Loading...
HomeMy WebLinkAboutDecember 09, 1992 Regular Meeting 154 A Regular Meeting of the Frederick County Board of supervisors was held on December 9, 1992, 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Carlyle A. McDonald of the Cedar Creek Presbyterian Church. AGENDA ADOPTED AS AMENDED Mr. Riley requested the following amendments: 1. Request for approval from Sheriff re: Resolution Proclaiming National Drunk and Drugged Driving (3D) Prevention Month 1992. 2. Approval of resolution for Cathy Stadler. 3. Funding request from Ken Wiegand of the Regional Airport and George Whitacre, Clerk of the Circuit Court to be heard under the Finance Committee Report. 4. Mrs. Sherwood requested time under county officials to discuss the School Board Christmas/Easter issue. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the agenda was approved as amended. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA - APPROVED Mr. Riley presented the following tabs for approval under the consent agenda: Tab E - Correspondence from Department of Fire and Rescue Re: Application for Exemption to State EMS Regulations Governing Basic Life Support Ambulance; Tab G - Correspondence and Resolution from Northwestern Community Services Re: Community Services Board's Acceptance of FmHA Loan for Construction of Psychosocial Rehabilitation Center; Tab 0 - Memorandum Re: Road Name Change Requests; Tab P - Activity Report - November 1-30, 1992; II 155 Tab Q - Parks and Recreation Committee Report; Tab R - Public Works committee Report and Tab S - Law Enforcement and Courts Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the consent agenda was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD MONTHLY AWARD FOR DECEMBER WAS PRESENTED TO THE COUNTY FIRE AND RESCUE ASSOCIATION Mr. Robert Sager presented the boards award for the month of December to the County Fire and Rescue Association. Mr. perry Silva, President of the association, along with Mr. H. "Boots" Mills and Mr. Thomas Merritt, charter members were present to accept the award on behalf of the association. CERTIFICATE OF APPRECIATION PRESENTED TO CATHY STADLER Mr. Riley presented a certificate of appreciation to Ms. Cathy Stadler who has worked in the County Extension Department for the past nine years and will be leaving on January 1. Ms. Stadler was present to accept her certificate. CITIZEN COMMENT CLAUDIA BEAN PRESENTED PETITIONS ON ROUTE 37 EAST PROJECT TO BOARD FOR THEIR INFORMATION Ms. Claudia Bean, President of Concerned citizens for a Quality Community, appeared before the Board at which time she presented copies of petitions signed by county citizens with regard to the route 37 east project. She stated these signatures were collected on election day, and the petitions represent those that oppose this project as well as those that endorse it. She further stated that in calculating the signatures the majority of the citizens do not want route 37 east built. BILL REICH. COUNTY RESIDENT ADDRESSED BOARD RE - THE USE OF THE WORD CHRISTMAS/EASTER WITHIN THE COUNTY SCHOOLS Mr. ReiCh appeared before the board to address the issue of Christmas and Easter holidays and the observance of these 156 holidays within the county school system. He explained that the Christmas Holiday goes back many years in history and he feels if the observance of these holidays are taken completely out of the schools it would seem that the school system would be leaning toward atheism. He further stated that he feels this observance is needed in the schools and ask that this be reconsidered by the school board. MINUTES OF OCTOBER 28. 1992. APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the minutes of October 28, 1992, board meeting were approved as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye MINUTES OF NOVEMBER 12. 1992. MEETING APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the minutes of November 12, 1992, board meeting were approved as presented. The above motion was passed by the following recorded vote: Richard G. DiCk - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye EMPLOYEE OF THE MONTH AWARD PRESENTED TO BRENDA DIEHL FOR DECEMBER 1992 Mr. Charles Orndoff asked Mrs. Brenda Diehl to come forward at this time. Mr. Riley read the resolution honoring Mrs. Diehl, at which time Mr. Orndoff presented the resolution to Mrs. Diehl. Mrs. Diehl thanked the board for this honor as well as all their support with the gypsy moth program. BOARD SETS OFFICE HOURS FOR HOLIDAYS Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the following schedule will be observed for the Christmas and New Years Holiday: (The Christmas schedule is amended from the meeting of November 12): 157 Thursday, December 24, 1992 - Offices Closed Friday, December 25, 1992 - Offices Closed Thursday, December 31, 1992 - Offices Closed Friday, January I, 1993 - Offices Closed The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye JOHN R. OWEN APPOINTED TO LOCAL DISABILITY SERVICE BOARD Upon motion made by Beverly J. Sherwood, seconded by Charles W. Orndoff, Sr., John R. Owen was appointed to the Local Disability Service Board. Terms on this board will be staggered for three years. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ROBERT S. HARTMAN APPOINTED TO PARKS AND RECREATION COMMISSION Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., Robert S. Hartman was appointed to the Parks and Recreation Commission, his term will expire on December 9, 1996. Mr. Hartman will be replacing Mr. James R. Robinson whose term would have expired in January 1993. Mr. Robinson submitted his resignation at the commission meeting on November 17. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION PROCLAIMING NATIONAL DRUNK AND DRUGGED DRIVING (3D) PREVENTION MONTH 1992 - APPROVED WHEREAS, drivers and pedestrians impaired by alcohol and other drugs account for nearly 20,000 highway deaths annually; and WHEREAS, motor vehicle crashes are the number one cause of death for children, adolescents, and young adults in the United states; and WHEREAS, alcohol is involved in nearly half of all traffic fatalities; and 158 WHEREAS, injury and property damage resulting from impaired driving cause physical, emotional, and economic hardship for hundreds of thousands of adults and young people; and WHEREAS, a decade of intense public education effort has proved that alcohol-related highway crashes are not accidents and can be prevented; and WHEREAS, comprehensive community-based strategies to further reduce and prevent impaired driving tragedies are known; and WHEREAS, if we take a stand now, we can prevent impaired driving; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of supervisors does hereby proclaim December 1992 as National Drunk and Drugged Driving Prevention Month in Frederick County, Virginia. The Board of Supervisors also calls upon the citizens, government agencies, public and private institutions, businesses, hospitals, and schools in Frederick County to promote awareness of causes of driver impairment, existing and proposed laws intended to further reduce and prevent impaired driving, and opportunities to establish safer and healthier norms regarding the use of alcohol and other drugs for all citizens, particularly the young. Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the above resolution was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Sheriff Williamson appeared before the board to explain how this program was being made available through grants that had been awarded to the county. APPLICATION FOR EXEMPTION TO STATE EMS REGULATIONS GOVERNING BASIC LIFE SUPPORT AMBULANCE - APPROVED UNDER CONSENT AGENDA This information was provided to the board from the Department of Fire & Rescue. BOARD ENDORSES MEMBERSHIP OF THE COMMUNITY POLICY AND MANAGEMENT TEAM ESTABLISHED IN THE COMPREHENSIVE SERVICES ACT FOR AT-RISK YOUTH AND FAMILIES Ms. Gwen Mandel, Director of County Social Services appeared before the board to explain this program and outline what was being requested of the county. Ms. Mandel asked the board if they wanted their membership to be with other localities or if they wanted to do it on their own. Following discussion by the board members it was noted that the county of Frederick would join on their own. Ms. II 159 Mandel noted that five agencies would be represented as spelled out in the following resolution, and the parent representative would be John Miller and the private representative would be Diane Carey. Mr. Smith asked if this is being funded solely by the state. Ms. Mandel replied no. The funding is determined by the county's ability to pay. Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, the above request from Ms. Mandel was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD MEMBER. BEVERLY SHERWOOD. REQUESTS THAT SCHOOL BOARD BE ASKED TO PERMANENTLY WITHDRAW THEIR EARLIER DECISION CONCERNING CHRISTMAS AND EASTER HOLIDAYS AND HOW THEY ARE OBSERVED WITHIN THE SCHOOL SYSTEM - APPROVED Mrs. Sherwood stated that she would, at this time, request that the Frederick County School Board be asked to permanently withdraw their earlier decision concerning the Christmas and Easter Holidays and observance of same within the school system. Upon motion made by Beverly J. Sherwood, seconded by Robert M. Sager, the above request is hereby approved and will be forwarded to the school board. The above motion was passed by the following recorded vote: RiChard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION FROM NORTHWESTERN COMMUNITY SERVICES RE: COMMUNITY SERVICES BOARD'S ACCEPTANCE OF FrnHA LOAN FOR CONSTRUCTION OF PSYCHOSOCIAL REHABILITATION CENTER - APPROVED UNDER CONSENT AGENDA WHEREAS.the Northwestern Community Services Board (NWCSB), a community Mental Health, Mental Retardation, and Substance Abuse Services Board, established by the six jurisdictions in Planning District 7, pursuant to Section 37.1-194 of the Code of Virginia; and, WHEREAS, NWCSB has the statutory authority to acquire title and apply for and accept loans per Section 37.1-197 with the authorization of the governing bodies of which it is an agency. 160 NOW, THEREFORE, BE IT RESOLVED, that NWCSB be allowed to borrow required funds necessary through Farmers Home Administration (FmHA), to construct and equip a building for the "Sunshine House" Psychosocial Rehabilitation/community Services Program in New Market, Virginia. However, these funds will be borrowed under terms and conditions such that any debt so incurred will not be a debt or obligation of county of Frederick, Virginia pursuant to Article VII, section 10 of the Constitution of Virginia. Public Hearing: 1. Amendments to the Frederick County Code: AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 9. FINANCE AND TAXATION: ARTICLE I. IN GENERAL. SECTION 1-2-2: SECTION 1-3-1 AND 1-3-2. TAX RETURNS - APPROVED Mr. Riley presented this amendment information to the board. There was no public input. Upon motion made by James L. Longerbeam, seconded by Charles W. Orndoff, Sr., the above ordinance amendment to Chapter 9 was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 9. FINANCE AND TAXATION: ARTICLE XIX. PERSONAL PROPERTY TAXES: SECTION 19-1. IN GENERAL: SECTION 19-4-1. TAX LIABILITY: AND SECTION 19-4-2. RELIEF. REFUNDS AND CREDITS - APPROVED Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the above ordinance amendment to Chapter 9 was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Nay James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 13. MOTOR VEHICLES AND TRAFFIC: ARTICLE III. COUNTY VEHICLE LICENSES: SECTION 3-1. DEFINITIONS: SECTION 3-2. VEHICLES REOUIRED 'fO BE LICENSES: AND SECTION 3-10. PENALTY FOR FAILURE TO OBTAIN AND DISPLAY LICENSE TAG. DISPLAY OF EXPIRED LICENSE TAG - APPROVED Mr. Riley explained the purpose of these amendments are to establish billing dates and filing deadlines for vehicle decals and collection of personal property taxes on a prorated basis. 161 The proposed ordinance amendments also increase the maximum fine for failure to purchase vehicle decals. There was no public input. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., the above ordinance amendment to chapter l3 was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye An ORDINANCE TO ADOPT A REVISION AND RECODIFICATION OF THE ORDINANCES OF THE COUNTY OF FREDERICK. VIRGINIA. ENTITLED THE "CODE OF THE COUNTY OF FREDERICK. VIRGINIA. II PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN. WITH CERTAIN EXCEPTIONS. AND FOR OTHER PURPOSES HEREINAFTER SET OUT Mr. Riley presented this information to the board. There was no public input. Upon motion made by W. Harrington Smith, seconded by James L. Longerbeam, the above ordinance adopting the revision and recodification of the county code was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RESOLUTIONS ESTABLISHING THE FEE FOR PURCHASING AND SUPPLEMENTATION TO THE RECODIFIED CODE - APPROVED Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, approval is hereby given for the sale of the county code as spelled out in the following resolution: WHEREAS, the County of Frederick, Virginia has recently completed a codification of its laws, to be known as the "Code of the County of Frederick," and WHEREAS, the County of Frederick, Virginia, on December 9, 1992, adopted said codification, designating said Code of the County of Frederick, Virginia as the official body of general and permanent legislation of the County of Frederick, and WHEREAS, the Board of Supervisors wishes to make said Code available to members of the public for sale, and WHEREAS, the Board of Supervisors wishes to establish a price for sale of copies of such Code. 162 NOW, THEREFORE, BE IT RESOLVED, that said Code of the County of Frederick, virginia shall be available for sale to members of the general public at a price of $150.00 per code, a price of $25.00 for the zoning Ordinance and $25.00 for the Subdivision Ordinance. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION FOR ANNUAL SUPPLEMENTATION SUBSCRIPTION - FOR COUNTY CODE - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the following resolution was approved: WHEREAS, the County of Frederick, Virginia has recently completed a codification of its laws, to be known as the "Code of the County of Frederick, Virginia," and WHEREAS, the County of Frederick, virginia adopted said codification, designating said Code of the county of Frederick, virginia as the official body of general and permanent legislation of the County of Frederick, and WHEREAS, the Board of Supervisors wishes to establish an annual subscription price for supplementation of such Code, NOW, THEREFORE, BE IT RESOLVED, that supplementation of said Code of the County of Frederick, Virginia shall be available on a prepaid subscription basis to owners of copies of said Code at a price of $50.00 per book per year, and $25.00 for both subdivision and zoning ordinances per year, payable at the Office of the County Administrator and the Office of Planning and Development prior to July 1 of each year. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS: PUblic Hearinq: An Amendment to the Frederick County Code. Chapter 21. Zoninq Ordinance: Article IX. section 9-1-1. to Allow Restaurants in the B-1. Neighborhood Business District Approved Mr. Evan Wyatt, Planner, presented this information to the board. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above ordinance amendment was approved. The above motion was passed by the following recorded vote: 163 Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye An Amendment to the Frederick County Code. Chapter 21. Zoning Ordinance: Article III. to Create section 3-23 to Provide Use Reaulations for Restaurants in the B-1. Neiahborhood Business District. - Approved Mr. Wyatt presented this information to the Board. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the above ordinance amendment was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONDITIONAL USE PERMIT #014-92 OF WINDY HILL BUSINESS PARK FOR AN OFF PREMISE BUSINESS SIGN. THIS PROPERTY IS LOCATED AT THE INTERSECTION OF ROUTE 522 SOUTH AND ROUTE 1370. IN THE SHAWNEE DISTRICT. AND IS IDENTIFIED AS GPIN 64BOOOA0001300 - APPROVED Mr. Wayne Miller, Zoning Administrator, appeared before the board to present this request and noted that the staff and Planning Commission recommended approval with conditions. He noted that this request was being made by Mr. Thomas C. Baker. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the conditional use permit request #3014-92 was approved. The above motion was passed by the following recorded vote: Richard G. DiCk - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye END OF PUBLIC HEARINGS WARREN HOFSTRA OF SHENANDOAH UNIVERSITY ADDRESSED BOARD - RE: ARCHEOLOGICAL SURVEY RESULTS Dr. Warren Hofstra, appeared before the board and stated that Dr. Geier was also SCheduled to be in attendance however, due to a conflict he was unable to attend. 164 Dr. Hofstra referred to the latest study of the archeological survey that has completed this particular phase. He called attention to the various chapters that he felt would be of interest to the board members, ie., the historic mills that were along the Red Bud Run during the 1760's and '80's. He also mentioned the various civil war sites that are contained -........" within this report. He noted that he realized this report was very lengthy and he did not expect the board members to read it in its entirety, however he did feel they would find it to be very interesting. Mr. Smith thanked Dr. Hofstra for all of his efforts on behalf of this project along with the other staff members, as he felt this was a most informative report and of great interest to the county citizens. RESOLUTION - ROUTE 37 IMPACTS - APPROVED Mr. Robert Watkins, Planning Director, presented this resolution to the board and explained it content. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the following resolution was approved: The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye RESOLUTION - ROUTE 642 REALIGNMENT - APPROVED Mr. Watkins presented this resolution to the board. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the following resolution was approved: WHEREAS, the Frederick County Board of Supervisors voted unanimously to participate in the Virginia Department of Trans- portation'S Revenue Sharing Program on April 12, 1989 for the purpose of improving the alignment of Route 642; and WHEREAS, the initial plans called for the improvements to begin with the section of Route 642 between the Opequon bridge and the intersection of Routes 642 and 647; and WHEREAS, conditions have changed since the initial plans were formulated such that it is now the desire of Frederick County to begin the realignment project with the section of Route 642 lying between and inClUding the intersection of Route 642 with state Route 10~1 (Oak Ridge Drive) east to the planned intersection of Route 642 with Route 522 South; and 165 WHEREAS, construction drawings for the realignment of Route 642 from its intersection with state Route 1031 to its proposed intersection with Route 522 South, and the improvements to the intersection of Routes 642 and 647 have been prepared and have been tentatively approved by the Virginia Department of Trans- portation; NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of supervisors does hereby request that the Virginia Department of Transportation officially recognize the County's intention to have the first phase of the realignment project be as described herein. BE IT FURTHER RESOLVED; that this resolution supersedes the resolution of the Frederick County Board of supervisors dated May 10, 1989. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ROAD NAME CHANGE REQUESTS - APPROVED UNDER CONSENT AGENDA The Frederick county Road Naming Committee is continuing to review road name change requests on a monthly basis. At the committee's last meeting, held this date at 1:00, the committee review eight road name issues. The Committee submits the following recommendations for action by the Board of supervisors: Recommendation for Approval: A. The following road name requests have met the requirements set forth by the Board and the Road Naming Committee feels that these changes would assist in clarifying street addressing: l. FROM: Uptacrick Lane TO: Cedar Creek Lane 2 . FROM: Home Lane TO: Country Squire Lane 3. FROM: Cove Road TO: Rock Enon Springs Road B. In continuing efforts to work with the local county govern- ments and our emergency response personnel, Tom Owens and Mark Lemasters met with a representative of the Shenandoah County Planning Department and worked on resolving conflicting road names. Shenandoah county will be working on continuing names and numbering for the following roads: Paddys Run Road, Rt. 602 valley Pike, Rt. 11 South Wardensville Pike, Rt. 55 Minebank Road, Rt. 622 Middle Road, Rt. 628 In return Shenandoah County requests that Frederick County: 1. Change the name of the southern most portion of Rt. 600, from Oates Road to Zepp Road and continue Shenandoah County numbering to the intersection of Paddy Cove Road, Rt. 60l. (Reference map is attached) 166. 2. Frederick County citizens are currently accessing their property from Shenandoah County state routes, and have been erroneously assigned addresses in the Frederick system that are nowhere close to being correct. It is therefore requested that Frederick County adopt the following road name into their Official Road Name Listing: Cedar Creek Road (Reference map is attached) C. In the original numbering of the county, some confusion on where road names began and ended on their designated routes. The committee requests the following actions to eliminate some of these problems: 1. Rename the portion of Rt. 625 currently known as Hites Road, from the Town of Middletown to the intersection with Rt. 627, Chapel Road. Of the suggestions submitted by the citizens the committee has selected Veterans Road. There fore the committee requests approval of the following change: From: Hites Road, Rt. 625 (southern portion) To: Veterans Road, Rt. 625 (southern portion) 2. Because state routes 628 and 622, and routes 622 and 627 have over lapping sections of roadway, there has been some confusion of the road layout for name designation. The commit- tee request that the Board take the following actions: a. Rename Rt. 627 from Rt. 622 to Cedar Creek From: Chapel Road, Rt. 627 To: Chapel Lane, Rt. 627 b. Confirm approval of the road names as shown on the attached map. with the exception of the dead-end lane portion of Rt. 627, Chapel Road, the names and numbering are as shown on the map, citizens have received notification, only one objection, and the names and numbering are working as de- signed. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the above road name change requests were approved: The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ROAD RESOLUTION FOR GREENBRIER SUBDIVISION - APPROVED UNDER CONSENT AGENDA Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the following road resolution for Greenbrier Subdivision was approved: BE IT RESOLVED, that the Virginia Department of Transportation is hereby requested to add the following roads to the Secondary System of Frederick County pursuant to Section 33.1 - 229 of the Code of Virginia, 1950, as amended: BLUEBIRD DRIVE (50' R/W) Greenbriar Village, Sections II & III From To Length : 167 : End of state Maintenance Route 1071 Nightingale Avenue 2,415.88' or 0.46 mile and as described in Deed Book 610, Page 549 certified on February 17, 1986 and Deed Book 686, Page 066 certified on July 8, 1988. . . FALCON COURT (501 R/W) Greenbriar village, section III and Greenbriar South Subdivision. From : Nightingale Avenue To : 480.00' or 0.09 mile Southwest (cul-de-sac) Length: 480.00' or 0.09 mile and as described in Deed Book 686, Page 066 certified July 8, 1988 and Deed Book 676, Page 756 certified April 11, 1988. KILLDEER ROAD (50' R/W) Greenbriar Village, III. From To FINCH From To Length Length : COURT (50' R/W) Greenbriar South Subdivision : Route 647 : 276.50' or 0.05 mile North (cul-de-sac) : 276.50' or 0.05 mile and as described in Deed Book 676, Page 756 certified April 11, 1988. section II and . . Nightingale Avenue 924.24' or 0.18 mile Southeast of Raven Road (cul-de-sac) 1,940.41' or 0.37 mile and as described in Deed Book 610, Page 549 certified February 7, 1986 and Deed Book 686, Page 066 certified July 8, 1988. . . NIGHTINGALE AVENUE (50 , R/W) Greenbriar Village, sections I, II, III. From : To : Length : RAVEN From To Length ROBIN From To Length TANAGER From : To : Length : Route 1071 200.10' or 0.04 mile North of Bluebird Drive 4,459.02 or 0.84 mile and as described in Deed Book 610, Page 549 certified February 7, 1986, Deed Book 686, Page 066 certified July 8, 1988 and Deed Book 720, Page 950 certified July 31, 1989, and Deed Book 558, Page 645 certified on April 22, 1983. ROAD (60' R/W) Greenbriar village, section II : Route 647 181.14' or 0.03 mile North of Bluebird Drive. : 2,442.94' or 0.46 Mile and as described in Deed Book 610, Page 549 certified February 7, 1986. ROAD (50' R/W) Greenbriar Village, section III : Nightingale Avenue : Bluebird Drive : 1,554.36' or 0.30 mile and as described in Deed Book 686, Page 066 certified July 8, 1988 and Deed Book 720, Page 950 certified July 31, 1989. DRIVE (501 R/W) Greenbriar Village, Sections I & II Route 1071 500.521 or 0.10 mile Northwest of Raven Road cul-de-sac) 1,241.27' or 0.24 mile and as described in Deed Book 610, Page 549 certified February 7, 1986, and Deed Book 558, Page 645 and certified on April 22, 1983. AVENUE (50' RjW) Greenbriar Village, sections II & III : Raven Road : Nightingale Avenue : 791.42' or 0.15 mile and as described in Deed Book 610, Page 549 certified February 7, 1986, Deed Book 686, Page 066 certified July 8, 1988 and Deed Book 720, Page 950 certified July 31, 1989. TERN From To Length 158 WARBLER DRIVE (50' R/W) Greenbriar Village, section III From : Nightingale Avenue To : Bluebird Drive Length: 1630.41' or 0.31 mile and as described in Deed Book 686, Page 066 certified July 8, 1988. Total length of the proposed addition is 17,232.21' or 3.27 miles. BE IT FURTHER RESOLVED that the Board of supervisors does guarantee to the Commonwealth of Virginia an unrestricted right of way of 50' or 60' as described in the above referenced Deed Book and Page numbers, with the necessary easements for cuts, fills and drainage. ACTIVITY REPORT CONSENT AGENDA NOVEMBER 1-30. 1992. - APPROVED UNDER PARKS & RECREATION REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on November 17, 1992. Members present were: James Robinson, Robert Roper, Charles Sandy, Carmen Rio, Cheryl Swartz, Beverly Sherwood. Submitted for Information Only: Mr. Sandy moved to adopt the department's 1993-94 budget request, as amended, seconded by Mr. Roper, carried unanimously (5-0). No action necessary. PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Public Works Committee met on Tuesday, December 1, 1992, at 7:30 a.m. Present were board members Charles W. Orndoff, Sr. and W. Harrington smith, Jr.; committee members Dudley H. Rinker, James T. Wilson, and Karen Kober; Assistant County Administrator Stephen F. Owen; and Director of Engineering and Inspections Harvey E. Strawsnyder, Jr., P.E. The following items were discussed and are for the board's information only: Public Works Budqet for FY 1993-1994 Ed strawsnyder reviewed the various budgets under his supervision. The total of all 11 budgets was $5,790,644 in FY 1992-1993 and is proposed in FY 1993-1994 to only increase by $79,424 to $5,870,068. Of this amount in FY 92-93, $3,482,405 was for the landfill, funded with landfill user fees, and that number is actually reduced by $118,687 to $3,363,718 for FY 93-94. The committee made one cut--a $1,000 line item in the Shawnee land sanitary District budget for SKORE. SKORE is a youth recreational organization for Shawnee land that has raised all of its own funds in the past. Miscellaneous Reports Various reports were submitted to the committee for their information. LAW ENFORCEMENT & COURTS COMMITTEE - APPROVED UNDER CONSENT AGENDA The Law Enforcement and Courts Committee met on Thursday, December 3, 1992, 8:00 A.M., in the Courthouse Conference Room. Present were chairman of the committee Robert M. Sager; board member James L. Longerbeam; committee members Larry P. Coverstone; Donald Ratcliff; County Administrator John R. Riley, l[ 169 Jr.; and Sheriff Robert T. Williamson. Commonwealth's Attorney Lawrence R. Ambrogi and committee member B. G. Wyatt were absent. The committee submits the following: Discussion of 1993-1994 Budqet The committee reviewed and discussed the Sheriff's Department budget and forwards same to the Finance Committee. No action was taken. FINANCE COMMITTEE REPORT The Finance Committee met on Wednesday, November 18, 1992, at 8:00 A.M. Present were: Committee Chairman Robert M. Sager; Committee members W. Harrington Smith, Jr., John Good, Jr., Natalie Cather Miller and Raymond C. Sandy. Also present were County Administrator John R. Riley, Jr., Assistant county Administrator Stephen F. Owen, Finance Director Barbara W. Ratcliff, Board of Supervisors Chairman Richard G. Dick and Airport Manager Kenneth Wiegand. The Airport Manger is requesting an Airport Capital Prolect Fund supplemental appropriation in the amount of $1.326.049.00 to complete the runwav safetv area prolect. No additional funds are necessary. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Air~ort Manger is requesting an Airport Operatinq Fund supplemental appropriation in the amount of $90.482.00. This additional amount needs to be appropriated in order to complete the Master Plan Update prolect. No additional local funds are necessary. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Gvpsv Moth Coordinator is requestinq a General Fund supplemental appropriation in the amount of $13,000.00 for the purchase of a new four wheel drive vehicle. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: 170 Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Sheriff is requestinq a General Fund sup~lemental a~propriation in the amount of $729.68. This amount re~resents our share of a druq seizure throuqh the Reqional Task Force. No additional funds are necessary. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Parks and Recreation Director is requestinq a General Fund supplemental appropriation in the amount of $l50.00. This amount represents donations received by Parks and Recreation. No additional local fund are necessary. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye FOR INFORMATION ONLY The Airport Manaqer is requestinq an Airport Capital Prolect Fund supplemental appropriation in the amount of $939.400.00. This amount is needed due to an increase in the cost estimate of the Taxiway Relocation Prolect. An increase in local fundinq of $46.970.00 is needed. The committee recommends this item be tabled until a later date. Mr. Wiegand had requested to appear before the board in order that he might discuss this expenditure with them. Mr. Orndoff asked how this expenditure would be divided with the other participating localities. Mr. Wiegand replied that the cost would be divided between the other localities. It was the consensus of the board that they would ~pprove this request with the understanding that as the county is reimbursed, at that time the funding would be provided. 1 71 Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved with the understanding that reimbursement would be made up front first making these funds available. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye GEORGE B. WHITACRE. CLERK COURT CLERK. REOUESTS FUNDING APPROVAL TO REPLACE OFFICE COPIER - APPROVED Mr. Riley explained that he had received a request from Mr. George B. Whitacre, Circuit Court Clerk, to replace the copier in his office. Mr. Riley further explained that time did not allow for this to be held over until the next Finance committee meeting as there is a deadline on the maintenance agreement with the copier that Mr. Whitacre would like to purchase. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Mr. Whitacre's request to purchase a replacement copier is hereby approved with the understanding that these funds are to come from his present budget. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the board retired into Executive Session in accordance with the Code of Virqinia, 1950, as amended, Section 2.1-344, (A) (1) (2) and (7) to discuss personnel, acquisition of real property and legal matters. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION 172 Upon motion made by w. Harrington smith, Jr., seconded by Charles w. Orndoff, Sr., the board withdrew from executive session. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles w. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Robert M. Sager, seconded by w. Harrington smith, Jr., the board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD AUTHORIZES A ONE TIME BONUS FOR CERTAIN EMPLOYEES Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, the following proposal for an employee bonus of $300/$400 based on present salary range was approved: COST TO IMPLEMENT PROPOSAL BY FUND Fund 10 - General Fund Fund 12 - Landfill Fund 13 - Court Services Fund 16 - sanitary District Fund 17 - Airport $98,190 4,070 7,920 1,210 3.740 TOTAL $ 115,130 REVENUE Funds from State compensation Board $ 58,500 COST TO IMPLEMENT PROPOSAL LESS FUNDS 12, 13, 16 & 17 CONTRIBUTIONS $ 56,630 16,940 LOCAL COST TO IMPLEMENT PROPOSAL 39,690 The above motion was passed by the following recorded vote: Richard G. DiCk - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD CERTIFIES DEPARTMENT HEAD EVALUATIONS 173 Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., the following department head evaluations were approved: James Doran, Director of Parks & Recreation Ann Kelican, Director of Personnel Joe Walker, Director of Court Services Bob Watkins, Director of Planning and Development The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD AUTHORIZES EXPENDITURE OF $260.000 SURPLUS FOR SCHOOL BOARD TO IMPLEMENT WHATEVER PLAN THEY DEEM NECESSARY Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the board authorized the expenditure of $260,000 surplus for the school board to implement whatever paln they deem necessary. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY ROBERT M. SAGER, SECONDED BY W. HARRINGTON SMITH, JR., THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THE MEETING WAS ADJOURNED. " - ,_::.,1 7 C