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HomeMy WebLinkAboutJanuary 22, 1992 Regular Meeting 47l A Regular Meeting of the Frederick County Board of super- visors was held on January 22, 1992, 7:15 P.M., in the Board of supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, winchester, Virginia. PPRqEHT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL '1'0 ORDER The Chairman called the meeting to order. IBVOCATIOB The invocation was delivered by Reverend J. William Hough, Retired Minister from the United Methodist Church. ADOPTIOB OF AGENDA Mr. Riley, county Administrator, stated he had the follow- ing amendments: Public Works, Law Enforcement and Courts and Personnel Committee reports; Endorsement of application for neonatal care; Request for release of impact fees from Parks and Recreation Department for Town of stephens City. Upon motion made by Beverly J. Sherwood, seconded by James L. Longerbeam, to adopt the agenda as amended. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye IIIBOTES OF DECEKBER 11. 1991 TABT.RIl Mr. Dick asked if any former Board member had submitted any corrections for these minutes. Mrs. Bayliss explained that Mr. Crosen had submitted his corrections yesterday, thus the reason for them not appearing in the agenda. The Board requested that these corrections be submitted in the next agenda. REPORr FROII COMMITTEE '1'0 STUDY VARIOUS COUNTY BOARDS AND COMMITTEES 472 Mr. smith presented this report and outlined what the committee suggested with regard to future appointments to the Planning commission, that being that there be two representa- tives from each magisterial district. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, to approve two representatives from each magisterial district on the Planning Commission. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye It was recommended by the committee that when vacancies occur on various boards and commissions where At-Large appoint- ments are made, that the following procedure be enacted: 1. Advertise position in local newspaper. 2. Have all applicants fill out application. 3. All completed applications forwarded to the Board of supervisors. 4. Board of supervisors directs Personnel Committee to interview and make recommendations to the Board of Supervisors. Upon motion made by W. Harrington smith, Jr., seconded by James L. Longerbeam, to approve the above recommendation. Mrs. Sherwood asked for definition of member-at-large and stated she did not feel number four was necessary. Following Board discussion, Mr. Smith withdrew his motion and this was referred back to the committee for further study. DR. EARL VIRTS. HO.K"XHKWfl VIRGINIA REGION DIRECTOR. DEPARr- MENT OF HRu.TH. ADDRRqSED THE BOARD Dr. Earl Virts, Northern Virginia Region Director, appeared before the Board and stated he hoped the new director for this area would be on board in February. He requested that the county appoint two citizen members to serve on the Lord Fairfax Health District Services Advisory Board. There were no questions for Dr. virts from Board members. MEMBERS REAPPOINTED '1'0 EXTENSION ADVISORY COMIIITTEE Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., to reappoint the following to serve on 473 the Extension Advisory Committee, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993: Joyce Carden, Gainesboro District Gwen H. Lunsford, Shawnee District Janet Stiles, Stonewall District The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye JtJLIAIf CARPER REAPPOIlITED TO TRANSPORTATION COMMITTEE FROM OPEQUON DISTRICT Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., to reappoint Julian Carper to serve on the Transportation Committee as the representative from Opequon District, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye JA'MR..c; II. RACEY. II REAPPOINTED TO TRANSPORTATION COMMITTEE FRail SHAWNEE DISTRICT Upon motion made by W. Harrington Smith, Jr., seconded by James L. Longerbeam, to reappoint James M. Racey, II to serve on the Transportation Committee as the representative from Shawnee District, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye 'RTIIER H. LAUCK REAPPOIlITED TO TRANSPORTATION COMMITTEE FROM GAIIfESBORO DISTRICT Upon motion made by Beverly J. sherwood, seconded by w. Harrington Smith, Jr., to reappoint Elmer H. Lauck to serve on the Transportation committee as the representative from 474 Gainesboro District, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye FRAHKLIlf D. TAYLOR REAPPOINTED TO TRANSPORTATION COMMITTEE FROM STOlirnWAT.T. DISTRICT Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington smith, Jr., to reappoint Franklin D. Taylor to serve on the Transportation Committee as the representative from Stonewall District, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ALL MEMBERS REAPPOIHTED TO GYPSY IIOTH COMMITTEE Mrs. Sherwood stated she had contacted each of these members and they are willing to continue to serve. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, to reappoint the following members to serve on the Gypsy Moth committee, for a one year term, said term to commence January 22, 1992 and expire January 22, 1993: Frank V. Sherwood wilbur Johnston Robert C. Lebeck Gerald R. Crowell Gary K. Oates Margarette M. Smith Carolyn S. Lewis The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye JOE M. BISHOP APPOIHTED TO PARKS AIID RECREATION COMMISSION FROII OPEQUON DISTRICT Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., to appoint Joe M. Bishop to serve on the 475 Parks and Recreation Commission as the representative from Opequon District, for a four year term, said term to commence January 22, 1992 and expire January 22, 1996. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye RICHARD G. DICK AND BEVERLY J. SHKI(Jf()()D APPOINTED TO SERVE ON THE LORD FAIRFAX PLAlflfING DISTRICT COJUlISSION Upon motion made by W. Harrington smith, Jr., seconded by James L. Longerbeam, to appoint Richard G. Dick and Beverly J. Sherwood to serve on the Lord Fairfax Planning District Commis- sion, filling the vacancies created by former Board members Kenneth Y. Stiles and Dudley H. Rinker. Terms are for the elected term of office. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye APPOIN'l'IIEHT TO mlRKANIlOAH VU.Y.RV PRIVATE INDUSTRY COUNCIL {PIC} - TABY.lm APPOINTIIEHT TO LORD FAIRFAX IJRJ\LTH DISTRICT SERVICES ADVISORY BOARD - TABY.lm APPOINTIIEHT TO BOARD OF BUILDING APPDY,g - TABLED PUBLIC BEARIBG DATE SCRRIlUT.lm FOR ZUCKERJIAN COXPAIfY REZON- ING APPLICATION Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, to set March 11, 1992 as the public hearing date for the Zuckerman Company rezoning application. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye APPLICATION OF AlmULMfCE SERVICE OF WINCHESTER TO UPGRADE ITS EMS LICENSE FOR NEONATAL CARE - ENDORSED BY THE BOARD Upon motion made by W. Harrington smith, Jr., seconded by Beverly J. Sherwood, to endorse the application of Ambulance 476 service of Winchester to upgrade its EMS License for neonatal care. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RELEASE OF IMPACT ~ FOR 'l'OWlf OF ST.ISl'HKlfS CITY - APPROVED Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., for $500 to be released from impact fees to cover the cost of a bathroom facility at the Stephens City Town Park. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye COUNTY DEPAR'l'MENTAL ACTIVITY REPORT. JANUARY 1-15. 1992. SUBMITTED The Board expressed their approval of this report. PLANNING COMIIISSION BUSINESS: SHERANDO SOFTBALL COMPLEX - DISCUSSED AND TABT.RIl Mr. Watkins, Director of Planning and Development, present- ed this request and stated the Planning Commission recommended approval. Board members had various concerns, i.e., lighting, pedes- trian access from across Route 277 and would another entrance be better for pedestrian traffic. No one was present from Parks and Recreation or G. W. Clifford and Associates, therefore this matter was tabled until the next meeting. CHARLES W. ORNDOFF. SR. AND W. HARRINGTON SKITH. JR. APPOINTED TO SERVE ON THE ROUTE 37 TECHNICAL ADVISORY COMIIITTEE Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, to appoint Charles W. orndoff, Sr. and W. Harrington Smith, Jr., to serve on the Route 37 Technical Advisory Commit- tee. The above motion was passed by the following recorded vote: 477 Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ROAD RESOLUTION - BEDFORD VIU Jl.GE - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., to approve the following road resolution for Bedford Village: BE IT RESOLVED, that the Virginia Department of Transporta- tion is hereby requested to add the following roads to the secondary system of Frederick County, pursuant to Section 33.1 - 229 of the Code of virainia, 1950, as amended: Bedford From: To: Length: Village (50' ROW) Bedford Village Subdivision Intersection with Route 657 630.18' or 0.12 Mile Northeast (cul-de-sac) 630.18' or 0.12 Mile The total length of this proposed addition is 630.18' or 0.12 mile and as described in Deed Book 688, Page 242 and as certified on July 29, 1988. BE IT FURTHER RESOLVED, that the Board of Supervisors does guarantee to the Commonwealth of Virginia an unrestricted right- of-way of 50' as described in the above referenced Deed Book and Page numbers, with the necessary easements for cuts, fills and drainage. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS: FIHAHCE COMMITTEE REPORT Mr. Sager, Chairman of the Finance committee, presented the following report: The Finance Committee met on Thursday, January 16, 1992 in the Old Courthouse Conference Room. All committee members were present. The following agenda items require Board action: FY 92-93 Expenditures To Be Funded Through FY 91-92 Operat- ina and Capital Contingencies - Approved The committee recommends the General Fund appropriation approval of the following: Treasurer Litter Control Parks (sewage) Sheriff (vehicles) Sheriff (equipment) $ 18,265 12,000 58,000 66,000 1,526 478 commissioner (equipment) Commonwealth Attorney (transfer for R. Beatty salary) 4,100 7,474 The committee recommends the following be referred to the Law and Courts committee: commonwealth Attorney Commonwealth Attorney (R. Beatty salary, 2-92 thru $ 12,000 6,500 6-92) The above items are FY 92-93 expenditures to be funded through FY 91-92 operating and Capital contingencies. Upon motion made by Robert M. Sager, seconded by W. Harrington smith, Jr., to approve the above recommendation. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye For Information Onlv: 1. The County Administrator and superintendent of Schools presented the FY 1992-93 budget information. ~. The County Administrator recommended a budget workses- sion with the Board of Supervisors and School Board on Wednesday night, January 22, 1992 after the Board of supervisor's regular- ly scheduled meeting to set policies on the budget. 2. The Finance Director requests authorization to explore possibilities of contracting with Financial Planner. The committee requested more information to be presented at the January 27, 1992 meeting. PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff, Chairman of the Public Works Committee, presented the following report: The Public Works Committee met on Tuesday, January 21, 1992, at 7:30 A.M. Present were Board members Charles W. Orndoff, Sr. and W. Harrington smith, Jr.; committee members Dudley H. Rinker, James T. Wilson and Karen K. Kober; county Administrator John R. Riley, Jr.; Assistant County Administrator Stephen F. Owen and Director of Engineering and Inspections Harvey E. strawsnyder, Jr. 479 The following items were discussed but do not require any Board action at this time. FY 92-93 Budaet The committee reviewed budget cuts made in public service budgets and discussed several items in detail. Recvclina Fees The committee discussed a letter from Zuckerman Company which advised of new charges for recycling. staff was directed to try to negotiate better rates, retrofit commingled boxes to sorted boxes (if cost effective) and to cancel the Ward Plaza area recycling box project (see Attachment 1). Doa Adoption and Reclamation Fee policv New policies for dog adoptions and reclamation fees were approved as recommended by the animal shelter manager. Route 719 staff was directed to prepare the appropriate paperwork to take Route 719, the landfill entrance road, out of the state road system so that several landfill projects can move forward. Meeting Time and Place The committee agreed to continue meeting on the first Tuesday at 7:30 A.M. at the Western Steer Restaurant in Sunny- side. LAW ENFORCEMENT AND COURTS COIUII'l'TEE REPORT Mr. Sager, Chairman of the Law Enforcement and Courts Committee, presented the following report: The Law Enforcement and Courts Committee met on Tuesday, January 21, 1992, 10:30 A.M., in the courthouse Board Room. Present were Robert M. Sager, Chairman of the Committee; James L. Longerbeam; David Fahnestock; Larry P. Coverstone; B. G. Wyatt and County Administrator John R. Riley, Jr. Also present were Board of Supervisors members Richard G. Dick and W. Harrington Smith, Jr.; Commonwealth's Attorney Lawrence R. Ambrogi and Charles W. stansfield; Sheriff Robert T. Williamson and Alvin Johnson. The Committee submits the following: Formation of a Countv citizens studv Commission - Approved 480 The chairman of the Frederick County Board of supervisors requested endorsement of his proposal to create a citizens commission to study the feasibility of creating a county pOlice force. The chairman felt that the commission, appointed by him, would hold several meetings throughout the county to receive information from staff as to the costs associated with same and to gain input from the citizenry. Upon completion of the public meetings the commission would report back to the board of supervisors as to their findings. This study commission should in no way impede the progress of having the question placed upon the ballot for voter consideration. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., to approve the above recommendation and appoint seven people to this commission. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Review of the Commonwealth's Attornev's Budaet - Approved Mr. Smith requested that "D" be voted on separately. He stated he had discussed this with Mr. Ambrogi and he felt it would be almost impossible to know the exact amount of time spent on county matters versus prosecution matters. Mr. Dick noted that Mr. Stansfield stated during the budget worksession that he felt he could break this down. At this time Mr. Dick referred back to number 1 and ex- plained how and why he felt this commission was necessary and that it would be of benefit to the citizens in letting them know what this would mean to the county, not only the cost, but the pros and cons otherwise. Mr. Ambrogi explained that if this was to the courts by July, that should be plenty of time before the general election in November. Mr. Dick explained that in no way was this being done as a means to derail this from being placed on the ballot, it was 481 only being done as a means of getting more information to the citizens of the county. The committee reviewed the commonwealth's Attorney's budget and recommends the following: A. Investigator I be transferred to the sheriff's department budget for the remainder of FY 91-92 and for FY 92-93. B. Investigator II be assigned to the sheriff but still remain in the commonwealth's attorney budget. This position will be reviewed in six months. C. The replacement of the vehicle assigned to the commonwealth's attorney office shall not be replaced in FY 92-93. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, to approve the above recommendations. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye D. The commonwealth's attorney will present to the Finance Committee a description of services performed for both the criminal and county func- tions of that office. This is due on January 27, 1992. Review of Sheriff's De~artment Budaet - No Action Taken The committee reviewed the reduction to the FY 92-93 budget made by the county administrator and sheriff and recommends approval. Committee Meeting Time and Place - No Action Necessarv The Law Enforcement and Courts Committee will meet on the first Thursday of each month, 3:00 P.M., in the Frederick County Courthouse Conference Room. PERSONNEL COMMITTEE REPORT Mr. James Longerbeam, Chairman of the Personnel Committee, presented the following report: The Personnel Committee met on Wednesday, January 22, 1992, with the following members present: James L. Longerbeam, Beverly J. Sherwood, Ralph E. Lewis, Edward J. Keenan, John R. Riley, Jr., stephen F. Owen, and Ann K. Kelican. Colleen Bly was absent. 482 The committee submits the following report and recommenda- tions to the Board of Supervisors for consideration. Items For Information OnlY: Establishment of Meetina Date and Time The committee set the regular meeting date for the Person- nel Committee for the first Wednesday of each month at 8:15 A.M. Meetings to be held at Western steer, Route 522 North, sunnyside. Items Reauirina Action: Personnel Department Budaet - No Action Taken The committee reviewed the proposed Personnel Department budget and recommends approval of same. The committee further recommends approval of the transfer of the receptionist position currently funded in the the County Administrator's budget to the Personnel Department budget effective January 1, 1992. Manaaement Studv Reauests for Proposals - Approved The committee discussed the feasibility of a county wide management study to encompass the county governmental structure as well as the county school system. The committee recommends that the county administrator be directed to solicit requests for proposals for such a study for consideration by the Person- nel Committee and the Board of Supervisors. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., to approve the above recommendation. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye Reauest from Sheriff Williamson to Participate in the County Personnel Svstem - Approved The committee reviewed the attached memorandum from Sheriff Robert T. Williamson requesting that the Sheriff's Department be permitted to participate in the county's personnel system. The committee unanimously recommends approval of this request. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., to approve the above request. 483 The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Hirina Freeze - Approved The committee recommends that the Board of supervisors implement a hiring freeze for county governmental offices, whereby vacated positions would not be filled until they have been reviewed and approved by the Personnel Committee and the Board of Supervisors. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., to approve the above recommendation. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye THERE BEDlG NO EUK.rWSK BUSnmsS, THE BOARD OF SUPERVISORS ADJOUlUlED.