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HomeMy WebLinkAboutMarch 24, 1992 Special Meeting 550 A Special Meeting of the Frederick County Board of Super- visors was held on March 24, 1992, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick county Courthouse, Loudoun Street Mall, Winchester, Virginia, for the public hearing on the proposed 1992-1993 county budget. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. He explained that due to the large turnout for this meeting, the public hearing on the budget will be moved to the old J. C. Penney building and this would begin in approximately thirty minutes. INVOCATION Chairman Richard Dick delivered the invocation in absence of a minister. ADOPTION OF AGENDA County Administrator John Riley stated he had a worksession plan that he would like to discuss with the Board. Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, to approve the agenda as amended. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested that Tab H and I be considered for the Consent Agenda. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, to approve the following Tabs under the Consent Agenda: Tab H - Personnel Committee Report; Tab I - Finance Committee Report. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye 551 Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye MINUTES - APPROVED AS AMENDED Mr. Smith noted that in the minutes of the Regular Meeting of February 26, 1992, Page 20, at the top, the figure should be "$38,509,957". Mrs. Sherwood noted that on Page 6, fourth paragraph, the words should be "by" rather than "be" and "he" rather than "the. Mr. Orndoff noted on Page 24, fourth paragraph, the figures should read "$4,500,000" and "$5,500,000". Mr. Dick asked if it should be noted that "there was no public input" on the second conditional use permit of Mr. Nail, Page 12. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Jr., to approve the minutes of the Regular Meeting of February 26, 1992 as amended. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, to approve the minutes of the Special Meeting of March 4, 1992 as submitted. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE APPOINTMENTS: Mr. Smith stated he would have his appointment to the Sanitation Authority at the next meeting. CHARLES L. WILMOT. JR. APPOINTED TO THE LORD FAIRFAX HEALTH DISTRICT SERVICES ADVISORY BOARD Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., to appoint Charles L. Wilmot, Jr. to serve on the Lord Fairfax Health District Services Advisory ~-_..~--~_.__. -----------. 552 Board as a county representative for a four year term, said term to commence March 24, 1992 and expire March 24, 1996. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye End of Committee Appointments. SOLID WASTE CONSULTANT CONTRACT - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington smith, Jr., to approve the Solid Waste Consultant contract as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye 1992-1993 DEPARTMENTAL ANNUAL PROGRAMS OF WORK PRESENTED TO THE BOARD Mr. Riley explained these work programs were being present- ed to the Board for their review and would be voted on in conjunction with the approval of the county budget at the Board meeting of April 8, 1992. ACTIVITY REPORT. MARCH 1-15. 1992 - RECEIVED AS INFORMATION The Activity Report from county departments was received by the Board. The Board once again thanked staff for this very informative information. PLANNING COMMISSION BUSINESS 1992 PRIMARY ROAD IMPROVEMENT PLAN - APPROVED Deputy Director of Planning and Development Kris Tierney appeared before the Board and briefly outlined the 1992 Primary Road Improvement Plan. He explained this plan is scheduled to be presented at the Preallocation Hearing scheduled for March 30, 1992 at the Virginia Department of Transportation Office in Staunton. Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, to approve the following 1992 primary Road Improvement Plan and resolution: 553 1. Route 522 South (East of Winchester) From: Route 50/17 East Intersection To: Route 277 East Intersection (North of Double Toll Gate) Improve to four lanes and provide intersection improvements as necessary to coordinate with Route 37 extension and Route 277 improvements. The improvements should begin at the southern end and proceed northward. 2. 1-81/11 North/37/661 Intersection (North of Winchester) Implement corridor improvement plans resulting from Winchester Area Transportation study to deal with immediate deficiencies. 3. Eastern By-pass/Loop From: Route 37 North at stephenson To: Route 37 South at Kernstown Plan, engineer, acquire necessary right-of-way, and con- struct a by-pass to provide future additional limited access arterial capacity east of Winchester. This is needed to accom- modate planned land use and economic development in Eastern Frederick County. This will include long term solutions to interchange areas at 1-81/11 North/37/661 and 1/81/11 South/37/642. 4. Route 277 (East of Stephens city) From: 1-81/277/647 Intersection (South of Winchester) To: Route 340/522 South Intersection (East of Double Toll Gate) Improve the existing two lane road facility to widening and straightening immediately. Conduct detailed studies to deter- mine future needs for four lane improvements and improvements to the 1-81/11 South/277/647 intersection area. 5. Route 11 (North and South of Winchester) A. Route 11 South From: Middle Road To: 37 Interchange widen and improve to five lanes. B. Route 11 North From: Winchester city Limits To: 37 Intersection Widen and improve as necessary. 6. 1-81 (East of Winchester) From: stephenson Interchange To: Middletown Interchange study and improve to six lanes between Winchester exits if necessary. RESOLUTION WHEREAS, the Transportation Committee and Frederick County planning staff reviewed the proposed 1992 primary Road Improve- ment Plan for Frederick County; and 504 WHEREAS, the Transportation Committee recommended approval of this plan on March 2, 1992; and WHEREAS, the Frederick County Planning commission recom- mended unanimous approval of this plan at their regular meeting on March 18, 1992; and WHEREAS, the Frederick County Board of supervisors consid- ered this plan at their special meeting of March 24, 1992. NOW, THEREFORE, BE IT ORDAINED, by the Frederick County Board of Supervisors as follows: The Frederick County Board of supervisors hereby approves the recommended 1992 Primary Road Improvement Plan of Frederick County, Virginia. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles w. Orndoff, Sr. - Aye End of Planning commission Business. COMMITTEE REPORTS: PERSONNEL COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the following report was approved under the Consent Agenda by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Personnel Committee met on March 18, 1992 with the following members present: James L. Longerbeam, Chairman; Beverly J. Sherwood, Ralph E. Lewis, John R. Riley, Jr. and Ann K. Kelican. Also in attendance were Sheriff Robert Williamson and Major Alvin Johnson from the Frederick County Sheriff's Department. Pursuant to information forwarded to you under separate cover on March 18, 1992, the committee recommends the approval of two deputy sheriff positions in the Frederick County Sheriff's Department, said positions to be funded for a six month period (April 1 thru September 30) at which time additional funding will be considered by the Board of Supervisors. Should vacan- cies occur in the Sheriff's Department, the individuals hired in 555 these positions will be transferred to the vacated position and the above two positions will not be filled. The committee further recommends approval of a supplemental appropriation in the amount of $7,683 to fund these positions. FINANCE COMMITTEE REPORT - APPROVED UNDER THE CONSENT AGENDA Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, the following report was approved under the Consent Agenda by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Finance Committee met on Wednesday, March 18, 1992 at 8:00 A.M., in the Frederick County Courthouse. Present were: Robert M. Sager, Committee Chairman; Committee members W. Harrington Smith, Jr., John Good, Jr., Raymond Sandy, and Natalie Cather Miller. Also present were County Administrator John R. Riley, Jr.; Assistant County Administrator Stephen F. Owen; Assistant Finance Director Cheryl B. Shiffler; Risk Manager Jennifer L. Place and Chairman of the Board of Super- visors Richard Dick. The following agenda items require Board action: Request from the School Finance Director for a School Operating Fund Appropriation Transfer in the Amount of $1.600.00 - Approved Under the Consent Aqenda See attached memo. No additional local funds are required. The committee recommends approval. Request from the School Finance Director for a School Operatinq Fund Appropriation Transfer in the Amount of $2.400.00 - Approved Under the Consent Aqenda See attached memo. No additional local funds are required. The committee recommends approval. Request from the Division of Court Services Director for a Court Services Fund Appropriation Transfer in the Amount of $4.993.00 - Approved Under the Consent Aqenda See attached memo. No additional local funds are required. The committee recommends approval. Request from the Division of Court Services Director to Transfer $50.000.00 from the Division of Court Services Fund 13 to the Detox Center Construction Fund 86 - Approved Under the Consent Aqenda 556 For additional expenditures for the construction and renovation of the Detox Center. See attached memo. No addi- tional local funds are required. The committee recommends approval. Request from the Sheriff for Applving for a Druq Enforce- ment Grant - Approved Under the Consent Aqenda This funding will be used to provide two (2) existing full time investigators to the Winchester, Frederick County, Clarke County, Warren County and Shenandoah County Drug Task Force that has been in operation since 1985. This grant is renewable yearly. No additional local funds are required. The committee recommends approval. For Information Only: The Shelter for Abused Women and the Salvation Army gave presentations requesting local support for their programs. End of Committee Reports. BOARD DISCUSSED WORKSESSION PROPOSAL Mr. Riley explained he thought the Board members might be interested in having a worksession prior to each Board meeting at which time the Board could discuss agenda items if they so desired, or any other matters they may want to discuss with fellow Board members. Mr. Longerbeam stated he felt this was a good idea and depending on what was on the agenda, a worksession might not always be necessary. The Board recessed at this time, 7:30 P.M., and adjourned to the Old J. C. Penney building for the public hearing on the proposed county budget. PUBLIC HEARING - PROPOSED 1992-1993 COUNTY BUDGET The following citizens appeared before the Board to speak on the proposed budget: Ms. Dorothy Brewer spoke on behalf of The Shelter for ... Abused Women as past president and current volunteer, and asked the Board to please reconsider funding The Shelter for the entire $3,500 as requested. Ms. Brewer asked anyone that was present on behalf of The Shelter if they would please stand at this time and remain standing while she continued to address the 557 Board of Supervisors. The majority of those in attendance stood, estimated to be approximately seventy-five to eighty people. Ms. Brewer explained the functions of The Shelter and the percentage of county citizens that have been and continue to be assisted by The Shelter. She further requested that in the future The Shelter be changed in the budget from the charitable section where it currently is, to the health and welfare sec- tion. Ms. Donna Carpenter, Executive Director, presented a breakdown of how many county citizens have been seen at The Shelter since the doors opened and expressed her concerns as to what would happen in the future, not only to county citizens, but others that would have to be turned away if these funds were not made available. Judy Heyer, resident of Gainesboro District, as well as teacher, outlined to the Board what transpires in the life of a teacher in the Frederick County school system from the time they arrive at school at 7:30 a.m. until they finish grading school papers at their home in the evening. Patricia Lightner, resident of Back Creek District, and teacher, cited each letter of the alphabet and how it related to the Board of supervisors, the schools, and the budget. She stated she did not feel the Board was fulfilling their jobs as well as their promises during the last election as they were not willing to fund the needs of the school system. Dennis Benjamin, resident of stonewall District, and teacher, stated he was concerned with the lack of funding for the teachers for salary increases as they continue to fall behind neighboring localities, this is not only affecting those that have been teaching in the system, but also those that are close to retirement. Irve Crowder, Gainesboro District, stated she could not understand how the Board could make such a "to do" about the small amount that was being requested for The Shelter for Abused Women, after all it is only $3,500. She further stated if this is not funded, the individuals that are helped through The 558 Shelter will only turn to Social Services, etc., for the help they need, which in turn means additional expense to the county. Mary Gent, recent resident, along with her four children, of The Shelter, explained how The Shelter had assisted her, as well as her children, at a time when they had no where else to go and no funds for anything. She further explained The Shelter provides assistance when there is no where else to turn and asked the Board to please reconsider and provide the necessary funding in order that The Shelter might continue to give assist- ance to those that are in need. Peg Brady, volunteer, noted that The Shelter had given assistance to those in need for the last ten years, and she asked the Board to please reconsider and contribute the $3,500. Lisa Hobbins, resident of Shawnee District and volunteer at The Shelter, stated she could not understand how the Board could donate $2,000 to the Shenandoah Apple Blossom Festival to assist in having a festival, along with a Queen, and new bricks could be added to the downtown mall, but $3,500 could not be donated to help people in need. Is this what being named an All Ameri- can Community is all about? Mike Cahak, representing the community services Council, requested the Board take another look at the funding for The Shelter, as well as the Salvation Army, and in doing so they should consider all the good that is done by these two organiza- tions for this community, and not forget that if this funding is not forthcoming, how the community will be effected as these are matching funds so we would lose more than just the amount that is being requested. Craig Low, Apple Ridge Homeowners Association, requested the Board consider the association's request and fund the necessary amount in order that their streets might be construct- ed and brought up to state standards in order for them to be taken into the secondary system of the Virginia Department of Highways. Dr. Hartrnut Doerwaldt, volunteer doctor at The Shelter, and on call 24 hours a day, explained that due to his involvement at 559 The Shelter as the volunteer doctor he could speak first hand on why this funding is so necessary for the continued operation of The Shelter. He stated he had seen some pretty bad situations while volunteering at The Shelter and he could not imagine what would have happened to these individuals had they not had The Shelter available to them. He asked the Board to please recon- sider and fund this very worthwhile community service. John Poux, resident of Opequon District, Director of OIC, stated the OIC was not funded this year by the county, but they were fortunate as they were in a position to carryon their program without the funding, and he was present at this hearing on behalf of The Shelter and Salvation Army to ask the Board to please reconsider and fund these two organizations. He further stated he believed very much in the statement that a society is judged on how it treats its poor. Kenny Stiles, resident of Stonewall District, explained he had been doing some calculations of his own and he felt these organizations could be funded, and the county teachers could be given raises that would bring them up to the same level as City of Winchester teachers. Mr. stiles presented his figures for increases in real estate taxes, utility tax, sales tax, gross receipt tax, as well as meals and lodging, which he felt will increase as the economy increases. He further stated the funds are there and the decision as to whether this funding is provid- ed rests solely with the Board of supervisors. He further stated he did not feel that Frederick county needs a third high school at this time as there will only be an additional two hundred high school students by the year 2000, and there is no way anyone could justify spending $20-25 million dollars to handle two hundred students. Katie Wisecarver, resident of Shawnee District, appeared with her plastic jars labeled "Give Your pennies to the Needy". She explained that she had started this campaign to help the needy and that she had been disappointed in the response she had received from county residents, and was equally disappointed in the Board's decision not to fund The Shelter for Abused Women. 560 David Kollar, resident of Gainesboro District, stated that he knew that it was not always easy for the Board to make decisions, especially in difficult economic times such as these. He would however, ask that they reconsider and fund The Shelter as it was a very worthwhile project, which he could attest to first hand due to a personal experience of his own. Richard Bennett, resident of Opequon District, and senior at James Wood High School, as well as a member of the high school debate team, asked the Board to reexamine their priori- ties as he did not feel they had them together at this point. He further explained how the decision of the Board not to provide additional funding to the school system in order that the teachers might receive a pay raise had effected the morale of the teachers, and the fact that some of the teachers had elected to remove everything from their classrooms, other than what had been provided by the School Board, had also effected the students as it is sending a negative attitude. Amy Bennett, student, and President of Future Educators of America Club, explained the students were being effected by the Board's decision with regard to funding for education as this was having a definite effect on the teachers and in turn was being felt by the students. Vickie Diehl, student and also member of Future Educators of America, asked the Board to look at what their responsibili- ties are with regard to the necessary funding for the schools and education. Peter Dunning, representing Bluemont Concert series, stated he had originally planned to ask the Board to reconsider and provide additional funding for the Bluemont Concert Series, however, in light of what he had heard at tonight's meeting concerning The Shelter and the Salvation Army, he would request that any additional funding that is available go to these two organizations. Mike Webber, county resident and owner of Webber's Nursery, stated he realized that the funding question before the Board was not easy, however he felt they had no choice but to fund The 561 Shelter and the Salvation Army. He further stated he felt the Board needed to control growth in the county, and that perhaps a merger between the city and County would be the best route to go. He did not feel the Board's decision to use one time funding sources is in the best interest of the county. T. G. Adams, resident of Back Creek District, stated he knew that economic times were bad, and that balancing the budget was not an easy task, but certain items in the budget had to be funded, while still trying to save wherever possible. Carolyn Duff, teacher, mother, and supporter of The Shelter, Salvation Army and the schools, asked the Board to reconsider their thinking and fund all of the above as best they could. Mr. Dick closed the public hearing to the budget at this time as no one else requested to address the Board. He thanked all who had attended this meeting and assured them that what had been said tonight would not fall on deaf ears. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., to close the public hearing on the budget as there was no one that wished to address the Board. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye THERE BEING NO FURTHER BUSINESS, THE BOARD OF SUPERVISORS ADJOURNED. I