HomeMy WebLinkAboutOctober 14, 1992 Regular Meeting
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A Regular Meeting of the Frederick County Board of Super-
visors was held on October 14, 1992, 7:15 P.M. in the Board of
Supervisor's Meeting Room, Frederick County Courthouse, Loudoun
Street Mall, Winchester, Virginia.
PRESENT: Richard G. Dick, Chairman; W. Harrington Smith,
Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager;
Beverly J. Sherwood and Charles W. Orndoff, Sr.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by board member Robert M.
Sager in absence of the minister.
AGENDA APPROVED AS AMENDED
Mr. Riley stated that he had a resolution with regard to
Baker Knight Lane and he would like for the board to consider
this at the same time as they consider Tab J. "Road Name Change
Requests".
Mr. Dick requested time to discuss the American Disabili-
ties Act issue on possible appointments to a committee that will
be studying this in the near future.
Upon motion made by Robert M. Sager, seconded by W.
Harrington Smith, Jr., the agenda was adopted as amended.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
CONSENT AGENDA - APPROVED
The following tabs were approved under consent agenda:
Tab D - Resolution Re:- Red Ribbon Week;
Tab E - Resolution Re: - Free Medical Clinic of Northern
Shenandoah Valley, Inc.;
Tab G - Request for Approval of Winchester and Western
Railroad Company Resolution to Support Local Projects;
Tab I - Subdivision Application of Hugh Price;
Tab J - Road Name Change Requests including amended resolu-
tion for Baker Knight Lane;
Tab K - Activity Report - September 16-30, 1992;
Tab L - Fire and Rescue Association Committee Report;
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Tab M - Public Works Committee Report;
Tab 0 - Personnel Committee Report.
Upon motion made by W. Harrington smith, Jr., seconded by
Charles W. Orndoff, Sr., the consent agenda was approved.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
PUBLIC HEARING DATE FOR PLANNING COMMISSION ITEMS SCHEDULED
FOR NOVEMBER 12. 1992
This was changed from November 11 as suggested by the
Planning Commission as the Board of Supervisors will be meeting
on November 12, instead of November 11.
Upon motion made by W. Harrington Smith, Jr., seconded by
Charles W. Orndoff, Sr., the public hearing date for planning
commission items is scheduled for November 12.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
APPROVAL OF MINUTES
MINUTES OF SEPTEMBER 9. 1992 - APPROVED AS AMENDED
Mr. Orndoff stated that on page 12 the vote on the prora-
tion of personal property taxes shows him voting to table this
request, and Mr. Harrington Smith voting against tabling it and
this needs to be reversed. It should read "smith - Aye and
Orndoff - Nay".
Upon motion made by Charles W. Orndoff, Sr., seconded by
Beverly J. Sherwood, the minutes of September 9, 1992, were
approved as amended.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
MINUTES OF SEPTEMBER 23. 1992 - APPROVED AS SUBMITTED
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Upon motion made by Robert M. Sager, seconded by Charles W.
Orndoff, Sr., the board minutes of September 23, 1992, were
approved as submitted.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
BOARD CANCELS SECOND MEETINGS DURING MONTHS OF NOVEMBER AND
DECEMBER
Upon motion made by W. Harrington Smith, Jr., seconded by
Robert M. Sager, the board meetings of November 25 and December
23 are hereby cancelled due to the holidays.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
FIRST BOARD MEETING OF NOVEMBER - RESCHEDULED
Upon motion made by James L. Longerbeam, seconded by Robert
M. Sager, the first board meeting of November is rescheduled to
November 12 from November 11.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
COMMITTEE APPOINTMENTS
There were no committee appointments.
RED RIBBON WEEK RESOLUTION - APPROVED UNDER CONSENT AGENDA
PROCLAMATION - nRED RIBBON WEEKn
WHEREAS, Alcohol and other drug abuse in this nation has
reached epidemic stages; and
WHEREAS, It is imperative that visible, unified prevention
education efforts by community members be launched to eliminate
the demand for drugs; and
WHEREAS, The National Federation of Parents and Drug Free
Youth, Inc., a national parent/community organization, and Kids
Are Our Concern are sponsoring the National Red Ribbon Campaign
offering citizens the opportunity to demonstrate their commit-
ment to drug free lifestyles (no use of illegal drugs, no
illegal use of legal drugs); and
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WHEREAS, The National Red Ribbon campaign will be celebrat-
ed in every community in America during "Red Ribbon Week",
October 24-31, 1992; and
WHEREAS, Business, government, parents, law enforcement,
media, medical, religious institutions, schools, senior citi-
zens, service organizations, and youth will demonstrate their
commitment to healthy, drug-free lifestyles by wearing and
displaying Red Ribbons during this week long campaign; and
WHEREAS, The All America Community of Frederick County and
Winchester further commits its resources to ensure the success
of the Red Ribbon Campaign;
NOW, THEREFORE, BE IT RESOLVED, That the Board of Super-
visors for the county of Frederick, Virginia, does hereby
proclaim October 24-31, 1992 as RED RIBBON WEEK, and encourages
its citizens to participate in drug prevention education activi-
ties, making a visible statement that we are strongly committed
to a drug free community.
BE IT FURTHER RESOLVED, that the Board of Supervisors of
the County of Frederick encourages all citizens to pledge: "My
Choice...Drug Free"!
FREE MEDICAL CLINIC OF NORTHERN SHENANDOAH VALLEY. INC..
RESOLUTION - APPROVED UNDER CONSENT AGENDA
RESOLUTION RECOGNIZING
THE
FREE MEDICAL CLINIC OF NORTHERN SHENANDOAH VALLEY, INC.
WHEREAS, the Free Medical Clinic of Northern Shenandoah
Valley, Inc. first delivered services to patients in October,
1986, and since that time more than 6,946 patients have been
served, the number of patient visits has increased annually, and
services have been expanded; and
WHEREAS, the Free Medical Clinic of Northern Shenandoah
Valley, Inc. provides basic, free health care to individuals and
families who are without medical insurance or the ability to pay
for the medical care they need; and
WHEREAS, the Board of Directors, the medical professionals,
and the volunteer staff of the clinic work together to provide
free medical care and to support the health care needs of those
who can not afford the cost of health care.
NOW, THEREFORE, BE IT RESOLVED, that the Frederick County
Board of Supervisors does hereby recognize the FREE MEDICAL
CLINIC OF NORTHERN SHENANDOAH VALLEY, INC. and October 18-25,
1992, as a time that has been set aside to gratefully acknow-
ledge the support and efforts of those who have contributed to
providing health care to the citizens of the Northern Shenandoah
Valley.
BOARD DISCUSSES ADA APPOINTMENTS AND WHETHER OR NOT THEY
SHOULD JOIN WITH THE PLANNING DISTRICT TO WORK TOGETHER ON
THIS ISSUE
Mr. Riley explained that the localities would appoint one
local official each for a total of six. They would then each
nominate one business person and one person from the disabled
community. This would create a pool of twelve candidates from
which the six original appointees would select the final number.
, \\
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Mr. Riley further stated that the planning District could
be the fiscal agent and everyone would pool their services.
Mr. Riley asked the board if they wanted to do this region-
ally.
Upon motion made by W. Harrington Smith, Jr., seconded by
Charles W. Orndoff, Sr., the board elected to go regionally with
this plan.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
Mr. Longerbeam stated that he wanted the record to show he
did not want this to mean that the Planning District would be a
clearing house for Frederick County with any issues that might
come up concerning the ADA.
STATUS REPORT GIVEN ON ROUTE 642 PROJECT
Mr. Dick explained that a memorandum had been sent to each
board member from Mrs. Sherwood and Mr. Sager expressing their
thoughts on this issue.
Mr. Sager stated that at this point the county does not
have complete access to all the properties that are needed, but
they felt the county needs to proceed.
Mrs. Sherwood stated that a sense of timing is what they
are looking for at this point.
Mr. Riley explained that revenue sharing will not be
available much longer on this particular project, and the board
needs to act immediately if they want to reapply for the revenue
sharing. He further explained that one developer, Wiseman, had
taken bankruptcy which made the fund $140,000 short, but felt
this could be recouped.
Mr. Smith stated that it was his understanding that all
necessary right-of-ways had been obtained up to Macedonia
Church.
Mr. Riley replied that it has been agreed upon, but nothing
has actually been acquired at this point.
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Upon motion made by W. Harrington smith, Jr., seconded by
James L. Longerbeam, the board wishes to proceed with the Route
642 project at this time.
Mr. Longerbeam stated that he felt the county needed to
recoup whatever county funds that go into this project. He
would tie this into the next rezoning and recoup it all.
Mrs. Sherwood stated that logistically she had a question
about that. The board cannot ask for proffers. Can the board
accept a proffer for money already spent.
Mr. Dick asked Mr. Riley about this.
Mr. Watkins explained that the county is looking at prof-
fers in relation to impacts, and proffers are not black and
white, and he wouldn't say the county couldn't accept a proffer
for money already spent.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
RESOLUTION APPROVING WINCHESTER AND WESTERN RAILROAD
COMPANY' S REOUEST FOR SUPPORT OF LOCAL PROJECTS - APPROVED
UNDER CONSENT AGENDA
RAIL PRESERVATION APPLICATION
WlIBBIIEBTER & WESTERN RAILROAD
RESOLUTION
WHEREAS, the WINCHESTER & WESTERN RR desires to file an
application with the VIRGINIA DEPARTMENT OF TRANSPORTATION for
safety and improvement projects; and
WHEREAS, the identified safety projects are estimated to
cost $59,000 and the improvement projects are estimated to cost
$508,000; and
WHEREAS, the 1992 General Assembly, through enactment of
amendment to HB 30, provided two hundred and fifty thousand
dollars in funding for the acquisition, lease or improvement of
railways within the Rail Industrial Access Program budget; and
WHEREAS, the WINCHESTER & WESTERN RR is an important
element of the WINCHESTER/FREDERICK COUNTY transportation
system; and
WHEREAS, the WINCHESTER & WESTERN RR is instrumental in the
economic development of the WINCHESTER/FREDERICK COUNTY area,
and provides relief to the highway system by transporting
freight, and provides an alternate means of transporting commod-
ities; and
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WHEREAS, FREDERICK COUNTY supports the project and the
retention of rail service; and
WHEREAS, the COMMONWEALTH TRANSPORTATION BOARD has estab-
lished procedures for all allocation and distribution of the
funds provided by HB 30.
NOW, THEREFORE, BE IT RESOLVED that FREDERICK COUNTY does
hereby request the VIRGINIA DEPARTMENT OF TRANSPORTATION to give
priority consideration to the projects proposed by the
WINCHESTER & WESTERN RR totaling $567,000 in FREDERICK COUNTY
and THE CITY OF WINCHESTER.
PUBLIC HEARING:
The Issuance of General Obliqation School Bonds (the
"Bonds") of the county in the Estimated Maximum Amount of
$3.820.000.00 to Finance certain capital proiects for
School Purposes - Approved
The Board of Supervisors ("Board") of the County of
Frederick, Virginia ("County") has determined that it is neces-
sary and expedient to borrow not to exceed $3,820,000 and to
issue its general obligation school bonds to finance certain
capital projects for school purposes.
The county has held a public hearing, after due publication
of notice, on October 14, 1992 on the issuance of such bonds in
accordance with Section 15.1-227.8, Code of Virginia of 1950, as
amended ("Virginia Code").
The School Board of the County has requested, by resolu-
tion, the Board to authorize the issuance of the Bonds (as
defined below) and has consented to the issuance of the Bonds.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF FREDERICK, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Board
hereby determines that it is advisable to contract a debt and to
issue and sell general obligation school bonds of the County in
an aggregate amount not to exceed $3,820,000 ("BondS") for the
purpose of financing certain capital projects for school purpos-
es. The Board hereby authorizes the issuance and sale of the
Bonds in the form and upon the terms established pursuant to
this Resolution.
2. Sale of the Bonds. It is determined to be in the best
interest of the county to accept the offer of the Virginia
Public School Authority ("VPSA") for the VPSA to purchase, and
to sell to the VPSA, the Bonds at the price of par, upon the
terms established pursuant to this Resolution. The County
Administrator and the Chairman of the Board, or either of them,
and such officer or officers of the County as either of them may
designate, are hereby authorized and directed to enter into a
Bond Sale Agreement, dated October 28, 1992, with the VPSA
providing for the sale of the Bonds to the VPSA in substantially
the form on file with the County Administrator ("Bond Sale
Agreement").
3. Details of the Bonds. The Bonds shall be issuable in
fully registered form in denominations of $5,000 and whole
multiples thereof; shall be dated the date of issuance and
delivery of the Bonds; shall be designated "General Obligation
School Bonds, Series 1992B"; shall bear interest payable from
the date of delivery thereof semi-annually on June 15 and
December 15 (each an "Interest Payment Date"), beginning June
15, 1993, at the rates established in accordance with paragraph
4 of this Resolution; and shall mature on December 15 in the
years (each a "Principal Payment Date") and in the amounts
established in accordance with paragraph 4 of this Resolution.
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4. Principal Installments and Interest Rates. The County
Administrator is hereby authorized and directed to accept the
interest rates on the Bond established by the VPSA, provided
that each interest rate shall be ten one hundredths of one
percent (0.10%) over the annual rate to be paid by the VPSA for
the corresponding principal payment date of the bonds to be
issued by the VPSA ("VPSA Bonds"), a portion of the proceeds of
which will be used to purchase the Bonds, and provided further,
that no interest rate on the Bonds shall exceed nine percent
(9%) per annum. The County Administrator is further authorized
and directed to accept the aggregate principal amount of the
Bonds and the amounts of principal of the Bonds coming due on
each Principal Payment Date ("Principal Installments") establish-
ed by the VPSA provided that such aggregate provided that such
aggregate principal amount shall not exceed $3,820,000 and the
final maturity of the Bonds shall not be later than December 15,
2014. The execution and delivery of the Bonds as described in
paragraph 8 hereof shall conclusively evidence such interest
rates, principal amount and Principal Installments as having
been so accepted as authorized by this Resolution.
5. Form of the Bonds. For as long as the VPSA is the
registered owner of the Bonds, the Bonds shall be in the form of
a single, temporary typewritten bond substantially in the form
attached hereto as Exhibit A. On twenty days written notice
from the VPSA, the County shall deliver, at its expense, Bonds
in marketable form in denominations of $5,000 and whole multi-
ples thereof, as requested by the VPSA, in exchange for the
temporary typewritten Bond.
6. Payment; Pavinq Agent and Registrar. The following
provisions shall apply to the Bonds:
(a) For as long as the VPSA is the registered owner of the
Bonds, all payments of principal of, premium, if any, and
interest on the Bonds shall be made in immediately available
funds to the VPSA at or before 11:00 A.M. on the applicable
Interest Payment Date, Principal Payment Date or date fixed for
prepayment or redemption, or if such date is not a business day
for virginia banks or for the Commonwealth of virginia, then at
or before 11:00 A.M. on the business day preceding such Interest
Payment Date, Principal Payment Date or date fixed for prepay-
ment or redemption;
(b) All overdue payments of principal or interest shall
bear interest at the applicable interest rate or rates on the
Bonds; and
(c) Crestar Bank, Richmond, Virginia, is designated as
Bond Registrar and Paying Agent for the Bonds.
7. Prepayment or Redemption. The principal installments
of the Bonds held by the VPSA coming due on or before December
15, 2002, and the definitive Bonds for which the Bonds held by
the VPSA may be exchanged that mature on or before December 15,
2002, are not subject to prepayment or redemption prior to their
state maturities. The principal installments of the Bonds
coming due after December 15, 2002, and the definitive Bonds for
which the Bonds held by the VPSA may be exchanged that mature
after December 15, 2002, are subject to prepayment or redemption
at the option of the County prior to their stated maturities in
whole or in part, on any date on or after December 15, 2002,
upon payment of the prepayment or redemption prices (expressed
as percentages of principal installments to be prepaid or the
principal amount of the Bonds to be redeemed) set forth below
plus accrued interest to the date set for prepayment or redemp-
tion:
Dates
Prices
December 15, 2002 to December 14, 2003, inclusive.... 103%
December 15, 2003 to December 14, 2004, inclusive.... 102
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December 15, 2004 to December 14, 2005, inclusive.... 101
December 15, 2005 and thereafter..................... 100;
Provided, however, that while the VPSA is the registered
owner of the Bonds, the Bonds shall not be subject to prepayment
or redemption prior to their stated maturities as described
above without first obtaining the written consent of the VPSA.
Notice of any such prepayment or redemption shall be given by
the Bond Registrar to the registered owner by registered mail
not more than ninety (90) and not less than sixty (60) days
before the date fixed for prepayment or redemption.
8. Execution of the Bonds. The Chairman or Vice Chairman
and the Clerk or any Deputy Clerk of the Board are authorized
and directed to execute and deliver the Bonds and to affix the
seal of the county thereto.
9. Pledqe of Full Faith and Credit. For the prompt
payment of the principal of, the premium, if any, and the
interest on the Bonds as the same shall become due, the full
faith and credit of the county are hereby irrevocably pledged,
and in each year while any of the Bonds shall be outstanding
there shall be levied and collected in accordance with law an
annual ad valorem tax upon all taxable property in the County
subject to local taxation sufficient in amount to provide for
the payment of the principal of, the premium, if any, and the
interest on the Bonds as such principal, premium, if any, and
interest shall become due, which tax shall be without limitation
as to rate and amount and in addition to all other taxes author-
ized to be levied in the County to the extent other funds of the
county are not lawfully available and appropriated for such
purpose.
10. Use of Proceeds certificate; Non-Arbitraqe certificate.
The Chairman of the Board, the County Administrator and such
officer or officers of the county as either may designate are
hereby authorized and directed to execute a Non-Arbitrage
certificate and a Use of Proceeds Certificate each setting forth
the expected use and investment of the proceeds of the Bonds and
containing such covenants as may be necessary in order to show
compliance with the provisions of the Internal Revenue Code of
1986, as amended ("Code"), and applicable regulations relating
to the exclusion from gross income of interest on the Bonds and
on the VPSA Bonds. The Board covenants on behalf of the County
that (i) the proceeds from the issuance and sale of the Bonds
will be invested and expended as set forth in such Non-Arbitrage
certificate and such Use of Proceeds certificate and the County
shall comply with the covenants and representations contained
therein and (ii) the county shall comply with the provisions of
the Code so that interest on the Bonds and on the VPSA Bonds
will remain excludable from gross income for Federal income tax
purposes.
11. state Non-Arbitrage Proqram; Proceeds Aqreement. The
Bond hereby determines that it is in the best interests of the
County to authorize and direct the Treasurer of the County to
participate in the state Non-Arbitrage Program in connection
with the Bonds. The County Administrator, the Chairman of the
Board, and such officer or officers of the county as either of
them may designate, are hereby authorized and directed to
execute and deliver a Proceeds Agreement with respect to the
deposit and investment of proceeds of the Bonds by and among the
County, the other participants in the sale of the VPSA Bonds,
the VPSA, Public Financial Management, Inc., as investment
manager, and Central Fidelity Bank, as depository.
12. Comprehensive Annual Financial Reports. The County
shall, so long as the VPSA is the registered owner of the Bonds,
submit a copy of its Comprehensive Annual Financial Reports for
each fiscal year of the County to the VPSA as soon as practical,
after the end of each such fiscal year.
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13. Filinq of Resolution. The appropriate officers or
agents of the County are hereby authorized and directed to cause
a certified copy of this Resolution to be filed with the Circuit
Court of the County.
14. Further Actions. The county Administrator, the Chair-
man of the Board, and such other officers, employees and agents
of the County as either of them may designate are hereby author-
ized to take such action as the County Administrator or the
Chairman of the Board may consider necessary or desirable in
connection with the issuance and sale of the Bonds and any such
action previously taken is hereby ratified and confirmed.
15. Effective Date. This Resolution shall take effect
immediately.
The undersigned Clerk of the Board of supervisors of the
County of Frederick, Virginia, hereby certifies that the fore-
going constitutes a true and correct extract from the minutes of
a meeting of the Board of Supervisors held on October 14, 1992,
and of the whole thereof so far as applicable to the matters
referred to in such extract. I hereby further certify that such
meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present.
Upon motion made by Robert M. Sager, seconded by W.
Harrington Smith, Jr., the above resolution was approved.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
PLANNING COMMISSION BUSINESS
SUBDIVISION APPLICATION OF HUGH PRICE - SHAWNEE DISTRICT -
APPROVED UNDER CONSENT AGENDA
Upon motion made by W. Harrington Smith, Jr., seconded by
Charles W. Orndoff, Sr., the subdivision application of Hugh
Price, Shawnee District, was approved as presented.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
ROAD NAME CHANGE REOUESTS AND ADDITIONAL REOUEST FOR BAKER
KNIGHT LANE - APPROVED UNDER CONSENT AGENDA
The Frederick County Road Naming Committee is continuing to
review road name change requests on a monthly basis. As sug-
gested by the board, the committee meetings are being held in
the Board Room of the Old Court House. At the committee's last
meeting, held this date at 1:00, 12 citizens made comment on
road name changes being considered.
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The committee submits the following recommendations for
action by the Board of Supervisors:
RECOMMENDATION FOR APPROVAL:
The following road name requests have met the requirements
set forth by the Board and the Road Naming Committee feels that
these changes would assist in clarifying street addressing:
1. FROM:
TO:
2 . FROM:
TO:
3. FROM:
TO:
4. FROM:
TO:
5. FROM:
TO:
6. FROM:
TO:
7. FROM:
TO:
8 . FROM:
TO:
9. FROM:
TO:
10. FROM:
TO:
Clevenger Road, Rt. 660
High Banks Road, Rt. 660
Dogwood circle, Rt. 826
Robin Hood Circle, Rt. 826
Hiatts Run Lane
View West Lane
Pughtown Road, Rt. 688
stony Hill Road, Rt. 688
original request of Stoney, incorrectly mis-
spelled
Yarrow Lane
wildflower Lane
Cessna Drive
Aviation Drive
Edelweiss Lane
Hidden Valley Lane
Cerum Trail
Alloy Lane
Teasel Drive
Jobes Mill Lane
Chert Lane
Mala Lane
support material for the recommendations is attached to this
memorandum. If you have questions or require more information,
please contact the Planning Department.
The committee recommends that the following road name
change request, be approved:
FROM:
TO:
Baker-Knight street
Fort Collier Road
ACTIVITY REPORT - SEPTEMBER 16-30. 1992 - APPROVED UNDER
CONSENT AGENDA
COMMITTEE REPORTS:
FIRE & RESCUE COMMITTEE - APPROVED UNDER CONSENT AGENDA
At the September 21, 1992 regular meeting of the Frederick
County Volunteer Fire and Rescue Association, two requests for
funding assistance from the Fire Company capital Equipment Fund
were discussed.
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Gainesboro Fire and Rescue has requested $10,000 toward the
purchase of a 1992 MED-Tech Ambulance.
stephens City Fire and Rescue has requested $10,000 toward
the purchase of a 1992 MED-Tech Ambulance.
Both of these funding assistance requests were unanimously
endorsed by the Fire and Rescue Association.
Please issue one check for $10,000 payable to stephens City
Volunteer Fire and Rescue and a second check for $10,000 payable
to Gainesboro Volunteer Fire and Rescue. Both of these amounts
should be taken from the Fire Company Capital Equipment Fund,
line item #3202-5604-050.
When these checks are ready, please have them forwarded to
my office and I will see that they are delivered to the appro-
priate company.
Should you have any questions, please do not hesitate to
contact me.
PUBLIC WORKS - APPROVED UNDER CONSENT AGENDA
The Public Works Committee met on Tuesday, October 6, 1992,
at 7:30 a.m. Present were board members Charles W. Orndoff,
Sr., and W. Harrington smith, Jr.; committee members James T.
Wilson and Karen Kober; County Administrator John R. Riley, Jr.;
Assistant County Administrator Stephen F. Owen; and Director of
Engineering and Inspections Harvey E. strawsnyder, Jr., P.E.
Committee member Dudley H. Rinker was absent.
The following item was discussed and required action:
Landfill Commercial Tippinq Fee
The committee discussed the need to raise the commercial
tipping fees from $25 to $32 per ton, effective January 1, 1993.
The justification for the increase is attached. The committee
recommends a public hearing be scheduled for November 11.
The following items were discussed but did not require
action:
Maintenance and Grounds Staffinq Update
Steve Owen advised that Earl Mallory had resigned his
position as custodian. His position will not be refilled at
this time, as plans are to hire one or two part-time helpers.
!I
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Sewer Line Repair Pro;ect
Staff advised the committee of an emergency repair to a
four inch sewer line in the basement of the administration
building. Approximately 90 feet of pipe had to be replaced due
to numerous leaks.
Miscellaneous Reports
Various reports were submitted to the committee for their
information (see Attachments 2, 3, and 4).
LAW ENFORCEMENT & COURTS COMMITTEE - APPROVED
The Law Enforcement and Courts Committee met on Monday,
September 28, 1992, 3:30 P.M., in the Courthouse Conference
Room. Present were board member James L. Longerbeam; committee
members Larry P. Coverstone; B. G. Wyatt, Donald Ratcliff;
County Administrator John R. Riley, Jr.; Sheriff Robert T.
Williamson; Commonwealth's Attorney Lawrence R. Ambrogi.
Chairman of the committee Robert M. Sager was absent.
The committee submits the following:
Sheriff to Begin Radar Patrol
Sheriff Williamson advised the committee that he will begin
selectively enforcing speed limits in school zones and residen-
tial subdivisions. He indicated that the sheriff's department
has received numerous citizen complaints with reference to same.
The sheriff emphasized that this enforcement action would not
apply to interstate or primary highways.
Funding for the radar unit is anticipated from a DMV grant
($1,500) and police equipment line item ($800). The board will
need to act to appropriate the DMV grant when received.
The committee recommended approval subject to receiving the
grant funds.
Sheriff Williamson appeared before the Board at this time
with regard to this request.
Mr. Dick asked Sheriff williamson if radar should be a
function of the Sheriff's Department.
Sheriff Williamson replied that enforcing the criminal code
is his primary concern, however he also feels that radar needs
to be addressed in school zones and subdivisions, as his
122
department has had so many complaints, especially within the
school zones.
Mrs. Sherwood asked if this could be done with the depart-
ments present staffing.
Sheriff Williamson replied yes.
Upon motion made by W. Harrington smith Jr., seconded by
Robert M. Sager, the above requests of Sheriff Williamson is
hereby approved for radar equipment to be used only in school
zones and subdivisions.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
Reserve Deputy Proqram
Sheriff Williamson advised the committee that he will be
adding ten reserve officers to the existing sixteen reserve
officer complement. The reserve ranks have recently been
depleted by a FLSA (Fair Labor standards Act) ruling that
prohibits correctional officers from serving as reserve deputies
unless they are paid overtime in their reserve function.
Reserve deputies will be receiving sixteen hours of training for
the next twenty-seven weeks.
Uniform Statewide Traffic Code Update
The Commonwealth's Attorney advised the committee that his
research indicates a selective adoption of the traffic code.
Blanket adoption of the code would require the county in some
instances to fund the entire cost of incarceration in the CFW
Regional Jail.
A committee consisting of Lawrence Ambrogi, Sheriff
williamson and Robert Sager will review the traffic code and
recommend to the full committee which sections should be adver-
tised for public hearing and inclusion in the Frederick County
Code.
Joint Meeting with City Public Safetv Committee and
Frederick County Law Enforcement and Courts Committee
Concerninq Courtroom Security
1_
123
The committees were briefed by the Sheriff of Frederick
county on courtroom security. It was the sheriff's opinion that
security was currently being provided in an efficient manner by
his department. It was further discussed about how security
could be enhanced by the use of metal detectors. If metal
detectors were to be utilized effectively, they should be placed
at both entrances to the building and manned by at least four
personnel while court is in session. This cost could exceed
$80,000 annually.
Both committees feel that unless information is presented
to the contrary, the existing security measures are adequate.
PERSONNEL COMMITTEE - HELD UNTIL NEXT BOARD MEETING
JOINT LUNCHEON BETWEEN BOARD OF SUPERVISORS AND EXTENSION
DEPARTMENT SCHEDULED
Mr. Riley announced that the Extension Department had
extended an invitation to the entire board for a luncheon on
October 28, at 12 noon in the board room.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by Robert M. Sager, seconded by James L.
Longerbeam, the Board retired into Executive Session in accord-
ance with the Code of Virqinia, 1950, as amended, section
2,1-344, (a)-7 to discuss personnel.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by
Charles W. Orndoff, Sr., the board withdrew from executive
session.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
BOARD RECONVENED INTO REGULAR SESSION
124
Upon motion made by W. Harrington smith, Jr., seconded by
Robert M. Sager, the Board reconvened into regular session and
certified that nothing other than what was noted as reason for
going into executive session was discussed.
The above motion was passed by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
BOARD CERTIFIES EVALUATION OF COUNTY ADMINISTRATOR JOHN R.
RILEY. JR.
Upon motion made by Robert M. Sager, seconded by James L.
Longerbeam, the evaluation of County Administrator John R.
Riley, Jr., was certified.
The above motion was passed by the following recorded vote:
Richard G. DiCk - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Aye
Beverly J. Sherwood - Aye
Charles W. Orndoff, Sr. - Aye
UPON MOTION MADE BY CHARLES W. ORNDOFF, SECONDED BY JAMES
L. LONGERBEAM, THERE BEING NO FURTHER BUSINESS TO COME BEFORE
THIS BOARD, THE MEETING WAS ADJOURNED.
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