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HomeMy WebLinkAboutOctober 28, 1992 Regular Meeting 1-25 A Regular Meeting of the Frederick county Board of Supervi- sors was held on October 28, 1992, at 1:15 P.M., in the Board of supervisor's Meeting Room, Frederick County Courthouse, Loudoun street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION Mr. Dick asked that everyone observe a moment of silence in the absence of a minister. AGENDA APPROVED AS AMENDED Mr. Riley requested the addition of two items: 1. Date for school board and board of supervisors retreat. 2. Request from Fire & Rescue. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager the agenda was approved as amended. The above motion was passed by the following recorded vote: RiChard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the Finance Committee Report be consid- ered under the consent agenda with the exceptions of numbers 4 and 14. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the consent agenda was approved. The above motion was passed by the fOllowing recorded vote: RiChard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye COUNTY AWARD PRESENTED TO JOSEPH BUGARSKI Mr. Harrington Smith presented to Mr. Joseph Bugarski, the County Award for the month of October, for his continuous 126 operation of Joe's Ocean Cove Restaurant, a local institution that has proudly served the community for forty-five years. Mr. Bugarski was present to accept his award. CITIZEN COMMENT KAREN ANDERSON ADDRESSES BOARD Ms. Karen Anderson, resident of Back Creek District, appeared before the board at which time she read from a prepared statement her concerns regarding the status of Routes 622 and 620 (Cedar Creek Grade), as well as the narrow bridge that is scheduled to be replaced. Ms. Anderson outlined the cost figures for this project as of October 12, and noted that since that date the prices have increased by $32,000, and she does not understand how this can be, and is asking the Board for an explanation as to why this whole project has taken the time it has and how the cost figure has escalated to where it currently is. She further stated that in 1991-92 this project was number 3 on the road improvement plan, in 1992-93 it is not on the plan at all, and for 1993-94 it is listed as number 17 and she is asking for an explanation as to how and why this has happened. Ms. Anderson expressed concern about the fact that there is no on going project list, and why there is not a contact person on the county staff that is knowledgeable of these projects that can be of assistance to county citizens. Ms. Anderson also asked why VDOT waits for a project to get to the list before any planning is done even though they are aware of the project previously. She further requested an answer as to why it takes VDOT 15 years from the time a project lS first started until it is completed. Ms. Anderson asked the board for their assistance in answering these questions and in helping to get this project completed, but also advised them that if this is not forthcoming within a certain time frame that she will go to the state in order to get this project completed in a timely manner. DONNA HOLLIDAY NAMED EMPLOYEE OF THE MONTH FOR NOVEMBER. 1992 127 Mr. Dick asked Ms. Donna Holliday to come forward at this time to receive her employee of the month award. Mr. Riley read the resolution that was awarded to Ms. Holliday. GEORGE LUDWIG APPOINTED TO SHAWNEELAND ADVISORY BOARD TO FILL THE UNEXPIRED TERM OF GENE R. JANISCH Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., George Ludwig was appointed to the Shawnee land Advisory Board to fill the unexpired term of Gene Janisch, term to expire on June 30, 1994. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD ENDORSES APPOINTMENTS OF GILBERT BARRINGTON. THOMAS GARONE. THOMAS OWENS TO THE LOCAL EMERGENCY PLANNING COMMITTEE Upon motion made by Charles W. Orndoff, Sr., seconded by Beverly J. Sherwood, Gilbert Barrington of the Sheriff's Depart- ment, Thomas Garone, of Stowe-Woodward Company, and Thomas Owens, of the County Fire & Rescue Department were endorsed by the board to serve on the Local Emergency Planning Committee. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye SECOND RETREAT SCHEDULED BE'l'WEEN BOARD OF SUPERVISORS AND SCHOOL BOARD The Board discussed a meeting date for the second retreat with the school board and decided on November 21 at piper's at Creekside from 9 a.m. through lunch. ROUND HILL FIRE COMPANY REOUESTS ALLOCATION OF $3.000 TO ASSIST IN PURCHASE OF USED SEAGRAVE PUMPER - APPROVED Mr. Riley explained that Round Hill Fire Company is plan- ning to purchase a used Seagrave Pumper and is asking the County Volunteer Fire and Rescue Association to assist in this purchase by allocating $3,000 from the Fire Company Capital account. The purchase price of this vehicle is $15,000. 128 Upon motion made by James L. Longerbeam, seconded by Beverly J. Sherwood, the above request of Round Hill Fire Company was approved: The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS ROAD NAME CHANGE REOUEST - APPROVED Mr. Watkins, Planning Director, presented this information to the board. Mr. smith asked if Warren County had agreed to the changing of Buckhorn Lane to Buckhorn Road. Mr. Mark LeMaster, member of the planning staff, stated that yes they had. The following road name change requests were approved as presented: The Road Naming Committee has reviewed a request to change the name of Rt. 854, Headley Road to Buckhorn Lane. In our review of the request, the committee has found the following: 1. There is currently another road in the County named Buckhorn Lane. 2. The request did not meet the requirements set forth for changing a road name, and was denied by the Board. However, the Board suggested renaming the road to Buckhorn Road. 3. The applicant brought forth evidence that the road in question was broken in the middle, with access from two different directions, and that the Department of Transportation had no plans for connecting the two segments. 4. The applicants stressed that even though the county would change the name to Buckhorn Road, that they would not be satisfied, because the road sign says "Lane". It is currently being coordinated by the Administrators Office with the county of Warren to change the road name on the Warren County side to Buckhorn Road and to change the sign at the entrance of the road. THEREFORE, the Road Naming Committee recommends the follow- ing course of action: A. Break Rt. 854 into two segments, as the present situation of the road dictates. B. Retain the northern segment of Rt. 854, as Headley Road. 129 C. Rename the southern segment of Rt. 854, FROM: Headley Road TO: Buckhorn Road This road name change would only affect the citizens requesting the change, and would increase integrity of the numbering system. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye UPDATE ON WARRIOR ROAD - DISCUSSED - FUNDING APPROVED FOR STOCK PILING DIRT Mr. Riley presented this information to the board as prepared by Kris Tierney of the Planning Department. He ex- plained to them that the plans show this road passes through a portion of Fredericktowne Estates and some residents of Fredericktowne have expressed their concern and opposition to the road traveling through their subdivision. He further noted that there have been meetings held with representatives of all involved parties at which time a proposal for alternate routing of Warrior Road through the eastern edge of Sherando Park, thereby avoiding Fredericktowne Estates was discussed. He stated that from an engineering stand point it is possible, and arguably preferable, to shift the segment of warrior Road currently within Fredericktowne Estates, to the east, onto the western edge of Sherando Park. He explained that the current owner of the Village at Sherando has agreed to make the necessary alignment changes and construct the section of road within his property up to the point that the cost of the new alignment would begin to exceed the costs of the presently approved alignment. The relocation would involve roughly 4.5 to 5 acres of park land, and require the (presently unfunded) construction of approximately 2500 feet of road. The FrederiCk County Parks and Recreation commission has endorsed the proposal, however there are very detailed federal requirements that would have to be met in order for a change in use of the park property to even be considered. Among other things, the County would have to 130 acquire an equivalent amount of acreage to be substituted for the land that would be taken for the road. The planning staff is looking into the resolution of these requirements. He explained that the owners of the Village at Sherando are at a point in the development where they need to either begin placing the fill needed to cross Wrights Run or stock pile the fill. The only reason for stock piling the fill would be to keep the option of relocating warrior Road open until the issue of converting the use of park land can be resolved. The cost of moving the fill-dirt and stockpiling it, then moving it again once the location of the road is determined, will be significant. The estimated amount of fill is 11,000 yards. The owners of village at Sherando are not willing to incur this additional expense. Therefore, the question is, will the County pay the additional cost in order to preserve the option of relocating the road? The Board discussed transferring the sum of $79,250 from the Route 642 project to take care of this expense. Mr. Smith asked if this would in any way hold up the construction of Route 642. Mr. Riley replied no. Mr. Dick asked if the amount $79,250 is firm, or could it be lowered. Mr. Riley replied that it would not exceed this figure. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, $79,250 will be transferred from the Route 642 project to cover the cost of stock piling the fill dirt to be used later. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye End of Planning Commission Business ACTIVITY REPORT - OCTOBER 1-15, 1992, RECEIVED AS INFO~- TION FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA WITH EXCEPTION OF NUMBERS 4 AND 12 WHICH WERE ALSO APPROVED 131 The Finance Committee met on Tuesday, October 20, 1992 at 8:00 a.m. in the Frederick county Courthouse Conference Room. Present were: Committee Chairman, Robert M. Sager; Committee members W. Harrington Smith, Jr., John P. Good, Jr., Natalie Cather Miller and Raymond C. sandy. Also present were County Administrator, John R. Riley, Jr.; Finance Director, Barbara W. Ratcliff; Assistant Finance Director, Cheryl B. Shiffler; Risk Manager Jennifer L. Place; Sheriff Robert R. Williamson; Major J. Alvin Johnson, and Director of Assessments Michael Didawick. The Agenda items are as follows: The School Director of Finance is requestinq a School Operatinq supplemental appropriation in the amount of $5.600.00 for a Science Grant provided to Frederick Countv Middle School from Amoco Foam Foundation. No additional local funds are necessary. The committee recommends approval. The Director of Parks is requestinq a General Fund appro- priation transfer in the amount of $17. 934.00. This transfer is needed to correct the codinq of a full-time position to a part-time line item. The transfer exceeds the amount that can be approved by the County Administra- tor. The committee recommends approval. The School Director of Finance is requestinq a Bass Hoover School Capital proiect supplemental appropriation in the amount of $26.747.00. This amount was appropriated in FY 91-92 but work will not be performed until FY 92-93 and funds need to be reappropriated. The Committee recommends approval. The Director of Economic Development is requestinq a General Fund supplemental appropriation in the amount of $24.500.00. This amount is needed to fund the Shenandoah Vallev civil War Information Center at the Kurtz Center and will be reimbursed bv the National Park Service. The citizen members of the Finance Committee recommend that no county money is to be spent until federal funds are re- ceived. Mr. Riley explained that it might be necessary to spend $8,000 for a short period of time until the funds come from Washington. Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Parks and Recreation Director is requestinq a General Fund supplemental appropriation in the amount of $400.00. This amount represents donations received by Parks and Recreation. No additional local funds are necessary. The committee recommends approval. The Director of Fire and Rescue is re~uesting a General Fund supplemental appropriation in the amount of $5.000.00. The amount represents a proffer commitment made bv the Top of Virqinia Development Corporation durinq a rezoninq process for the Caleb Heiqhts Subdivision. Clearbrook 132 Volunteer Fire Department is due to No additional funds are necessary. mends approval. The Director of Court Services is requestinq a 17.2% reduction in the FY 92-93 Blue Ridqe Diversionarv Proqram (CDI) Budqet. The committee recommends approval. receive the proffer. The committee recom- The Countv Administrator is requestinq a General Fund supplemental appropriation in the amount of $53.739.00 for the relocation of a channel in Fort Collier Industrial Park. This amount will be billed to the State for reim- bursement. The committee recommends approval. The Director of General Reassessments is requestinq a General Fund supplemental appropriation in the amount of $2.700.00 for the purchase of two personal computers. The committee recommends approval. The Director of Court Services is re~uestinq a Court services supplemental appropriation for drug testinq in the amount of $10.200.00. The committee recommends approval. The Sheriff is requestinq a appropriation in the amount of a new telephone svstem. approval. General Fund supplemental of $12.000.00 for the purchase The committee recommends Representatives from C&P Telephone and Bell-Atlantic TriCon Leasinq will be present to discuss pre-pavinq the Countv's Centrex service for 10 vears. while at the same time financing this amount throuqh Bell-Atlantic TriCon Leasinq. The total outcome would cost less per month than if the County would continue pavinq on a month Iv basis to C&P Telephone. The citizen members of the Finance Committee recommend that the County negotiate the interest rate offered by TriCon Leasing and explore the possibility of financing at other institutions. Mr. Riley explained that this plan would save the county $22,000 if the board elected to go with it. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr. the above leasing program with C&P Telephone Company was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD MEMBER JAMES L. LONGERBEAM STATED THAT A RESPONSE WILL BE FORTHCOMING IN THE NEAR FUTURE CONCERNING CITY AND COUNTY NEGOTIATIONS BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by James L. Longerbeam, the board retired into Executive Session in accordance with the Code of Virqinia, 1950, as amended, Section 2.1-344,(a)-1 to discuss personnel. 133 Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the board withdrew from executive session. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD AUTHORIZES COUNTY ADMINISTRATOR TO FILL VACANCY AT REGIONAL JAIL Upon motion made by James L. Longerbeam, seconded by Beverly J. Sherwood, the board authorized John R. Riley, Jr., County Administrator to proceed with advertising for the vacant position at the Regional Jail. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD CERTIFIES EVALUATIONS OF EDWARD STRAWSNYDER. ENGI- NEERING DIRECTOR AND BARBARA RATCLIFF. FINANCE DIRECTOR Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., the evaluations of Edward Strawsnyder, Engineering Director, and Barbara Ratcliff, Finance Director were approved. 134 The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye UPON M:OTION MADE BY CHARLES W. ORNDOFF, SR., SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COKE BEFORE THIS BOARD, THE MEETING WAS ADJOURNED. ".., > - of Supervisors