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HomeMy WebLinkAboutJune 11, 1991 Regular Meeting273 A Regular Meeting of the Frederick County Board of Super- visors was held on June 11, 1991, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, VA 22601. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Mr. Stiles was not present at the beginning of the meeting. Mr. Rhodes called the meeting to order. Mr. Stiles arrived at this time. Warren E. Boling, Associate Minister, First Baptist Church, delivered the invocation. ADOPTION OF AGENDA Mr. Riley, County Administrator, requested the following amendments to the Agenda: 1. Cancellation of certain board meetings for Summer; - 11 2. Appropriation for construction of Park Center Drive; 3. Approval of Virginia Department of Transportation Secondary Road Budget; 4. Request for County to become Fiscal Agent for Winchester Regional Airport Authority; 5. Approval of packet to be presented at the Virginia Department of Transportation hearing in Salem. Mr. Stiles requested time for the Chamber of Commerce staff to address the Board. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the Agenda was adopted as amend- ed. CONSENT AGENDA Upon motion made by Robert M. Rhodes, seconded by Dudley H. II Rinker and passed unanimously, the following Tabs were approved under the Consent Agenda: Tab C - Approval of Virginia Waste Management Act Resolution. Tab F - Request from the Association for Retarded Citizens. Tab M - Public Works Committee Report. 27-4 Tab N - Personnel Committee Report. Tab O - Finance Committee Report. APPROVAL OF MINUTES Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr. and passed unanimously, the minutes of the Regular Meeting of May S. 1991 were approved as submitted. CHAMBER OF CONDU;RCE STAFF IN ATTENDANCE TO PRESENT ALL AMERICA COMMUNITY AWARD TO THE COUNTY Mr. Bill Shendow, Director of the Frederick - Winchester Chamber of Commerce, appeared before the Board and gave a brief outline of the Chamber's recent trip to Texas where they were presented the All America Community Award on behalf of the City of Winchester and Frederick County. Larry VanHoose, Dr. Terry Sinclair and staff member Susanna Demski were also present. Mr. VanHoose presented the VCR tape that was used in Texas as part of their presentation. Mr. Jim Stutzman, President of the Chamber, appeared before the Board to thank them for all their support on behalf of the Chamber and to thank Bill Shendow for an outstanding job. JAMES GOODRICH. SR. REAPPOINTED TO THE HISTORIC RESOURCES ADVISORY BOARD Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, James Goodrich, Sr. was reappointed to the Historic Resources Advisory Board as a representative from Back Creek District for a three year term, said term to commence July 12, 1991 and expire July 12, 1994. DIANA LYNN LEE APPOINTED TO THE LORD FAIRFAX EMERGENCY MEDICAL SERVICES COUNCIL Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, Diana Lynn Lee was appointed to serve on the Lord Fairfax Emergency Medical Services Council as a representative from Frederick County for a three year term, 11 said term to expire June 30, 1994. SCHEDULE SET FOR SUMMER BOARD MEETINGS Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, to cancel the last 275 Board meeting in July (24th), August (28th) and September (25th) . VI RGINIA WASTE NANAGEPMT- ACT RESOLUTION - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the following resolution was approved under the Consent Agenda: WHEREAS, the Virginia Waste Management Act provides for the allocation of public funds for the purpose of enhancing litter control and recycling activities; and WHEREAS, these funds are provided through the Virginia Department of Waste Management to Virginia localities by annual grants; and WHEREAS, having reviewed and accepted the Guidelines (Form DLCR -1) for use of said funds; BE IT RESOLVED, that the Frederick County Board of Super- visors: HEREBY endorses such a program for Frederick County; and HEREBY expresses the intent to combine with the Town of Middletown in a mutually agreed upon Cooperative Program; and HEREBY authorizes Frederick County to apply on behalf of the above named locality for a grant, and to be responsible for the administration and implementation of the Program as de- scribed in the attached Application (Form DLCR -2); and THAT SAID FUNDS, when received, will be transferred immedi- ately to the Coordinating Organization; or if coordinated by a Planning District Commission, funds will be sent directly to said Commission by the Department. CYNTHIA MEADE ADDRESSED THE BOARD RE: DANGEROUS CONDITION OF SENSENY AND GREENWOOD ROADS Mrs. Cynthia Meade, of the Senseny Road PTT, addressed the Board to ask their full cooperation and commitment to seeing that the very dangerous conditions that currently exist on Senseny and Greenwood Roads be corrected by the Virginia Depart- ment of Transportation just as soon as they possibly can. Mr. Stiles explained that he had discussed this with Bob Watkins, Planning Director, and at present Greenwood Road is scheduled for construction in December of 1993. This information will be forwarded to the Planning Commis- sion along with the request to see if the Middle Road Project could be switched with Greenwood which will then be forwarded to the Virginia Department of Transportation for their approval. It was noted that Middle Road does need to be corrected but does not pose the immediate danger as does Greenwood and Senseny. 276 Mr. Smith stated that the speed limit had been lowered, which should help some. He stated that he has suggested that since the funds are not available (per the State) to construct the road that at least the necessary corrections be made at the intersection of Senseny and Greenwood Roads. CORRESPONDENCE FROM CITY MANAGER ED DALEY RE: CONSOLIDA- TION OF CERTAIN CITY AND COUNTY OFFICES DISCUSSED The Board was in agreement to discuss consolidation of Social Services with Clarke County. It was noted that Mr. Riley will proceed with this. Mr. Stiles stated that he felt water and sewer needed to be consolidated. It was noted that Mr. Stiles will handle the necessary contacts for further water and sewer discussion. FUNDS APPROPRIATED FOR PARK CENTER DRIVE - RRAFT FOODS - APPROVED Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, $280,000.00 will be appropriated from Fund Balance to Capital Improvements of the Public Works Department for construction of Park Center Drive -- which will serve Kraft Foods. Once this project is complete Virginia Department of Transportation will reimburse the County for this amount. BOARD APPROVED COUNTY BECOMING FISCAL AGENT FOR THE WINCHESTER REGIONAL AIRPORT AUTHORITY Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr. and passed unanimously, the County will become Fiscal Agent for the Winchester Regional Airport Authori- ty effective July 1, 1991. FUNDING FORMULA FOR AIRPORT AUTHORITY - APPROVED Upon motion made by Charles W. orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, the funding formula, as presented by County Administrator, John Riley, for the Winchester Regional Airport Authority, was approved as follows: City of Winchester $45,000 Frederick County $45,000 Warren County $ 1 TOTAL $91,000 277 RESOLUTION TO BE PRESENTED TO VIRGINIA DEPAIM4ENT OF TRANSPORTATION BY COUNTY ADMINISTRATOR IN SALEK ON JUNE 12, 1991 REQUESTING THAT DELAYED IMPROVEMENTS BE RESCHEDULED FOR THEIR PREVIOUS ADVERTISEMENT DATES Upon motion made by Dudley H. Rinker, seconded by Charles W. orndoff, Sr. and passed unanimously, the following resolution was approved: WHEREAS, the scheduled improvements to two of the three sections of Route 522 have been delayed, one section for a period of seven months and another for a period of two years; and, WHEREAS, Frederick County feels that the timely completion of these improvements are critical to the successful operation of the County's overall transportation network; and, WHEREAS, the County has approved funding in excess of one million dollars for a study to locate a corridor for the exten- sion of Route 37, the first phase of which will run from Inter- state 81 to Route 522 and thus greatly increase traffic on this road section; THEREFORE, BE IT RESOLVED, that this Board does whole heartedly support the attached statement requesting that the delayed improvements be rescheduled for their previous adver- tisement dates. REQUEST FROM THE ASSOCIATION FOR RETARDED CITIZENS FOR SUPPORT TO BECOME TAX EXEMPT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the request from the Association for Retarded Citizens for support in becoming tax exempt was approved under the Consent Agenda and will forward same request to the representatives in the General Assembly for their consid- eration at their 1992 session. PUBLIC HEARING IN ACCORDANCE WITH SECTION 22.1 - OF T H E CODE OF VIRGINIA. 1950, AS AMENDED, THE FREDERICK COUNTY BOARD OF_ SUPERVISORS WILL HOLD A PUBLIC HEARING TO CONSIDER THE NOMINATION TO THE BOARD OF EDUCATION FROM GAINESBORO DISTRICT Joseph Headley was nominated at a previous meeting for reappointment to the Frederick County Board of Education for a second term. There was no public input on this nomination. Mr. Headley was present at the meeting. The Board will vote on this reappointment at a Special Meeting on June 19, 1991, at noon. PROPOSAL TO CLOSE OLD BUFFLICK ROAD TO THROUGH TRUCK TRAFFIC - APPROVED 278 There was no public input on this public hearing. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr. and passed unanimously, the following resolution was approved: WHEREAS, the Airport Road, (Route 645) was constructed to serve the Airport and surrounding area in a more efficient manner than was possible through the use of Old Bufflick Road, (Route 776); and, WHEREAS, Old Bufflick Road is primarily a residential street with a narrow pavement width which is not conducive to heavy truck traffic; and, WHEREAS, the 0.36 mile section of Route 522 from the intersection of Route 776 to Route 645 in combination with the 0.61 mile section of Route 645 from the intersection of Route 522 to the intersection with Route 776, totaling 0.97 miles can serve as an alternate route for traffic restricted from use of the 0.84 mile section of Route 776 from the intersection of Route 522 to the intersection of 645; and, WHEREAS, residents of Old Bufflick Road have requested that through truck traffic be prohibited on Route 776; and, WHEREAS, the Frederick County Transportation Committee and Frederick County Planning Commission support this request; THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is hereby requested to restrict through truck traffic from Route 776. BE IT FURTHER RESOLVED, that Frederick County will use its good offices for enforcement of the requested restriction by the Frederick County Sheriff's Department. End of Public Hearings. PLANNING COMMISSION BUSINESS PUBLIC HEARING CONDITIONAL USE PE RMIT 1005 -91 OF LEDA J. LIZER - GAINESBORO MAGISTERIAL DISTRICT - APPROVED Mr. Miller, zoning Administrator, presented this condition- al use permit and stated that the staff and Planning Commission recommended approval with conditions. Mr. and Mrs. Lizer were present on behalf of their request. Upon motion made by Roger L. Crosen, seconded by W. Harrington Smith, Jr. and passed unanimously, conditional use permit number 005 -91 of Leda J. Lizer, Winchester, Virginia, for a hair salon was approved with conditions as noted by the Planning Commission. This property is located two miles from Virginia Route 37 on Route 789 in the Gainesboro Magisterial District and is identified as Parcel 251 on Tax Map 42. CONDITIONAL USE PERMIT 1006 -91 OF ALICE V. BURLESON - BACK CREEK MAGISTERIAL DISTRICT - APPROVED 279 Mr. Miller presented this conditional use permit request and stated that the staff and Planning Commission recommended approval. Mrs. Burleson was present on behalf of her request. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, conditional use permit number 006 -91 of Alice V. Burleson, Winchester, Virginia for making silk flower arrangements was approved. This property is located on Aspen Trail in Shawneeland in the Back Creek Magisterial District and is identified as Parcel 65 on Tax Map 49A. RENEWAL OF CONDITIONAL USE PERMIT 1002 -90 OF CARL A AY STONEWALL MAGISTERIAL DISTRICT - APPROVED Mr. Miller presented this conditional use permit renewal request and stated that the staff and Planning Commission recommended approval. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed use permit number 002 -90 of a colonial nursery farm was one mile North of Clearbroo; Magisterial District and is 33. unanimously, renewal of conditional Carl A. Ay, Brucetown, Virginia, for approved. This property is located c on Route 11 in the Stonewall identified as Parcel 87 on Tax Map AN AMENDMENT TO THE FREDERICK COUNTY CODE CHAPTER 21 ZONING: ARTICLE IX. BUSINESS GENERAL DISTRICT B -2• SECTION 9 -1 -2. TO AMEND ALLOWED USES TO INCLUDE GOLF DRIVING RANGES - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Rhodes and passed unanimously, the following ordinance amendment was approved: AN AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 21, ZONING; ARTICLE IX; BUSINESS GENERAL DISTRICT, B -2; SECTION 9 -1 -2 TO READ AS FOLLOWS: 9 -1 -2 Business General District, B -2 Allowed Use Standard Industrial Classification (SIC) Golf Driving Range 7999 Miniature Golf Course 7999 End of Planning Commission public hearings. APPROVAL GIVEN FOR ROUTE 37 CORRIDOR STUDY . Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, to approve the execution of the agreement with MaGuire and Associates for the study of the Route 37 Corridor. End of Planning Commission Business. VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTE14 1991 -1992 CONSTRUCTION BUDGET - APPROVED Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr., and passed unanimously, the Virginia Department of Transportation Secondary Road System 1991 -1992 Construction Budget in the amount of $1,549,514 was approved. PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA The Public Works Committee met on Tuesday, June 4, 1991, at 7:30 A.M. Present were Board members Charles W. Orndoff, Sr. and W. Harrington Smith, Jr.; Committee members Keith A. Tubandt and Chester A. Renner; County Administrator John R. Riley, Jr.; Assistant County Administrator Stephen F. Owen; and Director of Engineering and Inspections Harvey E. Strawsnyder, Jr. The following items were discussed: Items Requiring Action Refuse Collection and Disposal Transfers - Approved The Committee recommends approval of the attached list of year -end transfers. No new funds are needed. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Supplemental Appropriation Requests - Approved The Committee discussed and recommends approval of the attached supplemental appropriations. All these are associated with either Gore School or the Hamman Building projects which were not originally budgeted for in late 1989. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Items Not Requiring Action 281 Street Name Signs The Committee reviewed the Virginia Department of Transpor- tation's (VDOT) new street name sign policies which transfer all responsibility for installation, maintenance, and replacement of street name signs to the County. A future supplemental appro- priation will be necessary to fund this project now that VDOT has changed its policies. Recycling Proposals Proposals from BFI to install recycling drop -off containers in the City of Winchester at James Wood Amherst Campus and in Clarke County's Park were approved. The Landfill will pay for the expenses of this program. Third Party Inspections and Revised Inspection Fees Ed Strawsnyder presented these two items. The Committee directed staff to advertise the new inspection fees for a Board of Supervisor's public hearing in July. The Committee also directed staff to review the proposed fees and third party inspection policy changes with the Top of Virginia Builders' - II Association. Bluemont Concert Series The Committee approved use of the Old Courthouse lawn for the Bluemont Concert Series this Summer. Sydney Gore Day Care Center The Committee approved a request from the Day Care Center to forgive two month's rent (totaling $400) due to financial hardship. It was noted that like any new business, it will take a little time before the center will be self- sufficient enough to meet all of its expenses. Miscellaneous Reports a. Animal Shelter. b. Landfill Tonnage. c. Recycling. PERSONNEL COMMITTEE REPORT - APPROVED UNDER THE CONSENT GENDA The Personnel Committee met on June 5, 1991, with all members present and submits the following report and recommenda- tions to the Board of Supervisors for consideration: 282 Request from the Department of Social Services - Approved The Committee reviewed the attached request from the Department of Social Services and recommends that part -time employees be permitted to participate in the County's ICMA Deferred Compensation Plan. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Sheriff's Request for Amendment to Personnel Policies - Approved The Personnel Committee considered the attached request from the Sheriff for an amendment to Section 11 of the Personnel Policies, and recommends that the deduction of accrued leave in lieu of leave without pay not be permitted as a disciplinary procedure. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Consideration of Extension of Leave Balances - Approved The Committee reviewed the attached reports setting forth leave balances (over the approved limits) of law enforcement personnel in the Sheriff's Department and the CFW Regional Jail. In accordance with Phase II of the reentry of said personnel into the County's personnel management system, leave balances were to be reduced to approved limits by July 1, 1991. Both departments have made a diligent effort to meet this directive and the balances have been greatly reduced, however several employees still have significant balances remaining. The Committee recommends that these employees be given an extension of 6 months (through December 31, 1991) to reduce their balances to approved limits with the understanding that no additional extensions will be granted and all leave over and above the approved limits on January 1, 1992 will be lost. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. J�� Consideration of Department Head Evaluation - To Be Discussed in Executive Session The Committee recommends approval of the evaluation of Michael Didawick, Director of General Reassessment as submitted. FINANCE COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA The Finance Committee met on Wednesday, June 5, 1991 in the Old Courthouse Conference Room at 2:30 P.M. All members with the exception of Dudley Rinker were present. The following agenda items require Board action for FY 1990 -1991: The School Director of Finance requests a School Operating supplemental appropriation in the amount of $38,994.58 and School Operating appropriation transfers in the amount of $102,349.04. No additional local funds are necessary. See attached memos dated May 8, 1991 and May 22, 1991. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Request from the Parks and Recreation Director for a General Fund Supplemental Appropriation in the Amount of $300.00 - Approved The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $300.00 received from the Downtown Athletic Club to line item #7104- 5412 - 000 -000 Educational & Recreation Supplies. No additional local funds are necessary. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Reauest from the President of Lord Fairfax Community College for a General Fund Supplemental Appropriation in the Amount of $31,816 - Approved The President of Lord Fairfax Community College is request- ing a General Fund supplemental appropriation in the amount of the Amount of $102.349.04 - Approved ., $31,816 for parking lot construction at the college. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Reauest from the Treasurer for a General Fund Appropriation Transfer in the Amount of $4,000 - Approved The Treasurer requests a General Fund appropriation trans- fer in the amount of $4,000 from line item #1213 - 7003 - 000 -000 Communication Equipment to line item 11213- 7002 - 000 -000 Furni- ture and Fixtures for the purchase of a check signer /imprinter, burster, control stand and signature plates. No additional local funds are necessary. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. The following items require Board action for FY 1991 -1992: Request from the Director of Planning and Development for a General Fund Supplemental Appropriation in the Amount of $5,000 - Approved The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $5,000 for operation of the copy machine. Departments utilizing this machine will reimburse according to use. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. Reauest from the Special Administrative Assistant in the Commonwealth's Attorney's Office for a General Fund Supple- mental Appropriation in the Amount of $2,500.00 - Approved The Special Administrative Assistant in the Commonwealth's Attorney's Office requests a General Fund supplemental appropri- ation in the amount of $2,500.00 (to line item #2201- 5408 - 000 -000 - Vehicle and Powered Equipment) received from Shenandoah County Sheriff's Department for the sale of a 1986 Ford Thunderbird. No additional local funds are needed. See attached memo. The Committee requests more information. M Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above was approved under the Consent Agenda. advance from Fund Balance in the amount of $80,000 for the Jail Construction Fund as there is currently a deficit in that amount. He stated that it appeared that operational expendi- tures for the start up costs of the new facility were credited to that account and he was requesting a temporary advance until he had enough time to research the expenditures. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. For Information Only: 1. See attached letter of appreciation from Tri- County O.I.C., Inc., regarding FY 1992 donation. 2. The Veterans Council - Winchester- Frederick County is 11 requesting financial support from Frederick County to erect a veterans memorial. See attached memo. The Committee requests more information. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) and (6) to discuss Personnel and Legal matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board reconvened into Regular Session. Mr. Riley, County Administrator, requested a temporary Maps Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, that nothing was dis- cussed other than what was noted in the request for an Executive session. EVALUATION OF DIRECTOR OF GENERAL REASSESSMENT - APPROVED Upon motion made by Robert M. Rhodes, seconded by Roger L. Crosen and passed unanimously, the evaluation of Director of General Reassessment, Michael Didawick, was approved as submitt- ed. ROBERT M. RHODES ANNOUNCED THAT HE WILL NOT BE A CANDIDATE FOR RE- ELECTION FOR THE BOARD OF SUPERVISORS FROM BACK CREEK DISTRICT Mr. Rhodes announced that he had decided not to be a candidate for re- election to the Board of Supervisors in November. He stated that he wanted to spend more time with his family and with all the meetings, etc. that a Board member is required to attend, this had become pretty hard for him to do. He thanked all the Board members, present and former, that had served with him and noted various highlights during his eight years of service to the County as a representative from Back -- Creek District. Mr. Stiles thanked Mr. Rhodes for all his many hours of work and service to the County and especially his many contribu- tions as a member of the County Finance Committee. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. Ba of Supervisors Cler B rd of Sup visors /' 287 A Special Meeting of the Frederick County Board of Super- visors was held on June 19, 1991, 12:00 Noon, in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. Mr. Rhodes was absent at the start of the meeting. The Chairman called the meeting to order and asked that everyone observe a moment of silence. ADOPTION OF AGENDA Mr. Riley, County Administrator, requested the following amendments: 1. Request from the Director of Information Services; 2. Announcement of Grant awards; 3. Executive Session for discussion of perspective business. Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the Agenda was adopted as amended. JOSEPH L. HEADLEY REAPPOINTED TO THE FREDERICK COUNTY BOARD OF EDUCATION AS REPRESENTATIVE FROM GAINESBORO DISTRICT Upon motion made by Roger L. Crosen, seconded by W. Harrington Smith, Jr. and passed unanimously, Joseph L. Headley was reappointed to the Board of Education as representative from Gainesboro District, for a four year term, said term to commence July 1, 1991 and expire June 30,1995. POSSIBLE REORGANIZATION OF THE VIRGINIA COOPERATIVE EXTEN- SION SERVICE OFFICE DISCUSSED AND TURNED DOWN BY THE BOARD Mr. Crosen requested that letters be sent to Virginia Tech on behalf of the Board letting Tech know that they needed to 11 leave the County Extension Department and staff just as it presently is. Mr. Rinker stated that he agreed with Mr. Crosen, but based on other requests made to Tech in the past of the same nature, he did not feel that Tech gives a damn as to what the Board of Supervisors think. 288 Upon motion made by Roger L. Crosen, seconded by Dudley H. Rinker and passed unanimously, the County will go on record as supporting the local Extension office as it is currently operat- ing and they do not want neither the State nor Virginia Tech doing anything to change this. Mr. Rhodes arrived at this time. Mr. Rinker stated that at a meeting last year, Tech was told to cut positions from the top level and nothing had been done. ERECTION OF TRAFFIC LIGHT AT ROUTE 522 BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION DISCUSSED Mr. Crosen explained to the Board his frustrations with the Virginia Department of Transportation and their persistence in erecting a traffic light on Route 522 North near the Virginia Farm Market. He stated that the deceleration lane had taken care of an earlier traffic problem and in his estimation there definitely is no need for a traffic light. Mr. Crosen asked the Board members if they concurred with him on this, that letters be sent to the Virginia Department of Transportation Officials making them aware of the Board's position on this matter. He further requested that the Department of Transportation be asked to inform the County's Transportation Committee when they plan to take any future action such as this within the County. Upon motion made by Roger L. Crosen, seconded by Charles W. Orndoff, Sr. and passed unanimously, to approve the request of Board member Roger Crosen with regard to the traffic light at Route 522 North. RESOLUTION SUPPORTING VALLEY REGIONAL OFFICE DEPARTMENT OF ECONOMIC DEVEI;OPMENT - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Roger L. Crosen and passed unanimously, the following resolution from the Lord Fairfax Planning District Commission was approved: WHEREAS, the Valley Regional office was opened in the Fall of 1984 to assist the twenty local governmental jurisdictions of the Lord Fairfax Planning District in meeting Community Develop- ment organizational needs for economic development; and WHEREAS, in the seven years of its operation, the staff of the regional office have provided continuous support on -site and in person to assist local governments in the task of developing organizational capability to help meet the Virginia Community Certification and maintain and expand them for Recertification, in the process achieving a 92% coverage rate based on population for the region; and WHEREAS, to accomplish this, the Regional Office manager has built a network of effective personal contacts in all jurisdictions which supports continued development of organiza- tional capabilities of the local economic organizations, of why only two have full time economic developers, while the balance operate with part -time personnel; and WHEREAS, effective Rural Economic Development, as promoted by the Governor, the General Assembly, and the Secretary of Economic Development depends heavily in rural areas upon effec- tive personal, stable and continuing contact of the representa- tives involved; and WHEREAS, the Valley Region remains geographically distant from Richmond so that the necessary contact cannot be maintained by telecommunications or other artificial means; and WHEREAS, the economic development need in the region is continued organizational development support from the Department of Economic Development to assist the existing manufacturing sector as it deals with changes in the global economy and to deal as a region and localities with the yet to be realized world trade potential brought to the Valley Region by the Virginia Inland Port; NOW, THEREFORE, BE IT RESOLVED THAT, the Governor, the members of the General Assembly, the Secretary of Economic Development, and the Director, Department of Economic Develop- ment work cooperatively with and for the citizens and local governments to maintain a regional presence in Valley Region during this period of fiscal austerity; and FURTHER, BE IT RESOLVED, that the long term plans of the Department of Economic Development should incorporate the objective of restoration of a full office presence in the Valley Region. REQUEST FROM DIRECTOR OF INFORMATION SERVICES TO UPDATE IBM EQUIPMENT - APPROVED Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, to approve the appropriation of $26,147.00 for the purchase of a "D" model series for the AS /400 computer system. COUNTY RECEIVED TWO HISTORICAL GRANT AWARDS Mr. Riley, County Administrator, noted that the County had been notified that they have been awarded the following Grants: 1. To conduct a cultural resource study of a section of the Frederick County Urban Development and adjoining terrain in the amount of $23,295.97. 2. Third phase of an architectural survey in the amount of $18,000. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board retired into Executive Session for discussion of a perspective business. 290 BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by Roger L. Crosen and passed unanimously, the Board reconvened into Regular Session. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, that nothing was discussed other than what was noted in the request for an Executive Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. s 4hi man , 4 Bo of Supervisors Cler oard ot Su ervisors