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HomeMy WebLinkAboutMay 08, 1991 Regular Meeting251 A Regular Meeting of the Frederick County Board of Super- visors was held on May 8, 1991, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT Kenneth Y. Stiles, Chairman; Robert M. Rhodes, Vice - Chairman; Dudley H. Rinker; Roger L. Crosen; W. Harrington Smith, Jr. and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. The invocation was delivered by the Reverend Conrad J. Christianson, of the Bethel Lutheran Church. ADOPTION OF AGENDA Mr. Riley, County Administrator, requested the following amendments: 1. Request from the Chamber of Commerce; 2. Ellen Davenport, Representative from Virginia Association of Counties, to address the Board; 3. Transfer of funds request for the Windy Hill road project. Mr. Stiles requested time under "County Officials ". Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the Agenda was adopted as amended. CONSENT AGENDA Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following items were approved under the Consent Agenda: Tab D - Approval of Proclamation - Emergency Medical Services Week; Tab G - Approval of Application to the VPSA Summer Subsidized Sale; Tab J - Approval of Road Resolution - Nottoway Drive. APPROVAL OF MINUTES Upon motion made by Charles W. Orndoff, Sr., seconded by Roger L. Crosen and passed unanimously, the minutes of the Regular Meeting of March 27, 1991 were approved as submitted. MARGARET RUCKER ROWE APPOINTED TO THE SHENANDOAH VALLEY PRIVATE INDUSTRY COUNCIL (PIC) 252 Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, Margaret Rucker Rowe was appointed to serve on the Shenandoah Valley Private Industry Council (PIC) as a representative from Frederick County. VACANCY ON LORD FAIRFAX COMMUNITY COLLEGE BOARD AND LORD FAIRFAX EMERGENCY MEDICAL SERVICES COUNCIL TO BE ADVERTISED It was the consensus of the Board that the vacancy on the Lord Fairfax Community College Board be advertised inasmuch as Dr. Fish's term will expire on June 30, 1991 and he is not eligible for reappointment; and to advertise the vacancy on the Lord Fairfax Emergency Medical Services Council due to the resignation of Willey Dembeck. APPOINTMENT TO SOCIAL SERVICES BOARD - TABLED UNTIL NEXT BOARD MEETING KENNETH Y. STILES REAPPOINTED TO THE FREDERICK- WINCHESTER SERVICE AUTHORITY Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, Kenneth Y. Stiles was reappointed to serve on the Frederick - Winchester Service Authority. CHAMBER OF COMMERCE CELEBRATES NATIONAL TOURISM WEEK Kristin Goff, Kitty Zuckerman and Kim Simpson appeared before the Board on behalf of the Chamber of Commerce in con- junction with National Tourism Week. Mrs. Goff presented handouts and a breakdown of Chamber statistics as they relate to tourism in this area, as well as the State. REQUEST FOR DONATION TO CHAMBER OF COMMERCE TO HELP SPONSOR TEAM AT NATIONAL CIVIC LEAGUE CONVENTION IN SAN ANTONIO. TEXAS ON JUNE 6 -8 - APPROVED Upon motion made by Roger L. Crosen, seconded by Charles W. Orndoff, Sr. and passed unanimously, to approve $3,000.00 to sponsor the team at the National Civic League Convention in San Antonio, Texas June 6 -8. This is in conjunction with the prospect that Winchester - Frederick County becoming an All- Ameri- can Community. LETTER TO BE SENT TO BUDDY DUNLAP AND JACK KRONENBERGER THANKING THEM FOR ALL THEIR EFFORTS AND HOURS OF WORK ON BEHALF OF THE RECENT SHENANDOAH APPLE BLOSSOM FESTIVAL 253 Upon motion made by Roger L. Crosen, seconded by Robert M. Rhodes and passed unanimously, to approve a letter being sent to Buddy Dunlap and Jack Kronenberger thanking them for their efforts and hours of work on behalf of the Apple Blossom Festi- val. SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE BALLOT SELECTION - APPROVED Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the following names were approved to appear on the next selection ballot: Dorothy A. Stant, Robert S. Hartman, Peggy Mooney, Thelma J. Ratliff, Kim McCormick, Katrina Sine, John V. Wolfe, Gene Janisch, Thyrrice C. Marx. ELLEN DAVENPORT REPRESENTATIVE FROM VIRGINIA ASSOCIATION OF COUNTIES, ADDRESSED THE BOARD Ellen Davenport, representative from the Virginia Associa- tion of Counties, appeared before the Board and presented a brief summary of VACo's role with county government and their office is there to assist when called upon. APPROVAL OF PROCLAMATION - EKRGENCY MEDICAL SERVICES WE - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following resolu- tion was approved under the Consent Agenda: WHEREAS, emergency medical service teams consist of volun- teer and career medical technicians, Firefighters, emergency physicians, nurses, educators, and administrator's; and WHEREAS, the citizens of Frederick County benefit daily from the life saving knowledge and skill of these trained professionals; and WHEREAS, advances in emergency medical care and the expan- sion of rescue services within Frederick County has increased the life saving capability of our Emergency Medical System; and WHEREAS, the designation of Emergency Medical Services Week will serve to educate the people of Frederick County about accident prevention and what to do when confronted with a medical emergency. NOW, THEREFORE, I, Kenneth Y. Stiles, Chairman of the Board of Supervisors of Frederick County, do hereby proclaim the week of May 12 -18, 1991 as Emergency Medical Services Week. The Board also commends each of our Emergency Medical Service providers for a job well done. PUBLIC HEARING '25 4 ORDINANCE AMENDMENTS TO CHAPTER 7 RE: REDISTRICTING - APPROVED Mr. Watkins, Director of Planning and Development, present- ed this ordinance amendment request. Upon motion made by Dudley H. Rinker, seconded by W. Harrington Smith, Jr. and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 7, ELECTIONS; ARTICLE I, MAGISTERIAL DISTRICTS; TO AMEND SECTION 1 -2 DISTRICTS ENUMERATED AND SECTION 1 -3 BOUNDARIES. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 7, ELECTIONS; ARTICLE II, ELECTION PRECINCTS; TO AMEND SECTION 2 -2, PRECINCTS AND RESPECTIVE POLLING PLACES ENUMERATED AND SECTION 2 -3, BOUNDARIES. (A copy of the above ordinance amendments is on file in the Office of the County Administrator). AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 9. FINANCE AND TAXATION: ARTICLE III, REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED; SECTIONS 3 -3 -5, 3 -3 -6 AND 3 -5 TO INCREASE THE LIMITS FOR ELIGIBILITY FOR TAX RELIEF FOR THE ELDERLY - APPROVED Mr. Riley presented this ordinance amendment request. There was no public input. Mr. Smith asked how the general public was notified of this information. Mr. Orndoff, Jr., Treasurer, replied through their tax bill when it is mailed. Upon motion made by Robert M. Rhodes, seconded by Charles W. Orndoff, Sr. and passed unanimously, the following ordinance amendment was approved: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 9, FINANCE AND TAXATION; ARTICLE III, REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED; SECTIONS 3 -3 -5, 3 -3 -6 AND 3 -5 TO READ AS FOLLOWS: 3 -3 -5 The gross combined income from all sources of such claimant owner or owners of such dwelling, living therein, and of their relatives living in such dwelling, for the immediately preceding calendar year does not exceed the sum of twenty -five thousand dollars in the case of exemption claimants provided that the first seventy -five hundred dollars of any income received by any claimant owner as permanent disability compensation shall not be included in such total; and provided that the first sixty -five 255 hundred dollars of income of each relative, other than spouse of such claimant owner or owners, who is living in such dwelling shall not be included in such total. 3 -3 -6 The net combined financial worth of such claimant owner or owners and of their relatives living in such dwelling, as of December 31 of the year immedi- ately preceding the taxable year for which the exemption is claimed, does not exceed sixty -five thousand dollars. Net combined financial worth shall include the value of all assets, including equitable interests, exclusive of the fair market value of the dwelling for which exemption is claimed and of the land not exceeding one acre upon which it is situated. Net worth is computed by subtracting liabilities from assets. 3 -5 CALCULATION OF AMOUNT OF EXEMPTION The amount of the exemption granted pursuant to this Article shall be a percentage of the real estate tax assessed for the applicable taxable year in accord- ance with the following scale: Total Combined Income $ -0- - $ 8 $ 8,001 - $11,000 $11,001 - $14,000 $14,001 - $17,000 $17,001 - $20,000 $20,001 - $25,000 Percentage of Exemption End of Public Hearings. 100% 95% 85% 70% 50% 25% APPROVAL OF APPLICATION TO THE VPSA SUMMER SUBSIDIZED SALE - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following resolu- tion was approved under the Consent Agenda: WHEREAS, the Frederick County School Board and the Board of Supervisors of the County of Frederick, Virginia ( "County ") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $1,000,000 to finance certain capital improvements for school purposes (the "Bonds ") and to sell the Bonds to the Virginia Public School Authority ( "VPSA") at the Summer 1991 VPSA bond sale: NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Frederick, Virginia: 1. The County Administrator and the Director of Finance or either of them is hereby authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the Summer 1991 VPSA bond financing. 2. This resolution shall take effect immediately. FIRE PLAN - RHINEHART PROPERTY - RECEIVED AS INFORMATION Mr. Riley presented this plan. Mr. Crosen asked if tires could not be buried at the Landfill, why could they be buried on Mr. Rhinehart's property. 256 Mr. Riley explained that this is the plan that the State has submitted. Mr. Rinker stated that he would much rather see the tires hauled away from the County. Mr. Crosen asked if Frederick County could ever be held liable for this down the road. The Board discussed this and decided to only receive this as information and take no action. PLANNING COMMISSION BUSINESS PUBLIC HEARING 1991-1992 SIX YEAR SECONDARY ROAD IMPROVEMENT PLAN - APPROVED Mr. Watkins presented the order of projects listed in the 1991 -1992 Secondary Road Improvement Plan as adopted by the Board of Supervisors on January 9, 1991 and stated that there were no changes recommended by the Planning Commission. No changes were recommended by the Board of Supervisors. There was no public input. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, the 1991 -1992 Secondary Road Improvement Plan was approved as adopted by the Board of Supervisors on January 9, 1991. End of Planning Commission public hearings. ROAD RESOLUTION - NOTTOWAY DRIVE - APPROVED UNDER THE CONSENT AGENDA Upon motion made by Charles W. Orndoff, Sr., seconded by Dudley H. Rinker and passed unanimously, the following resolu- tion was approved under the Consent Agenda: BE IT RESOLVED, that the Virginia Department of Transporta- tion is hereby requested to add the following roads to the Secondary System of Frederick County, pursuant to Section 33.1 -229 of the Code of Virginia, 1950, as amended: Nottoway Drive (60' ROW) Nottoway Subdivision, Section II From: Intersection with Route 1049 To: 312,00' or 0.06 mile North of Intersection with Route 1049 (cul -de -sac) Length: 312.00' or 0.06 mile and as described in Deed Book 586, Page 611 and certified on December 11, 1984. The total length of this proposed addition is 312.00' or 0.06 mile. BE IT FURTHER RESOLVED, that the Board of Supervisors does guarantee to the Commonwealth of Virginia an unrestricted right -of -way of 60' as described in the above referenced Deed 257 Book and Page numbers, with the necessary easements for cuts, fills and drainage. End of Planning Commission business. FINANCE COMMITTEE REPORT Mr. Rhodes, Chairman of the Finance Committee, presented the following report: The Finance Committee met on Wednesday, May 1, 1991 in the Old Courthouse Conference Room at 1:30 P.M. The following agenda items require Board action: Request from the Parks and Recreation Director for a General Fund Supplemental Appropriation in the Amount of $250.00 - Approved The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $250.00 received from the Winchester Coca -Cola Bottling Company to be used toward the sponsorship of the Annual Tri -State Basketball Tournament. No additional local funds are needed. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the Commissioner of the Revenue for a General Fund Supplemental Appropriation in the Amount of $2,520.00 - Approved The Commissioner of the Revenue requests a General Fund supplemental appropriation in the amount of $2,520.00 to com- plete the Marcadet filing system change line item #1209- 7002 - 000 -000. See attached memo. The Committee recom- mends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. _Request from the Director of Fire and Rescue for a General Fund Supplemental Appropriation in the Amount of $8,943.14 - Approved The Director of Fire and Rescue requests a General Fund supplemental appropriation in the amount of $8,943.14 as reim- bursement for expenses for hazardous materials incident on October 12, 1990. The funds to be distributed as follows: Frederick County Fire and Rescue line item 3505- 2404 -000 -015, $957.26; Frederick County Sheriff's Department line item 3102 - 5409 - 000 -000, $1,384.59; Greenwood Volunteer Fire Company 258 $35.57 and City of Winchester, $6,565.72. No additional local funds are needed. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Fund supplemental appropriation in the amount of $6,945.00, as follows: ADP Equipment line item #8101- 7007 - 000 -000, $6,198 and Furniture and Fixtures line item #8101- 7002 - 000 -000, $747. These funds were approved in the FY 1992 budget based on reduc- tions in other areas and the Director of Planning is asking that these amounts be subtracted from the FY 1992 budget. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Approved The Finance Director requests a General Fund supplemental appropriation in the amount of $17,011.48 for communication equipment. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by W. Harrington Smith, Jr. and passed unanimously, the above request was approved. Request from the Director of Information Services for a General Fund Appropriation Transfer in the Amount of $12,000.00 - Approved The Director of Information Services requests a General Fund appropriation transfer in the amount of $12,000.00, to be transferred as follows; $8,000 from 1220 - 8001 - 000 -000 Lease Rent of Equipment and $4,000 from 1220 - 3005 - 000 -000 Maintenance Service Contracts to 1220 - 7007 - 000 -000 ADP Equipment. The Director of Information Services wishes to purchase a 600 meg disk drive from IBM. No additional local funds are necessary. See attached transfer forms. The Committee recommends approval. The Director of Planning and Development requests a General 259 Upon motion made by Robert M. Rhode Rinker and passed unanimously, the above Resolution Authorizing Loan Renewal IBM AS /400 Computer System in the A4 $215,841.00 - Approved See attached resolution authorizing s, seconded by Dudley H. request was approved. for FY 91 -92 for the oproximate Amount of loan renewal for FY 91 -92 for the IBM AS /400 computer system in the approximate amount of $215,841.00. Funds necessary to repay this loan were appropriated in the budget for FY 91 -92. This loan must be renewed annually and contains the same provisions as last year. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. Request from the Director of Economic Development for a General Fund Appropriation Transfer in the Amount of $9,604 - Approved The Economic Development Director requests a General Fund appropriation transfer in the amount of $9,604, to be trans- ferred as follows; $4,129 from 8102 - 1001 - 000 -002 Coordinating Director, $4,800 from 8102 - 8001 - 000 -000 Lease Rent of Equipment and $675 from 8102 - 5506 -000 -000 Travel to 8102 - 7007 - 000 -000 ADP Equipment. No additional local funds are necessary. See attached memo. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. The following items are for fiscal year 1991 -1992: Request from the Administrator of the Lord Fairfax Health District for a General Fund Supplemental Appropriation For FY 1992 in the Amount of $9,943.00 - Approved See attached correspondence from David Crabtree, Admini- strator of the Lord Fairfax Health District concerning the impact of the five (5) percent reduction in requested budget funds. Therefore, the Administrator of the Lord Fairfax Health District is requesting a General Fund Supplemental Appropriation for FY 1992 in the amount of $9,943.00. See attached memo. The Committee recommends approval. Upon motion made by Robert M. Rhodes, seconded by Dudley H. Rinker and passed unanimously, the above request was approved. WINDY HILL ROAD PROJECT AWARDED TO L. F. FRANKLIN AND APPROVAL OF TRANSFER REQUEST IN THE AMOUNT OF $19,1000 260 Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr. and passed unanimously, to award L. F. Franklin the work to be done on the Windy Hill road project and to approve the transfer request in the amount of $19,100 from line item appropriation 10- 4102 - 5415 -000 to 4102 - 3002 -000 (Road Administration). FIRST BOARD MEETING IN JUNE MOVED TO TUESDAY, JUNE 1 DUE TO JAMES WOOD HIGH SCHOOL'S GRADUATION Mr. Stiles stated that with the Board's concurrence, the first Board meeting in June would be moved to June 11th due to James Wood High School's graduation being on June 12. The Board concurred. SECOND BOARD MEETING IN JUNE CANCELLED Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, the second Board meeting in June (26th) was cancelled. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Dudley H. Rinker, seconded by Charles W. Orndoff, Sr. and passed unanimously, the Board retired into Executive Session in accordance with Virginia Code, 1950, as amended, Section 2.1 -344, Subsection A (1) to discuss Personnel matters. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr. and passed unanimously, the Board withdrew from Executive Session. BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, the Board reconvened into Regular Session. Upon motion made by Dudley H. Rinker, seconded by Robert M. Rhodes and passed unanimously, that nothing was discussed other than what was noted in the request for an Executive Session. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT WAS ORDERED THAT THE BOARD OF SUPERVISORS ADJOURN. 261 r WCJ,Boa d of S pervisors