to an increase in Federal allocation of funds. See attached memo. The Committee requests more information. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above was approved under the Consent Agenda. Request from the Director of Engineering for a Landfill $1,000.00 - Approved Under the Consent Agenda The Director of Engineering requests a Landfill supplement- al appropriation of $195,238.87 and a General Fund supplemental appropriation of $1,000.00. This dollar figure represents a carry forward of funds from FY 90 -91 budget (various line items). See attached memo. The Committee recommends approval. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above was approved under the Consent Agenda. Agenda The Finance Director requests the adoption of a Purchasing Policy that changes the dollar limit on purchase orders and the need for the County to go to bid. The following changes are included: Purchases requiring a Purchase Order Purchases requiring three written quotes Purchases requiring competitive sealed bids New Limit Old Limit $ 1,000 $ 5,000 $ 100 $ 1,000 $15,000 $10,000 (Goods /Services) $20,000 (Professional Services) The Committee recommends that the limits be increased by the following amounts: 307 Purchase Order $ 500 3 Written Quotes $ 2,500 Bids $10 Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above was approved under the Consent Agenda. Request from the Sheriff for a General Fund Supplemental Appropriation in the Amount of $200 - Approved Under the Consent Agenda The Sheriff requests a General Fund supplemental appropria- tion of $200. This dollar figure represents a carry forward of funds from FY 90 -91 budget. See attached memo. The Committee recommends approval. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above was approved under the Consent Agenda. The School Finance Director requests a School Operating supplemental appropriation transfer of $124,485.84 to balance accounts for the fiscal year ending June 30, 1991. See attached memo. The Committee recommends approval. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the above was approved under the Consent Agenda. Request from the Fire and Rescue Director for a General Fund Supplemental Appropriation in the Amount of $28,500 - Approved The Fire and Rescue Director requests a General Fund supplemental appropriation of $28,500 for three fire departments currently operating EMS units. Departmental requests are for S.C.F.D., Gainesboro and Round Hill. The Committee felt that a more defined set of criteria needs to be established for dispersing these funds. In order to qualify for full funding of an EMS unit for the next budget year (FY 92 -93), the EMS unit must be operational on a 24 hour basis on September 1, 1991. The Committee also felt that in order to avoid economic hardship on EMS units striving to reach the qualifying date, that start -up money be provided. It is therefore recommended that Stephens City Fire Company receive full funding of $14,250. Stephens City has qualified and is currently providing 24 hour service but cannot meet the budget criteria set forth with no funds. The $14,250 represents start -up funds and one half year operating funds. It is further recommended that Gainesboro and Round Hill receive start -up funds in the amount of $7,125 each. They will apply full funding next year under the previously mentioned criteria. Mr. Tom Owens, Director of Fire and Rescue, appeared before the Board and gave a background history on this and stated that the Emergency Medical Services transport unit in Stephens City is now in service and is the busiest unit in Frederick County. He further explained about Gainesboro Fire Company and their role as far as supplying emergency service to that section of the County. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the above request was approved. PERSONNEL COMMITTEE REPORT Mr. Rhodes, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on July 8, 1991 with the following members present: Robert Rhodes, Chairman; Roger Crosen; Ralph Lewis; John R. Riley, Jr.; Stephen Owen and Ann Kelican. Mr. James Longerbeam was absent. The Committee submits the following report and recommendations to the Board of Supervisors for consideration: Request from the Division of Court Services for 2 Addition- al Positions - Approved The Committee reviewed the attached request from the Director of the Division of Court Services for two (2) addition- al positions in the Starting Point Detox program as required for licensure by the Department of Mental Health, Mental Retardation and Substance Abuse Services and recommends approval of same. 309 Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above was approved. Acceptance of Regional Airport Personnel into County Personnel System - Approved The Committee reviewed the attached information regarding the transfer of the Regional Airport Personnel from the Winchester Personnel System to the County Personnel System and recommends approval of same as requested. Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, the above was approved. End of Committee Reports. BOARD MEMBER ROGER CROSEN ASKED ABOUT STATUS OF PROFFER GUIDELINES THAT PLANNING DEPARTMENT HAD BEEN WORKING ON Mr. Crosen asked about the status of proffer guidelines that the Office of Planning and Development had been working on. Mr. Watkins replied they should be forthcoming shortly. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT er oard of Su a visors